City Council Meeting

CITY OF BELLEVUE, IDAHO Common Council Monday, March 11, 2024 | 5:30 PM 115 E. Pine Street, Bellevue, Idaho 83313 AGENDA This agenda is subject to revisions. All revisions will be underlined. JOIN ZOOM MEETING: https://us02web.zoom.us/j/87564460918?pwd=TlpmMFdidEtESjY1WnJIQU4vVFkyZz09 Meeting ID: # 875 6446 0918 Passcode: # 247391 One tap mobile +1-253-215-8782 US (Tacoma) +1-346-248-7799 US (Houston) Please Mute Your Call Friendly Reminder: Please turn off all cell phones except for emergency personnel. Finding That the regular meeting notice and agenda were posted in accordance with Idaho Code §74-204 within forty-eight (48) hours prior to the meeting at: the City of Bellevue City Hall, Post Office, on the City’s website and e-mailed to the Idaho Mountain Express on March 7, 2024. CALL TO ORDER: Mayor Chris Johnson ROLL CALL: 1. NOTICE OF AGENDA COMPLIANCE PER IDAHO CODE §74-204 | ACTION ITEM (Suggested Motion: I move that the notice for the March 11, 2024, regular meeting was completed in accordance with Idaho Code, Section §74-204.) 2. CALL FOR CONFLICT: (AS OUTLINED IN IDAHO CODE §74-404) 3. PUBLIC COMMENT: (FOR ITEMS OF CONCERN NOT ON THE AGENDA) 4. CONSENT AGENDA: ACTION ITEM All items listed under the Consent Agenda will be approved in one motion without discussion unless any Council Member request that the item be removed for individual discussion and possible action. a. Approval of Claims: February 27, 2024, through March 11, 2024 b. Request for Funds: Fire Department Request for $9,848.88 for Two (2) Rapid Intervention Team (RIT) Kits, Chief Greg Beaver c. Request for Funds: Street Department Request for approximately 20 to 40 Tons of CMA – Cold Mix, Casey McGehee, Streets d. Approval of Findings of Fact for the Final Plat of the Drinkers of the Wind Subdivision, Bellevue, Idaho e. Approval of Findings of Fact for Mountain Rides Transportation Authority’s Application to construct On-Street Improvements located at 121 Clover Street, Bellevue, Idaho 5. PRESENTATION: a. Consideration of Presentation from Jordan Cairns (via Zoom), CivicPlus – Municipal Websites Regarding Design & Hosting Solution, Michelle Snarr, Clerk & Jordan Cairns, CivicPlus: ACTION ITEM 6. NEW BUSINESS: b. Consideration and Approval of Resolution 2370, A Resolution of the City of Bellevue, Idaho, Authorizing the Mayor to Execute a Professional Services Agreement for On-Call Planning Services with Great West Engineering: Chris Johnson, Mayor and Andrew Kimmel, Great West Engineering | ACTION ITEM c. Strahorn Subdivision Phase II i. Consideration of Discussion Regarding a Third Amendment to the Strahorn Planned Unit Development Agreement, Executed December 19, 2019, as it Pertains to Ordinance 2009-04, Exhibit 1 “Annexation Agreement” between the City of Bellevue and Strahorn Partners, LLC, Jeff Pfaeffle, Strahorn | ACTION ITEM  ii. Consideration of Discussion Surrounding the Completion of Strahorn Phase II Bonding Requirements and the Strahorn Planned Unit Development Agreement, dated December 19, 2019 c. Consideration and Approval of Resolution 2371, A Resolution of the City Of Bellevue, Idaho, Authorizing the Mayor to Approve and Execute Purchases, Pursuant to Idaho Code §67-2803, for the City’s Imminent Needs for the City’s Water System: Shane Garrisson, Water Contractor and Chris Johnson, Mayor | ACTION ITEM 7. ADJOURNMENT: ACTION ITEM /s/ Michelle K. Snarr City Clerk I, designated City Clerk for the City of Bellevue, Idaho, hereby certify that the regular meeting notice and agenda were posted in accordance with Idaho Code §74-204 within forty-eight (48) hours prior to the meeting at: the City of Bellevue City Hall, Post Office, on the City of Bellevue Website and sent to the Idaho Mountain Express on March 7, 2024. Council Packets are available online at https://www.bellevueidaho.us/ (Located under Mayor and City Council /City Council Agendas and Munutes) In compliance with the American with Disabilities Act, individuals needing special accommodations during this meeting should notify the City Bellevue, 115 East Pine Street, Bellevue, Idaho 83313, or phone number 208-788-2128 ext. 4, at least twenty-four (24) hours prior to the meeting.  CIUDAD DE BELLEVUE, IDAHO Consejo Común Lunes, 11 de marzo de 2024 | 17:30 115 E. Pine Street, Bellevue, Idaho 83313 AGENDA Esta agenda está sujeta a revisiones. Todas las revisiones estarán subrayadas. ÚNASE A LA REUNIÓN DE ZOOM https://us02web.zoom.us/j/87564460918?pwd=TlpmMFdidEtESjY1WnJIQU4vVFkyZz09 ID de reunión: # 875 6446 0918 Código de acceso: # 247391 Móvil con un toque +1-253-215-8782 EE. UU. (Tacoma) +1-346-248-7799 EE. UU. (Houston) Silencie su llamada Recordatorio amistoso: apague todos los teléfonos celulares excepto los del personal de emergencia. Determinando que el aviso de la reunión regular y la agenda se publicaron de acuerdo con el Código de Idaho §74-204 dentro de las cuarenta y ocho (48) horas anteriores a la reunión en: el Ayuntamiento de la Ciudad de Bellevue, Oficina de Correos, en el sitio web de la Ciudad y en el correo electrónico. enviado por correo al Idaho Mountain Express el 7 de marzo de 2024. LLAME PARA ORDENAR LLAMADA DE ROL 1. AVISO DE CUMPLIMIENTO DE LA AGENDA SEGÚN EL CÓDIGO DE IDAHO §74-204 | ARTÍCULO DE ACCIÓN (Moción sugerida: propongo que el aviso para la reunión ordinaria del 11 de marzo de 2024 se complete de acuerdo con el Código de Idaho, Sección §74-204). 2. LLAMADO A CONFLICTOS (COMO SE DESCRIBE EN EL CÓDIGO DE IDAHO §74-404) 3. COMENTARIO PÚBLICO: (PARA TEMAS DE PREOCUPACIÓN QUE NO ESTÁN EN LA AGENDA) 4. AGENDA DE CONSENTIMIENTO: | ARTÍCULO DE ACCIÓN Todos los elementos enumerados en la Agenda de Consentimiento se aprobarán en una sola moción sin discusión, a menos que algún Miembro del Consejo solicite que el elemento se elimine para una discusión individual y una posible acción. a. Aprobación de Reclamaciones: 27 de febrero de 2024 al 11 de marzo de 2024 b. Solicitud de fondos: Solicitud del Departamento de Bomberos de $9,848.88 para dos (2) kits del Equipo de Intervención Rápida (RIT), Jefe Greg Beaver c. Solicitud de fondos: Solicitud del Departamento de Calles para aproximadamente 20 a 40 toneladas de CMA – Cold Mix, Casey McGehee, Calles d. Aprobación de las conclusiones de hecho para el plano final de la subdivisión Drinkers of the Wind, Bellevue, Idaho e. Aprobación de las conclusiones de hecho para la solicitud de la Autoridad de Transporte de Mountain Rides para construir mejoras en la calle ubicada en 121 Clover Street, Bellevue, Idaho 5. PRESENTACIÓN: a. Consideración de la presentación de Jordan Cairns (a través de Zoom), CivicPlus: sitios web municipales sobre diseño y solución de alojamiento, Michelle Snarr, secretaria y Jordan Cairns, CivicPlus | ARTÍCULO DE ACCIÓN 6. NUEVO NEGOCIO: a. Consideración y aprobación de la Resolución 2370, una resolución de la ciudad de Bellevue, Idaho, que autoriza al alcalde a ejecutar un acuerdo de servicios profesionales para servicios de planificación de guardia con Great West Engineering: Chris Johnson, alcalde y Andrew Kimmel, Great West Engineering| ARTÍCULO DE ACCIÓN  b. Subdivisión Strahorn Fase II i. Consideración de la discusión sobre una tercera enmienda al Acuerdo de desarrollo de unidades planificadas de Strahorn, ejecutado el 19 de diciembre de 2019, en lo que respecta a la Ordenanza 2009-04, Anexo 1 “Acuerdo de Anexión” entre la Ciudad de Bellevue y Strahorn Partners, LLC, Jeff Pfaeffle, Strahorn | ARTÍCULO DE ACCIÓN ii. Consideración de la discusión sobre la finalización de los requisitos de vinculación de la Fase II de Strahorn y el Acuerdo de desarrollo de unidades planificadas de Strahorn, con fecha del 19 de diciembre de 2019 c. Consideración y aprobación de la Resolución 2371, una resolución de la ciudad de Bellevue, Idaho, que autoriza al alcalde a aprobar y ejecutar compras, de conformidad con el Código de Idaho §67-2803, para las necesidades inminentes de la ciudad para el sistema de agua de la ciudad: Shane Garrisson, contratista de agua y Chris Johnson, Alcalde| ARTÍCULO DE ACCIÓN 9. APLAZAMIENTO: ARTÍCULO DE ACCIÓN /s/ Michelle K. Snarr Secretario Municipal, Ciudad de Bellevue Yo, Secretario Municipal designado para la Ciudad de Bellevue, Idaho, por la presente certifico que el aviso de la reunión regular y la agenda se publicaron de acuerdo con el Código de Idaho §74-204 dentro de las cuarenta y ocho (48) horas anteriores a la reunión en: la Ciudad de Ayuntamiento de Bellevue, oficina de correos, en el sitio web de la ciudad de Bellevue (ubicado bajo Alcalde y Concejo Municipal/Agendas y Munutes del Concejo Municipal): https://www.bellevueidaho.us/ y enviado al Idaho Mountain Express el 7 de Marzo de 2024. De conformidad con la Ley de Estadounidenses con Discapacidades, las personas que necesiten adaptaciones especiales durante esta reunión deben notificar a City Bellevue, 115 East Pine Street, Bellevue, Idaho 83313, o al número de teléfono 208-788-2128 ext. 4, al menos veinticuatro (24) horas antes de la reunión.  City of Bellevue City of Bellevue Regular Common Council Meeting March 11, 2024 Agenda Item 4a: Approval of Claims February 27, 2024 through March 11, 2024 Action Item: Shelly Shoemaker, Treasurer Note: Suggested Motion: Move to Approve the “Consent Agenda” as: amended, corrected, or as presented Attachment(s): Claims Payable by Account – February 27, 2024 through March 11, 2024 Claims Payable by Class – February 27, 2024 through March 11, 2024  City of Bellevue City of Bellevue Regular Common Council Meeting March 11, 2024 Agenda Item 4b: Request for Funds Fire Department Request for Two (2) Rapid Intervention Team (RIT) Kits. The price per each is $4,924.44 for a total of $9,848.88 Action Item: Chief Greg Beaver, Fire Department Note: Chief Beaver budgeted for these two RIT Kits; however, the fire truck broke down. He indicated that the Fire Department can use the bottles from their old kits, and they will replace them in the couple of years. Safety Equipment: #58230 Suggested Motion: Move to Approve the “Consent Agenda” as: amended, corrected, or as presented Attachment(s): Curtis Quotation Quote – Dated February 13, 2024 (4.c - FIRE)  ******* **** $4,924.44  City of Bellevue City of Bellevue Regular Common Council Meeting March 11, 2024 Agenda Item 4c: Request for Funds Street Department Street Department Request for 40 Tons of CMA – Cold Asphalt Mix (CMA) Action Item: Casey McGehee, Streets Supervisor Note: The requested Cold Asphalt Mix will be used to patch potholes. The price per ton to be DELIVERED is $139 per ton. Mr. McGehee indicated he will need a minimum of 20 tons and maybe up to an additional 10-20 tons depending on the condition of the roads when they start to dry. In addition, Mr. McGehee will need Hot Mix Asphalt to start patching as soon as the asphalt plant opens. He is requesting approval of the Cold Asphalt Mix purchase now so the Street Department will have their first delivery around the third week of March, 2024. Suggested Motion: Move to Approve the “Consent Agenda” as: amended, corrected, or as presented Attachment(s): SUNROC CORP dba DEPATCO Quote – Dated February 13, 2024  (4.d - Streets) QUOTATIONS / DISPATCHER SUNROC CORP AGGREGATE DISPATCHER (208) 458-4000 dba DEPATCO SAND & GRAVEL ASPHALT & CONSTRUCTION 497 N Capital Ave. (208) 458-4000 Idaho Falls, Idaho 83402 Fax (208) 458-4043 MATERIALS QUOTATION SUBMITTED TO City of Bellevue PROJECT# City Street Patching STREET PO Box 825 PROJECT NAME CITY, STATE ZIP Bellevue, ID 83313 STREET 75 Martin Ln ACCOUNT # BELCI CITY Bellevue, ID 83313 CONTACT Casey McGehee PROJECT OWNER PHONE 208-721-3500 GENERAL CONTRACTOR EMAIL cmcgehee@bellevueidaho.com PROJECTED START DATE FAX SALES DESCRIPTION QUANTITY $/TN LOCATION 587- Gateway CMA – Cold Mix $1,700.00 20 tn $85.00/tn FOB Pit Delivered To 587- Gateway CMA – Cold Mix 20 tn $139.00/tn $2,780.00 Maint. Shop The Street Department must have the Cold Mix Delivered. The City does not have the ability to pick it up. Mr. McGehee does not know the exact amount of CMA Cold Mix the City needs to fix all potholes. He is requesting to purchase the CMA - COLD MIX, including the DELIVERY, to the Maintenance Shop in the amount of $139 per ton. Prices included quality control testing at pit Quote is valid for 30 days following bid day 6% SALES TAX NOT INCLUDED IN PRICING SPECIAL INSTRUCTIONS: Quoted price is to be kept confidential between BUYER and Sunroc Corp dba Depatco. * IF THE PROJECT IS EXEMPT FROM SALES TAX, PLEASE ATTACH A TAX EXEMPT CERTIFICATE. **ATTACHED PAGE 2, TERMS & CONDITIONS, SHALL APPLY** MATERIALS QUOTATION TERMS AND CONDITIONS Revised: 02/13/24 2:07 PM Page 1 of 2 Gravel & Concrete Quotation Form 02-09-09 1. The prices quoted do not include sales tax. Payment is to be made on actual quantities weighed at Sunroc dba Depatco’s scales and will be paid for by the Standard English Ton from Sunroc dba Depatco’s scale tickets. Price is based on tons of aggregate including moisture. No deduction for moisture is allowed. No guarantee for moisture content will be made. All prices shown are quoted F.O.B. Sunroc Sunroc dba Depatco’s premises, unless stated otherwise on page one of this document. 2. Sunroc Corp dba Depatco has no control over how the aggregates are spread, placed, and handled at the job site. Therefore, once the aggregates are loaded out of Sunroc dba Depatco’s stockpiles and the material leaves the premises of Sunroc dba Depatco, BUYER becomes the owner and Sunroc dba Depatco accepts no further responsibility for quality, gradation, or overloading. It is therefore imperative that BUYER inspect the aggregates in the stockpiles or trucks as is deemed necessary, before the material is hauled away from Sunroc dba Depatco’s premises. Sunroc dba Depatco may perform internal quality assurance testing for its own use. Other than this, the price does not include any materials testing or mix designs. BUYER will be responsible for any testing, mix designs, or quality assurance work at BUYER’s own cost. 3. All accounts are due the 15th of the month following the date of purchase. In the event payment is not made by the 15th of the month following purchase, BUYER agrees to pay if collection is made, by suit or otherwise, a reasonable attorney’s fee, plus a FINANCE CHARGE OF 1.5% per month (ANNUAL PERCENTAGE RATE OF 19.56%), and hereby waives all rights to claim exemption under state laws. As a supplier, Sunroc dba Depatco will not be subject to retention. 4. FORCE MAJEURE: Sunroc Corp dba Depatco shall not be liable for any delay or failure in performance resulting, in whole or in part, from any cause or event of Force Majeure. The term “Force Majeure” means any event or events or any cause or causes which are not within the control of Sunroc which make it impossible or commercially impracticable for Sunroc dba Depatco to perform its obligations within the time(s) contemplated by this Agreement, including without limitation events of riot, war, rebellion, blockage, insurrection, interruption of utilities, reduction or interruption of essential supplies, terrorism, vandalism, fire, acts of God, flood, frost, extreme temperatures, landslide, washout, atmospheric disturbances, lightening, storm, tornado, earthquake, and civil disturbances, strikes, or lockouts, and requirements of law, and acts or orders of governmental authorities. 5. BUYER will maintain all haul roads and dust control on the job site. 6. Bids may be withdrawn if not accepted within 10 days. 7. Some materials are not always available. BUYER must contact Sunroc to confirm availability. 8. By ordering and/or hauling material from Sunroc’s premises, BUYER agrees to all the terms and conditions of this Materials Quotation. 9. Sunroc Corp dba Depatco is an EEO/AA employer. SIGNATURE BY OWNER OR AGENT CONSTITUTES ACCEPTANCE OF THE ABOVE. TO CONFIRM YOUR ACCEPTANCE OF THESE PRICES, TERMS, AND CONDITIONS AS QUOTED, PLEASE RETURN ONE SIGNED COPY TO OUR BOISE OFFICE. SUNROC CORP dba DEPATCO: BUYER: BY Jon Stoddard DATE 2/13/2023 BY DATE TITLE Sales Representative TITLE (Corporations must be signed by an officer of the company) Revised: 02/13/24 2:07 PM Page 2 of 2 Gravel & Concrete Quotation Form 02-09-09  City of Bellevue City of Bellevue Regular Common Council Meeting March 11, 2024 Agenda Item 4d: Approval of Findings of Fact for the Final Plat of the Drinkers of the Wind Subdivision, Bellevue, Idaho Community Development Action Item: Community Development Note: The Final Plat of the Drinkers of the Wind Subdivision was approved by the Common Council on February 26, 2024 Suggested Motion: Move to Approve the “Consent Agenda” as: amended, corrected, or as presented Attachment(s): Findings of Fact – Final Plat Final Plat of the Drinkers of the Wind Subdivision, dated March 11, 2024  CITY OF BELLEVUE COMMON COUNCIL Final Plat: Findings of Fact and Conclusions of Law REGARDING AN APPLICATION OF: FINDINGS OF FACT, CONCLUSIONS OF LAW Opal Engineering for Final Plat approval of AND DECISION the Drinkers of the Wind Subdivision. Date: March 11, 2024 REQUESTED ACTION: The applicant is requesting final plat approval for the subdivision noted above. APPLICABLE ZONING REGULATIONS: TITLE 11: SUBDIVISION REGULATIONS, CHAPTER 3: SUBDIVISION APPROVAL PROCEDURES AND PLAT REQUIREMENTS. 11-3-4: Final Plat Summary On May 23, 2023 the Bellevue Common Council held a duly noticed public hearing and approved the preliminary plat subject to six (6) conditions. The applicant submitted a final plat application on December 7, 2023. On February 20, 2024 the Bellevue Planning & Zoning Commission recommended approval of the final plat to the Council finding that the Final Plat is substantially consistent with, and meets the conditions placed upon, the approved preliminary plat, conforms to all the requirements of Bellevue City Code 11-3-4: Final Plat and meets all the requirements of Idaho State Code 50-1304, subject to five (5) conditions of approval. I. NOTICE & GENERAL BACKGROUND 1. This agenda item requires a public hearing. Notice of this public hearing was: a. published in the Idaho Mountain Express on February 7, 2024; b. sent by first class mail February 6, 2024 to all property owners within 300 feet of the external boundaries of these lots; c. posted at the Bellevue City Hall, the Bellevue Post Office, and on the city webpage on February 6, 2024. ►Motion: I move to find the notice for the Final Plat complies with the City of Bellevue Subdivision Code, Title 11. 2. Any disclosures (i.e. conflicts of interest, site visits or ex parte communications)? 3. Exhibit A – Application Materials – All application materials were received on December 7, 2023, unless indicated otherwise. A-1: 2023-12-06 Drinkers of the Wind Final Plat A-2: Subdivision Application Form Drinkers of the Wind Subdivision -1- FOF & Conclusions of Law  Exhibit B – City Department Comments Fire Department comment: None Engineering comment: see attached memo and checklist from contract city engineer Water and Sewer comment: None Building comment: None Street Department comment: None II. STANDARDS AND CRITERIA Title 11-3-4 A. Procedure: After approval of the preliminary plat, the subdivider shall cause the subdivision to be surveyed and a final plat to be prepared in conformance with the preliminary plat as approved, and Idaho Code title 50, chapter 13. Upon completion of said final plat, the subdivider shall file same, together with the final plat application and all other documents required… Then the Administrator shall place said final plat on the commission’s meeting agenda. If the final plat conforms to all requirements of this title, other applicable ordinances and resolutions of the City, all conditions placed upon the preliminary plat by the Council, and all requirements of Idaho Code, the Commission shall recommend approval of said final plat to the Council. In the event that the Commission finds the final plat does not comply with this title or other applicable ordinances and resolutions of the City or does not substantially conform to the approved preliminary plat, the Commission shall deny said final plat. When submitted to the Administrator, the final plat shall bear all required certificates. Thereafter, the Administrator shall place the final plat upon the Council’s meeting agenda for a duly noticed public hearing.  COUNCIL FINDING: Staff and the Contract City Engineer have reviewed the final plat and find that it conforms to the requirements as noted. This criteria will be met with Suggested Conditions of Approval #1 and #2. B. Contents Of Plat: The final plat shall be drawn at such a scale and shall be in conformance with the provisions of Idaho Code title 50, chapter 13. The reverse side of said sheet shall not be used for any portion of the drawing. The contents of the final plat shall include all items required under Idaho Code title 50, chapter 13, and shall also include:  COUNCIL FINDING: The required contents for the final plat are included as noted on the City Engineer checklist. C. Acceptance Of Dedications: Approval of the final plat by the Council shall constitute acceptance of all dedications for public streets, rights-of-way, easements, and other lands dedicated for public purpose or use as shown thereon. As a condition precedent to the acceptance of any streets or required improvements, the Council shall require that the subdivider install said improvements in accordance with the City or other applicable construction standards and that condition shall be noted on the final plat.  COUNCIL FINDING: N/A – no dedications are proposed. Drinkers of the Wind Subdivision -2- FOF & Conclusions of Law D. Time Limitations: The failure to obtain final plat approval by the Council of an approved preliminary plat within one year after approval by the Council shall cause all approvals of said preliminary plat to be null and void. The final plat shall be filed with the Blaine County Recorder within one year after final plat approval by the Council. Failure to file said final plat within that time shall cause all approvals of said final plat to be null and void. No building permit shall be issued with regard to any parcel of land within a proposed subdivision until the final plat has been recorded. A copy of the final recorded plat shall be placed on file with the City. For good cause shown, the deadlines in this section may be extended for up to twelve (12) months. The Council shall hold a duly noticed public hearing prior to granting said extension.  COUNCIL FINDING: The Bellevue Common Council approved the preliminary plat on May 23, 2023. This criteria will be met with Suggested Conditions of Approval #3 and #4. III. CONDTIONS OF APPROVAL FROM PRELIMINARY PLAT 1. All applicable City of Bellevue Fire and Building regulations shall be met. COUNCIL FINDING: N/A – parcels A and B are non-buildable 2. The final plat shall be approved by the Administrator and the City Engineer. COUNCIL FINDING: in progress 3. All improvements and other requirements shall be completed and accepted, or surety provided pursuant to the Subdivision Ordinance, prior to recordation of the final plat. COUNCIL FINDING: no improvements are required. 4. The final plat must be submitted within one (1) calendar year from the date of approval of the preliminary plat, unless otherwise allowed for within a phasing agreement. COUNCIL FINDING: condition is met 5. Provide a 20’ “Public Access Easement” for both sides of the river to Parcel A in the city. COUNCIL FINDING: this condition is met via Note #15 6. Approval of this application by the Bellevue Common Council is contingent upon subdivision approval by Blaine County for the portion of the subdivision located within Blaine County. Should the subdivision not be approved by Blaine County, the City of Bellevue’s approval of this subdivision shall be null and void. COUNCIL FINDING: this condition should be carried over to the final plat approval. See Suggested Condition of Approval #5. IV. SUGGESTED CONDTIONS OF APPROVAL 1. The Final Plat submitted to City of Bellevue for signature shall show the applicable floodway/floodplain line(s) for Parcels A and B. 2. Plat note 16 on the Final Plat submitted to the City of Bellevue for signature shall read “Portions of the property contained within this plat are governed by the Floodplain Overlay District, see Blaine County Code Title 9, Chapter 17 and City of Bellevue Drinkers of the Wind Subdivision -3- FOF & Conclusions of Law  Floodplain Flood Damage Prevention Ordinance 2019-09 to the extent they are affected by the floodplain or floodway as defined therein.” 3. The applicant shall record the final plat with the Blaine County Recorder within one (1) year of Council approval. 4. The applicant shall provide a copy of the recorded plat to the City of Bellevue in accordance with 11-3-4: B.20. 5. Approval of this application by the Bellevue Common Council is contingent upon subdivision approval by Blaine County for the portion of the subdivision located within Blaine County. Should the subdivision not be approved by Blaine County, the City of Bellevue’s approval of this subdivision shall be null and void. V. DECISION AND CONDITIONS: Upon a Mo�on by Alderman Shay and a second by Alderman Giordani, and a vote of 6-0 the City of Bellevue Common Council hereby approves with the condi�ons stated above this Final Plat applica�on for the Drinkers of the Wind Subdivision, finding the plat complies with the applicable standards set forth under City of Bellevue Code Sec�ons §11-3-4 and Idaho State Code Title 50, Chapter 13. IT IS SO ORDERED this _______day of _________, 2024. ____________________________________ Chris Johnson, Mayor ATTESTING: _______________________________ City Clerk Drinkers of the Wind Subdivision -4- FOF & Conclusions of Law  City of Bellevue City of Bellevue Regular Common Council Meeting March 11, 2024 Agenda Item 4e: Approval of Findings of Fact for Mountain Rides Transportation Authority’s Application to construct On-Street Improvements located at 121 Clover Street, Bellevue, Idaho Community Development Action Item: Community Development Note: The “On-Street Parking Improvements” Application for Mountain Rides was approved by the Common Council on February 26, 2024 Suggested Motion: Move to Approve the “Consent Agenda” as: amended, corrected, or as presented Attachment(s): Findings of Fact – Mountain Rides Transportation Authority’s Application to construct On-Street Improvements located at 121 Clover Street, Bellevue, Idaho, dated March 11, 2024  CITY OF BELLEVUE COMMON COUNCIL Mountain Rides On-street Parking Plan REGARDING AN APPLICATION FOR: FINDINGS OF FACT, CONCLUSIONS OF LAW Application to construct on-street parking AND DECISION improvements submitted by Opal Engineering & Vital Ink Architecture on behalf Date: March 11, 2024 of the Mountain Rides Transportation Authority. REQUESTED ACTION: The applicant is proposing to develop three (3) on-street parking spaces adjacent to its facility on Clover Street. RELATED / CONCURRENT APPLICATIONS: The applicant has submitted two (2) concurrent applications associated with this application. 1. A lot line readjustment to remove the lot line between the subject lots, and 2. A design review application that has been reviewed and conditionally approved by the Bellevue P&Z Commission. One of the conditions of the design review approval is that the Council approve the on-street parking proposed in this application. APPLICABLE ZONING REGULATIONS: Title 10, Chapter 21: Off Street Parking and Loading BACKGROUND: As noted above, the applicant has received a condi�onal design review approval for an addi�on to the exis�ng Mt. Rides facility from the P&Z Commission. The parking plan for the addi�on includes three (3) parking spaces that applicant will develop at its own expense in the city ROW along Clover Street. The development of on-street parking is permited in Bellevue City Code §10-21-3: E.2 subject to approval by the City Council. *NOTE: for purposes of clarification, Staff response is in bold. I. APPLICATION MATERIALS & NOTICE Review of this application will take place at a duly noticed public meeting. A public hearing is not required. Notice: The Administrator shall give no�ce by United States mail to each property owner within three hundred feet (300') of the external boundaries of the land being considered for parking improvements of the date of the mee�ng at which the City Council shall consider the applica�on. COUNCIL FINDING: No�ce was mailed to the required property owners on February 15, 2024. Mt. Rides – ROW Parking Findings of Fact and Conclusions of Law -1- Exhibit A – Application Materials All application materials were received on February 8, 2024 unless indicated otherwise. A-1: Written request for city council review of on-street parking A-2: Plan Set, Opal Engineering A-3: List of 300’ adjoiners (not included in Council packet) Exhibit B – Department Head Comments Fire Department Comments: No comments received. Water and Sewer Department Comments: No comments received. Building Department Comments: No comments received. Street Department Comments: No comments received. Exhibit C – Public comments No comments received. II. OFF STREET PARKING AND LOADING: Title 10, Chapter 21 10-21-3: A: Parking Space Dimensions: The minimum parking dimensions are as follows: Angle Width Length Aisle Width 90° 9.0' 19' 24' 60° 9.0' 21' 16' 45° 9.0' 19.8' 15' Parallel 8.0' 23' 14' COUNCIL FINDING: Three (3) on-street parallel spaces are proposed at 8’ x 23’. 10-21-3: E. Credits For On Street Parking Improvements: 2. Any real property or business owner wishing to construct such on street parking improvements shall make writen applica�on to the Common Council. The applica�on shall include construc�on drawings of the proposed improvements stamped by a civil engineer licensed in the State of Idaho. The applica�on form shall be furnished by the City, and the applicant shall provide all other informa�on as may be reasonably required by the City. The applicant shall also reimburse the City for all engineering costs incurred by the City in the review of the applica�on prior to final considera�on of the applica�on by the City. The Council shall determine the loca�on of new parking spaces to be created by such on street parking improvements. Such on street parking requirements shall include concrete curbs, guters and sidewalks, asphalt paving, storm drainage, street trees and irriga�on, parking lines, street ligh�ng and any other improvements considered necessary or appropriate by the Council. The Mt. Rides – ROW Parking Findings of Fact and Conclusions of Law -2- loca�on of the construc�on of such on street parking improvements shall begin at street corners and therea�er be constructed in a con�nuous manner. If construc�on of such on street parking improvements begins at a corner, then the applicant shall improve the en�re corner to the point where parking spaces may begin again. The Administrator shall give no�ce by United States mail to each property owner within three hundred feet (300') of the external boundaries of the land being considered for parking improvements of the date of the mee�ng at which the City Council shall consider the applica�on. COUNCIL FINDING: The applica�on for this approval was received on 2/8/24 and included all of the required materials. The requirement to have reimbursement fees paid is addressed in Condi�on #2. Staff recommends the Council finds that the loca�on of the proposed spaces is appropriate and that the proposed plan includes all the improvements necessary to meet the intent of this code sec�on. The parking is proposed at a corner and the appropriate improvements are included to access the parking spaces. 3. All on street improvements for parking spaces shall be constructed in accordance with the City street standards ordinance and other applicable City standards. COUNCIL FINDING: This code sec�on will be condi�onally met via Recommended Condition #3. 4. No parking created within any public right-of-way shall be held or used for the exclusive parking of any business or property, but shall be open to the use by the general public subject to the police powers of the City and Idaho Transporta�on Department. COUNCIL FINDING: This code sec�on will be met via City of Bellevue parking enforcement. V. DECISION AND CONDITIONS: Motion: Upon a Motion by Alderman Carriero and a second by Alderman Giordani, and a unanimous vote to APPROVE with the conditions stated below, this On-street parking improvement application by the Mountain Rides Transportation Authority , located at 117- 121 Clover St., finding the application complies with the applicable standards set forth under City of Bellevue Code Sections §10-21: Off-Street Parking and Loading, subject to the following conditions: 1. The Applicant shall submit the final Civil Engineering drawings of the proposed improvements stamped by a civil engineer licensed in the State of Idaho prior to any construction for review by the City Engineer. 2. The applicant shall reimburse the City for all engineering costs incurred by the City in the review of the application. 3. All on street parking requirements shall be constructed as required by the City of Bellevue Code Title 10 § 10-21-3 (E.2), which include: a. concrete curbs, gutters and sidewalks, asphalt paving, storm drainage, street trees and irrigation, parking lines, street lighting and any other improvements considered necessary or appropriate; and, b. the location of the construction of such on street parking improvements shall begin at street corners and thereafter be constructed in a continuous manner. Mt. Rides – ROW Parking Findings of Fact and Conclusions of Law -3-  IT IS SO ORDERED this _______day of _________, 2024. ____________________________________ Chris Johnson, Mayor ATTESTING: _______________________________ City Clerk Mt. Rides – ROW Parking Findings of Fact and Conclusions of Law -4-  City of Bellevue City of Bellevue Regular Common Council Meeting March 11, 2024 Agenda Item 5: PRESENTATION: Consideration of Presentation from Jordan Cairns (via Zoom), CivicPlus – Municipal Websites Regarding Design & Hosting Solution Action Item: Michelle Snarr, Clerk CivicPlus: Mr. Jordan Cairns, CivicPlus, via Zoom Background: The City has been looking to get a new website since before I began my employment with the City. The current website is not adequate for the City’s needs, and it is difficult to maintain. In addition, I do not think it is user friendly, and residents and other interested parties have a difficult time finding the information they are looking for. CivicPlus is a website provider that specializes in working with municipal entities, and is created with residents, transparency, and improving how residents access and experience municipal services. Features: Modules that provide transparent information; Tools for residents to do business online; Resident engagement tools; ADA Compliant; and Easy to use. Modules: Advanced Calendaring; Meeting and Agendas; News & Announcements; Important Alert (urgent messaging); Engagement Tools: Unlimited Email Subscriptions/Notifications (allows residents to subscribe and receive email alerts for new posts); SMS Subscriptions/Notifications (allow residents to subscribe and receive SMS text messages for new posts); Tools for Residents: Requests, Feedback and Submissions from Residents: Service Requests, Contact Us, Surveys and Polling, Applications (all city applications), Suggestions. Translation: the website utilizes “Google Translate”. An “icon” is available within the website for Google Translate, and the entire website can be translated into multiple languages. CivicPlus also recently merged with MuniCode, a codification software, which has an option for self-publishing that allows the city to amend the code as it happens and enter the amendments after publication. In addition, it has the ability to upload the approved/signed ordinance with the exhibits, forms, displays, etc. The software can also be utilized to create ordinances within the program, whether amend or created; and has an option to be able to search over 4,000 codes for research or for ideas to create new ordinance. Suggested Motion: No Motion Is Required. It is listed as an Action Item only if the Council is interested in making a motion or suggestion to: investigate further, make a specific suggestion, or look at more options, etc. Attachment(s) CivicPlus Overview CivicPlus Web Information & Open Proposal Cost Comparison with current vendors  Bellevue, Idaho Website Design & Hosting Solution Proposal valid for 60 days from date of receipt Prepared by: Jordan Cairns P: 785.370.7764 cairns@civicplus.com Powering and Empowering PS04012023 Government CivicPlus Company Overview CivicPlus History CivicPlus began in 1998 when our founder, Ward Morgan, decided to focus on helping local governments work better and engage their residents through their web environment. Over the years, CivicPlus has continued to implement new technologies and merge with industry forerunners to maintain the highest standards of excellence and efficiency for our customers. Our portfolio includes solutions for website design and hosting, parks and recreation management, emergency and mass communications, agenda and meeting management, 311 and CRM, process automation and digital services, codification, licensing and permits, web governance and ADA remediation, social media archiving, and FOIA management. 20+ Years EXPERIENCE 12,000+ Customers 900+ Employees Inc. 5000 11-time Honoree GovTech 2023 Top 100 Company RECOGNITION Stevie® Awards Recognized with multiple, global awards for sales and customer service excellence Our commitment to deliver the right solutions in design and development, end-user satisfaction, and secure hosting has been instrumental in making us a leader in government web technology. We are proud to have earned the trust of our over 12,000 customers and their 100,000+ administrative users. In addition, over 340 million residents engage with our solutions daily. Primary Office 302 S. 4th Street Suite 500 Manhattan, KS 66502 Toll Free: 888.228.2233 | Fax: 785.587.8951 civicplus.com civicplus.com 1 Powering & Empowering Government We empower municipal leaders to transform interactions between residents and government into consistently positive experiences that elevate resident satisfaction, increase revenue, and streamline operations. Government leaders tell us that one of their most pressing needs is to improve how residents access and experience municipal services; however, they struggle with budget cutbacks and technology constraints. CivicPlus enables civic leaders to solve these problems, making consistently positive interactions between residents and government possible. What sets us apart is our Civic Experience Platform. CivicPlus is the only government technology company exclusively committed to powering and empowering governments to efficiently operate, serve, and govern using our innovative and integrated technology solutions built and supported by former municipal leaders and award-winning support teams. With it, municipalities increase revenue and operate more efficiently while fostering trust among residents. civicplus.com 2 Premium Designs The included design portfolio will provide you with an idea of the different directions we can take your creative design. Your art director will work with you to understand your municipality’s needs and style. Our Premium Designs are ideal for communities that want a professional, mobile-friendly design without the added expense of extensive custom design work. A Premium Design offers all the same features and functionality; any differences are website design related. Premium designs have fewer custom design elements, such as a non-scrolling site element, while still retaining enough design elements to make the site yours. Customize your logo, color palette menu, quick link layouts, and background images. Hooper City, Utah hoopercity.com Livingston, California cityoflivingston.org Arkansas City, Kansas arkcity.org civicplus.com 3 Ultimate Designs An Ultimate design allows you to start with a blank slate and provide optimal flexibility and design options for your new website. It is offered in both a scrolling and non-scrolling format. You will work with our designer to build a layout that uses our extensive widget library and add styling to give the site a unique look that fits your municipality. Clatsop County, Oregon Mission Springs Water District, California co.clatsop.or.us mswd.org Sault Ste. Marie, Michigan Estacada, Oregon saultcity.com cityofestacada.org civicplus.com 4  Kenai, Alaska Wilsonville, Oregon kenai.city ci.wilsonville.or.us Leavenworth, Kansas Royal Palm Beach, Florida leavenworthks.org royalpalmbeach.com Saxman, Alaska Red Lodge, Montana cityofsaxman.com cityofredlodge.net civicplus.com 5 CMS Features & Functionality Our Municipal Websites Open are built using a CMS specifically for local governments and offers full feature sets for all your department’s needs. Using CivicPlus for your website provides an excellent experience for both your staff and residents in the community. Granular permissions can allow each department to easily edit content and manage their residents’ interactions. We have the solution to the challenges you face with full feature sets for all your department needs! Website Design Tailored to Your Hosting, Security, & Reporting Needs Modules That Provide Resident Engagement Tools Transparent Information Tools for Residents to Do Convenient Access from Any Business Online Device Granular Permissions to Match Intuitive & Easy to Use Your Processes Can Expand & Grow with Your ADA Compliance Ever-Changing Needs CivicPlus Website Features W E B S I T E D E S I G N TA I LO R E D TO YO U R N E E D S Stunning Design – A professional art director will work closely with you to design a website that fits your municipality’s style and needs. Intuitive Site Navigation – Main navigation menu, via a mega menu or drop-down, keeps it simple to get to any page. Image Displays – Interactive widgets that include photos and videos to showcase your community. civicplus.com 6 Unlimited Number of Department Specific Pages (microsite) – A page specifically for an individual department/board that can automatically display department-specific information in the sidebar of your pages. This allows categorization and filtering by department and allows permissions to be department based. Site Within a Site (subsite) – Add-on that allows any department/board or page to have an entirely different look and feel to match your department’s style, while still being part of the same website and using the same backend CMS. H O S T I N G , S E C U R I T Y, & R E P O R T I N G Domain Management – CivicPlus can provide full-service domain hosting. Secure Site Gateway – Every website receives an SSL certificate for your peace of mind. Secure Login – Optimal security is available through Microsoft’s Identity Server. Single Sign On (SSO) – Ability to log into multiple CivicPlus products with the same login credentials. Custom Identity Provider (IdP) – A custom IdP is available as an add- on through Azure AD, Okta, and ADFS. CAPTCHA Secure – The CMS uses CAPTCHA technology to restrict auto-generated submissions. Data Ownership – Customers always own the rights to all their data. Audit Trail/History Logs – The CMS captures and stores a complete history of content postings. Analytics and Reporting – Google Analytics provide web analytics and other reporting is available such as a broken links report. M O D U L E S T H AT P R OV I D E T R A N S PA R E N T I N F O R M AT I O N O N YO U R S I T E Advanced Calendaring – Create meetings and events to be displayed in calendars throughout your website. Residents can easily use our calendars with custom filters, multiple event views, and export capabilities. Meetings and Agendas – Manually post meetings and agendas on the website with a built-in module. For advanced functionality, including automated agenda and packet generation and live meeting management, our integrated Agenda and Meeting Management product is available as an add-on. Advanced Search in Your Website – Quickly search all pages and uploaded files across the website. Department- specific search options are also available. News & Announcements – Display the most recent news on your home page or department pages. FAQs – Easily show your most frequently asked questions and their corresponding answers. Important Alerts – Prominently display urgent messages on the home page and/or department home pages to notify residents of time-sensitive information, such as closings or inclement weather warnings. Document Center – Staff can upload and manage documents in one central repository. Image Library – Store all your photos and graphical images in one central location for access by all applicable staff. civicplus.com 7 Staff Directory – Manage staff names and contact information in one central repository, and easily display applicable staff members on various pages. Business Directory – As an optional add-on, this feature lists information about businesses within your community by category; businesses can also submit their information on a form to be approved by your staff before publishing. Embedded Videos & iFrames – Embed Vimeo or YouTube videos or iFrame in third-party partners on any page. Dynamic Site Map – Sitemap configuration that search engines can easily consume. R E S I D E N T E N GAG E M E N T TO O L S Unlimited Email Subscriptions/Notifications – Allow residents to subscribe and receive email alerts for new website posts that interest them. SMS Subscriptions/Notifications – This add-on feature allows residents to subscribe and receive SMS text messages for new website posts they’re interested in. RSS Feeds – RSS feeds are available for department updates, news, and urgent alerts. TO O L S F O R R E S I D E N T S TO D O B U S I N E S S O N L I N E Requests, Feedback, and Submissions from Residents via Web Forms – Our fully customizable web forms allow for a variety of resident interaction. Form submissions can be automatically routed to a specific person or department. Common uses cases of our custom web forms include: • Service Requests • Contact Us • Surveys and Polling • Applications • Suggestions, Complaints, and Tips Interactive Maps – Provide a graphical representation of location-specific information shown on a map. Job Postings and Applicants – Staff can post job openings, allowing residents to browse available jobs online and apply through an online form submission. Payments – Citizens can make payments online through CivicPlus Pay (add-on) or you can iFrame or link out to another third-party payment system. The City has the ability to do this now. They can do it through QuickBooks or through "pay-port". C O N V E N I E N T AC C E S S F R O M A N Y DEVICE Responsive Design / Mobile Support – Your website design will be built to automatically adjust and scale so that it works well on all devices regardless of screen size, including wide screen monitors, tablets, and mobile devices. civicplus.com 8  SCHEDULING OPTION: The city is having a 4th of July celebration. The City knows it is having the celebration in April. The event can be "scheduled" in April, and it can be set to be publish to the site "a month before" (JUNE 4th) . The content will show on the City's website, until the day the City wants it unpublished (JULY 5th). The event is scheduled and entered for a specific date to be published and a specific date to be unpublished with one entry. No one has to go back and remove the "notice of event". I N T U I T I V E & E AS Y TO U S E Intuitive CMS – Easiest website editing with only a few clicks that’s intuitive for even non-technical users. Text and Image Editors – One WYSIWYG editor interface, similar to Microsoft Word, for all types of content, as well as an image editor to adjust focal points on photos. Previewing – Edit pages to your liking before publishing to the live website. ******* Scheduling Options – Schedule content to automatically publish and unpublish on your site at a specific date and time. Social Media Integrations – Quickly auto-post to Twitter and Facebook while you’re adding content, news, or alerts to your website. Conversely, we often use iFrames to display your Twitter and/or Facebook feeds right on your website page. Our web pages also come equipped with built-in YouTube video players. Versioning – All previous versions of pages are saved online, allowing you to view or re-publish at any time. Google Translate – Translate content on your site to multiple languages, utilizing Google Translate, for ease of use for all residents. Click the "Google Translate" icon, and the entire website (except for items uploaded by staff) will translate in to another language. Easy to Use Forms Builder – Feature-rich webform builder available for simple and advanced tasks, that when submitted can be routed to the appropriate people. Content Efficiencies – Create and manage content once and have it display multiple places. Tags/Views – All files can be easily found through filters of tags on items such as documents and images. G R A N U L A R P E R M I S S I O N S TO M ATC H YO U R P R O C E S S E S Roles & Permissions – User accounts are assigned a role, granting the users specific levels of permissions within the CMS. Department Specific Permissions – Permissions can be set so individuals have access to edit their own department’s content (or multiple departments) without having to rely on an IT director or Administrator to make website changes for them. Menu Manager – Department users can manage their own sub-menus, and advanced users control primary navigation and homepage components. Private Page Permissions – Easily create private pages that are password protected with a log-in, for internal use. Unlimited Users and Pages – Customers can add unlimited staff users and create unlimited pages to their website. civicplus.com 9 A DA C O M P L I A N C E Start Compliant – The CivicPlus implementation team builds websites that are ADA WCAG 2.0 compliant. Stay Compliant – Tools are built into the system to reduce the chances of violating ADA compliance guidelines, such as requiring an Alt Tag on photos that are uploaded. We offer our Monsido Web Governance program to provide a wide array of tools for maintaining the quality, ADA compliance, internal policy compliance, and optimal functionality of your site. And as a partner program, we can include AudioEye for automatic ADA remediation at a discounted rate. Your CivicPlus Website Can Expand and Grow with Your Ever-Changing Needs • Your new website will be built on the trusted Drupal platform. • Full functionality is available with an unlimited number of uses to meet your needs now and in the future. • Integration with CivicPlus product suites for many additional benefits. For example: o SSO, email notifications, text notifications (add-on), and a resident portal. o Access to add-on other integrated CivicPlus products such as service request, FOIA, social media archives, or mass emergency notification software. • Free regular group trainings to continuously keep new staff trained. civicplus.com 10 Implementation Project Timeline Design creation, accessibility, usability guidance, content optimization, training - CivicPlus delivers all of this and more during the development of your new CivicPlus Municipal Websites Open. Your exact project timeline can vary based on the determined project scope, project enhancements purchased, your availability for meeting coordination, action item return and completion, adherence to approval deadlines, and other factors. Some of the phases listed here can overlap and occur concurrently. Based on our experience, the estimated timeline for the successful completion of your website project is approximately 10-12 weeks. A finalized schedule will be compiled after we meet with you. P H AS E 1 : A N A LY Z E • Website Assessment REQUIREMENTS & 3-4 Weeks • Website Design Meeting REVIEW PLAN • Project Manager Meeting • Design Concept Creation & Approval (Ultimate P H AS E 2 : D E S I G N & 2 Weeks designs) BUILD • Website Setup, Configuration, and Customization • Content Finalization & Departmental Review • Directory Pages/Staff Directory and P H AS E 3 : M I G R AT E 1-2 Weeks Ordinances/Resolutions CONTENT • If purchased: Projects, Commercial/Industrial Properties, Business Directory, • Flexible staff training schedule allows P H AS E 4 : S TA F F 2-3 Weeks attendance over an extended timeframe, even TRAINING allows individuals to repeat a session at their direction • Functional Testing P H AS E 5 : T E S T I N G 1 Week • Acceptance Testing P H AS E 6 : G O L I V E 1 Week • Go Live civicplus.com 11 Approaching Your Project Implementation Communication & Management Communication between you and your CivicPlus team will be continuous throughout your project. Sharing input and feedback through email, virtual meetings, phone calls, and our project management software will keep all stakeholders involved and informed. Cloud Coach offers task management transparency with a multi-level work breakdown structure and Gantt Chart-based project plan. Tasks, deliverables, and milestones are aligned to deliver your website in an optimal timeframe Cloud Coach utilization, combined with regular check-ins with your project manager, provides ample opportunities to review project progress quickly and efficiently. Phased Approach P H AS E 1 : A N A LY Z E R E Q U I R E M E N T S & R E V I E W P L A N CivicPlus will analyze your current website(s) to assess the existing navigation, Website Assessment features/functions, and content quality. CivicPlus will conduct a design meeting with a customer- defined web advisory team. We recommend the advisory team be limited to a maximum of four members Website Design who will provide input regarding the overall design of the new website, including Meeting the site branding and high-level site navigation. The individual or team will review website version images provided by the designer. Deliverables: Website design specifications (graphic design, information) CivicPlus assigns a qualified Project Manager to guide you through the Website Content build-out. They will assist you with determining the content to be migrated or developed. During your initial meeting they will discuss topics such as website Project Manager menuing, domains & DNS, training approach, and a variety of other related website Meeting topics. Deliverables: Customer will develop an overall understanding of how the process will flow right through to Implementation. civicplus.com 12 P H AS E 2 : D E S I G N & B U I L D CivicPlus will complete concepts for the homepage. These concepts will incorporate all the graphical elements and layouts. You will select a concept after a series of Design Concept Creation & iterative design revisions—up to six mockup revisions. You will officially sign-off on Approval (Ultimate Designs) the final website design selected once it meets your expectations. Deliverables: Design concepts, Finalized design (Adobe XD) CivicPlus will create a fully functional website that includes the elements described in this proposal. Website Setup, Configuration, & CivicPlus will finalize the remaining components within the approved design and Customization navigation as part of the website setup. Deliverables: Functional website setup, Content migration initiated P H AS E 3 : M I G R AT E C O N T E N T CivicPlus will migrate all content for your staff to review and finalize before go-live. Content Finalization & See the pricing section for the specific number of included pages. Departmental Review Deliverables: Content creation and migration, Homepage and Departmental content review Directory Pages | Staff Directory, Projects, Depending upon website options selected and the volume of data CivicPlus may Commercial/Industrial provide you with a custom Microsoft Excel template to complete to allow for auto- Properties, Business importing. Directory, Ordinances/ Deliverables: Content creation and migration, Departmental content signoff Resolutions Agenda & Minutes The Content Development Team will download, upload, and organize an agreed upon Migration number of meetings to the Agenda Center module. civicplus.com 13 P H AS E 4 : S TA F F T R A I N I N G Throughout the development and after launch, you and your team can access on-demand training, resources, and educational opportunities. Our initial training is offered online to administrators and content contributors. Individuals can attend training sessions over 3–4-week period prior to going live. During this time, you have Staff Training the option of repeating any session as desired. Our flexible scheduling of sessions will make it easier to fit training into your weekly schedule. Deliverables: Online Training with a Qualified Instructor, Video Conference, Videos and User guides P H AS E 5 : T E S T I N G CivicPlus will perform a series of tests across multiple browsers and operating system versions to confirm site functionality and all features documented in this Functional Testing proposal. Deliverables: Complete and Comprehensive Testing A standard webpage is defined as one that contains a title, body text, and up to five links, file attachments, or images. We will provide a custom quote if you require Acceptance Testing migration of more complex pages. Deliverables: Site acceptance by customer P H AS E 6 : G O L I V E We will work with you to make the appropriate Domain and DNS entry changes to initiate the process of making the new site available on the internet. Once the Go Live website is Live we will transition you to our Technical Support organization for the best post-implementation experience. Deliverables: Final Website – Live! civicplus.com 14 M3 Integratable Meetings Management Migration & Server Configuration Setting You Up for Immediate & Future Public Meetings Success Systematically and accurately migrate up to five years of meetings PDF documents into your website’s Meetings Directory (agendas, packets, minutes). The Meetings Directory, along with the website Calendar, is easy to manage and update within the CMS dashboard. It is also uniquely engineered to seamlessly integrate with the CivicPlus Agenda and Meeting Management solution which further integrates with our Codification solution. It is important to set this up properly on day one for optimal transparency, search, and as a foundation for future meetings management optimization. Your Role During Implementation A smooth, on-time deployment is dependent on the customer’s participation, providing timely information and approving proofs quickly. • The customer will make available relevant images, photos, logos, colors, and other branding material as well as an inventory of existing applications, websites, and content at the start of this effort and create new content copy as needed. • The customer will assign a single point of contact that will be responsible for coordinating the schedules of other project stakeholders. • The customer will review any deliverables requiring formal approval within five business days and return all comments and issues at or before those five days have elapsed. • The customer will assign one person who will act as the ultimate decision-maker in the case where consensus among the team cannot be reached. • The customer must agree to the applicable terms of services for Google-related services such as Google Analytics and Google Maps to access those features. CivicPlus is not responsible for Google’s decisions related to discontinuing services or changing current APIs. civicplus.com 15 Continuing Services Technical Support & Services With technology, unlimited support is crucial. Our live technical support engineers based in North America are Support at a Glance ready to answer your staff members’ questions and ensure their confidence. CivicPlus’ support team is available 7 • Technical support engineers available a.m. – 7 p.m. CST to assist with any questions or concerns 7 a.m. – 7 p.m. (CST) Monday – Friday regarding the technical functionality and usage of your new (excluding holidays) website. • Accessible via phone and email • 4-hour response during normal hours CivicPlus Technical Support will provide a toll-free number • 24/7 emergency technical support for as well as an online email support system for users to named points of contact submit technical issues or questions. Emergency technical • Dedicated customer success manager support is available 24/7 for designated, named points-of- • Online self-service help with the CivicPlus contact, with members of CivicPlus’ support teams available Help Center (civicplus.help) for urgent requests. AWA R D -W I N N I N G CivicPlus has been honored with two Gold Stevie® Awards, three Silver Stevie® Awards, and seven Bronze Stevie® Awards in the categories of Front-Line Customer Service Team of the Year – Technology Industries, Customer Service Training or Coaching Program of the Year – Technology Industries, Customer Service Department of the Year – Computer Software – Up to 1,000 Employees, Most Valuable Response by a Customer Service Team (COVID-19), Best Customer Satisfaction Strategy, and Remote Customer Service Innovation of the Year. The Stevie Awards are the world’s top honors for customer service, contact center, business development, and sales professionals. CIVICPLUS HELP CENTER CivicPlus customers have 24/7 access to our online Help Center where users can review articles, user guides, FAQs, and can get tips on best practices. Our Help Center is continually monitored and updated by our dedicated Knowledge Management Team to ensure we are providing the information and resources you need to optimize your solution. In addition, the Help Center provides our release notes to keep your staff informed of upcoming enhancements and maintenance. civicplus.com 16