Citizens Advisory Committee

Agenda N-192 Replacement Project Citizens Advisory Committee Thursday,August24,2023 5:00 - 6:30 PM Beverly Public Library, 32 Essex Street, Barnett Gallery, Beverly, MA Committee response to National Grid update ::,:) Communication issues: ·~ ,...,,. c:::> rr, n-1 n___ - mn r...> • Issues with National Grid's Attendance at Meetings ::r,,,,, -<<.-i c::: c;rn -< en , a c:, r-r1J:°" -. • Communication & Outreach Initiatives _, ~Z - n uiOr-11 ;;:o, - • Real time Pre-construction & Construction Update )> rr1r·.7 .,.,c-) ::0 .,.., C'.) . • One week to Three month outlook on project 9 cS ::o-< ("11 0 ·-' .C J • Update on claims concerns and appeals process for residents • Ways to Correct Miscommunications and Deadline Issues to Date • Details to communicate i.e. noise levels for specific types of work, weather delay • Route map • Communication about tree protection/replacement/removal • Nature and number of calls and/or emails to hotline and info email • Update on emergency incident reporting procedures • Update on resident claims process • Discussion about a presentation to the City Council about progressiissues as we are coming up on the anniversary of the Committee. Current Issues • Report on community meeting on April 13 th regarding Wellman Street duct bank trench • Video Monitoring: Notice, deadlines, protocols, access to data • Update on property damage issues • Update on progress on Wellman Street and resident/neighborhood impact.  • EMF Surveys: Notice, deadlines, protocols, access to data • Vendor Identification generally • Access to data on rat mitigation, citizen hotline calls and emails • Preconstruction of the project • Current construction • Staging locations, duration, and notices • Proposed staging at Temple B'nai Abraham, Lothrop St. • Formal public procedure for city council to hear staging proposals • Environmental stewardship in relation to the project • Carbon offset for project • Street sweeping, shims on road plates and slow down signage. • Ongoing discussion about and creation of a list of questions to pose to National Grid regarding environmental stewardship obligations in anticipation of a meeting with National Grid's internal sustainability representatives. • Review the process of utilizing the "hotline" and how to make sure that residents know how to address immediate concerns. Is there a way to eliminate the need to write letters reporting on incidents. • Update on resident impact issues. Grant of Location and Reporting to City Departments • Review of reports to city departments Administrative Matters • Review and approval of minutes • Review and revise ongoing agenda items • Identifying Items for Next Meeting • Notices to City Council • Information Needed and Best Practices to Schedule Future Meetings • Discussion and selection of date for City Council update presentation.