Belgrade City Council

CITY OF BELGRADE COUNCIL MEETING MINUTES COUNCIL CHAMBERS December 166, 2024 7: 00 pm This meeting was open to the public and attended in person. Mayor Russell C. Nelson called the meeting to order. Council Members in attendance were Jason Guffey, Mike Meis, Jim Simon, Kristine Menicucci, Erin Bell, and Renae Mattimoe. City staff in attendance were City Manager Neil Cardwell, Assistant City Manager Greg Tryon, City Attorney Kyla Murray, City Clerk Camille Gregory, Executive Assistant Dana Jambor, Chief of Police Dustin Lensing, Municipal Court Judge Chris Gregory, Director of Community Development Jason Karp, Chief Building Official Lucas Sobeck, Director of Economic Development Katharine King, City Engineer Joe Hauck, Director of Parks and Recreation Steve Klotz, Public Works Director Camaree Uljua, and Fire Chief Jay Wittwer. Others in attendance were Alison Vasarella. PUBLIC FORUM Mayor Nelson called three times for public comment. There being none, the Public Forum was closed. CONSENT AGENDA Consider approval of a reduction of the financial guarantee for Cloverleaf Meadows Subdivision commensurate with work that has been completed. Consider approval of Council Minute Draft( S): 11- 18- 24, 12- 2- 24, & 12- 9- 24. ACTION: Council Member Menicucci moved to approve the Consent Agenda as submitted. Council Member Simon seconded the Motion. Mayor Nelson called for a vote. All voted aye, Motion carried unanimously. DISCUSSION AGENDA Discuss and Consider Mayor Appointments to Various Advisory Boards Mayor Nelson re- appointed the following applicants to the following boards: Joe Sutton to the Senior Center and Parking Appeals Board Bonnie Campbell to the Senior Center and Parking Appeals Board Alison Vasarella - City Representative— to the City/ County Planning Board Page 1 of 4  Alison Vasarella, residing at 501 N Weaver, introduced herself and publicly resigned from the Board of Adjustments. This resignation was done so that she may serve on the City/ County Planning Board without conflict. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Simon moved to adopt the Mayor' s appointments to the various boards as detailed in this item summary. Council Member Meis seconded the Motion. Mayor Nelson called for a vote. All voted aye, Motion carried unanimously. Discuss and Consider a Professional Services Agreement for WO 24- 08 Belgrade Safety Action Plan Staff Engineer Hauck introduced himself to the Council and then explained that this would be a continuation of the Safe Streets for All Project. Hauck noted three firms had submitted RFPs for the Safety Action Plan portion of the project, and all three were interviewed by City staff Ultimately, Kittelson and Associates were selected. This firm was chosen, in part, because of their experience working with both state- level and national projects. Hauck also mentioned that because the grant applied for in this project is federally funded, the City must match at least 20%. Hauck added that he believes the matching funds will come from the General Fund and have already been budgeted for. Assistant City Manager Tryon added that the grant in this project would help the City collect information that will be included in the Master Plan. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Meis moved to authorize the City Manager to negotiate and sign a professional services agreement for WO 24- 08 Belgrade Safety Action Plan with a do not to exceed amount of$ 285, 000. Council Member Simon seconded the Motion. There was no discussion. Mayor Nelson called for a vote. All voted aye, Motion carried unanimously. Discuss and Consider Resolution 2024- 34 Authorization for the City Manager to Construct an Elevated Storage Tower and related agreements CLERKS NOTE: The date of approval on the posted resolution has been corrected from December 18th to the 16th on the signed resolution** Page 2 of 4  City Manager Cardwell reminded the Council that they already held a public workshop where the City' s immediate need for a new water tower was discussed. He noted that the new tower is required to meet the needs of the existing subscribers on Belgrade' s water system. Caldwell then explained that this resolution is intended to answer the recently adopted Title 1, Chapter 8, ordinance that lays out the financial rules for governing large purchases and how the City can go about issuing large contracts. In addition, this resolution ensures the City Manager will adhere to that ordinance and also grants the City Manager the authority to enter into those agreements once the City goes through the proper process. Carwell then advised he does not have good news regarding the proposed/ preferred water tower locations that were previously discussed. He noted that, as it stands, it appears as if the water storage tower will have to be built in Mayfair Meadows Park. Cardwell further explained that he plans to bring a presentation to the Parks Board, addressing the potential impact( s) of constructing the tower in Mayfair Meadows. He also stated that the City of Belgrade will offer open houses on this project, so that citizens may attend and hear the possible impact( s) themselves. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Menicucci moved to approve Resolution 2024- 34 to Authorize the City Manager to construct an elevated storage tower and related agreements including final site selection, and establish an initial project budget of$ 30 million. Council Member Guffey seconded the Motion. There was no discussion. Menicucci expressed gratitude to Council Members Bell and Mattimoe for putting the community' s needs above theirs. Mayor Nelson called for a vote. All voted aye, Motion carried unanimously. REPORTS Mayor Nelson had nothing to report. City Attorney Murray had nothing to report. City Manager Cardwell asked the Council if they would oppose canceling the first Council meeting in January. He noted that the meeting will be right after the holidays and many members and/ or staff would likely be absent. The Council stated they did not oppose the City Manager' s proposal to cancel the meeting in question. Therefore, the meeting previously set for January 6, 2025, was canceled. The next regular meeting will be January 21, 2025. Page 3 of 4  Cardwell then mentioned that he had been working with Interim Bozeman City Manager Chuck Wynn to renew the relationship between the City of Belgrade and the City of Bozeman. He stated that he felt it was going very well. FOR YOUR INFORMATION Council Member Guffey wished everyone a Merry Christmas and a Happy New Year. Council Member Meis asked Karp if there would still be a Planning Board meeting the following week. Karp confirmed there would. Council Member Simon advised that he attended the Fire Board meeting and noticed the overlapping call volume continues to increase. The Board also continues to try to remedy the traffic issue in front of Station 1. He then wished everyone a Merry Christmas. Council Member Menicucci reported that the Water Quality Board has hired a new manager, and the Board continues to merge with the Health Department. Council Member Bell reported that the December Senior Center Board meeting was moved to January 13, 2025. She also noted the Center will serve its Christmas dinner on Friday, December 20, 2024. Council Member Mattimoe reported that the upcoming Regional Parks Board meeting has been moved from January 2, 2025, to January 9, 2025. ADJOURN Council Member Simon moved to adjourn. Council Member Mattimoe seconded the Motion. Mayor Nelson called for a vote. All voted aye, Motion carried unanimously. The meeting was adjourned at 7: 33 pm. 1//:the-11 Russell C. Nelson, Mayor Attest: I amille Gregpry,- City Cl; s. h t• Page 4 of 4