City Council

DRAFT: FEBRUARY 24, 2025 Village of Bellport General Meeting Monday, February 24, 2025 at 7:00PM This meeting will be held in the Community Center AGENDA This meeting is open to the public in the Community Center, located at 4 Bell Street. It is an in-person meeting and will be streamed on Zoom. Pledge of Allegiance & Roll Call Opening remarks by Mayor Maureen Veitch Mayor Updates Capital Projects, Grants a. FEMA b. HUD 2024 Grant c. Shutters d. Discontinuance of Bellport Lane - Marina/Dock Parking Lot Tentative Public Hearing set for March 24, 2025 e. Update of Village Election – Mayor (4 years) & Two (2) Trustees (4 years) June 17, 2025 from 7:00 am to 9:00 pm at Bellport Community Center, 4 Bell Street, Bellport, NY 11713 f. Rental Codes/Policies – Mayor Veitch/Trustee Young Trustee Updates a. Deputy Mayor Steve Mackin – DPW, Bellport Fire Department, South Country Ambulance, Suffolk County Police Department – Road Safety • Suffolk County Police Department • Emergency Preparedness Plan Progress b. Trustee Nathan Rohrmeier – Code Enforcement, Waterfront Management Board, Golf Commission, Tennis Commission, and Vouchers • Recap of HUD 2022 Page | 1  DRAFT: FEBRUARY 24, 2025 c. Trustee Lorraine Kuehn – Communication/Website, Business District, Senior Program, Vouchers, Kids Camp, and Building Department • Employee Handbook • Town of Brookhaven Senior Programs d. Trustee Michael Young – Zoning Board of Appeals, Architectural Review Board, Beautification Committee, Planning Board, Historical Preservation, Yacht Club/Sailing Foundation • Rental Law Update Open to Public Open Discussion: 1) Approve the draft of Board Meeting Minutes of January 27, 2025 as presented. 2) Approve the Rules for Use of the Village Bowling Alley Policy as presented. 3) Approve the Engineering Design Services Proposal from J. Pontieri, P.E., D.P.C. for replacement of bridge at Bellport Golf Club at a cost of $14,000 for Design Drawings for NYSDEC approval and construction and $6,500 for Construction Phase Services as presented. 4) Approve the Proposal to Administer the Village of Bellport’s Stormwater Management Program at a cost of $6,500.00 as presented. 5) Approve the request to use Bellport Marina playground and picnic area for Kreamer Street Elementary School end of year picnic on May 30th, June 6th, June 9th, June 13th 2025 (rain dates June 10th, June 11th, June 12th, and June 23rd, 2025 from 10:00 am – 2:20 pm as presented. 6) Approve the request by Bellport Village Program Fund to use Mother’s Beach for Family Night on July 26, 2025 from 4:00 pm to sunset as presented. 7) Approve the request by Bellport Village Program Fund to hold BINGO at Michael and Janet Foster’s home or the Country Club July 10 th and July 31st from 4:30 pm – 7:00 pm as presented. 8) Approve the request by Bellport Village Program Fund to hold “Cocktails by The Bay” on August 9th from 3:30 pm to 8:00 pm as presented. Page | 2  DRAFT: FEBRUARY 24, 2025 9) Approve the request by Bellport Village Program Fund to use Ho Hum Beach for a Sandcastle contest on August 23rd (rain date August 24th from 10:00 am to 5:00 pm as presented. 10) Approve the request by the Bellport Chamber of Commerce to hold the “Easter Crazy Hat Parade” on April 19th from 11:00 am to 12:30 pm. The route is from South Country Road from Fire house and ends at the Gazebo by the Community Center as presented. 11) Approve the request by the Bellport Garden Club to hold a Bellport Garden Tour on June 21st from 11:00 am to 4:00 pm as presented. 12) Approve the request by the Boys & Girls Club to hold a Beach Ball fundraiser on June 21st from 9:00 am to 12:00 am (event 7:00 pm to 11:00 pm at 8 Bayberry Road as presented. 13) Approve the Engagement Letter with Cullen & Danowski, LLP to provide services for the audit for the basic financial statements and Justice Court Funds for the year ended May 31, 2025 as presented. 14) Approve the Engagement Letter with Cullen & Danowski, LLP to provide services for the audit for the Justice Court Funds for the year ended May 31, 2024 as presented. 15) Approve the Engagement Letter with Cullen & Danowski, LLP to provide services for the audit for the Justice Court Funds for the year ended May 31, 2023 as presented. 16) Approve the transfer from the Contingent Account to Equipment purchased of an electric cart which was offset by grant received in the amount of $15,000.00 as presented. 17) Approve the General Fund Checking Abstract Report consisting of 67 vendors totaling $184,109.02 as presented. 18) Approve the Enterprise Fund Checking Abstract Report consisting of 16 vendors totaling $105,762.85 as presented. 19) Approve the Capital General Checking Abstract Report consisting of 2 vendors totaling $64,360.08 as presented. 20) Approve the raise of $2.00 per hour for Ray Stenberg (Code Officer) effective February 10, 2025 as presented. 21) Approve the elimination the position of Code Enforcement Supervisor/Director as it is hereby unnecessary effective January 31, 2025 as presented. Page | 3  DRAFT: FEBRUARY 24, 2025 22) Approve, retroactively, January 31, 2025 as Donald Mullins’ last day as Village Code Enforcement Supervisor/Director as presented. 23) Approve the issuance of a one-time payment in the amount of $15,000.00 To Donald Mullins to be paid April 10, 2025, for the purposes of incentivizing Mr. Mullins has agreed to aid and consult, on an as needed basis, in the Village’s transition away from the position of Village Code Enforcement Supervisor/Director for a period of 6 months as presented. 24) Approve the submission to Town of Brookhaven for the Community Development Block Grant for the Bellport Village 2025 Senior Program as presented. 25) Approve the purchase of five pairs of shutters plus hardware for Village Hall from Timberlane (sole source). Bellport Village Program Fund will provide a donation of $5,000.00 and pay the vendor directly with the Village paying the difference of $4,837.91 as presented. 26) Approve the proposal from Hawkins, Delafield & Wood LLP as Bond Counsel for the Village of Bellport to assist with Bonds and BANS as presented. 27) Approve Contract Amendment #1: Additional Conceptual Designs, Cost Estimating, and Public Engagement in the amount of $101,500.00 from VHB as presented. 28) Approve Village Treasurer Darcia Palmer to attend the annual New York Government Finance Officer’s Association in Albany from April 1-4, 2025 at the Marriott Albany, Albany, New York as presented. 29) Approve the setting of a Budget Hearing for 2025 – 2026 Proposed Tentative Budget for March 24, 2025 as presented. 30) Approve Mary Immaculate Church to hold the Easter Ecumenical Prayer Sunrise Service on April 20, 2025 from 5:30 am to 7:00 am as presented. 31) Approve Bellport Chamber of Commerce to hold Bellport Day with road closed (South Country) on July 26, 2025 from 8:00 am to 5:00 pm as presented. 32) Approve the DebtBook renewal contract amended to include cash management. Software services currently provide for GASB 87/96 Lease & SBITA Management, and Debt Accounting and Management. Year 1 renewal is $15,800.00 plus $2,500.00 one-time implementation fee for the cash management software. Executive Session (If needed) Page | 4