Zoning Board of Adjustment and Appeals Commission

MINUTES OF THE MEETING OF THE BENBROOK ZONING BOARD OF ADJUSTMENT TUESDAY, JANUARY 27, 2015 The Regular Meeting of the Zoning Board of Adjustment of the City of Benbrook was held on Tuesday, January 27, 2015 at 7: 30 p. m. in the Council Chambers at 911 Winscott Road with the following members present: Wes Myers Marci Mercado Odessa Ellis Jennifer Mundine Donald Pilliod Karon Adams Also Present: Joel Trott, Board Alternate Appointee Dave Gattis, Deputy City Manager Ed Gallagher, Planning Director Sue Clark, Recording Secretary/Notary Jenifer Reiner, City Planner Izzy Rivera, Building Official I. CALL TO ORDER Chairman Myers called the meeting to order at 7: 30 p. m. II. CONSIDERATION OF MINUTES Regular Meeting —February 25, 2014 Motion by Ms. Ellis to approve the minutes of the February 25, 2014 Board meeting as presented. Second by Mr. Pilliod. The Chair called the question. Vote on the Motion: Ayes: Ms. Ellis, Mr. Myers, Ms. Mundine, and Mr. Pilliod Noes: None Abstain: None Motion carried 4 — 0— 0 III. OATH OF OFFICE The oath of office was issued to Odessa Ellis— Place 2, Donald Pilliod — Place 3, Jennifer Mundine— Place 4, Joel Trott— Alternate B, and Marci Mercado— Alternate D, by Sue Clark, Notary Public. IV. SELECTION OF CHAIR AND VICE- CHAIR Nomination by Ms. Mundine to elect Wes Myers as Chair. Second by Ms. Ellis. There were no additional nominations. The Chair called the question. Vote on the nomination: Ayes: Ms. Ellis, Ms. Mundine, and Mr. Pilliod Noes: None Abstain: Mr. Myers Motion carried 3— 0— 1 Nomination by Mr. Myers to elect Donald Pilliod as Vice-Chair. Second by Ms. Mundine. There were no additional nominations. The Chair called the question. Vote on the nomination: Ayes: Ms. Ellis, Ms. Mundine, and Mr. Myers Noes: None Abstain: Mr. Pilliod Motion carried 3— 0— 1 V. REPORT OF ADJUSTMENT ITEMS None VI. PRESENTATION BY BOARD MEMBERS None VII. PRESENTATION BY CITY STAFF 1. Consider Update to Board of Adjustment and Appeals Commission Rules of Procedure The Chair introduced the item and asked for a presentation from Staff. Jenifer Reiner said that the current Rules of Procedure were approved in May 2003. She said that at the January 2014 Board and Commission training, procedural questions were asked by members. As a result, Staff has reviewed the 2003 Rules of Procedure to add clarifications, general updates, input from the City Attorney, and better organization to the document. The City Attorney suggested revision to change reference to Robert' s Rules of Order to Rosenberg' s Rules of Order. Itis the opinion of the City Attorney that Rosenberg' s Rules of Order were written with local government in mind and are more conducive to meetings of smaller governing bodies subject to the Open Meetings Act, where Robert' s Rules of Order is more conducive to meetings of larger bodies. ZBA Minutes January 27, 2015 Page 2 of 3  It is recommended that the Board of Adjustment and the Appeals Commission review, revise, and take action on the update to the Rules of Procedure. Motion by Mr. Pilliod that the Board of Adjustment and the Appeals Commission adopt the Rules of Procedure as amended. Second by Ms. Ellis. The Chair called the question. Vote on the Motion: Ayes: Ms. Ellis, Mr. Myers, Ms. Mundine, and Mr. Pilliod Noes: None Abstain: None Motion carried 4 — 0— 0 VIII. ADJOURNMENT There being no further business on the Board agenda, the Chair declared the regular meeting adjourned at 7:40 p. m. WORK SESSION FOLLOWING REGULAR MEETING Board Training — Following the regular meeting, the Board met in work session for training presented by Dave Gattis. The work session convened at 7:40 p. m., and was attended by Board members Myers, Mundine, Pilliod, Ellis, Mercado, Adams, and Trott and City Staff members Clark, Gattis, Reiner, Rivera, and Gallagher. The work session concluded at 9: 00 p. m. Ze APPROVED: 2015( 6" Chair ZBA Minutes January 27, 2015 Page 3 of 3