City Council

Belton City Council Meeting March 13, 2018 - 5:30 P.M. The Belton City Council met in regular session in the Wright Room at the Harris Community Center with the following members present: Mayor Marion Grayson, Mayor Pro Tern Craig Pearson and Councilmembers David K. Leigh , Dan Kirkley, Guy O'Banion and John R. Holmes, Sr. Councilmember Paul Sanderford was absent. Staff present included Sam Listi, John Messer, Gene Ellis, Amy Casey, Brandon Bozon, Chris Brown , Matt Bates, Paul Romer, Bob van Til, Kim Kroll , Angellia Points, Bruce Pritchard , Cynthia Hernandez, Judy Garrett, Cheryl Maxwell, Jen Wesley, Daniel Aguirre , Allen Fields, Susan Allamon and Charlotte Walker. The Pledge of Allegiance to the U.S. Flag was led by CVB!Tourism Manager Judy Garrett, the Pledge of Allegiance to the Texas Flag was led by Mayor Marion Grayson, and the Invocation was given by Rebecca Fox-Nuelle, Pastor of First Presbyterian Church. 1. Call to order. Mayor Marion Grayson called the meeting to order at 5:32 p.m. 2. Public Comments. There were none. 3. Recognize David Brallier, Juan Martinez and Daniel Londenberg for their efforts in thwarting an attempted kidnapping. Assistant City Manager/Chief of Police Gene Ellis explained that on January 9, 2018, th ree good Samaritans thwarted the attempted kidnapping of a woman in the parking lot near BCYC. He said had it not been for these three heroes, the victim would have been kidnapped by a violent criminal. They saved the victim's life with their heroic act. The Belton Police Department presented each of them with a Lifesaving Medal. Consent Agenda Items 4-5 under this section are considered to be routine by the City Council and may be enacted by one motion. If discussion is desired by the Council, any item may be removed from the Consent Agenda prior to voting, at the request of any Councilmember, and it will be considered separately. 4. Consider minutes of previous meetings: A. February 27, 2018, City Council Workshop Meeting B. February 27, 2018, City Council Meeting 5. Consider a resolution approving a reduction in rates charged by Atmos Energy Corporation, Mid-Tex Division, and authorizing consent to a reduction in rates charged by Atmos Pipeline Texas, related to the reduction in the Federal Corporation tax rate. Belton City Council Meeting March 13, 2018 - Page 2 Upon a motion by Mayor Pro Tern Craig Pearson, and a second by Councilmember John R. Holmes, Sr., the Consent Agenda including the following captioned resolution was unanimously approved by a vote of 6-0. RESOLUTION NO. 2018-08-R A RESOLUTION BY THE CITY OF BEL TON, TEXAS ("CITY"), APPROVING A REDUCTION IN RATES CHARGED BY ATMOS ENERGY CORPORATION, MID-TEX DIVISION ("ATMOS") AND AUTHORIZING CONSENT TO A REDUCTION IN RATES CHARGED BY ATMOS PIPELINE TEXAS ("APT"), ALL RELATED TO THE REDUCTION IN THE FEDERAL CORPORATE TAX RATE; FINDING THE REDUCTION IN ATMOS' RATES TO BE JUST AND REASONABLE; FINDING THAT THE MEETING COMPLIED WITH THE OPEN MEETINGS ACT; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THE RESOLUTION TO THE COMPANY AND SPECIAL COUNSEL. Regular Agenda 6. A. Receive a report on operations of the Belton Christian Youth Center (BCYC); and B. Consider amendments to the lease agreement between BCYC and the City. Mayor Grayson announced that she would be abstaining from this item and turned control of the meeting to Mayor Pro Tern Pearson. Director of Parks and Recreation Matt Bates introduced BCYC Community Relations Coordinator Cheyenne Vansa. Ms. Vansa provided an update to the Council on the progress of the Belton Christian Youth Center, which the board and Staff have worked towards the past several months. BCYC's enrollment in many of their programs is at capacity, and some of their sports programs are at record numbers. Ms. Vansa also spoke of some of the exciting events that will be happening in the near future at BCYC. Mr. Bates said the City of Belton entered into a 50-year ground lease in 1998 with the Belton Christian Youth Center to occupy a portion of Confederate Park. The principal purpose was to construct and operate a youth center. Since 1998, the original BCYC building was built, along with a major addition authorized in 2007, and other minor lease amendments followed, including site plan changes for playground additions. He explained that this year, BCYC is proposing to make three (3) amendments to the current lease agreement including: • Change BCYC's physical address to 385 IH-35 Service Rd, Belton TX 76513. Belton City Council Meeting March 13, 2018 - Page 3 • Install approximately 465 feet of 4' high Black Vinyl Chain-link fence around the playground, swing set, and play area located on the southern portion of the premises. • Assume the responsibility of Landscape Maintenance located inside the proposed fenced area (approximately 0.8 acres). Mr. Bates said that BCYC has requested to install this fence for added security during their daily daycare/charter school/after school operations. BCYC will be purchasing the materials required for the fence, along with being responsible for installation. In addition , as stated in the original lease agreement, BCYC is responsible for the maintenance and repair of all structures that are located inside the BCYC premises. Both parties have agreed that BCYC will take over the landscape maintenance (roughly 0.8 acres) inside the fenced area since accessibility with Parks and Rec mowers will be restricted, and the area is now less accessible to the public during BCYC's hours of operation. The City will continue to maintain the remaining 16 acres of parkland located adjacent to the Center. Councilmember Holmes asked where the entrance gates would be located. Mr. Bates showed the locations on the overhead diagram. Mr. Holmes asked if there will be weekend access for the public. Mr. Bates explained that anytime BCYC is not in operation, the playground is accessible to the public. He added that there will not be locks on the gates. Mr. Holmes asked if there is still a Charter School in operation at BCYC. Ms. Vansa said that Nolan Creek Charter School currently has 77 students enrolled. They are expecting 150 students next year. She explained that Nolan Creek uses the back building only, and there will be gate access to the building that will be utilized by Staff and students. Councilmember Leigh asked what grades the school has. Ms. Vansa said that currently the school offers Kindergarten through 5th Grade. Councilmember Holmes asked how long the lease lasts. Mr. Bates said it is a 50- year lease. The school is allowed 279 students at maximum capacity. He added that Nolan Creek Charter School actually has a lease with BCYC, and he thinks there is a 5-year lease term. Mr. Holmes said , "There are a lot of uses over there. " Mr. Bates said there is a daycare, a school and a large gym. Mayor Pro Tern Pearson asked if the buildings are used during the weekend . Ms. Vansa said that the gym is used for their sports offerings, and they are also about to offer indoor soccer. They also rent the gym to the public when the facilities are not in use. Councilmember Leigh said the City needs to be cognizant of the fact that the charter school is competing with Belton ISO in providing education . He cautioned that the Council needs to carefully consider any future increase in the authorized number of Belton City Council Meeting March 13, 2018- Page 4 students in the charter school recognizing the approved maximum. He said that the school is on City property, and the City is not authorized to offer education . Upon a motion by Councilmember Leigh, and a second by Councilmember Holmes, Item #6 was approved by a vote of 5-0-1 with Mayor Grayson abstaining. Mayor Grayson resumed control of the meeting. 7. Receive a report from Aaron Farmer of Retail Coach regarding Belton's Retail Development Strategy. City Manager Sam Listi said that the Retail Coach was hired in 2017 to develop Belton's Retail Development Strategy. He introduced Aaron Farmer of the Retail Coach who reported on the work that has been done in developing the retail strategy for Belton (see Exhibit "A"). Mayor Grayson asked what the retailers and developers are saying about Belton. Mr. Farmer said the biggest hurdle is retailers have stores in Temple and Harker Heights and, as a result, they don't see the need to locate an additional store in Belton. Councilmember Leigh asked what areas are developers/retailers most interested in. Mr. Farmer said the hottest sites are on IH-35 and the greater WalMart area. He said that Judy Garrett is working on the downtown area, and on a local/regional level, there seems to be a lot of interest in downtown. Mayor Grayson said that Belton is most likely to attract the unique types of businesses instead of the big box retailers. Mr. Farmer said that Belton is prime for experiential retail. Austin has some of this type of retail and stated The Domain was a good example. He said that along the Interstate, Belton is still prime for national retail. He agreed with Mayor Grayson that Belton needs a good mix of national, local and experiential retail development. Councilmember O'Banion said that he goes to Harker Heights and Temple, but that does not mean that people in Belton necessarily want to go to those towns. He added that just because there is a store/restaurant in the neighboring cities, that does not mean that one won't do well in Belton. Mayor Pro Tern Pearson asked if there have been any retailers relocate into the Belton area in the first year of the contract with The Retail Coach. Mr. Farmer said no. Mr. Farmer reminded Council what he had stated at the beginning of the project, that most businesses will take 18-24 months to get something started . No action was required by the Council on this item. 8. Receive a presentation on the Comprehensive Annual Financial Report for Fiscal Year 2017. Belton City Council Meeting March 13, 2018 - Page 5 Kristy Davis of Jaynes, Reitmeier, Boyd & Therrell presented the City's Compre- hensive Annual Financial Report (CAFR) for Fiscal Year 2017. Her presentation is attached as Exhibit "B." Councilmember Holmes said the packet included a Financial Statement for the General Fund Debt Service and component unit. He asked what the component unit was. Ms. Davis replied the component unit is the Belton Economic Development Corporation. Councilmember Leigh asked how Belton compares to like-sized cities. Ms. Davis said her firm audits several cities in the area, and they do some benchmarking and comparisons. She said that Belton is on the high side, meaning that Belton is doing well. There was no action required by the Council on this item. 9. Consider award of bid and authorizing the City Manager to execute a contract for the Sparta Road Pump Station Improvements Project, and any change orders associated with the contract, not to exceed the amount authorized under State law. Director of Public Works Angellia Points explained that the City of Belton currently operates two water pump stations to maintain water pressure for all of Belton's water system . The Sparta Road Pump Station was built in 2001 , and it contains two variable frequency drive pumps which allow the pumps to ramp up and down as needed. Over time, the pump drives have required minor maintenance on the pump motor and the motor control center. The parts for the drives and motor control centers have been increasingly difficult to find due to the age of the equipment. Therefore, the City contracted with McCreary & Associates to provide an electrical design for the upgrades needed to the pump drives. The proposed improvements will lengthen the life of the drives and motor control centers, and allow for maintenance parts . to be readily available. The improvements will also add an interlocked breaker and a docking station for a connection to a portable generator, if power were to fail at the pump station . On February 27, 2018, four (4) bids were received for the construction of the pump station improvements. The bids are: Contractor Bid Amount Wallace Controls & Electric, Meridian $183,311 T Morales Company, Florence $186,540 AC Electrical Services, Roger $188,000 R. K. Bass Electric, Harker Heights $214,385 Mrs. Points said that Staff and the Project Engineer with McCreary & Associates evaluated the bids and determined the low bidder, Wallace Controls & Electric, Inc. , has the capability and experience to perform to the requirements of the contract. Belton City Council Meeting March 13, 2018- Page 6 She added that after the Notice to Proceed is issued, the contractor will be allowed up to five (5) months to complete the project. She said there should be no interruption to water service due to this project. Funding for this project is allocated in the Water and Sewer Capital Project Fund. Upon a motion by Councilmember Holmes, and a second by Councilmember O'Banion, item 9 was unanimously approved by a vote of 6-0. 10. Receive a report on the City's Stormwater Management Plan and Drainage Projects/Programs. Director of Public Works Angellia Points provided an update on the City's Stormwater Management Plan and Drainage Projects/Programs as shown in Exhibit "C." Councilmember Leigh said the City creates a plan, and works the plan. He said, "We have created an OODA loop. OODA stands for Observe, Orient, Decide and Act. If we are wanting to minimize discharge, are we measuring discharge? And if we are measuring it, are we actually minimizing it? If we have excess discharge in a development, are we identifying developments that we had a base rate based on engineering calculations to be X number of feet per minute, but it ends up being higher or lower?" Mr. Leigh added that he sees a lot of planning and education, but sees very little in the way of measurement within the program. Mrs. Points said stormwater programs are very hard to measure. She explained that there are no flow meters at the discharge of detention ponds. There is not a lot of measurement within the stormwater program. She said that Public Works evaluates drainage issues as complaints are received. Mr. Leigh said, "The challenge is, you can't minimize if you can't measure." He said that there are ways to measure without having to be in attendance at each detention pond . Mayor Grayson agreed with Mr. Leigh stating that the City needs to know if the program is working. She added that fees are charged to residents and developers, but if the City doesn't know if the program is working, it seems unfair. Councilmember O'Banion agreed. He said, "We don't know if we are over engineering development or under engineering development because we don't measure it." Mr. Leigh suggested that Public Works record all the stormwater data that they collect, and provide Council with an annual report. Mr. O'Banion agreed that the Council needs data in order to help make decisions. Councilmember Holmes asked about yard waste contamination control. "I'm a clean curb/gutter guy. My street has a lot of trees and collects lots of leaves. Do I just leave them to run down into the gutter?" Mrs. Points said this portion of the program Belton City Council Meeting March 13, 2018 - Page 7 is mainly concerned with grass clippings blown into the street. She added that the street sweeper should pick up most of the leaves in the street. Mrs. Points explained that when the City is prioritizing drainage projects, Staff utilizes the hierarchy that was adopted with the Drainage Strategic Plan. The hierarchy includes protection against loss of life, loss of structures, inundation of roadways, erosion to public and private improvements, nuisances, and "not in my backyard" issues. There are three crewmembers in the Drainage Department. Mrs. Points reviewed drainage projects that have been completed. Points explained that Item #11 will address one of the two problem areas, Mesquite Road . The other area is Liberty Hill which is considered the number one priority. However, there is some downstream development proposed that has caused the Staff to delay this project to determine what exactly will be needed with this development. Mrs. Points summarized drainage issues including (not in any certain order): • Red Rock area • Shirttail Bend low water crossing • 4th/Blair/Beal • Turtle Creek Maintenance • Beal/27th/26th/24th • 7th and Wells • Taylor's Valley Road • Mitchell Branch east of Connell • Herrington/Miller Street • Brenda Lane No Council action was required on this item. 11. Consider authorizing the City Manager to enter into a professional services agreement with Kasberg, Patrick and Associates Engineers for the design of the Mesquite Road Drainage Improvements. Director of Public Works Angellia Points explained that the drainage culverts under Mesquite Road within the city limits of Belton are failing, causing a drainage issue. The existing two 24" reinforced concrete culverts are undersized, which causes the stormwater in large rain events to flow over the roadway. Mesquite Road is the only point of access for the approximately 25 properties in the Mesquite Road and Mesquite Lane area. Staff worked with KPA to complete a preliminary engineering report to determine the improvements needed to alleviate the issue. Mrs. Points said the area is delineated Belton City Council Meeting March 13, 2018 - Page 8 as Floodplain Zone A per the 2008 FEMA map. Multiple options were explored in order to improve the stormwater conveyance at the crossing . Drainage calculations for the 25-year and 100-year storm events showed the peak water surface elevations decreased when four 6-foot by 3-foot concrete box culverts were modeled. Using four box culverts also contains the stormwater water surface elevation to below the roadway. Mrs. Points added that the design will also include widening Mesquite Road to its designated classification: a minor collector. Between TxDOT ROW and just west of the culvert crossings, Mesquite Road is proposed to be widened from its existing 18' of pavement to 37' wide, back-of-curb to back-of-curb, with a right-of-way of 60'. The current right-of-way width is between 32' and 37'. Additional right-of-way will need to be obtained during the design process. Because Mesquite Road is the only means of ingress/egress, a temporary detour and low culvert crossing will be constructed prior to beginning construction of the permanent structure. The detour will be used while the entire crossing is reconstructed . Mrs. Points stated the engineering services will cost $52,900, and that funding will come from the Drainage Capital Projects fund . Mayor Grayson and others stated that it was a good idea to go ahead and widen Mesquite Road. City Manager Sam Listi added that it will be an important road for access to the new school site. Upon a motion by Councilmember Leigh, and a second by Mayor Pro Tern Pearson, item 11 was unanimously approved by a vote of 6-0. Executive Session At 7:11 p.m., the Mayor announced the Council would go into Executive Session for the following items: 12. Executive Session pursuant to the prov1s1on of the Open Meetings Law, Chapter 551, Govt. Code, Vernon's Texas Codes Annotated, in accordance with the authority contained in Section 551.076, Deliberation Regarding Security Devices or Security Audits. 13. Executive Session pursuant to the provisions of the Texas Open Meetings Act, Chapter 551, Govt. Code, Vernon's Texas Codes Annotated, in accordance with the authority contained in Section 551.072, for a deliberation regarding real property. Belton City Council Meeting March 13, 2018 - Page 9 The Mayor reopened the meeting at 8:17 p.m ., and there being no further business, the meeting was adjourned. ATIEST:  EXHIBIT "A" Belton, Texas Retail Economic Development Plan (Update) March 2018  Phase 1 and 2 Research and Community Core Analysis The Retail Trade Area is the geographical area from which a community’s retailers derive a majority (85%) of their business. Retail Trade Areas Demographic Reports Retail Gap (Leakage) Analysis Site Profiles Phase 3 – Urban (Downtown) Retail Revitalization March 13 – Downtown Retail Workshop •Distribution of Reports •Tips on how to be success in today’s retail market •Understanding the Belton Consumer Phase 4 – Marketing and Branding Retail Market Profile Flier Retailer and Developer Recruitment Phase 5 – GIS Data Platform Data-driven Retail Website with: Available Sites, a Dashboard, and Geo-Retail Interactive Mapping Phase 6 and 7 – Retailer and Developer Recruitment Retailer Recruitment Tracking Spreadsheet Developer Recruitment Tracking Spreadsheet 2017 Retail Trade Shows •ICSC Deal Making Dallas – November 2017 •Retail Live Austin – August 2017 Phase 8 – Retail Action Plan Next Steps •Continued retailer/restaurant/developer recruitment •Representation at retail conferences •Continued Site Identification and Marketing 2018/2019 Retail Trade Shows •Retail Live Austin – August 2018 •ICSC Red River States – January 2019 www.theretailcoach.net AUSTIN, TX Ph. 662.231.0608 afarmer@theretailcoach.net Aaron Farmer 662.231.0608 City of Belton, Texas EXHIBIT "B" Report to City Council March 13, 2018 Audit Scope and Results Introductory Section Financial Section Independent Auditor’s Report Management’s Discussion and Analysis Basic Financial Statements • Government-wide financial statements • Fund financial statements • Notes to Financial Statements Required Supplementary Information Combining and Individual Fund Statements and Schedules Statistical Section Audit Scope and Results The financial statements are the responsibility of management. Our responsibility is to conduct an audit of those financial statements in accordance with generally accepted auditing standards, and express opinions on those financial statements based on our audit. Audit Scope and Results Plan and perform audit to provide reasonable assurance that financial statements are free of material misstatement. Procedures selected depend on the auditor’s judgment, and include: • Obtaining and examining evidence, on a test basis, supporting the amounts and disclosures in the financial statements • Evaluating accounting principles used and reasonableness of estimates made by management • Evaluating the overall financial statement presentation Audit Scope and Results As a result of our audit procedures, in our opinion, . . . . . . the financial statements do present fairly, in all material respects, the financial position at September 30, 2017, and the changes in financial position and cash flows for the year then ended . . . Total Net Position Government-Wide Financial Statements $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 2013 2014 2015 2016 2017 Changes in Fund Balance General Fund 2017 2016 Revenues $ 13,432,568 12,975,826 Expenditures (12,308,240) (12,044,134) Excess of revenues over 1,124,328 931,692 expenditures Other financing sources (898,923) (653,930) (uses) Net change in fund $ 225,405 277,762 balance Total Fund Balance General Fund $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- 2013 2014 2015 2016 2017 Unrestricted Fund Balance General Fund Nonspendable $ 4,409 Restricted 278,501 Assigned 860,578 Unassigned 5,104,032 Total $ 6,247,520 Unrestricted fund balance (last two categories) totals $5,766,742 or 48% of 2016 expenditures (approximately 5.8 months of expenditures) Operating Results Proprietary Funds 2017 2016 Operating revenue $ 8,246,690 7,276,735 Operating expenses (7,478,686) (6,671,050) Operating income 768,004 605,685 Nonoperating rev (exp) (411,228) (383,249) Contributions and transfers 2,521,291 8,279,034 Change in net position $ 2,878,067 8,501,470 Compliance and Internal Control Compliance with laws and regulations is the responsibility of management. We conducted audit procedures over the City’s compliance with the Public Funds Investment Act and state competitive bidding requirements and found no instances of noncompliance. Compliance and Internal Control Considered internal controls to design audit procedures, but not to express opinion on the effectiveness of controls. No material weaknesses or significant deficiencies reported. City of Belton, Texas Report to City Council March 13, 2018  EXHIBIT "C" Item No. 10 Stormwater & Drainage Updates Overview Stormwater Management Drainage Capital Projects • TCEQ Requirement; managed • Strategic Drainage Plan and enforced by the City • Master Planning • MS4 Requirements • Prioritization • Best Management Practices • Funding • Stormwater Ordinance • Nolan Creek Flood Protection Study  TCEQ MS4 Best Management Practices Stormwater Ordinance Flood Protection Study Stormwater Management Purpose of Stormwater Management • Under the Texas Pollutant Discharge Elimination System (TPDES) General Permit, Cities are required to obtain a stormwater discharge permit (MS4), develop a 5-year stormwater management plan, and provide annual reports. • TCEQ’s Municipal Separate Storm Sewer System (MS4) General Permit. Belton’s MS4 permit expires on December 13, 2018, which we will apply to renew. • Purpose: Reduce the discharge of pollutants to Waters of the United States to the Maximum Extent Practicable in order to protect water quality. Best Management Practices 1. Public Education – Social media, 4. Post-construction Stormwater flyers to specific businesses, etc. Management – Address runoff from new developments by plan 2. Illicit Discharge Detection and review and enforcement of Elimination – Develop program erosion control measures. and guidelines to detect and eliminate harmful discharges by 5. Pollution Prevention and Good training employees and working Housekeeping for City with customers to correct the Operations – Implement an issue. operations and maintenance program to preventing/reducing 3. Construction Site Runoff Control runoff. – Enforce stormwater erosion control measures during construction. Best Management Practices Years 1 – 3 Completed Examples Year 4 To-Do List • Educated residents by social media and businesses • Adopt drainage revisions in proposed design with flyers manual • Diligent and thorough plan review for stormwater • Develop a business recognition program management • Employee training in stormwater control and • Continuous street sweeping to remove debris from maintenance roadway • Develop stormwater ordinance regarding • GIS stormwater infrastructure stormwater protection (including grass clippings in roadways), construction runoff, illicit discharges, • Implemented a work order system to track maintenance agreements, etc. complaints or concerns • Flyers, brochures, information in water bills • Minimized sewer overflows • Misc. operations and maintenance standard • Installed signs at the City’s detention areas to bring operating procedures for municipal stormwater attention to safety activities • Adopted Strategic Drainage Plan Stormwater Ordinance • Belton currently does not have a • A new stormwater ordinance is stormwater ordinance. in development. It will mirror typical practices in area cities • However, a stormwater master and include the following: plan was adopted and the City • Erosion and sediment control operates under a MS4 permit, • Post construction stormwater which gives the City authority to control • Illicit Discharges enforce stormwater quality activities. • Yard waste contamination control Nolan Creek Flood Protection Study & Early Warning System Update • May 2016 – Council supported CTCOG’s application to TWDB for a Flood Protection Grant for the Nolan Creek Watershed. Belton’s cost share was $12,578, with other area cities along Nolan Creek participating. • Purpose: Develop base flood map, identification of flood enhancement to early warning systems and flood response strategies, develop models, evaluate flood mitigation alternatives, prepare implementation plan and phasing, prepare the final report. • Stakeholders meet quarterly to discuss the study. Two public meetings were held in August 2017. Staff met with the engineers to discuss a variety of drainage issues, concerns, and the flood monitoring system. • Final report is expected in early 2019.  Strategic Drainage Plan Master Planning Prioritization Funding Drainage Capital Projects • Adopted on July 11, 2017 Strategic Drainage Plan and Prioritization • Purpose: To protect the welfare and safety of citizens and visitors, provide orderly, acceptable development of existing drainage basins, develop drainage management policies that meet regulations, assist the development community with info and guidance during development, organize drainage project priorities for capital improvement programs over the long term in accordance with this hierarchy of priorities. 1. Loss of Life. 2. Loss of residential or non-residential buildings, structures, utilities, improvements or other personal physical investments. 3. Inundation of roadways proper and inundation of roadways at stream crossings that could cause vehicular/pedestrian accidents or that prevent emergency equipment access/response to accidents or disaster events. 4. Erosion to public or private improvements or property which cause an array of maintenance issues. 5. Nuisance stormwater runoff or flooding. 6. Citizen complaints that are considered “not in my back yard” issues. Planned Drainage Projects and Status • Done: Estate Drive Culvert Replacement, 2nd and Muelhouse Concrete Wall Replacement • Mesquite Road Culvert Replacement and Street Widening: Preliminary study done; KPA design services proposed in the following agenda item • Liberty Hill Drainage Improvements: Study and design pending downstream development activity to determine best course of action • Red Rock Drainage Improvements: Planned Drainage Projects and Status Preliminary design completed • Shirttale Bend • 4th/Blair/Beal • Turtle Creek Maintenance • Beal/27th/26th/24th • 7th and Wells • Taylor’s Valley Road • Mitchell Branch east of Connell • Herrington/Miller Street • Brenda Lane Project Priorities and Funding 1. Liberty Hill Drainage Project = Pending downstream development; Costs unknown. 2. Mesquite Road Drainage Improvements = $400,000 Design & Construction. 3. Shirtale Bend – Possibly evaluated in Nolan Creek Flood Protection Study. 4. 4th/Beal/Blair Drainage Issues. 5. Herrington and Miller Street, Red Rock Drainage Improvements, 7th and Wells, Brenda Lane, Beal at 24th through 27th, Mitchell Branch Study, Taylor’s Valley, and Turtle Creek. Item No. 11 Mesquite Road Drainage Improvements Professional Services for Design Project Status of Mesquite Road Project • Identified as a project due to flooding concerns upstream and deterioration of the roadway. • Staff worked with KPA to study the crossing to determine what size culverts needed to pass the stormwater. KPA completed a preliminary design and analysis. • Today’s Action: Consider approving a professional services contract with KPA to design the culvert crossing and widened roadway. Bell County Expo Existing Conditions Proposed Conditions • Design a detour road either to the south Scope of the Project or to the north of Mesquite Road • Design four 6’ by 3’ concrete box culverts • Widen Mesquite Road from TxDOT ROW to just west of the culvert crossings North • ROW and Easement field notes • Bid Phase • KPA Scope of Services = $52,900 • Estimated construction costs = $350,000-$375,000 Schedule and Recommendation • Task I – Field survey, geotechnical investigation, easement field notes • Task II – Design the project (30%, 60%, 95% stages) • Task III – TxDOT and Federal permitting process • Task IV – Bid Phase Services, if & when we proceed with bidding • Total time = 150 days (5 months) Recommendation: Recommend authorizing the City Manager to enter into a professional services agreement with Kasberg, Patrick and Associates for professional engineering services for the Mesquite Road Drainage Improvement Project in the amount of $52,900.