City Council

Belton City Council Meeting January 9, 2018- 5:30 P.M. The Belton City Council met in regular session in the Wright Room at the Harris Community Center with the following members present: Mayor Marion Grayson, Mayor Pro Tern Craig Pearson and Councilmembers David K. Leigh, Paul Sanderford, Dan Kirkley and John R. Holmes, Sr. Councilmember Guy O'Banion was absent. Staff present included Sam Listi, John Messer, Gene Ellis, Amy Casey, Brandon Bozon, Chris Brown, Matt Bates, Paul Romer, Bob van Tit, James Grant, Jeremy Allamon, Larry Berg, Kim Kroll, Angellia Points, Bruce Pritchard, Cynthia Hernandez, Cheryl Maxwell, Jen Wesley, Kelly Trietsch and Judy Garrett. The Pledge of Allegiance to the U.S. Flag was led by Mayor Marion Grayson, the Pledge of Allegiance to the Texas Flag was led by City Manager Sam Listi and the Invocation was given by Mayor Pro Tern Craig Pearson. 1. Call to order. Mayor Marion Grayson called the meeting to order at 5:30 p.m. 2. Public Comments. Joe Wiener, 1913 Leon Street: Mr. Wiener said the sewer line along Leon Street needs to be repaired. He said that it is important because the City has to come at least once per week to flush the line, and it has disrupted events at his home. Some residents in the area have hired plumbers who have told them that the problem is with the City line. Gwendolyn Tanner. 1100 E. 6th Avenue: Mrs. Tanner said that she was required to construct a sidewalk in front of her business and the adjoining lot when the property was subdivided for development. She said it cost over $18,000, and she doesn't think she should have been required to install the sidewalk. She saw an article in the Temple Daily Telegram that said the City is considering putting a sidewalk along E. 6th Avenue in a future improvement project. She asked why she had to pay for a sidewalk when a sidewalk will be provided to other properties for free. She does not think the requirement for a sidewalk along her property is fair, and asked for Council to look into the issue. 3. Recognitions: A. Present a Community Partner Service Award to Eric Tovar of H-E-B Plus. Mayor Grayson, City Manager Sam Listi, and Retail!Tourism Manager Judy Garrett recognized Eric Tovar and H-E-B Plus for their continued contributions to Belton. They presented him with a Community Partner Service Award certificate. B. Recognize Belton Firefighters Jacob Brank, James McGowan, Keaton Przybylski, Marty Tippit, Zach Gonzalez, Alan Holland, Clayton King, and Jarod Vasser, as well as Police Officer Rey Morillo, for life-saving rescues. Belton City Council Meeting January 9, 2018 - Page 2 Fire Chief Bruce Pritchard and Deputy Police Chief Larry Berg recognized their personnel who were involved in two life-saving rescues. C. Recognize Director of Library Services Kim Kroll for achieving the CPLA Designation from the American Library Association. City Manager Sam Listi recognized Director of Library Services Kim Kroll for achieving designation as a Certified Public Library Administrator. Mr. Listi also introduced Cheryl Maxwell as the City's new Director of Planning . Consent Agenda Items 4-5 under this section are considered to be routine by the City Council and may be enacted by one motion. If discussion is desired by the Council, any item may be removed from the Consent Agenda prior to voting, at the request of any Councilmember, and it will be considered separately. 4. Consider the minutes of previous meetings: A. November 21, 2017, Special Called City Council meeting B. November 28, 2017, City Council meeting C. December 12, 2017, City Council Meeting 5. Consider appointments/reappointments to the following Boards/Commissions A. Planning and Zoning - Ty Hendrick was appointed to fill Ben Pamplin's unexpired term. B. Historic Preservation Commission - Barrett Covington was appointed to fill Ty Hendrick's unexpired term . C. Library Board of Directors - Valerie Ureste was appointed to a three-year term ending 11/30/2020. D. Central Texas Housing Consortium - Todd Schiller was reappointed to a two- year term . E. Killeen-Temple Metropolitan Planning Organization (KTMPO) Technical Committee - Director of Planning Cheryl Maxwell was appointed to replace former Director of Planning Erin Smith Upon a motion by Councilmember David K. Leigh and a second by Councilmember John R. Holmes, Sr., the Consent Agenda was approved upon a vote of 6-0. Regular Agenda 6. Consider adopting a Resolution renewing the reservation contract with the Texas Department of Housing and Community Affairs (TDHCA) regarding the Texas HOME Grant Program. Belton City Council Meeting January 9, 2018- Page 3 Grants and Special Projects Coordinator Bob van Til said approval of this resolution will allow the City to earmark grant funding for two new replacement, owner- occupied homes. HOME grant funding is provided by the U.S. Department of Housing and Urban Development (HUD) via the Texas Department of Housing and Community Affairs (TDHCA). He added that the Reservation System is the mechanism used by the State to disburse the grant funds. The system works on a first come, first served basis, and once the system 'opens' in late January, Staff can earmark funds for Belton. Staff anticipates securing funding for two homes that were not completed in the last round of funding. Mr. van Til explained that the program requires a 15% match which is approximately $12,750 per home. He said this can be a combination of in-kind and cash. Historically, the City has used the value of demolition and disposal costs of the existing homes, building permit and tap fee waivers, and personnel costs as the local match. A small percentage of the local match is actual cash, approximately $2 ,000 to $3,000 per home. The City hired GrantWorks in January 2016 to assist in the management of the City's HOME grant program . Mayor Grayson said this is a worthy program that really helps the community and the citizens. Upon a motion by Councilmember Dan Kirkley and a second by Councilmember Holmes, the following captioned resolution was approved upon a vote of 6-0. RESOLUTION 2018-02-R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELTON, TEXAS, APPROVING THE APPLICATION FOR FUNDING THROUGH THE RESERVATION SYSTEM OF THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR THE HOME INVESTMENT PARTNERSHIP PROGRAM; COMMITTING TO A LOCAL MATCH, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE. 7. Consider award of bid and authorizing the City Manager to execute a contract for the SCADA System Improvements Project, and any change orders associated with the contract, not to exceed the amount authorized under state law. Director of Public Works Angellia Points thanked Mr. Wiener for attending the meeting to explain about the problems with their sewer line. She said that crews actually go out approximately three times per week to flush the line. Mr. Leigh asked how many homes were affected by the sewer issues. Mrs. Points estimated 25-30 homes were affected. She said that KPA Engineers is developing a proposal to design the sewer line replacement, and that contract should come forward at the next meeting. Belton City Council Meeting January 9, 2018 - Page 4 Mrs. Points explained that the City currently operates a basic unlicensed radio SCADA system to monitor only the City's water system, not the sewer system. The City's existing SCADA system is out-of-date, and the proprietary computer used to run the SCADA system is not able to be maintained because parts are no longer available. She said the sewer lift stations are on 'auto-dialers', which means the lift stations communicate through a phone line to notify Public Works when a problem is detected. However, the existing phone lines for the lift stations have frequent maintenance issues. Mrs. Points said Staff prepared and released a Request for Proposals (RFP) in early August 2017 for a new radio SCADA system. After the pre-bid meeting with multiple vendors, additional information was required for the vendors to be able to provide accurate unit costs for each component of the SCADA system. The City hired JRSA Engineering to revise the RFP and help evaluate the proposals received. The RFP was structured for the base bid to include upgrades to the existing water SCADA system along with new radio SCADA infrastructure for all of Belton's maintained lift stations. Points explained that the base bid was based on an unlicensed radio system , and an alternative bid was included for a licensed radio system. Each vendor was required to perform their own preliminary path study to determine if any antennas were needed and the heights of those antennas. The alternative bid was included to see if a licensed system would eliminate or reduce the antenna heights. The RFP was also written to allow the City to pick and choose which items would be included in the final contract. Mrs. Points stated that proposals were received from Control Panels USA and TraC- n-trol. Proposals were evaluated with price being only one of the factors. The evaluation team's opinion is that Control Panels USA is the most qualified and offers the best pricing for the SCADA Improvements Project. Staff is also confident Control Panels USA will provide a quality product and customer service through any maintenance or emergency situations. The project team recommends award of a construction contract in the amount of $220,030 which includes replacing the Mater Terminal Unit at the Public Works Department, improving water SCADA infrastructure, and installing SCADA infrastructure at nine lift stations: South Canyon Heights, Dunns Canyon, The Oaks, Three Creeks, Pecan, Continental, Avenue 0, Business Park, and the Expo Center. It is not recommended to install SCADA at the following eight lift stations: Leon Valley, Mystic River, Liberty Hill, Miller, McGuire, Rockwool, Spincast and Hubbard. Points added that Liberty Hill and Miller lift stations will be taken offline pending approval for the South Belton Sewer System project. She said Leon Valley and Mystic River may be combined within the next couple of years so that one may be eliminated. Therefore, she is not recommending them for SCADA at this time. There are also four small lift stations that require little maintenance from the City. These basically serve one business each and include: McGuire, Rockwool, Spincast and Hubbard. Mrs. Points added that the funding for this project is allocated in the Water & Sewer Capital Project Fund. Belton City Council Meeting January 9, 2018 - Page 5 Councilmember Leigh asked about the Leon Valley and Mystic River lift stations. He wanted to know why they weren't being included. Mrs. Points explained that they are located very near each other, and she hopes to combine them and eliminate one, but doesn't know which one at this point. Mr. Leigh asked what will be done for the four small lift stations since they will not be put on the SCADA System. Mrs. Points said they will remain on auto-dialers which will still trip alarms if anything happens. Mayor Grayson asked if that would work since there has been a problem with the phone lines. Mrs. Points said that these four lift stations are on landlines, so there shouldn't be a problem since it is rare for a landline to fail. Mrs. Grayson asked about the software for the auto-dialers. Mrs. Points explained that the auto-dialer software is different from the software from the SCADA system , so there should be no problem although it is older. Mr. Leigh asked if the City doesn't purchase the SCADA now, will it be the same price to add it later, or will it be much higher. Mrs. Points explained that it is difficult to know the answer to that question. She added that she will review the lift stations within the next several months to determine which ones can be taken offline. Councilmember Paul Sanderford asked if there was a maintenance cost for the SCADA system. Mrs. Points said there is no monthly or annual maintenance fees. She said Staff will most likely negotiate an annual as-needed maintenance fee at a later date. Mr. Sanderford also asked if the software was proprietary. Mrs. Points said that it is, as is most software from providers of this type of equipment. Upon a motion by Councilmember Leigh , and a second by Mayor Pro Tern Craig Pearson , Item 7 was unanimously approved by a vote of 6-0. 8. Consider a resolution declaring that the updated January 1, 2018, population of the City of Belton is 21,721. Planner Kelly Trietsch said that following calculations of data, the City's population for 2018 is estimated to be 21 ,721 . She summarized the calculations Staff made to reach this number. Councilmember Leigh asked what was meant by the term "Group Quarters." Ms. Trietsch explained that the term is for facilities similar to extended care centers or jail facilities. She said it does not include multi-family dwelling units. Mr. Leigh said that the estimates leading up to the 2010 census were off. He asked if the Staff was confident that the estimate was accurate. Ms. Trietsch said that she utilized the data from the prior years to do the calculations, but it is impossible to know for sure until the next census is completed. City Manager Listi said that work has already started to prepare for the 2020 census. Upon a motion by Councilmember Holmes, and a second by Councilmember Sanderford , the following captioned resolution was unanimously approved by a vote of 6-0. Belton City Council Meeting January 9, 2018 - Page 6 RESOLUTION NO. 2018-01-R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELTON, TEXAS, FINDING THAT THERE ARE 21,721 RESIDENTS WITHIN THE CORPORATE LIMITS OF THE CITY OF BELTON AND PROVIDING AN OPEN MEETING CLAUSE. Work Session: 9. Receive a presentation and discuss the conceptual realignment of the Chisholm Trail Hike and Bike Trail Phase II project. Director of Public Works Angellia Points presented the conceptual realignment of the Chisholm Trail Hike and Bike Trail Phase II project (see Exhibit "A"). Councilmember Leigh asked, "Is a fence required between the railroad track and the hike and bike trail?" Mack Parker of KPA Engineers answered, "Not to my knowledge." Mr. Leigh then recommended that the City take the fence UMHB already has and move it, instead of having a double fence. He shares Mrs. Points' concern for safety. Mr. Leigh asked if the cost of this new alignment without the tunnel is about the same price as the original alignment. Mr. Listi responded that Staff and KPA are still working on the cost estimate. Mr. Leigh cautioned against "scope creep." He said that if the scope is going to include building a road for UMHB, then it should be a public road, not a private road. Councilmember Kirkley asked when the deadline is for spending the grant funds. Mrs. Points said that the grant requires that a construction bid be awarded by the end of August. Mayor Grayson said that she agrees with Mr. Leigh. The Council needs to know the cost for both options before they are required to make a decision. Mr. Sanderford asked, "What is the thinking behind utilizing UMHB's road, and building them a new one? Where you identified the new UMHB road, why can't we just move our trail there, and leave them their road?" Mrs. Points explained that option was presented to UMHB, but they didn't approve it. Mr. Listi said that UMHB didn't like that option because it bisects their property, leaving their access road on the outside of the (publicly dedicated) trail. Mayor Grayson asked if there were emergency phones anywhere else on the hike and bike trail, and Mrs. Points said there were not. Mayor Pro Tern Pearson asked if they were needed if there wasn't a dual fence. Mrs. Points doesn't think so. Mr. Leigh said the only area that doesn't have a good sightline seems to be Nolan Creek behind College View Apartments. He suggested that a call box might be a good idea in this area. Belton City Council Meeting January 9, 2018- Page 7 Mr. Listi said that originally the design was for a concrete trail, so he is hopeful that having an asphalt trail will lower the cost. Mr. Sanderford said there is a pedestrian bridge going over IH-35 at Baylor. He said that might be a possibility. City Attorney John Messer said there's also one crossing 1st Street at Temple College. Mr. Leigh said he felt the option that hasn't been mentioned, but would be good, is instead of going east on College, go west to Loop 121. There is a plan to put a trail along there when Loop 121 is widened in the future. He believes that is a better long-term option. Mr. Listi said the Staff would work on the plan, and return to the Council in a couple of weeks. No action was required of the Council on this item at this time. 10. Receive a presentation and discuss the South Belton Sewer project. Director of Public Works Angellia Points gave an update on the South Belton Sewer project as shown in Exhibit "B." Councilmember Leigh asked if dual pipes would be required from Toll Bridge to the lift station. Mrs. Points answered, "Yes." He asked if dual pipes will double the cost. Mrs. Points said it will double the cost of the PVC pipe, but it won't double the cost to dig the hole to lay the pipe. Mr. Leigh asked, "If we don't do that [lay the dual pipes], won't we have a significantly deficient system in the dotted line area for those areas that would develop?" He said that PVC pipe would be a small cost compared to the large cost to go back in at a later date. Mrs. Points explained that was discussed in the workshop session in the summer of 2016. Mr. Leigh stated that about half the new area would not be served. Mrs. Points said, "That is correct unless they pump it themselves to Capital Way. We've always known that this area would be a challenge." Mrs. Points said Cedar Crest is served by their own lift station. Mr. Leigh asked if the City would have to put a line on top of Cedar Crest's line, and Mrs. Points said that the City would lay line next to the Cedar Crest line. She said the lift station would have to go very deep which was very expensive, and she added that this was also discussed at the prior Council workshop. Mayor Pro Tern Pearson asked if the new BISD school site would be supported if Phase II is not awarded. Mrs. Points said the school would need to install their own lift station to pump sewage to the Expo Center Equestrian Center until a trunk is constructed that would pump sewage down to the crossing south of Shanklin Road. Mr. Leigh asked about the newly annexed areas being served by gravity flow sewer. Mrs. Points said that would be a possibility if the lift station was lowered about 30 feet. Mayor Pro Tern Pearson added, "Which we decided not to do." Mr. Leigh said, Belton City Council Meeting January 9, 2018- Page 8 "But then , we are just having to add more lift stations on top of lift stations which again is a short-term versus long-term." He added, "I think we should do it right." Mrs. Points said that Mclean Construction was low bidder on both phases. Director of Finance Brandon Bozon explained the funding for the project, as well as other projects that can be funded with bond and capital projects funds. Mr. Listi added that there are many water and sewer projects that need to be completed, but Staff has scrutinized the funding for the projects which can be seen from the analysis provided by Staff. He added that the BEDC waterline commitment is linked to the sewer line being constructed all the way down IH-35. He said that the recommendation at this time is to award the entire project, but Staff is interested in Council's input. Mayor Pro Tern Pearson asked about the City's bond capacity. Mr. Bozon said the City has the capacity for another $10-$15M bond issue in future years. Mr. Leigh said the City's existing debt service is approximately $1 .5M per year, and a new $10M bond issue would bump that to approximately $2.25M per year. Mr. Leigh said his biggest concern with awarding Phase II is that a large portion of the area will not be able to be served with sewer although sewer is in the area. He said that the project needs to be done right. He wants to know what the cost would be to go 30 feet deeper and add more lift stations. He said it might be cheaper in the long run to spend the money now to get it done right. Mayor Pro Tern Pearson said he agreed with Mr. Leigh. Mrs. Points explained that there will also be additional engineering fees to make the design changes. Mr. Leigh asked if Phase I would change if Phase II is changed . Mrs. Points said she believes so, but she would have to confer with the engineer designing the project. She added that this will take us back to June 2016 when the decision was made to go with the design that has recently been bid. No action was required of the Council on this item at this time. There being no further business, the Mayor adjourned the meeting at 7:27 p.m. ATTEST: Amy M. Casey, City Clerk Chisholm Trail Hike and Bike Trail EXHIBIT "A" Recommended Realignment City Council January 9, 2018 Background and Status ▪ Belton’s H&B Trail extends from IH-35 to north of W MLK Jr. Ave along University Drive. Sparta Road Reconstruction Project included a 10-foot H&B Trail. ▪ Disconnect between these two networks, divided by BNSF railroad. The project’s intent is to connect the City’s trail network. ▪ TxDOT TAP Grant Funding: TxDOT’s contribution for construction is $2,136,492 with the City’s match of $534,123. ▪ Utility conflict was discovered, prompting a realignment to avoid high costs to move a fiber optic cable. ▪ Today’s workshop: Discuss Staff’s recommended alignment  Option 1 Option 2 Add additional Realign to at- 170 LF of tunnel grade crossing under Crusader at College Council Workshop 10/24/17 ▪ Compared options and preferences. ▪ Discussed increased costs for both options with less fiscal impact for Option 2. ▪ Direction: Work with property owners and proceed with Option 2. ▪ Staff evaluated multiple at-grade crossing alignments through College, 14th, 317, Industrial, North Belton Cemetery Property, and UMHB property. ▪ Staff recommends the following alignment, which is also approved by UMHB Staff. Original H&B Alignment with Tunnel: ~3,000 LF new trail At-grade Crossing at College Street from Crusader to Commerce (yellow) Advantages • Increased overall trail length by ~2,700 LF (0.51 miles) • Conceptual support from TxDOT, ~5,700 LF new trail BNSF, and UMHB from Crusader to • Off-system trail network Commerce Disadvantages/Concerns • Double fence concerns; safety • Will need to build new access road • Construction costs unknown until design is in progress 1,375 LF new trail • Need TxDOT approval to use along University to asphalt as trail instead of concrete Crusader Other • ROW will be needed from UMHB, BISD, & Owner of 1000 Industrial Park Road Utilize Existing 2,500 LF along Crusader  At-Grade Crossing at College Street Trail Location Markers & Pet Waste Stations Light Every 100 LF Emergency Call Boxes Every 500 LF Rest Station: Park Bench & Fountain Existing Fence to Remain Construct asphalt drive Align new H&B for UMHB along existing asphalt pavement Install New Fence ~16’ from Existing Fence UMHB Property along Railroad Approximately 30’ of ROW will be needed for trail ~54’ between Property Lines What’s Next 1. Today’s workshop: discuss realignment 2. January 2018 – Discuss and reach consensus to move forward with approvals from TxDOT and BNSF; Make modifications to AFA; Begin Design 3. March 2018 – Finish Design and Easement Acquisition 4. Summer 2018 – TxDOT Review 5. Fall 2018 – Bid Opening 6. Jan 2019 – Construction Begins (12 month duration) 7. Early 2020 – Trail Opens South Belton Sewer System EXHIBIT "B" Project Update and Discussion City Council Workshop Status  2007 Feasibility Study – Identified sites for new treatment plant in South Belton  2009 Wastewater Master Plan – Identified sewer basin with new plant  2009-2010s – Archeological Study/Environmental on sites; difficulty securing land  2015 – Updated Wastewater Master Plan showed lift stations with general location for WWTP  January 2015 – Growth along IH-35 projected, sewer service needed, idea presented at Council workshop to utilize existing TBWWTP with 2 lift stations in South Belton  February 2016 – Halff Associates selected for design of South Belton Sewer System  April 2016 – Council Workshop to discuss alignment and lift station options; scope reduced to 1 LS south of Shanklin; LS at Lampasas River was eliminated, but the system was designed to handle flows from the area near the Lampasas River  June 2016 – Council Workshop to determine scope to be designed/bid  June 2016 through October 2017 – Staff worked to obtain all 16 easements and Halff finalized design and obtained permits (TxDOT, TCEQ, Environment, Archaeological)  December 12, 2017 – Bid Opening with 6 bids with low bids within budget  Workshop Topic: Discuss how much of South Belton Sewer Line to award for construction  Bid Phase I – Gravity Section to Grove Road Bid Phase II – Entire Project Phase II – Entire Project Today’s Discussion: How Much Sewer Trunk to Construct at This Time?  Project was bid to allow for the City’s  Low Bidder for both phases selection of scope was McLean Construction  Phase I – Only gravity section along  Phase I = $2.2M Loop 121 to Capital/Grove Road  Phase II = $4.8M (Includes  Phase II – Entire project (including Phase I) Phase I) BASE BID (PHASE I) BASE BID (PHASE I) + CONTRACTOR ADD ALT 2 (PHASE II) MCLEAN CONSTRUCTION $2,195,043.00 $4,780,528.50 BELL CONTRACTORS, INC. $2,255,684.10 $5,054,954.50 WHITESTONE CIVIL CONSTRUCTION, LLC $2,617,285.00 $5,435,922.00 SMITH CONTRACTING CO, INC. $2,619,875.15 $6,286,678.15 SKYBLUE UTILITIES, INC. $2,936,822.27 $5,771,151.04 PROTA JAFER, JV. $3,619,100.87 $7,423,693.72 Discussion Points  If we build it, will they come? Or is development waiting on infrastructure?  What’s the best use of new infrastructure dollars (bond fund)?  Meet annexation municipal service agreement obligations  Construction just Phase I or do all (Phase II)?  Phase I Discussion  Award Phase I of SBSS for nearly $2.2M  Gravity section only along Loop 121, Capital, and Grove Road, sized to carry Phase II  Offload Miller Heights Lift Station; allows for Liberty Hill LS to be offloaded  Shovel ready project: Royal Heights Subdivision  Land suitable for development along Capital Way & Grove Road; BEDC contributing up to $50,000 for Grove Road Sewer Extension  Let development drive Phase II construction, possible expansion of Phase II scope with future funding  Install infrastructure to handle growth to Grove/Capital Way; Focus on Belton’s pending utility system needs in the current city limits  Phase II Discussion  Award Phase II of SBSS for nearly $4.8M – Advantages  Phase I Advantages.  Complementary BEDC waterline.  Sets up South and West Belton ready for development.  Meets commitment to open South Belton up for development with availability of City infrastructure.  Disadvantages to awarding Phase II?  Empty sewer lines prior to development are unfavorable.  Empty lift station will require fresh water to cycle pumps – can be addressed by planned water line extension.  Future of annexation is uncertain.  Development activity uncertain between Shanklin and Lampasas River.  Limits funding availability for other utility projects. Funding Overview  The Plan: Project Timeframe Cost Wastewater Plant Rehabilitation Phase I 2015 $2,800,000 Nolan Creek Sewer Trunk Line Replacement 2015 $1,200,000 South Belton Sewer Service 2015-2016 $5,000,000 AMI 2015 $4,300,000 Wastewater Plant Rehab/Expansion Phase II - IV 2017 -2019 $8,000,000 Main Replacements 2015-2019 $1,250,000 Sewer Truck Replacement 2017 $350,000 North Water Tank 2017 $3,000,000 TOTAL: $25,900,000  Completed Projects Project Cost Funding Source Nolan Creek Sewer Trunk Line Replacement 1,255,697 2015 CO Automated Metering Infrastructure 4,291,696 2015 CO Sewer Truck Replacement 350,108 Capital Replacement Program Total 5,897,501  Currently Funded Projects Project Budget Funding Source Status Wastewater Plant Rehabilitation Phase I&II Engineering 1,011,636 2015 CO In-Progress Wastewater Plant Rehabilitation Phase I Construction 3,030,605 2015 CO & WS Fund Balance In-Progress South Belton Sewer Service Engineering 554,310 2015 CO In-Progress South Belton Sewer Service Construction 4,780,529 2016 CO Bids Received Shady Lane parallel sewer line 1,000,000 2016 CO Pre-Design North Water Tank & Line Construction 4,000,000 2016 CO Under Design North Belton Water Tank Engineering 133,468 W&S Capital Projects Fund In-Progress North Belton Water Tank Line Engineering 172,600 W&S Capital Projects Fund In-Progress Mary Jane Street water and sewer replacements (grant match) 105,000 W&S Capital Projects Fund Grant Pending Waco Road sewer line replacement 572,150 W&S Capital Projects Fund Pre-Design Leon Street sewer replacements 354,235 W&S Capital Projects Fund Pre-Design Avenue S Water Main Replacement S Wall to Miller 144,480 W&S Capital Projects Fund Pre-Design Design: Waco Rd, Leon St, Ave. S, 5th & East, Old Golf Course Rd 224,000 W&S Capital Projects Fund Cost Received Sparta Road Pump Station 193,072 W&S Capital Projects Fund Pre-Design SCADA System 230,000 W&S Capital Projects Fund Pre-Design Ave A and Ave F Sewer – In house 75,000 W&S Capital Projects Fund Pre-Design Total 16,581,085  Future Bond Projects Project Budget Planned Funding Source Wastewater Plant Rehab/Expansion Phase II Construction 8,000,000 2018/2019 Bond Issue Old Golf Course Road waterline replacement 737,390 2018/2019 Bond Issue Belton’s Main Lift Station force main replacements 750,000 2018/2019 Bond Issue 5th Street & East Street waterline replacement 354,235 2018/2019 Bond Issue Total 9,840,940  Rate schedule built to fund through bond issue  Timing of the issue will primarily be driven by TBWWTP Phase II permitting and design The Unknowns  Loop 121 Utility Relocations  City of Belton will be obligated to move utilities located within Loop 121 ROW  The amount of relocation work to be done will be dependent on design  Preliminary estimates will be developed in early 2018  BISD School Site Utility Service  There will be costs associated with bringing water and wastewater to the site  Final costs will depend on their design  Design and utility work could begin within three years  Potential Resources  Fund Balance: $1,330,000  Additional Future Bond Issue Direction from Council & Possible Schedule  Today’s Workshop: Requesting input from Council on award of Phase I or Phase II of the SBSS.  The schedule would be as follows:  1/23/2018 – Council Meeting; Recommend award to McLean Construction  1/23/2018 – 2/23/2018 – Execute contracts  Early March 2018 – Preconstruction Meeting with McLean  March 2018 – Notice to Proceed  12 months for construction of Phase I; 18 months for Phase II  March or September 2019 – Project complete  In the meantime, begin design of IH-35 waterline, coordinate with TxDOT on Loop 121 utility relocation costs, finish design and easement acquisition for North Belton Water Tank and Waterline, and continue design of TBWWTP Phase II.