City Council

AGENDA Blackduck City Council - Work Session Meeting 6:00 PM - Monday, February 24, 2025 City Hall, 8 Summit Drive, Blackduck MN Page 1. CALL TO ORDER a. Roll Call b. Pledge of Allegiance 2. APPROVAL OF AGENDA 3. PRESENTATIONS a. HRDC Mobility Manager, Tammi Hagen 2-6 Blackduck 021025 4. OLD BUSINESS a. PER/ER Report - Widseth b. Kitchigami Regional Library Improvement Project - 7 - 10 Existing Floor Plan Option A 2025 Blackduck public library c. Lions Duck Restoration Project d. Blackduck City Hall Repairs - 11 Environmental for The City of Blackduck e. 2025 MN PFA - Annual Compliance Packet for 2024 - City of Blackduck - 12 - 15 Funds Transfer Shortage - replacement fund for 2024 MPARS_Water_Use_Report_2024 and PFA System Replacement Fund sheet December 2024 Water Income Statement pre-audit f. Public Works Equipment Attachment Purchase Request 16 blackduckhammerQ1-31-25 5. NEW BUSINESS a. 2025 City of Blackduck City Wide Clean Up Campaign 17 - 19 Clean up samples 6. ADJOURNMENT Page 1 of 19  Blackduck City Council Tammi Hagen, CMM Mobility Manager, Headwaters Regional Development Commission February 10, 2025 Page 2 of 19  Headwaters Regional Development Commission What is Headwaters RDC?  We exist to help our communities and our region as a whole be successful. This is our core mission and core value. Everything we do is focused on creating that success. Our services and activities are a function of our skills, competencies, and the needs communities have as they strive to be successful. Page 3 of 19  Headwaters Regional Development Commission What is Headwaters RTCC?  Coordination between transportation providers and service agencies is a strategy that can help fill transportation gaps by providing more rides using the same or fewer resources, making transportation easier to use and giving customers more options of where and when to travel. Page 4 of 19  Options  City owns their own transit system  Volunteer Driver Program  Pilot program similar to Conifer Transit  Piggy back on other programs  Adult Day Services  Blackduck Senior Living Page 5 of 19  How can HRDC/RTCC help  Assist in creating a Volunteer Driver Program  Assist in finding funding sources  Find other agencies to piggy back services with Page 6 of 19 Blackduck Public Library: Existing Floor Plan (+/-175 Linear Stack Feet) Blackduck Public Library Facility Study 07/08/2024 Page 7 of 19 Blackduck Public Library: Concept Plan – Option A (+/-165 Linear Stack Feet) Blackduck Public Library Facility Study 07/08/2024 Page 8 of 19  Projected Estimate Blackduck Public Library Gustafson Home Improvements (GHI) 72 1•st St. E 12927 Portage, Ln NE Blackduck, Mn 56630 Bemidji, MN 56601 Christina (218-368-9394) 218-689-3279 Project description: 2025 Library Remodel Description of work: • Prepare area to be worked in each day to keep as clean as possible. • Demo front office wall coverings and wall framing. • Prepare area for electrical to be relocated and work with electricians in laying out new work. • Tear out and framing are required for new reception area layout and electrical needed in this area. • Remodel the front bathroom to become a small conference/office use space. • Plumbing to be capped off for sink and two toilets in this space. • Floor leveler install over concrete there toilets will be capped off. • Removal of existing hallway wall into bathrooms and reframe to increase the size if the conference space. Along with some framing to add bumped in space for reception area to make that space function better. • Move the bathroom door of the back bathroom and reframe a new opening in the NE corner of that bathroom. Reusing the existing door. • Removal of exiting flooring in all appropriate areas and prep floors for new flooring where needed. • Sheetrock all new wall framing and all the ceiling areas where walls were removed. • Tape. Mud, sand, and finish all new drywall areas and ceiling patches. • Blend new work to best match existing wall textures. • Prime and paint remodeled areas. Thank you for your business. GHI Page 9 of 19  • New flooring purchase and installed (Price may Vary on final product chosen) • Using the existing reception counters, where we can, with appropriate modification reinstall into new space north of the main entrance. • Install base moldings and trim where needed. • Reconfigure counter space in bathroom to bring to ADA compliance. Install Grab bars as required. • It was shared recently that the library will need to stay open. With that said, we will need to take time to prep areas we will be working in to keep things as clean as we can. We will need to also take time each day to cleanup well at the end of each day. Projected Estimated cost of the work to be done with labor and materials and sub-contractors Labor and Materials estimate $58,000.00 I do my projects by tracking all the material and labor costs and bill according to the work done. The project will be done on a cost plus basis. If you have any questions please call. Tony Gustafson Gustafson Home Improvements (GHI) 218-689-3279 gustafson.h.i@gmail.com Thank you for your business. GHI Page 10 of 19 From: Newman, Chad - RD, MN To: Gregg, Bob; Kranz, Ayla J.; Christina Regas; Birkeland, Mike A. Subject: Environmental for The City of Blackduck Date: Friday, February 21, 2025 10:51:57 AM Attachments: image001.png [EXTERNAL] Hello, I am please to inform you that yesterday I received the response from our State Historic Preservation Office for the City of Blackduck, and the environmental has been cleared without the need for any further information. The application will compete in our next cycle, and a decision on it could be here by late spring/early summer.   Thank you for your assistance in helping in this process. Best regards, Chad Newman Area Specialist Rural Development Rural Business and Cooperative Services Bemidji Area Office Rural Development Rural Business and Cooperative Services 3217 Bemidji Ave N Bemidji, MN 56601 Phone: 218-751-1942 Fax:855-831-9441 This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. Page 11 of 19 From: Perez, Paul (He/Him/His) (PFA) To: city@paulbunyan.net; Christina Regas Subject: replacement fund for 2024 Date: Tuesday, February 11, 2025 9:30:33 AM [EXTERNAL] Based off your agreement with the WIF received the city is required to deposit $10,531 for 2024 and increase the savings account from $192,945.15 to $203,476.15 Currently based off the form provided by the city of Blackduck the 2024 deposit is short $1,865.83 Please explain why the differential from the amount required by the agreement? Here is the statue from the state to show the fund must be met by March 1st https://www.revisor.mn.gov/statutes/cite/446A.071 MS 446A.071 Subd. 12. System replacement fund. Each governmental unit receiving a grant under this section shall establish a system replacement fund and shall annually deposit a minimum of $.50 per 1,000 gallons of flow for major rehabilitation, expansion, or replacement of the wastewater or drinking water system. Money must remain in the account for the life of the corresponding project loan from the authority or USDA/RECD, unless use of the fund is approved in writing by the authority for major rehabilitation, expansion, or replacement of the wastewater or drinking water system. By March 1 each year during the life of the loan, each recipient shall submit a report to the authority regarding the amount deposited and the fund balance for the prior calendar year. A recipient is not required to maintain a fund balance greater than the amount of the grant received. Failure to comply with the requirements of this subdivision shall result in the authority assessing a penalty fee to the recipient equal to one percent of the supplemental assistance amount for each year of noncompliance. Paul Perez | Sr. Loan Officer Minnesota Public Facilities Authority 1st National Bank Building 332 Minnesota Street, Suite W820 Saint Paul, MN 55101 Paul.perez@state.mn.us 651-259-7475 www.mn.gov/pfa Page 12 of 19  System Replacement Fund Worksheet for Calendar Year Ended December 31, 2024 This worksheet must be submitted with (attached to) the "Survey Form": Certification related to System Replacement Funds See the survey form for instructions. System type: (drop-down) Clean (waste) Water Table 1, Required Deposits during the Calendar Year Rate per 1,000 gal # Gallons Flow ÷ 1,000 = Minimum Deposit (drop-down) for the System (locked/formula) (locked/formula) 0.50 21,062,000 0.001 $ 10,531.00 Table 2, Actual Replacement Fund Activity and Balances during the Calendar Year Beginning Actual Actual Uses / Ending Balance Blance Deposits Withdrawals (locked/formula) $ 192,945.15 $ 8,665.17 $ 201,610.32 After completing this form, please save the pdf file, and then upload it (attach it to) the "Survey Form" linked above. MPFA Financial Mgmt System_Replacement_Fund_worksheet Page 13 of 19  MNDNR PERMITTING AND REPORTING SYSTEM (MPARS) 2024 WATER USE REPORT Permit: 1984-1124 Report Completed Date: 01/31/2025 Project Name: - County: Beltrami Landowner: Blackduck, City Of Authorized Volume: 50.0 MGY Lessee: - Number of Installations: 2 Status: Active 2024 Water Use Reported Installation / Use-Type: 5 / Municipal/Public Water Supply Pump Rate (gpm): 190 Measurement Method: Flow Meter Monthly Water Use (in whole gallons) January February March April May June July August September October November December Total (in whole gallons): 0 Installation / Use-Type: 8 / Municipal/Public Water Supply Pump Rate (gpm): 190 Measurement Method: Flow Meter Monthly Water Use (in whole gallons) January February March April May June July August September October November December 1,810,000 1,631,000 1,644,000 1,568,000 1,654,000 1,609,000 1,589,000 1,721,000 1,884,000 1,844,000 1,808,000 2,300,000 Total (in whole gallons): 21,062,000 Grand Total for 2 Installations (in whole gallons): 21,062,000 Page 14 of 19 MPARS revision 20211008, Permit ID 49742, printed 01/31/2025 Water Fund Year to Date Income Statement thru 12/31/2024 - pre-audit Water Operating Revenue: Budget: Water Meter Sales $317.72 $0.00 Health Dept Charges $2,603.67 $2,994.00 Penalties and Interest $0.00 $0.00 Water Sales $213,300.79 $251,000.00 Water Connect/Reconnect Fee $1,140.00 $1,500.00 Water Penalty $1,165.55 $1,750.00 Interest Earnings $1,166.68 $890.00 Reimbursements $804.16 $0.00 Total Water Revenues $220,498.57 $258,134.00 Water Operating Expenditures: Year to Date Budget Remaining Full-Time Employees Regular $86,274.96 $77,305.05 ($8,969.91) Full-Time Employees OT $4,910.93 $2,000.00 ($2,910.93) Part-Time Employees $2,265.35 $2,936.68 $671.33 PERA $6,878.42 $6,018.13 ($860.29) FICA $7,070.95 $6,138.49 ($932.46) Employer Paid Health $14,095.67 $13,413.66 ($682.01) Office Supplies (GENERAL) $489.47 $400.00 ($89.47) Printed Forms $0.00 $0.00 $0.00 Heating $112.40 $1,000.00 $887.60 Electricity $9,298.95 $12,000.00 $2,701.05 Computer Supplies $0.00 $850.00 $850.00 Training and Instruction $63.15 $1,000.00 $936.85 Operating Supplies (GENERAL) $1,021.80 $2,600.00 $1,578.20 Cleaning Supplies $0.00 $0.00 $0.00 Motor Fuels $756.27 $1,500.00 $743.73 Lubricants and Additives $0.00 $0.00 $0.00 Chemicals $0.00 $0.00 $0.00 Chlorine $7,724.48 $7,000.00 ($724.48) Fluoride $2,224.49 $1,300.00 ($924.49) Repairs/Maint Supply $831.89 $1,100.00 $268.11 Equipment Parts $0.00 $0.00 $0.00 Building Repair Supply $0.00 $0.00 $0.00 Utility Maint Supply $0.00 $0.00 $0.00 Small Tools $500.00 $500.00 $0.00 Merchandise for Resale $328.08 $750.00 $421.92 Auditing and Acc't $3,500.00 $3,500.00 $0.00 Legal Notices/Publications $18.62 $0.00 ($18.62) Legal fees - $0.00 $200.00 $200.00 Testing/Analysis $0.00 $0.00 $0.00 Professional Services $0.00 $0.00 $0.00 Other Professional Services $2,637.72 $1,000.00 ($1,637.72) Telephone $510.88 $911.40 $400.52 Radio/communications Expense $529.37 $480.12 ($49.25) Internet $504.00 $504.00 $0.00 Postage $582.22 $1,100.00 $517.78 Travel Expense $85.26 $1,000.00 $914.74 Other Equipment Rentals $0.00 $0.00 $0.00 Legal Notices/Publications $0.00 $0.00 $0.00 General Liability Insurance $679.52 $645.32 ($34.20) Property Insurance $6,301.80 $6,095.88 ($205.92) Workers Compensation $2,990.41 $3,728.95 $738.54 Unemployment Paid $0.00 $0.00 $0.00 Refuse/Garbage Disposal $344.92 $350.00 $5.08 State Connection Fee $2,061.00 $2,994.00 $933.00 Repairs/Maint Building - $0.00 $0.00 $0.00 Repairs/Maintenance Structure $8,246.14 $12,000.00 $3,753.86 Repairs/Maintenance Machinery $59.99 $2,500.00 $2,440.01 Dues and Subscriptions $5,473.94 $4,000.00 ($1,473.94) Uncolletable Checks/Bad Debt $317.53 $100.00 ($217.53) Medical Fees $0.00 $0.00 $0.00 Office Equipment and furniture $387.18 $0.00 ($387.18) Other Equipment Marco Printer $1,590.39 $933.72 ($656.67) Miscellaneous - $0.00 $0.00 $0.00 Cash Short $68.01 $0.00 ($68.01) Bank Service Charges $8.00 $150.00 $142.00 Total Water Expenditures $181,744.16 $180,005.40 ($1,738.76) Other Water Expenditures: Budget Remaining Transfer Fr Other Fund $0.00 $0.00 $0.00 2023A Go bond principal $12,286.43 $12,286.43 $0.00 2023A Go Bond Interet $8,342.67 $8,342.67 $0.00 2023B Go Bond Principal $2,436.40 $2,436.40 $0.00 2023B Go Bond Interest $1,475.07 $1,475.07 $0.00 Debt Service Bond Principal $45,000.00 $45,000.00 $0.00 Debt Service Bond Interest $14,610.00 $14,610.00 $0.00 Depreciation/Capital Outlay $0.00 $13,000.00 $13,000.00 Total $84,150.57 $97,150.57 $13,000.00 Net Total ($45,396.16) $277,155.97 $11,261.24 Page 15 of 19 5426 Hwy 71 NW Bemidji, MN 56601 218.751.1033 Main 866.634.9983 Toll Free 218.751.1683 Fax 1-31-2025 City of Blackduck Mike Schwanke PO Box 380 Blackduck, MN 56630 Mike, I am pleased to quote you the flowing attachments. This will make the hammer compatible with both a mini-hex and track skidsteer. SELL PRICE 532-9206 Hammer B6S $10,505.00 532-9275 Bracket, MHE 3-6T, MD-LG 532-9249 Bracket, SSL, PO 532-9264 Lines, B4-B6-B8 Hammer, SSL $520.00 TOTAL $11,025.00 If you have any questions please call me at 218-929-9349. Thank you, Ryan Davies Ziegler CAT – Bemidji, MN Page 16 of 19 Page 17 of 19 Page 18 of 19 Page 19 of 19