Assessors, Board of

January 17, 2023 CITY OF SARATOGA SPRINGS City Council Meeting 474 Broadway Saratoga Springs, New York 7:00 PM 6:40 P.M. P.H. – Amend Chapter 225 – Do Not Enter P.H. – Amend Chapter 225 – Parking Prohibited on Ashley Place P.H. – Amend Chapter 225 – Tim Limit Parking P.H. – Amendments 1-4 of the UDO P.H. – Restore New York Application P.H. – Enhancing Union Avenue 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION 1. Poet Laureate Appointment 2. Enhancing Union Avenue 3. Shelters of Saratoga EXECUTIVE SESSION: Discussions regarding proposed, pending or current litigation: Teva/New York Statewide Opioid Settlement Agreement CONSENT AGENDA 1. Approve Payroll 01/06/2023 $391,773.64 2. Approve Payroll 01/13/2023 $717,138.93 3. Approve Warrant – 2023 23JAN2 $133,267.05 4. Approve Warrant – 2022 22DEC4 $1,722,668.14 5. Approve Mid-Warrant 2022 - 22MWDEC5 $162,060.30 6. Approve Mid-Warrant 2023 – 23MWJAN1 $21,708.77 7. Approve Mid-Warrant 2023 – 23MWJAN2 $627.64 8. Approve Budget Transfers - Regular City Council Meeting 1/17/2023 MAYOR’S DEPARTMENT 1. Discussion and Vote: Appointments to Civilian Review Board 2. Discussion and Vote: Resolution No. 2023-001 appointing Dr. Joseph Bruchac Poet Laureate of the City of Saratoga Springs 3. Discussion and Vote: Authorization for Mayor to Sign MOA with Poet Laureate 4. Discussion and Vote: Authorization for Mayor to Sign Lease Agreement with Shelters of Saratoga 5. Discussion: UDO Amendments One – Four 6. Announcement: Mayor’s Office to Receive Climate Smart Communities Grant in Amount of $37,500 7. Discussion and Vote: Resolution No. 2023-002 Restore NY Grant Application 8. Discussion and Vote: Authorization for Mayor to Sign Delta Addendum Two 9. Discussion and Vote: Irrevocable License to Reconstruct Front Porch on City Property – 191 Grand Avenue 10. Discussion and Vote: National Grid WR 30665038 Underground Primary Relocation for Ice Rink at 30 Weibel Avenue, Saratoga Springs 11. Discussion and Vote: Authorization for Mayor to Sign Enrichment Co-Sponsor Agreement with BeTa Community Programs 12. Discussion and Vote: Facility and Session Rules Updated 13. Discussion and Vote: Updated Scholarship Application Approval 14. Discussion and Vote: Accept the 2022 – 2023 Basketball Sponsors 15. Announcement: Re-appointment of Bill McTygue to Planning Board 16. Announcement: In Memoriam Russel Banks ACCOUNTS DEPARTMENT 1. Award of Bid: Horticulture Supplies to Dehn’s Flowers 2. Update: Downtown Advisory Committee 3. Announcement: Next Short Term Rental Workshop 4. Announcement: Special Events 5. Announcement: Business Milestones FINANCE DEPARTMENT 1. Update: City Finances 2. Discussion and Vote: Authorization for Mayor to Sign Avaya Agreement with Carousel Industries for City-wide Telephone Maintenance 3. Discussion and Vote: Authorization for Mayor to Sign SHI Addendum #3 4. Discussion and Vote: Authorization for Mayor to Sign ClearGov Addendum #1 5. Discussion and Vote: Use of IT Assignment Resolution No. 2023-003 6. Discussion and Vote: Authorization for the Mayor to Sign Contract with ePlus Technology, Inc. in the Amount of $112,063.52 for VxRail Equipment Sales, Installation, and Support 7. Discussion and Vote: 2023 Bond Resolution NO. 2023-004 8. Discussion and Vote: Use of Insurance Reserve Resolution No. 2023-005 9. Discussion and Vote: Use of Reserve Resolution No. 2023-006 – Payment of Bonded Indebtedness 10. Discussion and Vote: Use of Reserve Resolution No. 2023-007 – Retirement Reserve 11. Discussion and Vote: Budget Transfers – Payroll 12. Discussion and Vote: Budget Amendments - Use of Fund Balance PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with HL Gage Sales, Inc. for Parts and Service for International Dump Trucks 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Dehn’s Flowers for Horticulture Supplies 3. Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Tire Corp. for Tires, Tubes, and Services Page 2 of 27 City Council Meeting 1/17/2023 4. Discussion and Vote: Authorization for Mayor to Sign Contract with Milton Cat for Parts and Service for Caterpillar Equipment 5. Discussion and Vote: Authorization for Mayor to Sign Contract with Core & Main, LP for Sensus Products 6. Discussion and Vote: Authorization for Mayor to Sign Memorandum of Agreement with Senior Citizen’s Center of Saratoga Springs 7. Discussion and Vote: Authorization for the Mayor to Sign Addendum #2 with Designated Engineers 8. Discussion and Vote: Authorization for Mayor to Sign Addendum #2 with CPL for Building Conditions Survey 9. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with Greenman Pedersen, Inc. (GPI) for Buff Road Storm Pipe Reconstruction 10. Discussion and Vote: Approval to Pay Invoice #12771 to Resurfix in the Amount of $2,434.10 PUBLIC SAFETY DEPARTMENT 1. Appointment: City Health Officer 2. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with State Farm Mutual Automobile Ins. Company 3. Discussion and Vote: Authorization for the Mayor to Sign a Contract with MES (Municipal Emergency Services) 4. Discussion and Vote: Authorization to Issue a Purchase Order in 2023 Using 2022 Funds to MES 5. Discussion and Vote: Authorization for the Mayor to Sign EMS Agreement with the University of Vermont Health Network, Elizabethtown Community Hospital 6. Discussion and Vote: Authorization for the Mayor to Sign an Application and Agreement with the New York State Division of Criminal Justice Services to Participate in the Law Enforcement Agency Accreditation Program 7. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Better Powers, Inc. 8. Discussion and Vote: Authorization for the Mayor to Sign Change Order #7 to Hueber Breuer for Fire Station 3 9. Discussion and Vote: Authorization for the Mayor to Sign Change Order #8 to Hueber Breuer for Fire Station 3 10. Discussion and Vote: Authorization for the Mayor to Sign Change Order #9 to Hueber Breuer for Fire Station 3 11. Discussion and Vote: Amend Chapter 225, Article IX, Section 225-81 of the City Code Entitled “Vehicle and Traffic – Schedule XVI: Parking Prohibited at All Times” 12. Discussion and Vote: Amend Chapter 225 of the City Code to Add Section 225-15A Entitled “Prohibited Entry to Public Ways” and Section 225-97, Schedule XXXII, Entitled “Entry to Certain Public Way Prohibited” 13. Amend Chapter 225, Article IX, Section, 225-97 of the City Code Entitled “Vehicle and Traffic – Schedule XXXII: Entry to Certain Public Ways Prohibited” 14. Discussion and Vote: Amend Chapter 225, Section 225-87 of the City Code Entitled “Vehicle and Traffic – Schedule XXII: Time Limit Parking” 15. Discussion and Vote: Authorization for the Mayor to Sign an Addendum with the Saratoga Springs City School District SUPERVISORS Matt Veitch 1. Saratoga County Organizational Meeting and Committee Assignments for 2023 Tara Gaston 1. Board 2023 Organizational Meeting 2. Upcoming Community Conversation ADJOURN Page 3 of 27 City Council Meeting 1/17/2023 January 17, 2023 CITY OF SARATOGA SPRINGS City Council Meeting 474 Broadway Saratoga Springs, New York 7:00 PM PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts Jason Golub, Commissioner of Department of Public Works Jim Montagnino, Commissioner of Department of Public Safety STAFF PRESENT: Stacy Connors, Deputy Commissioner, Accounts Matthew Veitch, Supervisor Tara Gaston, Supervisor EXCUSED: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner of Finance Jason Tetu, Deputy Commissioner, Department of Public Safety RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PRESENTATION Poet Laureate Appointment Mayor Kim advised he is pleased to be the one to make the first appointment of a poet laureate. Mayor Kim appointed Dr. Joe Bruchac as Saratoga Springs’ poet laureate and read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS WHEREAS, Joseph Bruchac, writer, educator, musician, storyteller, and poet was born and raised in Saratoga Springs, and WHEREAS, Dr. Bruchac is renowned for his knowledge of Indigenous Americans, particularly those in the Northeast. He is the author of more than 120 books, along with many poems and short stories. He has received the Knickerbocker Award from the New York Library Association, the Carter G. Woodson Book Award, a Rockefeller Humanities fellowship, a National Endowment for the Arts fellowship, the Cherokee Nation Prose Award, the Hope S. Dean Award for Children’s Literature, both Writer of the Year and Storyteller of the Year Awards from the Wordcraft Circle of Native Writers and Storytellers, and the Native Writers Circle of America Lifetime Achievement Award. In addition to all this, he is greatly appreciated for his efforts in assisting many Native writers to get their works published; and WHEREAS, Dr. Bruchac’s carefully researched and crafted work opens up to us the culture and folklore of people who have been often left out of the story of our country. He is a well-known and well-respected member of our community, and he is warmly received Page 4 of 27 City Council Meeting 1/17/2023 and acclaimed everywhere he appears. He raises awareness of our region’s history and of the things that make it a special and important place, NOW, THEREFORE, BE IT RESOLVED, that this City Council hereby appoints Joseph Bruchac as Poet Laureate of the City of Saratoga Springs, and be it further RESOLVED, that the Poet Laureate Committee, comprised of Rachel R. Baum (Chair), Terence Diggory, Richmond Harvey, Charlie Israel, Maria McColl, Gina Michelin, Elaine Handley (at-large), and Lisa Kolosek (at-large), which reviewed candidates for Poet Laureate and recommended Dr. Bruchac’s appointment, be recognized and commended for their excellent work and outstanding service to our community, and that said Committee be hereby dissolved, and be it further RESOLVED, that the Poet Laureate will be under the supervision and guidance of the Mayor’s Office in consultation with the Arts Commission, and be it further RESOLVED, that the Poet Laureate will provide an annual report to the City Council of his/her activities and, on a quarterly basis, meet with the Mayor, staff, or the Arts Commission to discuss future plans, and be it further RESOLVED, that the Poet Laureate will always strive to create community in the City of Saratoga Springs. Dr. Joseph Bruchac stated he speaks in a way to bring people together. He read the following poem: SARATOGA, THE PLACE OF THE MEDICINE SPRING 10,000 years and more before Sir William Johnson was brought here carried by his Kanien’keha friends, who loved that man who did honest business hopeing the peaceful waters would heal him, this was the place where the Medicine Springs, Nebizonbik, flowed freely, freely a gift to all from the Great Mystery. Others came in the seasons that followed some seeing this land as a wilderness and not the mother who sustained more generations than could be counted. Yet many were touched by the spirit they felt, by the blessing that flowed and continues to flow from the ancient source of living rivers far beneath their feet. No matter the color of their skin or the language they spoke, Ttey were drawn to this place of gathering and games, that became known as the Queen of Spas. There were also those we must not forget, some bearing the scars of the whip, others wi th numbers tattooed on their wrists, who came here for the taste of freedeom and the promise of healing Page 5 of 27 City Council Meeting 1/17/2023 as the Mohican, the Kanien’keha, and the abenaki did and continue to do. So let us all give greetings and thans gor this medicine. Let us hold in our hearts this land and these waters and care for them let us do this for all of those before us, do this for all us now sharing breath, do this for the generations still to come our minds as one— Wneeweh, Nia:wen, Wliwini Wneeweh: Thank you in Mohican Nia:wen: Thank you in Kanien’keha (Mohawk) Wliwini: Thank you in Abenaki PUBLIC HEARINGS Amend Chapter 225 – Do Not Enter Mayor Kim opened the public comment period at 6:57 p.m. No one spoke. Mayor Kim closed the public hearing at 6:58 p.m. Amend Chapter 225 – Parking Prohibited on Ashley Place Mayor Kim opened the public comment period at 6:58 p.m. Francis Dunn of Saratoga Springs stated she opposes items 11 & 14 on the Department of Public Safety agenda. As a senior, she drove to school or her mother drove her to school. The traffic around the school is terrible; removing parking from the students will only move the students to other streets for parking. These amendments are targeting teenagers, abandons them, and offers no solutions. Sam Brewer of Saratoga Springs stated he is against the restrictive parking based upon employment or school in any area of the City. He would hate to see the City alienate future voters to convenience a few people who are concerned about the traffic. Rose Tate of Saratoga Springs stated moving traffic from one place to another is a bad idea. Mayor Kim closed the public hearing at 7:04 p.m. Amend Chapter 225 – Time Limit Parking Mayor Kim opened the public comment period at 7:04 p.m. Melissa Thompson Flynn of Saratoga Springs stated she supports the enactment of parking on their street. By 8:30 a.m., parking spaces, both legal and illegal, have been taken leaving the residents with not parking for their visitors or deliveries. Ms. Flynn urged the Council to adopt the amendment. Page 6 of 27 City Council Meeting 1/17/2023 Mayor Kim closed the public hearing at 7:06 p.m. Amendments 1 – 4 of the UDO Mayor Kim opened the public comment period at 7:06 p.m. Matt Jones spoke on behalf of the Chamber of Commerce. He presented the document Sustainable Saratoga provided May/June with the argument in support to eliminate 10 uses in the newly enacted UDO. Sustainable Saratoga states several uses are inconsistent with the Comprehensive Plan. The Chamber does not agree with that. Mayor Kim concluded the public hearing at 7:10 p.m. and left it open. Restore New York Application Mayor Kim opened the public comment period at 7:10 p.m. Mayor Kim advised the City is proposing to submit the grant application for affordable housing in downtown at 53 Putnam Street. Gordon Boyd of Saratoga Springs and consultant to the Putnam Street project stated he is glad to see this on the agenda. The project will allow people to own their own home at a reasonable price. Jason Letz of 4 Mallard Landing and investor of the 53 Putnam Street. He got involved in this about five years ago. He asked for support of the community and elected officials to apply for the grant. Michelle Larkin of Rebuilding Saratoga County stated she is involved with the project as an opportunity to give people who work in the City a way to live in the City. Adam Feldman, executive director of Habitat for Humanity stated affordable housing is a challenge in the City. This project will hopefully provide condominiums for under $250,000 with a goal of $200,000. Mayor Kim closed the public hearing at 7:17 p.m. Enhancing Union Avenue Mayor Kim opened the public comment period at 7:17 p.m. Charlie Samuels of Saratoga Springs stated he joined Bikeatoga when he first moved to the City. Walkability of Saratoga is the reason people move here and a bike lane network would reduce traffic, improve health, and add character to our City. The bike lanes must lead to the center of the City and should be installed on East Avenue. Rose Tate of Saratoga Springs stated Lincoln Avenue is involved in this project. Ms. Tate has to take a detour to get to her house, which adds 20-30 minutes. The traffic study done did not include Lincoln Avenue. Mr. Maxwell stated he lives at Lake and Nelson. The bike lanes are well used and is excited about the idea of doing something similar on Union Avenue. John Kirwin stated a number of attempts have been made to upgrade/update the form of government. From spring to fall, backstretch workers are on bikes trying to negotiate the Lincoln Avenue speedway. Mr. Kirwin is in favor of the bike lanes on Union and Lincoln Avenues. Page 7 of 27 City Council Meeting 1/17/2023 Patty Morrison of Saratoga Springs stated the City has been committed to Complete Streets for a decade. The current bike lanes do not go anywhere. This project will be ADA compliant and help move traffic better. Andrea DeAngelis of Saratoga Springs stated Union Avenue is in the National Register of Historic Places. The proposed plan give undue weight to one while ignoring the other. The Council should not approve the plan until they consider the speedway Union Avenue has become past the median planters; Union Avenue is full of potholes; look into the cost of widening the curbs to put bike lanes at curb level; and the disruption of traffic flow. There is no room for safe bike lanes. Resident of Union Avenue stated he is concerned with the traffic from the track having reasonable and easy access. He appreciates any effort to make Union Avenue safer and there are sidewalks on Union that are in need of repair. Kent Destefanis of Saratoga Springs stated he is in support of the bike lanes. A safe way is needed to ride bikes in and out of the City from/to the east side. It is the Council’s duty to recognize needs of all road users. Laura Faulk of Saratoga Springs stated she supports the build out of bike lanes on Union Avenue. At least one member of her family travels on Union in some form – walk, bike or drives. Building bike lanes on Union Avenue would signal the City’s appreciation for members of the community who rely on bikes as a form of transportation. Sid Helman of Saratoga Springs stated he commutes to his office via Union Avenue and supports a safe way for people on the eastern plateau to get downtown. Lisa Barbarino of Saratoga Springs stated she can’t believe this is a debate. The bike trail is a win for a greener city and for prosperity of the City. Janet Kado-Marino of Saratoga Springs stated Union Avenue has potential. Ms. Kado-Marino is in favor of the new design of Union Avenue as crossing Union Avenue now is not safe. A better design could accommodate everyone’s needs and create a safe environment for everyone who travels the road. Kathleen Royka of Saratoga Springs stated she is in favor of bike lanes on Union Avenue. Ben Norford of Saratoga Springs stated Saratoga Springs is unique as it is walkable and bikeable. Mr. Norford does not own a car and is in support of the enhancement. Raina Caldwell of Saratoga Springs stated she supports the bike lanes on Union Avenue. The more people that can be moved without downtown congestion the better. Tina Carton of Saratoga Springs stated Union Avenue is a main avenue/boulevard into the City. The streets are designed for moving cars, not people. Ms. Carton is in support of the enhancement and hopes the City Council moves forward with all the planning done over the years and implements what has been previously approved. Zoe of Saratoga Springs is part of Kids on Bikes, a non-profit group. She believes a bike lane on Union Avenue is a great idea. Bike are a good way to save the environment and keep cars off the road. Greg Faust of Bikeatoga stated the health of the community would benefit from more bicycle infrastructure. People are riding their bikes to the track and people coming into town can see our City is a modern city concerned with the citizens of today. Jen Matazog of Saratoga Springs stated there are many segments that lead to nowhere. Union Avenue can be a shining example of a well-studied and well- planned beautiful green roadway. Biking and walking is a big part of making a climate smart future. Page 8 of 27 City Council Meeting 1/17/2023 Susan Cohen of Saratoga Springs stated she moved here three and a half years ago because the City is walkable and bikeable. She can walk and bike to her doctors and grocery stores. Ms. Cohen hopes the City Council supports the bike infrastructure. Tom of Saratoga Springs submitted petitions asking the City Council to hold on making a decision until they have heard from all parties. Tom jogs and finds bike lanes to be empty. He also asked where bikes will go once they reach Congress Park, as bikes are not allowed in the park. Additionally, Union Avenue has flooding issues that need to be resolved. Richard Valone of Saratoga Springs stated he rode his bike to the meeting tonight. There is little reason to drive in Saratoga Springs. Mr. Valone supports the bike lanes. Maureen Roberts of Saratoga Springs stated she is in favor of the bike lanes but the lanes need to start being connected. Ridership will go up and accidents/fatalities will decrease. Marcella Hammer of Saratoga Springs stated she is an advocate for bike lanes. Not all people are comfortable riding on the roads. A lane on Union Avenue will provide the opportunity to make safe routes for cyclists of all ages. Alison Dockum of Saratoga Springs stated she walks her dog on Union Avenue multiple times a week. She encouraged the Council to do their research and talk to the neighbors. Ms. Dockum doesn’t believe anyone is against the bike lanes but it needs to be done right. Pat Tuz of Saratoga Springs stated she hopes everyone will stay for the presentation regarding Union Avenue. Ms. Tuz is surprised to hear that anyone would not want this enhancement. Marsha McDonald of Saratoga Springs stated she can’t fathom having only two lanes on Union Avenue and feels there has to be a better way to keep two lanes on each side of the road and slowing down the traffic. Rebecca Slattery of Saratoga Springs stated she is impressed with the bike trails. She has found if people weren’t using bike lanes the first year, by year two they were being used. Suzanne Jagoda of Saratoga Springs stated she is in favor of having Union Avenue as being the most impressive gateway into the City. If the track is taken away and the ability of 18-wheelers using Union Avenue is taken away, the City will be decimated. Mayor Kim concluded the public hearing at 8:08 p.m. and left it open. CALL TO ORDER Mayor Kim called the meeting to order at 8:10 p.m. PRESENTATIONS Enhancing Union Avenue Ken Gray of Complete Streets stated the Complete Streets plan was adopted in 2013. Union Avenue is not beautiful and would like to see it restored to its original beauty. Mr. Gray introduced Mike King, a member of Complete Streets, to present the proposed enhancement of Union Avenue. Mike King advised New York State is building a bike lane between East Avenue and Henning. The project the City is looking to do is between East Avenue and Circular Street. Traffic lanes are 44’ per lane so there is extra room. The speed of drivers was recorded with the average speed being 41 miles per hour, making Union Avenue three and a half times more dangerous than similar type roads in the state. There is flooding Page 9 of 27 City Council Meeting 1/17/2023 and storm water management issues on Union Avenue. Union Avenue currently has parking on both sides of the street with four lanes in between (two lanes going in each direction). There currently is enough room for a bike lane from East Avenue to Circular and a traffic analysis shows it is possible to have three lanes. Mr. King advised the proposal includes reducing the amount of asphalt, managing storm water and keep parking. Permeable pavement will help manage storm water. Mayor Kim stated a design workshop will be held on February 9, 2023 at 6 p.m. to present data with a broad discussion of what the public likes or dislikes. The location will be determined and announced. Shelters of Saratoga Duane Vaughn of Shelters of Saratoga stated they are half way through the Code Blue season. The season runs from November 1 – April 1, as it is a humanitarian issue that they remain open regardless of the temperature. Dinners are donated nightly. Mr. Vaughn advised there have been a few behavioral and health issues as they are at full capacity nightly, but they have received very few complaints. The shelter is averaging 58 people nightly with full capacity of 61. Records show there have been 150 unduplicated individuals that have used the facility and the number of occupants have doubled this year. Records also show there are 43% who use substances; 46% are disabled or seniors; 17% are actively working; and 5% are veterans; and only seven people have criminal records greater than an appearance type ticket infraction. Mr. Vaughn advised they helped obtain IDs for 17 people, which assists those people with obtaining jobs, five have been moved into housing/long term shelter, and another family has been moved into public housing. A case manager is on location to assist people with moving out of homelessness. Children are not accepted at Code Blue so they are separated from their parents. PUBLIC COMMENT Mayor Kim advised there are new rules to public comment. People have 2 minutes to use or lose it. He asked all to be kind; we are a community. He also asked the speakers to be factual. The Council members may respond if they choose. He will also be starting a question period at the end of the City Council meeting. The public must register to present their questions. Mayor Kim opened the public comment period at 8:40 p.m. Rose Tate of Saratoga Springs stated Union Avenue was all Skidmore College many years ago with the homes all being for Skidmore. New York State has exit 13N as the way to get into Saratoga Springs. Signage would help people to know how to get around the City. Diogenes Kaufman of stolen land stated she and her neighbors are well aware of the housing crisis. She wouldn’t think the discussion in this room was about a housing crisis but a discussion about developers needing a new project. Ms. Kaufman stated she is disappointed that the initiatives that have gotten the most attention are not centered on people. It going to take more than throwing money at developers to address this issue. She wants to hear more initiatives involving tenants’ rights, low rent, rent control, tenants’ right to counsel, and stopping illegal evictions. Robert Millis of Saratoga Springs stated he was the lead organized of the New Year’s Fest. The event was a great success, hit all their markers, and generated sales tax and parking revenue. Mr. Millis commended this administration for their support. Gordon Boyd of Saratoga Springs thanked the Council for putting Duane Vaughn from Shelters of Saratoga on the agenda. Shelters of Saratoga with 53 Putnam work together as bookends. Page 10 of 27 City Council Meeting 1/17/2023 Matt Jones continued he comments regarding the UDO from the public hearing portion of the agenda. The claim Sustainable Saratoga makes has to do with uses in the greenbelt. He does not think there is an expansion of permitted commercial uses in the greenbelt. Sustainable Saratoga is suggesting the removal of medical/dental offices, offices, multi-family, and residential above commercial on South Broadway. Alison Dockum of Saratoga Springs stated she agrees with Matt Jones and asked the Council to give that area a chance to see what the neighbors can do. Mayor Kim closed the public comment period at 8:53 p.m. SUPERVISORS Matt Veitch Saratoga County Organizational Meeting and Committee Assignments for 2023 Supervisor Veitch reported the organization meeting and committee assignments occurred at their January 4, 2023 meeting. The Board voted Todd Kusnierz, from the Town of Moreau, as chair for a third term and John Shaw from Clifton Park as vice-chair. Supervisor Veitch stated he has been assigned to the Public Works Committee, Trails and Open Space Committee, Law & Finance Committee, Chair of the Building and Grounds Committee, and the Saratoga County Capital Resource Corporation. Supervisor Veitch is looking forward to working with the Board of Supervisors. Tara Gaston Board 2023 Organization Meeting Supervisor Gaston reported she abstained from the vote for chair as there was no other option available to vote for and she felt he hasn’t treated the City as well as he could. Supervisor Gaston announced she was assigned to only one committee – Trails and Open Space Committee. The City of Saratoga Springs has no representation on the Health Committee or the Public Safety Committee, and neither she nor Supervisor Veitch were appointed to the committee that oversees gaming. Upcoming Community Conversation Supervisor Gaston reported a discussion on homelessness and mental health will occur on March 1, 2023 from 6 – 8 p.m. at the City Center. CONSENT AGENDA Commissioner Montagnino moved and Commissioner Sanghvi seconded to approve the consent agenda as follows: 1. Approve Payroll 01/06/2023 $391,773.64 2. Approve Payroll 01/13/2023 $717,138.93 3. Approve Warrant – 2023 23JAN2 $133,267.05 4. Approve Warrant – 2022 22DEC4 $1,722,668.14 5. Approve Mid-Warrant 2022 - 22MWDEC5 $162,060.30 6. Approve Mid-Warrant 2023 – 23MWJAN1 $21,708.77 7. Approve Mid-Warrant 2023 – 23MWJAN2 $627.64 8. Approve Budget Transfers – Regular Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Page 11 of 27 City Council Meeting 1/17/2023 Nays – 0 **City Council took a break at 9:02 p.m. **City Council resumed the meeting at 9:16 p.m. MAYOR’S DEPARTMENT Discussion and Vote: Appointments to Civilian Review Board Mayor Kim advised he had appointed Michael Bell in September to be the chair of the Civilian Review Board. Michael Bell had to resign in November and Kristen Dart was appointed as chair. The next step is to have each department appoint someone to the Civilian Review Board. The order of appointments is Department of Public Works, Accounts Department, Department of Public Safety, and then the Finance Department. Mayor Kim asked that the Council be ready to appoint someone at the February 7, 2023 City Council meeting. Commissioner Moran confirmed what is being asked of a board member so that he can describe to someone what will be required of them (i.e. time commitment). He would like to be able to better educate the person of what they are being asked to do. Commissioner Montagnino advised the board will be creating their own internal procedures. Commissioner Moran stated if there is no complaints to review than there is nothing more for the board to do beyond this initial work. Mayor Kim stated the Board could be like the Ethics Board where they meet only when there is an issue to review. Mayor Kim stated he will leave this item on his agenda. Commissioner Moran stated he will make an effort to get an answer for the February 7 meeting. Commissioner Montagnino asked for a commitment from all Council members to have their appointment ready for the February 7, 2023. The order could be stalled in definitely due to the order of appointments. Commissioner Moran stated that isn’t fair as if he asks someone and they say no; he can’t make someone sit on this board. Mayor Kim stated there are 20 applications, which would indicate there is interest. He asked everyone to focus on making an appointment at the February 7, 2023 meeting. Commissioner Moran stated he brought the applications with him. There are 15 applicants including Ms. Dart. Commissioner Montagnino stated the ordinance has a timeframe where the application has to be on file prior to the selection. Commissioner Golub stated it is reasonable to be able to appoint someone by February 7. Discussion and Vote: Resolution No. 2023-001 appointing Dr. Joseph Bruchac Poet Laureate of the City of Saratoga Springs (23-011) Mayor Kim advised this item was done at the beginning of the meeting but did not take a formal vote. Page 12 of 27 City Council Meeting 1/17/2023 Mayor Kim moved and Commissioner Montagnino seconded to appoint Dr. Joseph Bruchac as poet laureate of the City of Saratoga Springs and approve resolution 2023-001. Commissioner Moran advised resolution numbers are set by the Secretary to the City Council after an item has passed. This resolution number has already been used and will assign a number accordingly. Mayor Kim moved and Commissioner Montagnino seconded to appoint Dr. Joseph Bruchac as poet laureate of the City of Saratoga Springs and approve resolution. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign MOA with Poet Laureate Mayor Kim pulled this item from his agenda. Discussion and Vote: Authorization for Mayor to Sign Lease Agreement with Shelters of Saratoga Mayor Kim pulled this item from his agenda. Discussion: UDO Amendments One – Four Mayor Kim advised the plan is to vote on the four amendments at the February 7, 2023 City Council meeting. Commissioner Moran confirmed there is a re-write to a couple of the amendments. Mayor Kim stated he will send the final ‘drafts’ to the City Council. They plan to vote on this at the February 7, 2023 meeting. Announcement: Mayor’s Office to Receive Climate Smart Communities Grant in Amount of $37,500 Mayor Kim announced the Mayor’s Office has received a grant in the amount of $37,500 from the New York State Department of Environmental Conservation Climate Smart Communities Grant Program to develop a climate smart action plan. This will allow the City to take steps to mitigate its contribution to climate change. The daily footprint will be identified and goals will be set to reduce greenhouse gas emissions and provide the framework to achieve this. The City received more money than the City of Albany. The City will understand its carbon footprint and will then look at recommendations and look for funding to reduce that footprint. Commissioner Sanghvi stated there is a match to this. The City will be matching the grant at $37,400. Discussion and Vote: Resolution No. 2023-002 Restore NY Grant Application (23-010) The City Council waived the reading of the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS TO SEEK FUNDING THROUGH EMPIRE STATE DEVELOPMENT FOR A RESTORE NEW YORK COMMUNITIES INITIATIVE (“RESTORE NY”) GRANT WHEREAS the City of Saratoga Springs is eligible for grant funding under Round 7 of the Restore NY Communities Initiative Municipal Grant Program, and WHEREAS, the City Council selects one project to be included in an application that will be submitted to Empire State Development Corporation (ESDC) as follows: Redevelopment of a parcel located at 53 Putnam Street, Saratoga Springs, NY 12866 (Tax Parcel ID# 165.60-1-58). The project is located on a NYS Brownfield Environmental Remediation lot and will entail construction of a multi-story building with affordable/mixed- Page 13 of 27 City Council Meeting 1/17/2023 income housing units. The energy-efficient structure will allow low-income individuals and families to live within Saratoga Springs close to public transportation and employment opportunities. WHEREAS, this project is consistent with the City’s revitalization and urban development plans, the proposed financing is appropriate for the project, the project will facilitate effective and efficient use of existing and future public resources so as to promote both economic development and preservation of community resources, and the project develops and enhances infrastructure and/or other facilities in a manner that will attract, create, and sustain employment opportunities in the City of Saratoga Springs. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the Mayor supporting and sponsoring an application for Restore NY funding for 53 Putnam Street and will administer the grant in accordance with all applicable rules and regulations established by ESDC, and be it further RESOLVED, that the Mayor of the City of Saratoga Springs is authorized to sign the applications and any agreements required by ESDC for grant funding that results from the application. Mayor Kim moved and Commissioner Moran seconded to approve the resolution as attached to the agenda. Mayor Kim advised this is for the property at 53 Putnam Street that was once a garage for garbage trucks. It is now going to be a green building. Commissioner Moran stated this is the first project of this type in the state and is a great idea. There is a state program where Commissioner Moran can adjust the assessment on the units to bring the assessment further down. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign Delta Addendum Two Mayor Kim pulled this item from his agenda. Discussion and Vote: Irrevocable License to Reconstruct Front Porch on City Property – 191 Grand Avenue (23-012) Mayor Kim advised this will permit the owners to reconstruct a porch. Mayor Kim moved and Commissioner Montagnino seconded to approve the irrevocable license to permit the owners of 191 Grand Avenue to reconstruct a front porch at 191 Grand Avenue as per historic records. Tony Izzo advised the property owners came to the Real Estate Committee asking to reconstruct a porch from approximately 150 years ago. The Real Estate Committee voted unanimously to approve the reconstruction. Commissioner Sanghvi advised this item was approved by the Finance Department on Friday. Commissioner Moran stated there are documents consistently being loaded late and the staff is not being given appropriate time to review. He asked that everyone get back to loading items with enough time for staff the appropriate time to review. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: National Grid WR 30665038 Underground Primary Relocation for Ice Rink at 30 Weibel Avenue, Saratoga Springs (23-013) Mayor Kim moved and Commissioner Golub seconded to grant an easement to National Grid for underground primary relocation for the ice rink at 30 Weibel Avenue. Page 14 of 27 City Council Meeting 1/17/2023 Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign Enrichment Co-Sponsor Agreement with BeTa Community Programs (23-014) Mayor Kim moved and Commissioner Sanghvi seconded to authorize the mayor to sign enrichment co-sponsor agreement with BeTa community programs. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Facility and Session Rules Updated (23-015) Mayor Kim moved and Commissioner Montagnino seconded to approve the updated Recreation Department rules for the parks, splash pad, playgrounds, east side skate park, tennis/basketball/pickleball courts, Waterfront Park, Recreation Center, ice rinks, and field houses as attached to the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Updated Scholarship Application Approval (23-016) Mayor Kim moved and Commissioner Sanghvi seconded to approve the recreation updated scholarship application as included with the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Accept the 2022 – 2023 Basketball Sponsors (23-017) Mayor Kim moved and Commissioner Sanghvi seconded to approved the following 2022-2023 basketball sponsors are as follows: Adirondack Trust (Amsure) Insurance; Adirondack Trust Co.; Afsco Fence; Allerdice Building Supply; Caputo’s Pizzeria (two teams); Cudney’s Dry Cleaners; Harris Beach; Lemery Greisler, LLC; McKenna & Franck CPAs; On Call Plumbing; Principessa Elena Society – Women’s Auxillary; Marilyn & Shaun Rivers; Saratoga Springs Fire Department Local 343; Saratoga Springs Lions Club; Saratoga Springs PBA; Saratoga Springs Rotary Club; Saratoga Wilton Elks Lodge #161 (two teams); Scallions Restaurant; Town & Country Bridge and Trail (two teams); West Ave. Chicken; and Zanetti Millwork. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Announcement: Re-appointment of Bill McTygue to Planning Board Mayor Kim announced the re-appointment of Bill McTygue to the Planning Board. Bill’s term will run from 1/1/2022 – 12/31/2029. Announcement: In Memoriam Russel Banks Page 15 of 27 City Council Meeting 1/17/2023 Mayor Kim stated Russel Banks was an award-winning author of fiction, non-fiction, and poetry and a resident of Saratoga Springs. He was the New York State author from 2004 – 2008. Mr. Banks passed away at his home in Saratoga Springs earlier this month. The City extends their condolences to his family and friends. Mayor Kim moved and Commissioner Moran seconded to add an item to his agenda regarding an appointment to the Zoning Board of Appeals. (23-018) Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Announcement: Appointment of John Daly to Zoning Board of Appeals Mayor Kim announced the re-appointment of John Daly to the Zoning Board of Appeals. John’s term will run 1/1/2022 – 12/31/2027. ACCOUNTS DEPARTMENT Award of Bid: Horticulture Supplies to Dehn’s Flowers (23-019) Commissioner Moran moved and Commissioner Golub seconded to award the bid for horticulture supplies to Dehn’s Flowers for the amount not to exceed unit bid prices and appropriations. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Update: Downtown Advisory Committee Commissioner Moran advised an introductory meeting of the Downtown Advisory Committee was held where they discussed establishing the mission statement and sub-committees. The first official in-person meeting is scheduled for January 25, 2023 at 6 p.m. Location to be announced. Announcement: Next Short Term Rental Workshop Commissioner Moran announced that the next short term rental workshop is February 22, 2023 at 6 p.m. at the City Center. Assemblywoman Carrie Woerner is expected to be in attendance and is open to the public. Announcement: Special Events Commissioner Moran advised Chowderfest is February 11, 2023. Announcement: Business Milestones Commissioner Moran pulled this item from the agenda. Commissioner Moran moved and Commissioner Sanghvi seconded to add an item to his agenda regarding an announcement. (23-020) Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Page 16 of 27 City Council Meeting 1/17/2023 Announcement: Passing of Justin Kreider Commissioner Moran announced the passing of Justin Kreider, a friend and employee of the City of Saratoga Springs. FINANCE DEPARTMENT Update: City Finances Commissioner Sanghvi advised of the following:  Mortgage tax year to date for 2023 is $733,000, which is up 26% from last year.  Occupancy tax final collections for 2022 is $743,149.23, which is up 27% from 2021.  Sales tax for 2022 is $15.8 million and will be finalized in February. Discussion and Vote: Authorization for Mayor to Sign Avaya Agreement with Carousel Industries for Citywide Telephone Maintenance (23-021) Commissioner Sanghvi advised there is no cost associated with this agreement. The City pays Carousel not Avaya, as they are the vendor. The agreement is needed for Avaya to access the City’s phone system. Commissioner Sanghvi moved and Commissioner Montagnino seconded to authorize the mayor to sign the Avaya agreement with Carousel Industries. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign SHI Addendum #3 (23-022) Commissioner Sanghvi advised addendum #3 increases the dollar limitation for the original contract for additional services for a sum not to exceed $1,983.81. This includes a subscription to VNC Connect Enterprise. Commissioner Sanghvi moved and Commissioner Moran seconded to authorize the mayor to sign SHI addendum #3 as distributed with the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign ClearGov Addendum #1 (23-023) Commissioner Sanghvi advised few people used this tool; therefore, they are removing it from the ClearGov agreement. This piece of the software is also duplicative of another software used in-house. The cost will be $9,200 annually on a go forward basis. Commissioner Sanghvi moved and Commissioner Moran seconded to authorize the mayor to sign ClearGov addendum #1 as distributed with the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Use of IT Assignment Resolution No. 2023-003 (23-024) Page 17 of 27 City Council Meeting 1/17/2023 Commissioner Sanghvi advised the amount in the assignment is $110,000 and will use this amount to cover a portion of the purchase of VxRail in the 2023. VxRail is a hardware system. Commissioner Sanghvi moved and Commissioner Moran seconded to approve the use of IT assignment for $110,000. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign Contract with ePlus Technology, Inc. in the Amount of $112,063.52 for VxRail Equipment Sales, Installation, and Support (23-025) Commissioner Sanghvi advised this is for the actual purchase of VxRail equipment. Commissioner Sanghvi moved and Commissioner Golub seconded to authorize the mayor to sign contract with ePlus Technology, Inc. as previously distributed with the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: 2023 Bond Resolution No. 2023-004 (23-026) Commissioner Sanghvi advised this authorizes the issuance of $8,961,865 in bonds to finance various capital projects. Commissioner Sanghvi moved and Commissioner Montagnino seconded to approve the 2023 bond resolution by a roll call vote. Roll Call: Commissioner Moran – Aye Commissioner Sanghvi – Aye Commissioner Golub – Aye Commissioner Montagnino – Aye Mayor Kim - Aye Discussion and Vote: Use of Insurance Reserve Resolution No. 2023-005 (23-027) Commissioner Sanghvi advised funds are needed to pay for an insurance deductible in the amount of $2,891.98. Commissioner Sanghvi moved and Commissioner Montagnino seconded to approve the use of insurance reserve resolution as distributed with the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Use of Reserve Resolution No. 2023-006 – Payment of Bonded Indebtedness (23- 028) Commissioner Sanghvi advised the amount needed is $750,000 to make principal and interest payments due at various times throughout the year. At the end of 2022, the reserve had a balance of $919,879.41 and will have $169,879.41 remaining following the use of this reserve. Page 18 of 27 City Council Meeting 1/17/2023 Commissioner Sanghvi moved and Commissioner Montagnino seconded to approve the use of reserve resolution – payment of bonded indebtedness for $750,000 as previously circulated with the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Use of Reserve Resolution No. 2023-007 – Retirement Reserve (23-029) Commissioner Sanghvi advised the 2023 adopted budget calls for the use of $500,000 from reserve for the use of retirement. This will be used to pay a portion of the annual contribution to the New York State Retirement System. At the end of 2022, the reserve had a balance of $711,933.09 and will have $211,993.09 remaining following the use of this reserve. Commissioner Sanghvi moved and Commissioner Moran seconded to approve the use of reserve resolution – retirement reserve for $500,000 as previously circulated with the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Budget Transfers – Payroll (23-030) Commissioner Sanghvi advised lines 1-2 are for the Department of Public Works labor expenses. Commissioner Sanghvi moved and Commissioner Moran seconded to approve the budget transfers – payroll as distributed with the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Budget Amendments - Use of Fund Balance (23-031) Commissioner Sanghvi stated lines 1-2 are for insurance reserve; 3-4 for risk and safety FEMA reimbursement for COVID; lines 5-7 for IT for VxRail; and lines 8-9 for the Mayor’s Department and Shelters of Saratoga. Commissioner Sanghvi moved and Commissioner Montagnino seconded to approve the budget amendments – use of fund balance which was previously distributed with the agenda. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with HL Gage Sales, Inc. for Parts and Service for International Dump Trucks (23-032) Commissioner Golub stated this agreement is to provide maintenance and repairs to the fleet of dump trucks. Page 19 of 27 City Council Meeting 1/17/2023 Commissioner Golub moved and Commissioner Moran seconded to authorize the mayor to sign a contract with HL Gage Sales, Inc. for parts and service for International dump trucks valid until December 31, 2023, in an amount not to exceed labor rates and percentage price increases as indicated on exhibit A. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign Contract with Dehn’s Flowers for Horticulture Supplies (23-033) Commissioner Golub advised this agreement is for horticulture supplies relating to the City’s beautification program. Commissioner Golub moved and Commissioner Montagnino seconded to authorize the mayor to sign a contract with Dehn’s Flowers for horticulture supplies, valid until 12/31/2023 in the amount not to exceed unit bid prices. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Tire Corp. for Tires, Tubes, and Services (23-034) Commissioner Golub advised this is a piggyback contract from New York State Office of General Services for various tires and services. Commissioner Golub moved and Commissioner Moran seconded to authorize the mayor to sign a contract with Adirondack Tire Corp. for tires, tubes, and services valid until 12/31/2023 in the amount not to exceed unit bid prices. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign Contract with Milton Cat for Parts and Service for Caterpillar Equipment (23-035) Commissioner Golub advised this contract is to provide parts and service to the department’s Caterpillar equipment. Commissioner Golub moved and Commissioner Sanghvi seconded to authorize the mayor to sign a contract with Milton Cat for parts and service for Caterpillar equipment valid until 12/31/2023 in the amount not to exceed unit bid prices. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign Contract with Core & Main, LP for Sensus Products (23-036) Commissioner Golub stated this is for meters used in the Utilities Department. Page 20 of 27 City Council Meeting 1/17/2023 Commissioner Golub moved and Commissioner Sanghvi seconded to authorize the mayor to sign a contract with Core & Main for Sensus products valid unit 12/31/2023 in the amount not to exceed unit bid prices. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign Memorandum of Agreement with Senior Citizen’s Center of Saratoga Springs (23-037) Commissioner Golub advised this agreement will run on a month to month basis and runs until 12/31/2023. Commissioner Golub moved and Commissioner Sanghvi seconded to authorize the mayor to sign a memorandum of agreement with the Senior Citizen’s Center of Saratoga Springs. Commissioner Sanghvi advised the Finance Department approved this agreement today. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign Addendum #2 with Designated Engineers (23- 038) Commissioner Golub advised the addendums are on a task order basis, not to exceed $19,999. Commissioner Golub moved and Commissioner Moran seconded to authorize the mayor to sign addendum #2 with the designated engineering firms Barton & Loguidice, CHA, LaBella, and LaBerge to extend the terms of the service for City designated engineering services until June 30, 2023. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign Addendum #2 with CPL for Building Conditions Survey (23-039) Commissioner Golub advised this addendum is a time extension until October 1, 2023. There is no change in price. Commissioner Golub moved and Commissioner Moran seconded to authorize the mayor to sign addendum #2 with CPL Architects and Engineers for building conditions survey. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with Greenman Pedersen, Inc. (GPI) for Buff Road Storm Pipe Reconstruction (23-040) Commissioner Golub advised this addendum is to extend the expiration date of the agreement to December 31, 2023. There is no contract price change with this addendum. Page 21 of 27 City Council Meeting 1/17/2023 Commissioner Golub moved and Commissioner Montagnino seconded to authorize the mayor to sign addendum #1 with Greenman Pedersen, Inc. for Buff Road storm pipe reconstruction valid until December 31. 2023. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Approval to Pay Invoice #12771 to Resurfix in the Amount of $2,434.10 (23-041) Commissioner Golub advised Resurfix exceeded their contracted amount to repair the Zambonis. Council approval is required to pay the amount above the purchase order amount. Commissioner Golub moved and Commissioner Sanghvi seconded to approve payment of invoice #12771 to Resurfix in the amount of $2,434.10. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 PUBLIC SAFETY DEPARTMENT Appointment: City Health Officer Commissioner Montagnino advised he is re-appointing Dr. Michael Holland as the City health officer. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with State Farm Mutual Automobile Ins. Company (23-042) Commissioner Montagnino advised this agreement will allow the Police Department to use the empty State Farm building at exit 12 for active shooter training. There is no cost to the City. Commissioner Montagnino moved and Commissioner Golub seconded to authorize the mayor to sign agreement with State Farm Automobile Insurance Company. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign a Contract with MES (Municipal Emergency Services) (23-043) Commissioner Montagnino stated this is for self-contained breathing apparatus and mask replacements for the Fire Department. The cost is $267,990.76. Commissioner Montagnino moved and Commissioner Sanghvi seconded to authorize the mayor to sign a contract with MES. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization to Issue a Purchase Order in 2023 Using 2022 Funds to MES (23-044) Page 22 of 27 City Council Meeting 1/17/2023 Commissioner Montagnino advised his department received the signed contract from MES in late December making them unable to bring it forward for approval. The funds are in the 2022 budget. Commissioner Montagnino moved and Commissioner Golub seconded to authorize the issuance of a purchase order to MES in 2023 using 2022 funds. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign EMS Agreement with the University of Vermont Health Network, Elizabethtown Community Hospital (23-045) Commissioner Montagnino stated this is a clinical affiliation agreement to allow paramedic students in the program at no cost to the City. Commissioner Montagnino moved and Commissioner Sanghvi seconded to authorize the mayor to sign EMS agreement with the University of Vermont Health Network, Elizabethtown Community Hospital. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign an Application and Agreement with the New York State Division of Criminal Justice Services to Participate in the Law Enforcement Agency Accreditation Program (23-046) Commissioner Montagnino stated there is no cost to the City for this agreement. The City Charter mandates the Police Department have a plan for accreditation. Commissioner Montagnino moved and Mayor Kim seconded to authorize the mayor to sign an application and agreement with the New York State Division of Criminal Justice Services. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign a Contract with Better Powers, Inc. (23-047) Commissioner Montagnino stated this is for the purchase of an emergency generator for station 3 in the amount of $70,457.71. This generator is a special order item. Commissioner Montagnino moved and Commissioner Sanghvi seconded to authorize the mayor to sign a contract with Better Powers, Inc. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign Change Order #7 to Hueber Breuer for Fire Station 3 (23-048) Commissioner Montagnino advised Hueber Breuer advanced funds to National Grid for the gas service in the amount of $4,923.56 to expedite the work. The City needs to reimburse Hueber Breuer. Page 23 of 27 City Council Meeting 1/17/2023 Commissioner Montagnino moved and Commissioner Sanghvi seconded to authorize the mayor to sign change order #7 with Hueber Breuer. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign Change Order #8 to Hueber Breuer for Fire Station 3 Commissioner Montagnino advised this change order is to pay M.J. Burben, a consultant to Hueber Breuer, for and extension of grant writing services and management for station 3. The cost is $40,400. Assistant Chief Dyer advised the main component is Miss Burben has been actively working to obtain additional funding for station 3. It was felt that her contract should continue to seek the additional funding to help offset the cost and to help the City get the management going on the Safer Grant. Commissioner Moran stated there are some underlying issues regarding this item. Tony Izzo, city attorney, advised there is a documentation issue. The contract states the subcontractor must provide the same type of documentation regarding insurance like the general contractor. It is his understanding that documentation is forthcoming. Assistant Chief Dyer stated they are working with Hueber Breuer as Hueber Breuer carried the insurance for this sub-contractor. Commissioner Moran asked what the material risk is to the City and if the Council should wait for the documentation. He doesn’t see a massive risk. Commissioner Montagnino advised federal grants come with an enormous amount of paperwork regarding the compliance of the grant. Commissioner Moran suggested holding this change order until the next meeting to give time to pull all paperwork together. Commissioner Montagnino stated this can be passed with the understanding the insurance is forthcoming. Mayor Kim stated he did not have a problem voting for this knowing the paperwork is forthcoming. Commissioner Montagnino stated there is no second to the motion. Commissioner Golub seconded. Commissioner Sanghvi stated she would like to be sure all the paperwork is in order. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign Change Order #9 to Hueber Breuer for Fire Station 3 (23-049) Commissioner Montagnino stated this is to reimburse Hueber Breuer for payment of $8,844.25 to Terracom for inspections at station 3. Page 24 of 27 City Council Meeting 1/17/2023 Commissioner Montagnino moved and Commissioner Sanghvi seconded to authorize the mayor to sign change order #9 with Hueber Breuer. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Amend Chapter 225, Article IX, Section 225-81 of the City Code Entitled “Vehicle and Traffic – Schedule XVI: Parking Prohibited at All Times” (23-050) Commissioner Montagnino moved and Mayor Kim seconded to amend Chapter 225, Article IX, section 225-81 of the City Code entitled “Vehicle and Traffic – Schedule XVI: Parking Prohibited at All Times”. Commissioner Moran stated he doesn’t believe anyone knows about this. Mayor Kim advised residents don’t want the high school students to park around their homes; students will just park somewhere else. Mayor Kim stated he is not sure this is a solution because there may not be a solution. He is not sure he has heard enough from the neighborhood. The Council held the public hearing and no one showed up. This could be a big issue once the signs go up. Commissioner Montagnino stated this issue came up while he was campaigning. He met with a group that lives in the neighborhood, the superintendent, and assistant superintendent. The school provides hundreds of parking spaces for students but the students prefer to park off grounds because it is easier to get out. The neighbors stated it is no problem for them to have two hour parking in front of their homes. Commissioner Sanghvi asked if there was a study regarding the number of cars on the street and the impact. Commissioner Montagnino stated he could get the number of permits issued to students and the number of parking spaces available for them at the school. The number of cars vary with the time of year. Mayor Kim stated it would help him if someone put together a schematic of what the change would do in the area. This is going to limit parking around the high school. It didn’t work when parking was limited on Joseph Street. He is not against the idea but would like to know more before voting. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Discussion and Vote: Amend Chapter 225 of the City Code to Add Section 225-15A Entitled “Prohibited Entry to Public Ways” and Section 225-97, Schedule XXXII, Entitled “Entry to Certain Public Way Prohibited” (23-051) Tony Izzo advised it is unusual when a schedule is added; it doesn’t happen often. This is an addition of law. Chapter 225-97 is the schedule where it is done. This is a wide sidewalk that goes into a road. Commissioner Montagnino stated he received a complaint from Mrs. Izzo of the school stating there are GPS apps that direct people who are looking to get to William Street from Broadway to take the curb cut. There are cars that routinely take the route between the school and the church to get to Williams Street. This is a way for emergency vehicles to get to the backside of the building. Commissioner Montagnino moved and Mayor Kim seconded to amend Chapter 225 of the City Code to Add Section 225-15A Entitled “Prohibited Entry to Public Ways” and Section 225-97, Schedule XXXII, Entitled “Entry to Certain Public Way Prohibited”. Page 25 of 27 City Council Meeting 1/17/2023 Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Amend Chapter 225, Article IX, Section, 225-97 of the City Code Entitled “Vehicle and Traffic – Schedule XXXII: Entry to Certain Public Ways Prohibited” Commissioner Montagnino changed this item to be set a public hearing at the February 7, 2023 City Council meeting. Discussion and Vote: Amend Chapter 225, Section 225-87 of the City Code Entitled “Vehicle and Traffic – Schedule XXII: Time Limit Parking” Commissioner Montagnino pulled this item from his agenda. Discussion and Vote: Authorization for the Mayor to Sign an Addendum with the Saratoga Springs City School District (23-052) Commissioner Montagnino advised the school’s safety survey report recommended two additional school resource officers with one being assigned by the City of Saratoga Springs and on by the Sherriff’s Department. The City has six trained school resource officers in addition to Officer Barrett. Mayor Kim asked if this would change the head count. Commissioner Montagnino stated it will but things have been worked out with the chief and will be ok. Commissioner Montagnino moved and Mayor Kim seconded to authorize the mayor to sign addendum with the Saratoga Springs City School District. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Commissioner Montagnino moved and Commissioner Moran seconded to add an item to the agenda regarding Climate Smart Task Force. (23-053) Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Announcement: Appointment of Laura Faulk to Climate Smart Task Force Commissioner Montagnino announced he is appointing Laura Faulk to the Climate Smart Task Force. EXECUTIVE SESSION Mayor Kim moved and Commissioner Moran seconded to enter into executive session for discussion regarding proposed, pending or current litigation: Teva/New York statewide opioid settlement agreement at 11:15 p.m. (23-054) Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Page 26 of 27 City Council Meeting 1/17/2023 Council returned at 11:20 p.m. Mayor Kim moved and Commissioner Sanghvi seconded to authorize the mayor to sign the New York State Opioid Agreement for Teva/New York. (23-055) Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 ADJOURNMENT Commissioner Moran moved and Commissioner Golub seconded to adjourn the meeting at 11:21 p.m. Ayes – All (Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, Mayor Kim) Nays – 0 Respectfully submitted, Lisa Ribis Secretary to the City Council Approved: 4/4/2023 Vote: 5 - 0 Page 27 of 27