City Council

​ Town of Vermont - CLOSED Session ​ Discussion and possible action regarding Patrolman Employee Agreement ​ Minutes ​ Town of Vermont Board Meeting April 8, 2024 Vermont Town Hall 4017 County Rd JJ, Black Earth WI 53515 ​ 7:00 P.M. ​ To Join the meeting by phone: +1 347-896-0991 PIN: 481 262 925# ​ In attendance: Karen, Doug, Nick, Alex, Kirk 1. Call to order and certification of notice posting Karen called the meeting to order at 7:00 pm. Katie certified that the meeting was posted according to statute on the website and the door of town hall and agendas mailed to adjoining property owners. 2. Approval of agenda Doug made a motion to approve the agenda subject to moving item 15 to item 12. Motion carried 5-0 3. Approval of March minutes Nick made a motion to approve the minutes. Motion carried 5-0 4. Chairman's report and acknowledgments - 5. Citizens’ Input - 6. Treasurer’s report Heather reports that there was not much activity this month, just interest. Total available funds are just over 500,000, and the reserve balance at the end of the year was 230,000. Karen made a motion to approve the treasurer's report. Motion carried 5-0 7. Clerk’s report Bills of note this month include quarterly payments to Equity Appraisal and Black Earth Fire. We also paid the poll workers for the April election. We paid $8000 for the tractor lease as well. The arm mower was rented but we haven’t seen a final billing statement from that yet. The April election is complete. The Wisconsin Heights referendum passed and Doug and Nick retained their board seats. The weather made for an exciting day with road conditions on JJ very unsafe. A tree also fell into the parking lot near the fuel tank during the afternoon. Thanks to all the poll workers, who did a great job. There is one permit this month for a new commercial building at Tyrol Basin. Kirk made a motion to approve the clerks' report. Motion carried 5-0 8. Payment of bills Doug made a motion to pay the bills. Motion carried 5-0 9. Patrolman Report, Mt. Horeb Fire Department, Black Earth Fire District and District 1 EMS Reports Jack took the salter off the truck today, a lot of trees came down in the wet heavy snow Tuesday. MHFD: there is an upcoming listening session prior to any new year budget planning. There will be a CPA doing an audit as part of the requirements for the USDA loan for the building. There will also be a 2% dues audit for MHFD as well as most of the departments in Dane County. A new Rescue 40 committee is starting, even though an ambulance was just delivered last year, but there is a 6 year replacement cycle, and the ordering is two and a half years out. Black Earth Fire, no news. District 1 EMS budget is looking good. 10. Homesite Driveway and Home Site application, Bryant Fisher, near 9973 Greenwald Road Mr Fisher wanted to slightly adjust the building envelope from what was previously approved when the land was sold. The new driveway plan only changes on his side of the lot so no changes are needed for the easement or shared driveway agreement. The new driveway works better with the topography of the land and will require less excavation. Karen made a motion to approve the homesite and driveway. Motion carried 5-0 11. Consideration and possible approval of the Up Up and Away Rollerski event permit The proposed event will be Sat Aug 10 and have about 50 people. They have done this the last few years. Kirk made a motion to approve the permit. The certificate of insurance is on file. Motion carried 5-0 12. Consideration & possible action on ordinance regarding ATV/UTV use on Town of Vermont roads Kirk looked at several ordinances from other municipalities in the state of Wisconsin. He also looked at the regulations in Dane County and through the DNR. Nick suggested that we include a requirement for lights to be on at all times. That was already in the proposed ordinance. There was discussion about snowy conditions and bridges and the board also suggested the possibility of a sunset period of two years, another suggestion was just to include that the board can revoke the ordinance at any time. The board preferred the language of the latter. Nick made a motion to adopt the ordinance pending a review by our attorney. Motion carried 5-0. 13. Review and possible action regarding delegation and building ordinance The PC reviewed the sample ordinance from the state as our current ordinance was not in compliance. The PC added that accessory buildings would only be regulated over 200 sq feet. The PC recommended the ordinance for adoption. Next month will be the first reading of the ordinance. Kirk made a motion to sign the delegation agreement. Motion carried 5-0. 14. Discussion and possible action regarding small land expansion around Town Hall for fuel tank and possible storage addition Kirk drafted a map and letter to go to the property owners adjoining town hall. The two areas on either side of the building are .65 acres in total. Nick made a motion to send the letter to the property owners. Motion carried 5-0. (Note: this letter will not be sent yet. It was determined after the meeting that this will have to be decided at the annual meeting) 15. Review Final 2023 Financial Report and Reserve accrual schedule  Heather walked through the 2023 financial report in preparation for the annual meeting. 16. Annual Town Meeting Preparation The board put together the agenda for the annual meeting. 17. Agenda items for May Turnaround agreement for Shower Road Building Permit Ordinance first reading Mount Horeb Fire Department financial planning Turn around Agreements Handling of the carryover dollars Rezone for Susan Powers 18. Adjournment Nick Made a motion to adjourn. Motion carried 5-0. Meeting adjourned at 8:36 Posted: April, 2024 Katie Zelle, Clerk