Youth Advisory Board

YOUTH ADVISORY BOARD Monday, February 10, 2025 BLIFE Activity Room Regular Meeting 7:00 PM FIRST FLOOR OF CITY HALL 7008 SOUTH RICE AVENUE BELLAIRE, TX 77401-4411 Agenda Chair Vice Chair Secretary Eleni Gagliardi Emma Zadok Bella Kalra Events/ Treasurer/ Volunteer Chair Fundraising Chair Athletics Chair Caroline Corales Sydney Rubenstein Luke Loving Outreach/Social Media Chair Evelyn Yip Board Members Kashika Adhikari Sofie Brandsberg-Dahl Leah Dinerstein Lucas Garibaldi Ethan He Sania Meta Saif Mujtaba Ben Shoss Council Liaisons Winfred C. Frazier, Mayor Pro Tem Jackie Georgiou, Council Member Staff Liaison Sharon Citino, City Manager City of Bellaire Texas Page 1 of 8 Agenda Youth Advisory Board February 10, 2025 REGULAR MEETING - 7:00 P.M. A. Call to Order and Announcement of a Quorum - Eleni Gagliardi, Chair. B. Introduction of New Board Member, Kashika Adhikari - Eleni Gagliardi, Chair. C. Approval of Minutes: Consideration of and possible action regarding the approval of the minutes of the Regular Meeting of the Youth Advisory Board (YAB) held on Wednesday, January 22, 2025 - Submitted by Bella Kalra, Secretary. YAB 1-22-25 Minutes D. Public Comment. Note: Public Comments are limited to up to five (5) minutes per person. E. Report from Council Liaisons - Winfred C. Frazier, Mayor Pro Tem, and Jackie Georgiou, Council Member. F. Report from Staff Liaison - Sharon Citino, City Manager. G. Board Business. 1. Discussion and possible action on collaborating with the Culture and Arts Board for a possible booth at the Bellaire Arts & Crafts Festival (HSPVA). 2. Finalize planning for Bellaire Beads and Boogie (Mardi Gras Event) - Board Members will provide updates regarding assigned tasks. 3. Discussion and possible action on a Pickleball Tournament - Board Members Ben Shoss and Luke Loving will provide updates. 4. Discussion and possible action on the YAB booth at the Bellaire Little League Opening Day - update will be provided by Board Member Emma Zadok. 5. Discussion and possible action regarding the YAB's collaborations with the Environmental Sustainability Board - progress update will be provided by Secretary Bella Kalra. 6. Discussion and possible action on suggested projects for the City's Strategic Plan - presented by Sharon Citino, City Manager and Staff Liaison. 7. Discussion and possible action regarding canceling or rescheduling the YAB May 26, 2025, Regular Meeting due to the Memorial Day Holiday. H. New Business: Any YAB Member who wishes to bring New Business to the attention of the YAB shall do so now. Note: Consideration of New Business shall be for the limited purpose of determining whether the matter is appropriate for inclusion on a future Agenda of the YAB or for referral to staff for City of Bellaire Texas Page 2 of 8 Agenda Youth Advisory Board February 10, 2025 investigation. I. YAB Member Comments and Announcements. J. Adjournment. City of Bellaire Texas Page 3 of 8  YOUTH ADVISORY BOARD 1/22/25 BLIFE Activity Room Regular Meeting 7:00 PM Next Meeting: 02/10/25 @ 7pm FIRST FLOOR OF CITY HALL 7008 SOUTH RICE AVENUE BELLAIRE, TX 77401-4411 Minutes REGULAR SESSION – 7:02 P.M. Attendance: Eleni Gagliardi, Chair Present Emma Zadok, Vice Chair Present Bella Kalra, Secretary Present Sydney Rubenstein, Treasurer/Fundraising Chair Present Luke Loving, Athletics Chair Present Caroline Corales, Events/Volunteer Chair Present Evelyn Yip, Outreach/Social Media Chair Present Sofie Brandsberg-Dahl, Board Member Absent Leah Dinerstein, Board Member Absent Lucas Garibaldi, Board Member Absent Ethan He, Board Member Present Nathan Kim, Board Member Present Sania Mehta, Board Member Present Saif Mujtaba, Board Member Present Ben Shoss, Board Member Present Liaisons Present: City Manager Sharon Citino Mayor Pro Tem Win Frazier Page 4 of 8 A. Approval of minutes Eleni motions to approve the minutes, Caroline 2nds, passes unanimously B. Report from Liaisons 1. Vote on a replacement for Nathan on Monday evening (1/27/25) 2. State of the City address February 3rd at 6:00 pm a. Where every board reports on their work for the past year b. YAB members can tune in virtually or in person 3. YAB will present a. Do a brief slideshow, which needs to be submitted by Monday b. Eleni → Overview of YAB c. Caroline → Mardi Gras Event d. Luke → Pickleball e. Emma → BLL Booth f. Bella → Compost + Environmental C. Board Business 1. Bella motions to approve rules and procedure, Eleni 2nds, passes unanimously D. Mardi Gras Event 1. February 22, 7:00-11:00 pm, Bellaire Civic Center a. Stamps for entry, potentially giving out more stamps for raffle, games, etc. b. Bar, can do drinks c. Raffle d. Event permit → Eleni and Caroline e. Coordinate food catering (from 401) → Ethan 2. Music and Entertainment a. Shared Spotify playlist → Bella b. Plug in phone/computer to speaker at event c. Clean music only 3. Decorations a. Sydney in charge of decorations b. Council Member Taylor can help supply decorations 4. Price information Page 5 of 8  a. Sales online b. Be upcharged at the door c. Other ways to raise money → raffle, silent auction, etc. d. Setting up payment, working with Evergreen e. Asking online for donations after people buy their tickets f. Ticketing and payment → Evelyn g. Money goes straight to Evergreen through Venmo h. We all bring 5-10 friends and have them bring their siblings and friends 5. Marketing/Advertising → Evelyn a. $500 for photobooth b. Give out beads for party favors 6. Games Tables a. Luke b. Another way to fundraise and alternative to dancing c. YAB members can assist in bringing games 7. Chaperones a. Confirmed Council Member Taylor, Pro Tem Frazier, City Manager Citino, etc. b. Create sign-up genius in shifts for parents and other adults → City Manager Citino c. Ask chaperones to dress up! 8. Dress code a. Advertise as semi-formal → collared shirt for guys, dresses for girls b. Masquerade welcome c. Won’t turn anyone away based on dress 9. Arts a. Face paint → Saif b. Making masks? 10. Raffle Prizes a. HEB can provide soft drinks and snacks, go in person and fill out a form to see if eligible b. MOD can supply ten pizzas if we ask within two weeks' notice c. Molars for King’s Cakes d. Chick-fil-A, Duck Camp, Roller Rabbit, HeyDay Spa, etc e. Every 15 minutes, pull a ticket for a different item f. Can contact Bellaire Business Association and Cheryl Bright for access to raffle items g. Make an elevator pitch to send to businesses Page 6 of 8 E. Pickleball Tournament 1. Ben talked to Ryan and confirmed the date → April 19 a. Courts are available Saturdays after 2:00, Sundays anytime 2. Entry fee a. $10 a person, $20 a team b. Everyone who has paddles should bring them. If not, people have to rent them c. Check paddles in and out 3. Prize a. Little trophy b. Gift card? 4. 64 total teams 5. Ben will discuss logistics with Ryan about logistics 6. Food trucks for concessions a. Kona Ice → Emma will call F. BLL Booth 1. March 1st, 9:00-1:00 2. Waiting on a response from Ms. Lee for the booth, Emma will follow up 3. Can advertise pickleball at the booth a. People can sign up for pickleball at the booth 4. Use the booth as a fundraiser a. Ben will talk to Ryan about doing a wheel b. Another option to do a Coke bottle cup pong c. Charge $5, and kids can win candy G. Environmental 1. Bella will follow up with Mr. Dunn on dates/times for Zero Waste compost pickup a. At the Condit parking lot 2. YAB can share a booth with ESB at Evelyn’s Park Earth Day Event a. April 26 3. Condit Assembly a. Principal Greenberg confirmed, Bella to follow up on more details Page 7 of 8 J. Adjourn Eleni Gagliardi adjourned the meeting at approximately 8:25 p.m. Page 8 of 8