City Council

MINUTES MINUTES OF THE REGULAR SESSION OF THE MAYOR AND COUNCIL OF THE CITY OF BISBEE, COUNTY OF COCHISE, STATE OF ARIZONA, HELD ON TUESDAY, JANUARY 7, 2014, AT 7:00 PM IN THE BISBEE MUNICIPAL BUILDING, 118 ARIZONA STREET, BISBEE, ARIZONA. THE MEETING WAS CALLED TO ORDER BY MAYOR BADAL AT 7:00PM. ROLL CALL COUNCIL Councilmember Shirley Doughty, Ward III Councilmember David Smith, Ward II Councilmember Eugene Conners, Ward I, Mayor Pro Tempore Mayor Adriana Z. Badal Councilmember Ken Budge, Ward I Councilmember Doug Dunn, Ward II Councilmember Anna Cline, Ward III STAFF John A. MacKinnon, Interim City Manager Ashlee Coronado, City Clerk Sharon Buono, Finance Director Cindy Moss, Personnel Director Jim Elkins, Police Chief Thomas J. Klimek, Public Works Director/City Engineer Robert Coronado, Sergeant at Arms CITY ATTORNEY John A. MacKinnon INVOCATION: Mayor Badal asked for a moment of silence to remember all of the wonderful accomplishments of last year and asked that we all be patient and respectful as we work together this year. PLEDGE OF ALLEGIANCE MAYOR’S PROCLAMATIONS AND ANNOUNCEMENTS: Mayor Badal spoke about the closure of the Animal Shelter. She talked about a grant that the City has received to make repairs and she informed the public of additional funds that have been pledged to make improvements at the Shelter. Mayor Badal also gave status updates of the Animal Shelter Coordinator and City Manager positions. THE FOLLOWING ITEMS WILL BE DISCUSSED, CONSIDERED AND/OR DECIDED UPON AT THIS MEETING: GENERAL BUSINESS: MINUTES OF THE REGULAR SESSION OF MAYOR AND COUNCIL January 7, 2014 1. ACCOUNTS PAYABLE: Subject to availability of funds. MOTION: Councilmember Cline moved to approve Accounts Payable in the amount of $401,961.93. SECOND: Councilmember Dunn. ROLL CALL VOTE: AYES: Councilmember Doughty, Smith, Conners, Budge, Dunn, Cline and Mayor Badal. NAYS: 0. MOTION PASSED: AYES-7; NAYS-0. CALL TO THE PUBLIC • Evan Cook, Bisbee Resident informed the council of an incident of animal neglect. He stated on Christmas Eve he found an animal that was starving. He took the cat to Dr. Burke, due to the animal not being able to thrive it was put down. Mr. Cook said that the neighbor that lives next door has many cats. He had reported these issues to the local authorities. • Peter VonGundlach, Bisbee Resident spoke regarding the position of City Manager. He explained that he has been talking to the University of Arizona’s Public Administration program. There is a possibility that the City could have an offer of an intern candidate for the position of City Manager. • Ed Briggs, Bisbee Resident spoke in support of the applicants that the Bisbee Arts Commission has selected for the Bisbee Film Festival. 2. Approval of the Consent Agenda A. Discussion and Possible Approval of the Minutes of the Regular Session of Mayor and Council held on December 17, 2013 at 7:00PM. Ashlee Coronado, City Clerk B. Discussion and Possible Approval of the Appointment of Peter Goldlust to the iBisbee Committee. Ashlee Coronado, City Clerk C. Discussion and Possible Approval of the Resignation of Larry Borger from the Planning and Zoning Committee. Ashlee Coronado, City Clerk D. Discussion and Possible Approval of the Resignation of Chad Brotherton from the Community Sustainability Commission. Nina Williams, Deputy City Clerk E. Discussion and Possible Approval of the Resignation of Mary Adams from the Transit Advisory Committee. Nina Williams, Deputy City Clerk F. Discussion and Possible Approval of a Special Event License Application Submitted by Central School Project for a Fundraiser to be held at 43 Howell Ave, Bisbee, AZ on Saturday, February 1, 2014 from 7:00:PM to 12:00AM, Melissa Holden, Applicant. Ashlee Coronado, City Clerk MOTION: Councilmember Smith moved to approve the Consent Agenda Items 2A-F. SECOND: Councilmember Conners. 2 MINUTES OF THE REGULAR SESSION OF MAYOR AND COUNCIL January 7, 2014 ROLL CALL VOTE: AYES: Councilmember Doughty, Smith, Conners, Budge, Dunn, Cline and Mayor Badal. NAYS: 0. MOTION PASSED: AYES-7; NAYS-0. NEW BUSINESS 3. Discussion and Possible Approval of Amendments 2 and 3 of the Contract with Pacific Advanced Civil Engineering, Inc., for a Credit and for a Clean Closure Plan for the San Jose Wastewater Treatment Plant. Thomas Klimek, Public Works Director Mr. Klimek explained that these two amendments are part of an ongoing project at the Wastewater Treatment Plant. ADEQ has brought the need for clean closure to our attention. Amendment 3 is for clean closure of the basins along with evaluation of the north lagoon as a potential emergency storage facility for any excess inflow. USDA may be willing to split the cost with the City of Bisbee. The second amendment is for a credit back in the amount of $14,523.90. MOTION: Councilmember Smith moved to approve Amendments 2 and 3 to the existing Agreement for Professional services with Pacific Advanced Civil Engineering, Inc. and authorize the Mayor to sign it. SECOND: Councilmember Cline. ROLL CALL VOTE: AYES: Councilmember Doughty, Smith, Conners, Budge, Dunn, Cline and Mayor Badal. NAYS: 0. MOTION PASSED: AYES-7; NAYS-0. 4. Discussion and Possible Approval of the Animal Shelter Coordinator Job Description. Cindy Moss, Personnel Director Cindy Moss explained that the proposed Animal Shelter Coordinator Job Description had been reviewed by the Civil Service Commission and also by outside agencies. There were minor recommendations added to the description. Councilmember Smith thanked Ms. Moss for all her hard work on the description. Gretchen Baer, Bisbee resident was pleased to hear that there had been updates to the qualifications. She hoped that we have learned from past mistakes and move forward. Mayor Badal explained the decision to close the Animal Shelter. She said that with all the ongoing issues and concerns going on at the Shelter it was a perfect time to shut the shelter down and start making changes. The new Coordinator can be hired and he or she can meet with volunteers and staff to implement the new standard operating procedures. Councilmember Budge stated that this is a new start and a new year. His goal is to get the shelter open soon. He appreciated all the work that has been done. MOTION: Councilmember Smith moved to approve the Animal Shelter Coordinator Job Description SECOND: Councilmember Budge. ROLL CALL VOTE: 3 MINUTES OF THE REGULAR SESSION OF MAYOR AND COUNCIL January 7, 2014 AYES: Councilmember Doughty, Smith, Conners, Budge, Dunn, Cline and Mayor Badal. NAYS: 0. MOTION PASSED: AYES-7; NAYS-0. 5. Discussion and Possible Approval of a Contract for Services, On-Call Consulting Services, with Melanie Greene, M. Greene Planning and Resource Development. John A. MacKinnon, City Attorney Mr. MacKinnon explained that the City has had two other contracts with Melanie Greene to assist us with grant writing and contract preparation. In our current situation of low staff and high demand, it would be appropriate to have Melanie on standby to back us up on things we may need. Nick Night, Bisbee resident expressed his support of this contract. MOTION: Mayor Badal moved to approve the Contract for Services, On-Call Consulting Services, with Melanie Greene, M. Greene Planning and Resource Development. SECOND: Councilmember Doughty. ROLL CALL VOTE: AYES: Councilmember Doughty, Smith, Conners, Budge, Dunn, Cline and Mayor Badal. NAYS: 0. MOTION PASSED: AYES-7; NAYS-0. 6. Discussion and Possible Recommendations to Staff Regarding the Selection Process for the City Manager. John A. MacKinnon, City Attorney Mr. MacKinnon, explained once Mr. Pauken had announced his intent to leave the City, the recruitment process started. At this time we have received twenty applications. There are some applications that are worth taking a hard look at. He recommended that all councilmembers review that applications and pick who are the viable candidates. During an Executive Session a short list could be made and then interviews could be scheduled. He suggested that the Council have an Executive Session within the next week. Nick Night, Bisbee Resident suggested that the Business Community be involved in the selection and interview process. Shawn Hicks, Bisbee Resident suggested a restructuring of the City’s form of government. He explained that doing this would give the Council more power. He also felt by doing this there would be more community involvement. Mayor Badal responded to Mr. Hicks and explained that the City of Bisbee has a Charter. Within that Charter we have a strong manager form of government. That cannot be changed without it going to the voters. She explained that the Charter has a review process every 5 years. Councilmember Smith commented agreed with Mr. Night and would like the Business people involved. Mayor Badal thought that the chairs from the Boards and Commissions be involved in the interview process as well. 4 MINUTES OF THE REGULAR SESSION OF MAYOR AND COUNCIL January 7, 2014 MOTION: Mayor Badal moved that the City Clerk and the Interim City Manager be directed to proceed in scheduling a Meeting at 5:30 on the 15th of January to go into Executive Session to discuss the applicants. SECOND: Councilmember Smith. ROLL CALL VOTE: AYES: Councilmember Doughty, Smith, Conners, Budge, Dunn, Cline and Mayor Badal. NAYS: 0. MOTION PASSED: AYES-7; NAYS-0. 7. Interim City Manager's Report: • Schedule for the Preparation of the Budget for the 2014-2015 fiscal year: Mr. MacKinnon explained that the Budget process for FY15 was attached. He went over the process and talked about the need for future meetings. • Review and Revision of the process and fees for the issuance of Park and Facility Use Permits: Mr. MacKinnon informed the Council that City Staff will be having discussions on process and procedure for Park, Facility and Right of Way Use permits. Until that we have everything worked out the large scale permits will be held off. • Coordination with Department Heads during the interim management period: Mr. MacKinnon explained that everyone has been very supportive during the transition. He said that there will be meetings scheduled with all Department Heads to discuss any problems that may be coming up. • Status of the Animal Shelter: Mr. MacKinnon agreed that this is our opportunity to take a step back and make physical and structural changes at the Animal Shelter. We are in a transition mode with a new coordinator and new operating procedures. MOTION: Mayor Badal moved to adjourn the meeting SECOND: Councilmember Smith MOTION PASSED: UNANIMOUSLY ADJOURNMENT: 8:15PM _______________________________________ Adriana Z. Badal, Mayor 5