City Council

Borough of Beaver, PA Council Meeting October 9, 2018 Minutes • A regular scheduled meeting of Beaver Borough Council was held in the Community Room and called to order on October 9, 2018 at 7:00PM by Council President, Sean Snowden. • Pledge of Allegiance • Council Representatives in attendance: Alexander Andres, Michael Deelo, Chris King, Margaret McKean, Adam Rathbun, Alex Sebastian, Sean Snowden, Jarrod Thomas. Borough officials in attendance: Mayor Tom Hamilton, Chief Dan Madgar and Solicitor Garen Fedeles. Absent: Jim Perini • Visitors in attendance (signed in): Deborah Niehenke, Mary Ann Peluso, Judy Cashdollar, Diane Wakefield, Joe Cain, Elliott Cramer, Midge Sefton, Rick Sprecker, Bob & Maggie Monit, Bob Libke, Cheryl Hansen, Tommi Wagner, Robert Rice Mr. Snowden announced there will be an Executive Session regarding possible litigation. Motions are not expected after the Executive Session. Approval of minutes Motion by Mr. Deelo to accept the September 11, 2018 Public meeting minutes and Council meeting minutes and the August 28, 2018 Working Session meeting minutes. Seconded by Mr. Thomas. Ms. McKean asked for correction on page 2 of the September 25, 2018 minutes to reflect her comment regarding the design guidelines that they will help maintain property value. Correction will be made. Voice vote passed unanimously. Treasurer’s Report • September 2018 end of month reports and balances reviewed. • Reports will be filed for annual audit Review invoice and authorization to pay bills Motion by Ms. McKean to authorize and pay submitted invoices for the Borough. Seconded by Mr. Andres. Voice vote passed unanimously.  Mr. Thomas requests a budget monthly summary report from Mr. Kennedy, Finance Manager Public Participation –  Mary Ann Peluso, 1490 River Road - Appreciates the financial support received from Beaver Borough Council over the years along with maintaining the library lawn and sidewalks. Requesting continuing contribution from the borough including an increase if possible.  Maggie Monit, 468 Beaver Street – Informed Council and the Police Department of the vehicles that are parking on Beaver Street for long periods of time without being ticketed. October 9, 2018 Page 1  o Chief Madgar and Officer McCoy asked Mrs. Monit to forward the license plant numbers to the police department. Reports – Commissions / Authorities Council of Governments (COG) – Reported by Mr. Andres • August 23, 2018 COG Board of Delegates report and September 27, 2018 meeting minutes enclosed in council packet • COG delegates rejected the only bid of $90.95/ton at the September 27, 2018 meeting because the bidder, Compass Minerals, had amended the contract with terms not advertised. Boroughs and Municipalities who signed up for COG salt are free to purchase from the provider of choice. • Salt prices are higher in Beaver County due to the high demand of trucks being used for the Shell facility. Civil Service Commission – Reported by Ms. Sefton • August 27, 2018 meeting minutes enclosed in council packet • January 1, 2019, Attorney Hummel will be the Civil Service Commissions new Solicitor Zoning Hearing Board (ZHB) – Reported by Mr. Sprecker • Zoning Hearing Board met on September 27, 2018 at 8:00PM for a variance request regarding a planned day care use at the First Methodist Church located at 345 College Avenue in the RC-2 zoning district. The Zoning Hearing Board approved the request pending several conditions. Planning Commission – No report Tree Commission – No report Code Enforcement Officer Report – Reported by Mr. Sprecker • September 2018 report enclosed in council packet Historic Architectural Review Board (HARB) – Reported by Mr. Rice • September 18, 2018 Discussion Notes enclosed in council packet • Next meeting will be held on October 25, 2018 at 7:00PM • Mr. Snowden stressed the importance of council members attending these meetings. The design guidelines will eventually come to council for vote. Municipal Authority – Reported by Mr. Deelo • Reviewed the September 16, 2018 Borough Engineer report enclosed in council packet Council Committee Reports Public Safety/Code Enforcement – No report Finance – No report October 9, 2018 Page 2 Highway – Reported by Mr. Thomas  Discussed the decision to postpone the paving project until the spring of 2019  Went over options of where $215,000 that was set aside for the project would be kept until next year.  Letters to residents regarding their sidewalks are expected to be out by the end of the week. o Except Park Street because Mr. Martone is waiting on a final answer from Columbia Gas that may affect their pricing. General Government – No report Recreation – No report Reports Manager’s/Police Report – Reported by Chief Madgar • Reviewed the September 2018 Managers report enclosed in council packet. President’s Report – Reported by Sean Snowden  Attended the Beaver Area School Board meeting o Last year, Beaver Area School District donated $35,000 to the Beaver Library o Discussed the possible proposal to Beaver Area School District to increase their contribution of $30,000 for a resource officer.  Residents discussed with Mr. Snowden their concern of tree limbs blocking stop signs. Mayor Hamilton – No report Fire Department – No report Emergency Management Coordinator – No report Borough Engineer –  September 2018 Borough Engineer monthly report enclosed in council packet Solicitor Report – Reported by Solicitor Fedeles • A Street Performance ordinance and an Impound ordinance for vehicles have been drafted for review at the next Work Session meeting. Old Business Motion – Regulation of Dumpsters and Similar Containers in the Borough of Beaver Motion by Mr. Sebastian that Beaver Borough Council approve the attached Ordinance relating to the Regulations of Dumpsters and Similar Containers in the Borough of Beaver. Seconded by Ms. McKean. Voice vote passed unanimously. October 9, 2018 Page 3 Motion – Beaver Area Memorial Library Donation Motion by Mr. Andres that Beaver Borough Council approve the donation of $26,500 to the Beaver Area Memorial Library. This item is approved in the 2018 budget. Seconded by Mr. Rathbun. Voice vote passed unanimously. New Business Motion – Full-time Administrative Assistant Motion by Mr. Andres that Beaver Borough Council hire Colette Miser as an Administrative Assistant as a full-time employee at the current rate of $17.51/hour plus appropriate benefits, effective October 1, 2018. Seconded by Mr. Deelo. Voice vote passed unanimously. Motion –Medical Marijuana Zoning Ordinance Motion by Mr. Deelo for Beaver Borough Council to allow medical marijuana facilities to only be located in Gateway West. Seconded by Ms. McKean. Voice vote passed unanimously. Motion – Authorize Solicitor to draft a Medical Marijuana Ordinance Motion by Mr. Sebastian that Beaver Borough Council direct the Solicitor to draft a medical marijuana zoning ordinance in Gateway West for review. Seconded by Ms. McKean. Voice vote passed unanimously. Motion – Hire Widmer Engineering for bid specifications Motion by Mr. Rathbun to hire Widmer Engineering, Inc. to draft the bid specifications for the Beaver Borough Building HVAC and Fire Department roof at a cost not to exceed $5,000. Seconded by Mr. Sebastian.  Mr. Deelo questioned if the motion as necessary because the motion implied that the bid was required when it is stated in the DCED Purchasing Handbook that it is not. He also believed that it would be better for the tax payers if we did not put this out to bid.  Solicitor Fedeles explained that from a public perspective, it would make this process fair. The motion was authorizing for engineers to take a look at things and recommend what would be best.  Mr. Deelo explained that because the borough is not expanding and only replacing, it should not have to be put out to bid. Mr. Deelo is in favor of having engineers take a look at things bud does not think it should be required to put out to bid.  Solicitor Fedeles stated the motion is just for the engineers to take a look at everything and recommend what’s needed, if the borough decides to put the project out to bid they can.  Mr. Deelo asked if the project needs to be put out for bid. Solicitor Fedeles responded, no. Voice vote passed unanimously. Motion by Ms. McKean that Beaver Borough Council authorize the Borough Manager to request a financing proposal to obtain a $200,000 loan from FNB and give authorization to the Borough Manager and Council President to sign necessary documents. Seconded by Mr. Thomas. Voice vote passed unanimously. October 9, 2018 Page 4 8:57PM Entered into Executive Session regarding possible litigation Motion to adjourn by Ms. McKean. Seconded by Mr. Rathbun. Voice vote passed unanimously. Adjourned at 9:15PM Submitted by Rebecca Roberts October 9, 2018 Page 5