Special City Council

Agenda Special Meeting of the Bell City Council/Bell Community Housing Authority/Successor Agency to the Bell Community Redevelopment Agency/ Bell Public Finance Authority Wednesday, May 10, 2023 5:30 P.M. OPEN SESSION BELL COMMUNITY CENTER 6250 PINE AVENUE, BELL CA 90201 Monica Arroyo Mayor Fidencio J. Gallardo Ana Maria Quintana Vice-Mayor Council Member Alicia Romero Ali Saleh Council Member Council Member  Welcome to the City Council Meeting The Bell City Council and staff welcome you. This is your City Government. Individual participation is a basic part of American Democracy and all Bell residents are encouraged to attend meetings of the City Council. Regular City Council meetings are held the second and fourth Wednesday of the month at 7:00 p.m., Bell Community Center, 6250 Pine Avenue. For more information, you may call City Hall during regular business hours 8:00 a.m. to 4:00 p.m., Monday through Friday at (323) 588-6211 Extension 2615. City Council Organization There are five City Council members, one of whom serves as Mayor and is the presiding officer of the City Council. These are your elected representatives who act as a Board of Directors for the City of Bell. City Council members are like you, concerned residents of the community who provide guidance in the operation of your City. Addressing the City Council If you wish to speak to the City Council on any item which is listed or not listed on the City Council Agenda, please complete a Request to Speak Card available in the back of the City Council Chambers. Please submit the completed card to the City Clerk prior to the meeting. The Mayor will call you to the microphone at the appropriate time if you have filled out a Request to Speak Card. At that time, approach the podium and please clearly state your name and address, and proceed to make your comments. Compliance with Americans with Disabilities Act The City of Bell, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodation(s) to access, attend, and or participate in a City meeting due to disability. Please contact the City Clerk’s Office, (323) 588-6211, Ext. 2615, at least one business day prior to the scheduled meeting to ensure that we may assist you. Statement Regarding Compensation for Members of the Bell City Council Compensation for the members of the Bell City Council is $673 a month. In accordance with Government Code Section 54952.3, Councilmembers will not receive any additional compensation or stipend for the convening of the following regular meetings: Successor Agency to the Bell Community Redevelopment Agency, the Bell Community Housing Authority, the Bell Public Finance Authority, the Bell Surplus Property Authority, and the Bell Solid Waste Authority.  SPECIAL JOINT MEETING OF THE Bell City Council/Bell Community Housing Authority/Successor Agency to the Bell Community Redevelopment Agency/Bell Public Finance Authority Wednesday, May 10, 2023 5:30 P.M. Open Meeting Location: Bell Community Center, 6250 Pine Avenue, Bell CA 90201 MEETING WILL BE HELD IN-PERSON AT THE BELL COMMUNITY CENTER PUBLIC COMMENT: If you wish to make a comment on items listed on the agenda, you may attend the meeting in-person at Bell Community Center. Please complete a Request to Speak Card available in the location and wait until the mayor calls you to approach the podium. Please clearly state your name and address and proceed to make your comments. You may also submit input electronically through a temporary public comment email established for City of Bell City Council meetings at cityclerk@cityofbell.org. Your written comment must be submitted by 4pm on Wednesday, May 10, 2023. Any emails received after the time indicated will not be included in the record. Written Comments will be subject to the three minute time limitation (approximately 350 words). The meeting will be recorded and live streamed on the City’s website at http://www.cityofbell.org/?NavID=101 Call to Order Roll Call of the City Council in their capacities as Councilmembers/Members of all Related Agencies: Quintana, Romero, Saleh, Gallardo and Arroyo Pledge of Allegiance Communications from the Public This is the time members of the public may address the City Council and related Authorities and Agencies on items that are listed on the agenda only. (Each speaker is limited to three minutes) Business Session 1. Fiscal Year 2023-2024 Budget Workshop. (City Council) Recommendation: It is recommended that the City Council review and discuss the proposed budget for the fiscal year 2023-2024. Next Regular Meeting, Wednesday, May 24, 2023 I, Angela Bustamante, City Clerk of the City of Bell, certify that a true, accurate copy of the foregoing agenda was posted on May 9, 2023 at least twenty-four (24) hours prior to the meeting as required by law. ________________________________ Angela Bustamante, City Clerk Special Meeting of the Bell City Council and Related Agencies May 10, 2023  City of Bell Proposed FY23-24 Budget Workshop Special Meeting Wednesday May 10, 2023 @ 5:30pm Presented by: City Manager & Interim Finance Director  Infrastructure (Streets, Roads, Bridges, Rivers-Waterways & Facilities) Community Services and Recreation City Programs & Services Council (Youth, Adult & Senior) Budget Economic Development & Revenue Growth Priorities Fiscal Health and Sustainability  FY 23-24 Proposed Budget Funding: $18,599,746 Recreation Public Safety Public Works Youth and Legal Services Senior Programs Community Information City Manager, City Clerk Development Human Technology & & • Cyber Security Resources & Election Related Economic • Training Risk Expenditures Development • Software Upgrades Management, Activities Finance  Top Three Property Tax (3) FY2024 Budget $5,768,800 General Fund Sales Tax Revenues FY2024 Budget $3,874,810 **Estimated FY2024 Property Tax was based on Avenu insight’s Report/Forecast received on March 30, 2023 (conservative Utility User’s Tax estimate used) FY2024 Budget $3,726,121 Sales Tax – HDL Report/Forecast (conservative estimate used) UUT – Staff estimate using historical trending  How did we get here 1st Scenario FY2023 Adopted FY2024 Proposed Inc(Decr) % Revenues $ 17,336,523 $ 18,599,746 $ 1,263,223 7% Expenditures $ 17,336,523 $ 19,222,187 $ 1,885,664 11% Total Surplus (Deficit) $ - $ (622,442) • Departmental Requests • Two (2) new positions • One (1) HR Analyst budgeted for six (6) months (80% funded by Gen Fund; 20% Risk Mgmt.) • One (1) PW Management Analyst budgeted for twelve (12) months (5% funded by General Fund; 95% Special Revenue Funds) • Succession Planning • Six (6) Months/Partial Funding for Accounting Manager due to retirement • Community Services Dept. • $1.4 Million Part Time Staff • Program revenues $287K • Police Department • Overtime reduced by $100K  How did we get here 2nd Scenario FY2023 Adopted FY2024 Proposed Inc(Decr) % Revenues $ 17,336,523 $ 18,599,746 $ 1,263,223 7% Expenditures $ 17,336,523 $ 18,833,293 $ 1,496,770 9% Total Surplus (Deficit) $ - $ (233,548) • Departmental Requests • One (1) new position • One (1) HR Analyst budgeted for six (6) months (80% funded by Gen Fund; 20% Risk Mgmt.) • Re-assignment • One (1) PW Management Analyst from Parks to PW budgeted for (12) months (5% funded by Gen Fund; 95% Special Revenue Funds) • Succession Planning • Six (6) Months/Partial Funding for Accounting Manager due to retirement • Unfunded one (1) vacant position • Accounting Assistant I • Community Services Dept. • $1.2 Million Part Time Staff (reduced by $200K) • Program revenues $287K  How did we get here 3rd Scenario FY2023 Adopted FY2024 Proposed Inc(Decr) % Revenues $ 17,336,523 $ 18,599,746 $ 1,263,223 7% Expenditures $ 17,336,523 $ 18,215,005 $ 878,482 5% Total Surplus (Deficit) $ - $ 384,741 • Departmental Requests • One (1) new position • One (1) HR Analyst budgeted for six (6) months (80% funded by Gen Fund; 20% Risk Mgmt.) • Re-assignment • One (1) PW Management Analyst from Parks to PW budgeted for twelve (12) months (5% funded by General Fund; 95% Special Revenue Funds) • Succession Planning • Six (6) Months/Partial Funding for Accounting Manager due to retirement • Unfunded one (1) vacant position • Accounting Assistant I • Community Services Dept. • Parks Part Time Budget same as FY2016 Actual @ $646K (reduced by$554K) • Program revenues $287K  An un-balanced budget is when expenditures are greater than revenues (scenarios 1 & 2) • Activities that contributed to an un-balanced • Decisions/Opportunities to reduce expenses- budget controlled activities • Personnel • Personnel • Salaries & Benefits • De-fund two vacant positions • MOU’s • Parks Management Analyst • Debt Service • Accounting Assistant I • Bond payments • Reduce overtime expenses • Pension Obligation payment • Operational • Lease payments • Large contracts review • Operational • Information Technology • Insurance, utilities, claims, Large • Engineering contracts, etc… • Trash • Subsidies • Subsidies • Cost of service, fines, taxes, programs • Fee for services • Opportunities to enhance (Fee studies) • Tax (UUT, TOT, Sales Tax) • Program expenses (Let’s take a closer look)  A peek at historical data of CSD Programs, Cost & Staffing Details Column1 2016 Actual 2017 Actual 2018 Actual 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Est. # of FULL TIME Employees 6 7 7 9 9 9 8 8 # PART TIME Employees 88 93 90 90 89 89 89 89 Part Time Expense $ 645,953 $ 707,087 $ 808,610 $ 898,225 $ 742,675 $ 510,740 $ 1,021,484 $ 1,075,425 Part Time Hours 58,531 60,998 65,946 68,378 50,946 31,266 60,884 64,099 Bell Average Hourly Rate $ 11.04 $ 11.59 $ 12.26 $ 13.14 $ 14.58 $ 16.34 $ 16.78 $ 16.78 CA Minimum Wage $ 10.00 $ 10.50 $ 11.00 $ 12.00 $ 13.00 $ 14.00 $ 15.00 $ 15.50 Total # of Activities 24 26 30 30 19 24 28 29 Notes: During Covid (FY2020 and 2021), activities were performed virtually (zoom meetings). Note: FY2024 Part Time Proposed Budget of $1.2M is the same as FY2023 Adopted Budget. Program Cost - Soccer Cost per Week Program Total Amount Total Hrs (@ 16 weeks) Soccer/Futsal Programs/Debs $ 409,973 23,038 $ 25,623  Program Cost Survey Amongst Surrounding Cities Fitness for Surveyed Agency Play School Parent & Me Pee Wee Soccer Pee Wee T-ball Pee Wee Basketball Chupones Kids R NR R NR R NR R NR R NR R NR R NR City of Bell $ 143 $ 165 $ 28 $ 50 $ 28 $ 50 $ 45 $ 75 $ 40 $ 75 $ 40 $ 75 $ 12 $ 17 12 week program 1 12 week program 1 11 week (2x 6 weeks (2x 12 week program 1 4 week program 1 Program Length 14 weeks (M-TH) practice p/w games 1 practice p/w games 1 p/w) p/week) practice p/w games 1 p/w practice p/w p/week p/w City of Bell Gardens $ 60 $ 80 $ - $ - $ - $ - $ - $ - $ 45 $ 85 $ - $ - $ - $ - Program Length 6.5 weeks 10 weeks City of Huntington Park $ 85 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 65 $ 70 $ - $ - Program Length N/A N/A City of Cudahy $ - $ - $ - $ - $ - $ - $ 160 $ 200 $ 50 $ 199 $ - $ - $ - $ - Program Length n/a n/a City of Southgate $ 100 $ 100 $ 90 $ 90 $ 52 $ 52 $ 52 $ 52 $ 52 $ 52 $ 52 $ 52 $ 52 $ 52 9 week session 2 9 week session 2 9 week session 1 9 week session 1 class 9 week class no games 1 9 week class no games 1 9 week class no games Program Length class p/w class p/w class p/w p/w praactice p/w praactice p/w 1 praactice p/w City of Downey $ 285 $ 289 $ 65 $ 69 $ - $ - $ 170 $ 174 $ 80 $ 84 $ 30 $ 34 $ 170 $ 174 4 week 1 game p/w 1 4 week 1 game p/w 1 4.5 weeks 1 practice 10.5 Weeks (M- 4 weeks (1x Program Length practice p/w $50.00 practice p/w $50.00 4 week 1 game p/week p/w 1 game p/w TH) p/week) jersey jersey $50.00 Jersey  Program Cost Survey Amongst Surrounding Cities Surveyed Agency Youth Baseball Youth Soccer Ballet JR Chef Tumbling Cheer Team Intro. Cheer R NR R NR R NR R NR R NR R NR R NR City of Bell $ 75 $ 160 $ 75 $ 160 $ 45 $ 65 $ 40 $ 65 $ 45 $ 65 $ 75 $ 85 $ 25 $ 45 9 months program practice 2x p/w competitions begin after 4 months 1x p/m. 14 weeks includes 15 weeks plus 5 weeks (1x Program Length 6 weeks (1x p/week)) 7 weeks (1x p/w) City event 6 weeks (2x a week) playoffs playoffs p/week) performances. Uniform fee is not included in registration. Uniform: $150-$200 City of Bell Gardens $ 60 $ 100 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10 $ 25 Program Length 11 weeks City of Huntington Park $ 15 $ 15 $ - $ - $ 40 $ 40 $ - $ - $ - $ - $ - $ - $ - 4 weeks (1x Program Length N/A p/week) City of Cudahy $ 50 $ 199 $ 160 $ 200 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Program Length n/a n/a City of Southgate $ 52 $ 52 $ 52 $ 52 $ 60 $ 60 $ - $ - $ 60 $ 60 $ 60 $ 60 $ 60 $ 60 9 week class no 9 week class no 9 week class 1 9 week class 1 9 week class 1 practice 9 week class 1 practice Program Length games 1 praactice games 1 practice practice p/w practice p/w p/w p/w p/w p/w 4 weeks: R $36.00 4 weeks: R $45.00 NR: NR: $40.00 6 City of Downey $ 80 $ 84 $ - $ - weeks: R: $54.00 $ - $ - $49.00 6 weeks: R: $ - $ - $68.00 NR: $72.00 NR: $58.00 4 weeks 1 practice Program Length 1X P/WEEK 1X P/WEEK p/w 1 game p/w  Cost Recovery • Implement Development Impact fee • User fee studies • Sewer district assessment Tax • Sales Tax • B.L. , UUT & TOT Audits To ensure long-term Review of Large Contracts fiscal viability City • Information Technology • Street Sweeping Manager’s Revenue • Trash • Engineering services Enhancement Debt Service Recommendations • Refunding existing bonds • Establish section 115 trust Programs • Sponsorships • Donations • Program Management Economic Development • Billboards • Attracting new businesses • Enhance permitting process • Establish expediting fee • Streetscape beatification THANK YOU! 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