Belgrade City Council

CITY OF BELGRADE COUNCIL MEETING MINUTES COUNCIL CHAMBERS December 19, 2022 7: 00 PM This meeting was open to the public and attended in person. Mayor Russell C. Nelson called the meeting to order. Council Members in attendance were Mike Meis, Jim Simon, Kristine Menicucci, Jim Doyle and Renae Mattimoe. City staff in attendance were Police Chief/Acting City Manager Dustin Lensing, City Attorney Rick Ramler, City Clerk Susan Caldwell, Executive Assistant Dana Jambor, Finance Director Charity Wilson, UB Clerk Camille Gregory, Consultant Ted Barkley, Community Development Director Jason Karp, City Engineer Tom Eastwood, Public Works Director Steve Klotz, City Judge Chris Gregory, Fire Chief Greg Tryon, HR Director Becky Wilbert. Others in attendance were Vivian Crouse, Judy Doyle, Mike Devries, Caleb Staub, Scott Bechtle. ACTION: Council Member Menicucci moved to excuse Council Member Sellers. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. PUBLIC FORUM Mayor Nelson called three times for public comment. There being none, public forum was closed. CONSENT AGENDA Consider Confirmation of Probationary Police Officer— Juan Cervantes Consider Approval of Draft Council Minutes: 12/ 05/ 2022, 02/ 22/ 2022, 12/ 06/ 2021, 12/ 17/ 2021 and 12/ 20/ 2021 ACTION: Council Member Menicucci moved to approve the consent agenda items as submitted. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Discuss and Consider Ordinance 2022- 16 ( second reading) Zone Text Amendment regarding Increase to Lot Coverage in R2 Zone Community Development Director Karp reviewed the request made to increase the maximum lot coverage in R2 zoning districts from 25% to 32%. The Planning Board unanimously recommended increasing it to 40% which was in harmony with the allowance for R2D, R3 and R4 Page 1 of 6 zones. Karp noted that yard setback requirements would adequately limit lot coverage and was in harmony with this as well. Mayor Nelson opened the public hearing and called for public comment. There was none and the public hearing was closed. ACTION: Council Member Meis moved to approve and adopt Ordinance 2022- 16 upon second reading and after public hearing to adopt the zone text amendment to increase the maximum lot in R2 ( residential coverage size family) zoning districts to 40% as single recommended by the Planning Board. Council Member Mattimoe seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Discuss and Consider Resolution 2022- 55 Budget Amendment for Fiscal Year ending 6/ 30/ 22 Finance Director Wilson reviewed the proposed adjustments. She noted that these were previously discussed with Council but not formally adopted by resolution so this action was being requested at this time. Mayor Nelson opened the public hearing and called for public comment. There was none and the public hearing was closed. ACTION: Council Member Meis moved to approve Resolution 2022- 55 amending the final budget for Fiscal Year 2021- 2022 to increase spending authority, authorize redistribution and transfer of funds as stated. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Discuss and Consider Resolution 2022- 56 Budget Amendment for Fiscal Year ending 6/ 30/ 23 Finance Director Wilson reviewed the proposed adjustments to include removing the Planner position and replacing it with the IT Administrator; budgeting for matching funds related to the ARPA grant; designating funds to purchase the Kennedy property; adjustments related to changes within the City Manager' s contract and the adjustment to his compensation. Mayor Nelson opened the public hearing and called for public comment. There was none and the public hearing was closed. ACTION: Council Member Menicucci moved to approve Resolution 2022- 56 amending the final budget for Fiscal Year 2022- 2023 to increase spending authority, authorize redistribution and transfer of funds as stated. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. Page 2 of 6  Mayor Nelson noted a change in the order of the agenda. The subject regarding the Annexation of Yellowstone Crossing Property would be considered as a Public Hearing Item and would be considered next. PUBLIC HEARING Discuss and Consider Annexation Agreement for Yellowstone Crossing Tract 3A Community Development Director Karp reviewed the Annexation Agreement for Yellowstone Crossing. The property was located on a portion of the former Knife River gravel pit, listed as Tract 3A covering about 30 acres. Karp noted a correction to the language on page 8, section 13, first paragraph. He noted that the year 2008 should be corrected to 2028 because this agreement included a 20- year payback agreement period. Scott Bechtle, architect representing the applicant, stated that they were in agreement with the Annexation Agreement as presented. He offered to answer questions. Discussion followed about the fill that had been put in place and how compaction would be addressed as development progressed. Mayor Nelson opened the public hearing and called for public comment. There was none and the public hearing was closed. ACTION: Council Member Menicucci moved to approve the Annexation Agreement for Yellowstone Crossing Tract 3A as presented. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. Discuss and Consider Resolution 2022- 54 Annexation of Yellowstone Crossing Tract 3A Community Development Director Karp noted that with approval of the Annexation Agreement, the Council could now consider approval of annexation of this property. City Attorney Ramler noted a correction needed on page 1 of the resolution where it referred to the document as a" service plan" and that it should be changed to " annexation agreement". He noted that this correction should be referenced in the motion. Mayor Nelson opened the public hearing and called for public comment. There was none and the public hearing was closed. ACTION: Council Member Menicucci moved to approve Resolution 2022- 54 annexing Yellowstone Crossing 1,Property Tract 3A into the City limits of Belgrade with corrections to the language on page changing" service plan" to read " annexation agreement". Council Member Simon seconded the motion. All voted aye, motion carried unanimously. DISCUSSION AGENDA Discuss and Consider City Property Purchase Proposal Page 3 of 6  Consultant Barkley reviewed plans to approach owners of properties near City Hall in an effort to secure agreements for future purchase of said properties if and when they became available. This would enable the City to build a municipal services campus, keeping it close to downtown. He referenced the draft letter provided to Council for review. A similar letter would be used as the initial approach to individual property owners. He felt it was important that staff discuss options with the property owners before they read about it in the newspaper. It was not the City' s intent to force the sale of properties. Barkley noted that 45 Architecture was in the process of compiling a 10- year Facilities study for the City so they could incorporate acquisition of the properties into the plan. Barkley clarified that this may take a few years, perhaps even waiting for the next generation. It seemed reasonable not to force anything. Belgrade had not historically used imminent domain measures. The zoning change would be Public Lands and Institutions ( PLI) and current owners would still be able to use their property in the same manner. Barkley noted that once the proposals were presented to the property owners, staff would be able to evaluate the response and bring recommendations for further action back before the Council. Mayor Nelson called for public comment. There was none. ACTION: Council Member Simon moved to authorize the City Manager to enter into agreements with property owners as specified in the City Purchase Proposal Letter. Council Member Meis seconded the motion. All voted aye, motion carried unanimously. Discuss and Consider Sewer Main and Access Easement Agreement with Gallatin Airport Authority City Engineer Eastwood reviewed the request. He noted that this was originally a 24- foot easement but had now been revised to the standard 30- foot easement located within the boundaries of the Airport Authority. This was related to the proposed Ashton Meadows and Black Rock Subdivisions located north/ northwest of Story Creek Elementary School. Mayor Nelson called for public comment. There was none. ACTION: Council Member Meis moved to authorize the City Manager to sign the Sewer Force Main and Access Easement and Agreement through the Gallatin Airport Authority property. Council Member Menicucci seconded the motion. All voted aye, motion carried unanimously. Discuss and Consider Commitment of Matching Funds for the Belgrade Groundwater Source Capacity Development Project( Wells 8 and 9) FinanceRescue the American Director Wilson reviewed a grant application that the City had submitted related to Plan Act (ARPA) funds in the amount of$ 1, 373. 285. This was for a project to develop Wells 8 and 9. This would require a minimum of 25% matching funds by the City in the Page 4 of 6  amount of$ 751, 534. They had also noted the requirement for the City to submit a Letter of Commitment for said matching funds. Mayor Nelson called for public comment. There was none. ACTION: Council Member Meis moved to approve commitment of matching funds in the amount of$Natural Department 751, 531 and authorize Mayor Nelson to sign a Letter of Commitment to the of Resources and Conservation ( DNRC). Council Member Simon seconded the motion. All voted aye, motion carried unanimously. Discuss Permits Issued by the Community Development Department in 2022 Community Development Director Karp reviewed the number of permits issued under the various categories including building permits, marijuana licenses, pavilion reservations, chicken permits and camping permits. He planned to provide similar updates every few months. Council inquired if the next report would include the number of new businesses acquiring a license this year and a breakdown of how many beer/ wine/ liquor licenses were active. Discuss Street Improvement Projects for 2023 Public Works Director Klotz noted that the City had contracted with CMT Technical Services for a Pavement Manager Review report. He noted that a Pavement Condition Index ( PCI) report was an important tool that enabled the City to categorize the need to make improvements and repairs. Klotz notedtheplans to organize a Chip Seal project for preventive maintenance. He hoped for completion during summer of 2023. versus the cost of total replacement. Klotz discussed the cost to rebuild as being much lower Klotz provided a copy of the proposed request for bids he planned to advertise in January. Areas identified for improvements included the subdivisions within Henson, Las Campanas, Meadowlark Ranch and Ryen Glenn. The cost of the oil would be a determining factor as the current market was quite changeable. Mayor Nelson called for public comment. There was none. REPORTS Mayor Nelson had nothing to report. City Attorney Ramler had nothing to report. Police Chief/Acting City Manager Lensing had nothing to report. FOR YOUR INFORMATION Council Member Meis wished everyone a Merry Christmas. Page 5 of 6  Council Member Simon reported on attending the recent Fire Board meeting where they approved the interlocal agreement for office space lease with the City. Simon reported that they had held a nice ceremony for various promotions among the firefighter ranks. Fire Battalion Chief Jason Wheeler was retiring after many years of service. Simon wished everyone a happy holiday. Council Member Menicucci wished everyone Merry Christmas and Happy Hanukkah. She inquired about the Ice Dog Bus parked on Quaws Blvd and noted that it was blocking the line of sight. Police Chief Lensing said that this had been brought to his attention and he had assigned a member of his staff to follow up. Council Member Doyle wished everyone a happy holiday. Council Member Mattimoe reported on the recent Park Board meeting where they discussed upcoming draft agreements for baseball field use. She noted continuing discussion about the process for reviewing park plans as part of planning new developments. She reported that one of the current Park Board members would be brought forward for reappointment as their current term was fulfilled. Mayor Nelson said he had a contact that he would call to find out the status of the bus parked along Quaws Blvd and he wished everyone a happy holiday season. ADJOURN Council Member Simon moved to adjourn the me v' mg at 8: 01 pm. u ssell C. elson, Mayor Attest: 414. eq C.: 1../ Susan Caldwell, City Clerk Page 6 of 6