City Council

Belton City Council Meeting August 11, 2020 – 5:30 P.M. The Belton City Council met in an in-person/virtual meeting via Zoom due to the COVID- 19 Public Health Emergency that has been declared by Governor Greg Abbott, Bell County Judge David Blackburn and Belton Mayor Marion Grayson. Members present included Mayor Marion Grayson, Mayor Pro Tem Wayne Carpenter (Zoom) and Councilmembers David K. Leigh, John R. Holmes, Sr., Craig Pearson, Guy O’Banion and Dan Kirkley. Staff present included Sam Listi, John Messer, Amy Casey, Gene Ellis, Bob van Til, Jon Fontenot, Cheryl Maxwell, Paul Romer, Chris Brown, Matt Bates, Mike Rodgers, Susan Allamon and Jeremy Allamon. The Pledge of Allegiance to the U.S. Flag was led by Mayor Pro Tem Wayne Carpenter, and the Pledge of Allegiance to the Texas Flag was led by Interim Director of Public Works Jeremy Allamon. The Invocation was given by Councilmember Craig Pearson. 1. Call to order. Mayor Grayson called the meeting to order at 5:32 p.m. 2. Public Comments. (Audio 1:42) There were none. Consent Agenda (Audio 1:46) Items 3-4 under this section are considered to be routine by the City Council and may be enacted by one motion. If discussion is desired by the Council, any item may be removed from the Consent Agenda prior to voting, at the request of any Councilmember, and it will be considered separately. 3. Consider minutes of August 4, 2020, Special Called City Council Meeting. 4. Authorize payment of $50,000 to BNSF and authorize the City Manager to sign any necessary documents in settlement of the lawsuit in Cause No. 310, 383-B B&D Mays Limited Partnership, a Texas limited partnership et al vs. Burlington Northern Santa Fe, LLC et al pending in the 146th Judicial District Court of Bell County, Texas, conditioned on receipt of a deed without warranty for two tracts of land. Upon a motion for approval by Councilmember Holmes, and a second by Councilmember Pearson, the Consent Agenda was unanimously approved upon a vote of 6-0. Elections 5. Consider a resolution amending Resolution 2020-05-R and ordering the General Election to be held on November 3, 2020. (Audio 3:06) Belton City Council Meeting August 11 , 2020 - Page 2 Upon a motion for approval by Councilmember Leigh , and a second by Councilmember Pearson , Item #5 , including the following captioned resolution , was unanimously approved upon a vote of 6-0. RESOLUTION NO. 2020-24-R A RESOLUTION AMENDING RESOLUTION NO. 2020-05-R CALLING AND ORDERING A GENERAL ELECTION TO BE HELD ON NOVEMBER 3, 2020, AND ESTABLISHING PROCEDURES THEREOF. RESOLUCION NUM. 2020-24-R ESTA RESOLUCION ENMIENDA LA RESOLUCION NUM. 2020-05-R QUE CONVOCA Y ORDENA LA CELEBRACION DE LAS ELECCIONES GENERALES PARA EL 3 DE NOVIEMBRE DEL 2020 Y ESTABLECE LOS PROCEDIMIENTOS A SEGUIRSE. 6. Consider an ordinance ordering a Special Election to be held on November 3, 2020, to consider amendments to the Home-Rule Charter of the City of Belton, Texas. (Audio 5:47) Upon a motion for approval by Councilmember Pearson , and a second by Councilmember Holmes, Item #6, including the following captioned ordinance, was unanimously approved upon a vote of 6-0. ORDINANCE 2020-24 AN ORDINANCE ORDERING A SPECIAL ELECTION TO BE HELD ON THE ADOPTION OF AMENDMENTS TO THE CHARTER OF THE CITY OF BEL TON; PROVIDING FOR THE ELECTION TO BE CONDUCTED IN ACCORDANCE WITH THE PROCEDURES SET FORTH IN THE RESOLUTION CALLING THE 2020 GENERAL ELECTION; AND RELATED MATTERS. ORDENANZA 2020-24 ESTA ORDENANZA CONVOCA UNAS ELECCIONES ESPECIALES EN LAS QUE SE DETERMINARA LO SIGUIENTE: SI SE APROBARAN O NO A LAS ENMIENDAS PROPUESTAS A LA CARTA CONSTITUTIVA DE LA CIUDAD DE BELTON, SI SE AUTORIZARAN LAS MEDIDAS A IMPLEMENTARSE PARA QUE DICHOS COMICIOS SE REALICEN CONFORME A LA RESOLUCION QUE CONVOCA LAS ELECCIONES GENERALES DEL 2020 Y OTROS ASUNTOS RELACIONADOS. Miscellaneous 7. Consider a resolution authorizing the execution and delivery of Addendum #3 to the Amended and Restated Water Supply Contract with Bell County Water Belton City Council Meeting August 11 , 2020 - Page 3 Control and Improvement District No. 1 in connection with the issuance of the District's Water System Revenue Bonds, Series 2020. (Audio 9:19) Upon a motion for approval by Mayor Pro Tern Carpenter, and a second by Councilmember Pearson , Item #7 , including the following captioned resolution , was unanimously approved upon a vote of 6-0. RESOLUTION NO. 2020-25-R RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELTON, TEXAS, AUTHORIZING THE EXECUTION AND DELIVERY OF ADDENDUM NO. 3 TO AMENDED AND RESTATED WATER SUPPLY CONTRACT 8. Consider authorizing an lnterlocal Agreement with the Central Texas Council of Governments (CTCOG) to administer funding allocated to the City of Belton through the 2020 Federal CARES Act. (Audio 19:53) Upon a motion for approval by Councilmember Pearson, and a second by Councilmember Holmes, Item #8 was unanimously approved upon a vote of 6-0. FY2021 Budget 9. Receive a presentation on the FY2021-FY2025 Strategic Plan and invite public input on September 81 2020. (Audio 35:58) City Manager Sam Listi gave a presentation on the goals and objectives of the Strategic Plan (see Exhibit "A") . Mr. Listi stated the Strategic Plan will be considered for adoption at the September 15th Special Called City Council meeting in conjunction with budget adoption, and he recommended the Council receive public input on September 8, 2020. 10. Receive a presentation and discuss the FY2021-FY2025 Capital Improvements Plan. (Audio 42:49) City Manager Sam Listi provided a summary of proposed projects for the FY2021- FY2025 Capital Improvements Plan (see Exhibit "B"). No action was required of the Council at this time. Executive Session (Audio 54:47) At 6:25 p.m., the Mayor announced the Council would go into Executive Session for the following item : 11 . Executive Session pursuant to the provision of the Open Meetings Law, Chapter 551, Govt. Code, Vernon's Texas Codes Annotated, in accordance with the authority contained in Section 551.072, Real Property. Belton City Council Meeting August 11, 2020 - Page 4 The Mayor reopened the meeting at 6:49 p.m ., and there being no further business, the meeting was adjourned. ATTEST: Ll~yo_ r __  EXHIBIT "A" FY 2021‐FY2025 Strategic Plan Update City Council Meeting August 11, 2020 Summary • Belton’s Strategic Plan has been updated for the next five years, including a comprehensive update conducted in 2020. • Seven (7) Initiatives were identified in 2020: • Maintenance of all infrastructure, capital, projects, and equipment • Update the City Charter leading to November 2020 election • Refine the Development Process to enhance customer service • Develop a process to address future of Belton’s TIRZ • Maintain a competitive staff compensation plan 1  8/24/2020 Summary (Continued) • Plan reflects achievements in 2020, and will guide the Community into the future, maintaining the six (6) Goal categories: • Governance • Economic Development • Public Safety • Connectivity • Quality of Life • Parks/Natural Beauty • Belton’s updated Strategic Plan remains substantial, yet realistic in scope. • A Scorecard reviews nineteen (19) Goals for FY 2020, and indicates status of goals, many of which are underway, and multi‐year in scope. • 18 Goals are presented for FY 2021 Goals for FY 2021 Governance – Policy Emphasis 1d) Address TIRZ Strategic Objectives 1e) Monitor Employee Compensation Plan 1f) Conduct Charter Election 1h) Enhance Belton’s Citizen Engagement and Customer Service 1i) Refine Development Review to Simplify and Expedite Process Public Safety – Year for Analysis 2a&b) Address Strategic Needs for Police and Fire Departments 2  8/24/2020 Goals for FY 2021 Quality of Life – Maintain/Enhance 3a) Address Existing and Future Infrastructure/Capital Equipment Needs through a Comprehensive Capital Improvement Plan (CIP): • Street Maintenance • Water/Sewer • Storm Drainage • Capital Equipment Replacement • Library Enhancements Economic Development – Recognize Opportunities 4a) Develop Downtown Redevelopment Plan, including 6th Avenue Gateway Corridor 4b) Complete IH35 and IH14 Sewer/Water Infrastructure Goals for FY 2021 Connectivity – Monitor/Coordinate 5a) Coordinate Projects with TxDOT: • Loop 121 Construction • FM 93 Design/ROW • Renovation of Central Avenue Bridge in Yettie Polk Park • IH 14 Alignment Through/East of Belton • Continue Planning for Lake to Lake Road • Construct IH35 Hike/Bike Trail from Park & Ride to FM 436 3  8/24/2020 Goals for FY 2021 Parks & Natural Beauty – Provide Enhancements 6a) Continue Enhancements to Park System including Heritage Park and Standpipe Park FY 2021‐2025 Strategic Plan Adoption • Goals have been updated for out years, building on earlier direction • Annual updates will keep Strategic Plan refreshed. 4  8/24/2020 FY 2021‐2025 Strategic Plan Adoption • The Strategic Plan Update will be placed on City website for public review and comment following the August 11th meeting. • We invite public comments at the City Council meeting on September 8, 2020. • At the September 15th Council meeting, we will recommend adoption of an ordinance approving the Strategic Plan Update for FY 2021‐2025 to guide the City during the next five years. 5  EXHIBIT "B" FY 2021 – 2025 BELTON CAPITAL IMPROVEMENTS PLAN Presented to City Council on August 11, 2020 WHAT IS A CAPITAL IMPROVEMENTS PLAN (CIP)?  A Capital Improvements Plan represents the City’s plan for infrastructure development over a specified time period - here, five years  Plan is reviewed annually to reflect changing priorities and to provide a framework for identifying capital requirements  The CIP consists of three sections:  Project name and cost estimates  Possible sources of funding  Effect upon future operations and maintenance costs 2 1  8/24/2020 WHY CREATE A CIP?  Capital planning ensures that essential government ser- vices can be provided in the future  It helps ensure the continued financial health of the City and represents a government “Best Practice”  It implements capital components of the Strategic Plan 3 HOW IS A CIP DEVELOPED?  Management assembles projects anticipated for the next five years  Costs are estimated and possible funding sources are recognized  Changes to operations and maintenance costs are projected 4 2  8/24/2020 GENERAL GOVERNMENT PROJECTS 5 GENERAL GOVERNMENT PROJECTS 6 3  8/24/2020 GENERAL GOVERNMENT PROJECTS 7 UTILITY PROJECTS 8 4  8/24/2020 UTILITY PROJECTS 9 UTILITY PROJECTS 10 5  8/24/2020 UTILITY PROJECTS 11 CONCLUSION  Capital projects have been identified for the next five years  The timing of projects can be advanced or deferred for a variety of reasons, including available funding and changes in priority  Although General Fund operating revenues, BEDC and TIRZ contribute heavily towards the projects, bonds will likely be needed to complete some of the projects 12 6