City Council

Blaine City Hall City of Blaine 10801 Town Sq Dr NE Blaine, MN 55449 Anoka County, Minnesota Minutes - Final City Council Thursday, September 15, 2016 7:30 PM Council Chambers 1. CALL TO ORDER BY THE MAYOR The meeting was called to order at 7:33 p.m. by Mayor Ryan followed by the Pledge of Allegiance and the Roll Call. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Quorum present. ALSO PRESENT: City Manager Clark Arneson; City Attorney Patrick Sweeney; Planning and Community Development Director Bryan Schafer; Public Services Manager Bob Therres; Finance Director Joe Huss; Safety Services Manager/Police Chief Chris Olson; City Engineer Jean Keely; Communications Technician Roark Haver; Senior Engineering Technician Jason Sundeen; City Clerk Catherine Sorensen; Recreation Manager Shari Kunza; Crime Prevention Specialist Andrea Hunt; Firefighter Dan Anderson; and Recording Secretary Linda Dahlquist. Present: 6 - Tom Ryan, Councilmember Swanson, Councilmember Bourke, Councilmember Herbst, Councilmember King and Councilmember Hovland Absent: 1 - Councilmember Clark 4. APPROVAL OF MINUTES 4.-1 MIN 16-31 RECENTLY HELD MEETINGS Moved by Councilmember King, seconded by Councilmember Hovland, that the Workshop Meeting Minutes of August 11, 2016; the Workshop Meeting Minutes of September 1, 2016; and the Regular Meeting Minutes of September 1, 2016, be approved. Motion adopted 4-0-2 (Councilmembers Bourke and Swanson abstained from the Workshop Meeting Minutes of September 1, 2016, and the Regular Meeting Minutes of September 1, 2016, due to absence.). Aye: 4 - Mayor Ryan, Councilmember Herbst, Councilmember King and Councilmember Hovland Abstain: 2 - Councilmember Swanson and Councilmember Bourke City of Blaine Page 1 City Council Minutes - Final September 15, 2016 5. AWARDS - PRESENTATIONS - ORGANIZATIONAL BUSINESS 5.-1 PROC 16-05 PROCLAMATION DECLARING OCTOBER AS NATIONAL DOMESTIC VIOLENCE AWARENESS MONTH Mayor Ryan proclaimed October as National Domestic Violence Awareness Month in the City of Blaine. Connie Moore, Alexander House Executive Director, gave a presentation on Alexandra House and thanked the Council for their support of their work. Informational: no action required 5.-2 PROC 16-06 PROCLAMATION FOR 20TH ANNIVERSARY OF SAFETY CAMP Mayor Ryan thanked the volunteers, businesses and organizations for their support of Safety Camp and proclaimed 2016 as the 20th Anniversary of the Blaine Safety Camp. Andrea Hunt, Police Department; Shari Kunza, Parks Department; and Dan Anderson, SBM Fire Department gave a presentation on the Blaine Safety Camp. They shared a video highlighting what they do and thanked Council for their support of the program. Informational: no action required 6. COMMUNICATIONS Mayor Ryan thanked staff, Police Department and SBM Fire Department for another successful Blaine Triathlon. Mayor Ryan stated the City sends their condolences to the family of former SBM Firefighter Jack Mahaffey who recently passed away. Mayor Ryan and Councilmember Swanson said they recently celebrated the 25th Anniversary of Blaine Courts with the residents. 7. OPEN FORUM FOR CITIZEN INPUT Mayor Ryan opened the Open Forum at 8:13 p.m. Being no one appeared, Mayor Ryan closed the Open Forum at 8:13 p.m. 8. ADOPTION OF AGENDA 9. 8:00 P.M. - PUBLIC HEARING AND ITEMS SET FOR A CERTAIN TIME City of Blaine Page 2 City Council Minutes - Final September 15, 2016 9.-1 ORD 16-2365 SECOND READING ORDINANCE AMENDING APPENDIX A - LOCAL ACTS - ARTICLE 1. HOUSING AND REDEVELOPMENT AUTHORITY SECTION 8 - BLAINE HOUSING AND REDEVELOPMENT AUTHORITY AUTHORIZING THE BLAINE ECONOMIC DEVELOPMENT AUTHORITY TO EXERCISE, ON BEHALF OF THE CITY OF BLAINE, THE POWERS CONFERRED BY MINNESOTA STATUTES, SECTION 462C.01 TO 462.10. Finance Director Huss stated ACCAP is requesting the use of the EDA’s bonding authority to issue conduit housing bonds to fund their project. He noted issuing through the EDA would allow the bonds to be issued as bank qualified debt which would provide a lower interest rate on the bonds and allow for lower issuance costs. He stated before the EDA can issue housing bonds, the City must adopt an ordinance that provides the authority to the EDA. He stated the bonds would not constitute a charge, lien, or encumbrance upon any property of the City and would be repaid by the revenues derived from the project, are not considered an obligation of the City, and would not be a charge against the City’s general credit or taxing powers. Mayor Ryan opened the public hearing at 8:14 p.m. Being no comments, Mayor Ryan closed the public hearing at 8:15 p.m. Moved by Mayor Ryan, seconded by Councilmember Bourke, that Ordinance 16-2365, “Ordinance Amending Appendix A – Local Acts – Article 1. Housing and Redevelopment Authority Section 8 – Blaine Housing and Redevelopment Authority Authorizing the Blaine Economic Development Authority to Exercise, on Behalf of the City of Blaine, the Powers Conferred by Minnesota Statutes, Section 462C.01 to 462.10,” be approved. Motion adopted unanimously. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember Bourke, Councilmember Herbst, Councilmember King and Councilmember Hovland 9.-2 RES 16-148 A RESOLUTION AUTHORIZING THE ISSUANCE OF A $5,000,000 HOUSING FACILITY REVENUE NOTE, SERIES 2016 (ACCAP TOWNHOME PROJECT) BY THE BLAINE ECONOMIC DEVELOPMENT AUTHORITY Finance Director Huss stated ACCAP is requesting the use of the EDA’s bonding authority to issue conduit housing bonds to fund their project. He noted issuing through the EDA would allow the bonds to be issued as bank qualified debt which would provide a lower interest rate on the bonds and allow for lower issuance costs. He stated before the EDA can issue housing bonds, the City must adopt an ordinance that provides the authority to the EDA. He stated the bonds would not constitute a charge, lien, or City of Blaine Page 3 City Council Minutes - Final September 15, 2016 encumbrance upon any property of the City and would be repaid by the revenues derived from the project, are not considered an obligation of the City, and would not be a charge against the City’s general credit or taxing powers. Mayor Ryan opened the public hearing at 8:16 p.m. Mayor Ryan closed the public hearing at 8:17 p.m. Moved by Councilmember Hovland, seconded by Councilmember Bourke, that Resolution 16-148, “A Resolution Authorizing the Issuance of a $5,000,000 Housing Facility Revenue Note, Series 2016 (ACCAP Townhome Project) by the Blaine Economic Development Authority,” be approved. Motion adopted unanimously. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember Bourke, Councilmember Herbst, Councilmember King and Councilmember Hovland 10. APPROVAL OF CONSENT AGENDA: Councilmember Hovland requested the removal of agenda item 10.3. Adopted the Consent Agenda 10.-1 MO 16-083 SCHEDULE OF BILLS PAID Approved 10.-2 MO 16-084 APPROVAL OF CARNIVAL LICENSE FOR GOPHER STATE EXPOSITIONS, AT NORTHTOWN MALL, 100 NORTHTOWN DRIVE NE Approved 10.-3 MO 16-085 AUTHORIZING PAYMENT IN THE AMOUNT OF $22,314.88 TO JULIAN M. JOHNSON CONSTRUCTION CORP. FOR EMERGENCY REPAIR ON 89TH AVENUE AND COUNTY DITCH 17 Public Services Manager Therres stated staff was planning for work on the culvert conveying County Ditch 17 under 89th Avenue for 2017. He stated a collapse of the ditch banks around the main culvert on the north side of 89th Avenue due to heavy rains and a tributary culvert failure. He stated staff obtained authorization from the City Manager to get quotes to perform an emergency repair. He stated six contractors were called, but only Julian Johnson Construction was available. He stated the Julian Johnson Construction’s final invoice is $22,314.88. City of Blaine Page 4 City Council Minutes - Final September 15, 2016 Moved by Councilmember Hovland, seconded by Councilmember Swanson, that Motion 16-085, “Authorizing Payment in the Amount of $22,314.88 to Julian M. Johnson Construction Corp. for Emergency Repair on 89th Avenue and County Ditch 17,” be approved. Motion adopted unanimously. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember Bourke, Councilmember Herbst, Councilmember King and Councilmember Hovland 11. DEVELOPMENT BUSINESS 11.-1 RES 16-149 GRANTING FINAL PLAT APPROVAL TO SUBDIVIDE 5.23 ACRES INTO SEVEN (7) LOTS TO BE KNOWN AS RADISSON COVE, LOCATED AT 12726 RADISSON ROAD NE. OAK MEADOWS LAND HOLDING, LLC. (CASE FILE 16-0033/SLK) Planning and Community Development Director Schafer stated Radisson Cove consists of subdividing approximately 5.23 acres into a subdivision with seven dwelling units and one outlot for a drainage. He stated there is an existing home on Lot 1 that will remain and the driveway will be relocated from Radisson Road to 127th Court NE and the existing fence will be removed. He noted Outlot A will be combined with the parcel to the west. He stated the developer will pay park dedication fees for six lots. He stated the developer installed improvements include construction of lateral sanitary sewer and water main with services, storm drainage improvements, storm water management and water quality treatment infrastructure, streets with concrete curb and gutter, turn lane on Radisson Road, streetlights, mailboxes, traffic control signs, street signs, and all appurtenant items. He noted the turn lane construction for southbound Radisson Road will require relocation of existing utilities. Councilmember King asked about a plan for a trail. Planning and Community Development Director Schafer replied there is no trail plan. Moved by Mayor Ryan, seconded by Councilmember King that Resolution 16-149, “Granting Final Plat Approval to Subdivide 5.23 Acres into Seven (7) Lots to be known as Radisson Cove, Located at 12726 Radisson Road NE. Oak Meadows Land Holding,” be approved. Motion adopted unanimously. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember Bourke, Councilmember Herbst, Councilmember King and Councilmember Hovland 12. ADMINISTRATION 12.-1 MO 16-086 ENTER INTO A CONTRACT WITH UTIILITY SERVICE CO., INC. FOR CLEANING WATER MAINS OVER A 5-YEAR PERIOD IN AN AMOUNT NOT TO EXCEED $500,000 City of Blaine Page 5 City Council Minutes - Final September 15, 2016 Public Services Manager Therres stated the Utilities Department is looking to do preventive maintenance on older water mains to extend their life. He stated a new technology called Ice Pigging is a slurry of ice and water pushed through the water main scouring the build-up on the interior and then flushed out through the hydrants. He noted Ice Pigging is less expensive than the traditional pigging method. He stated Utility Service Group invented the technology and has one franchisee in the United States making them a single source contractor. He stated the cost is approximately $100,000 per year with a five-year program. He noted funds have been budgeted in the Water Fund. Moved by Councilmember Hovland, seconded by Councilmember Swanson, that Motion 16-086, “Enter into a Contract with Utility Service Co., Inc. for Cleaning Water Mains over a Five Year Period in an Amount Not to Exceed $500,000,” be approved. Motion adopted unanimously. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember Bourke, Councilmember Herbst, Councilmember King and Councilmember Hovland 12.-2 RES 16-150 ACCEPT BID FROM CLASSIC PROTECTIVE COATINGS, INC. IN THE AMOUNT OF $1,467,950 FOR THE WATER TOWER NO. 1 RECONDITIONING, IMPROVEMENT PROJECT NO. 15-19 City Engineer Keely stated a total of three bids were received, checked and tabulated, and it has been determined that Classic Protective Coatings, Inc. of Menomonie, Wisconsin, is the lowest bidder. She stated the Engineering Department has worked with Classic Protective Coatings, Inc. on previous contracts and recommends the low bid be accepted and a contract entered into with Classic Protective Coatings, Inc. She stated Council is also asked to approve a $57,050 contingency. She stated the funding source for this project is the Water Utility Fund and there are adequate funds on hand for this project. Councilmember Herbst asked if the improvement will be for the interior or exterior of the tower. City Engineer Keely replied the improvement will be to both the interior and exterior of the tower. Moved by Councilmember Hovland, seconded by Councilmember King, that Resolution 16-150, “Accept Bid from Classic Protective Coatings, Inc. in the Amount of $1,467,950 for the Water Tower No. 1 Reconditioning, Improvement Project No. 15-19,” be approved. Motion adopted unanimously. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember Bourke, Councilmember Herbst, Councilmember King and Councilmember Hovland 13. OTHER BUSINESS None. City of Blaine Page 6 City Council Minutes - Final September 15, 2016 14. ADJOURNMENT Moved by Councilmember Herbst, seconded by Councilmember Bourke, to adjourn the meeting at 8:30 p.m. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember Bourke, Councilmember Herbst, Councilmember King and Councilmember Hovland City of Blaine Page 7