City Council

Blaine City Hall City of Blaine 10801 Town Sq Dr NE Blaine, MN 55449 Anoka County, Minnesota Minutes - Final City Council Thursday, June 1, 2017 7:30 PM Council Chambers 1. CALL TO ORDER BY THE MAYOR The meeting was called to order at 7:37 p.m. by Mayor Ryan followed by the Pledge of Allegiance and the Roll Call. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Dave Clark (via Skype from Panama City; left meeting at 8:37 p.m.) Quorum Present. ALSO PRESENT: City Manager Clark Arneson; Planning and Community Development Director Bryan Schafer; Finance Director Joe Huss; Police Chief/Safety Services Manager Chris Olson; Economic Development Coordinator Erik Thorvig; Public Services Manager/Assistant City Manager Bob Therres; City Engineer Jean Keely; Communications Technician Roark Haver; Senior Engineering Technician Al Thorp; and City Clerk Catherine Sorensen. Present: 7 - Mayor Ryan, Councilmember Swanson, Councilmember Clark, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson 4. APPROVAL OF MINUTES 4.-1 MIN 17-22 RECENTLY HELD MEETINGS Moved by Councilmember Hovland, seconded by Councilmember Jeppson, that the Minutes of the Workshop Meeting of May 4, 2017; Minutes of the Regular Meeting of May 4, 2017; Workshop Meeting of May 11, 2017; Workshop Meeting of May 18, 2017 and the Minutes of the Regular Meeting of May 18, 2017 be approved. Motion adopted. Councilmember King abstained on the May 4, 2017 Workshop and Regular meeting minutes due to his absence. Councilmember King abstained on the May 11, 2017 Workshop meeting minutes due to his absence. Councilmembers Clark, Garvais and King abstained on the May 18, 2017 Workshop and Regular meeting minutes due to their absence. Aye: 4 - Mayor Ryan, Councilmember Swanson, Councilmember Hovland and Councilmember Jeppson City of Blaine Page 1 City Council Minutes - Final June 1, 2017 Abstain: 3 - Councilmember Clark, Councilmember King and Councilmember Garvais 5. AWARDS - PRESENTATIONS - ORGANIZATIONAL BUSINESS 5.-1 SPEAKER RECOGNITION OF TOP TOOL FOR WINNING THE 2016 17-03 GOVERNOR’S INTERNATIONAL TRADE AWARD Mayor Ryan read a proclamation in full for the record and congratulated Top Tool for be awarded the 2016 Governor’s International Trade Award. Duane Kari, Top Tool, thanked the City for this honor. He described the manufacturing work completed by Top Tool and appreciated the recognition on behalf of Al and Elizabeth Abraham. Informational: no action required 6. COMMUNICATIONS Mayor Ryan thanked all of the volunteers who were involved in the Memorial Day services and commented on the need for easier access to Morningside Cemetery. Informational; no action required. 6.-1 SPEAKER 2016 AUDIT AND CAFR REVIEW 17-04 Peggy Moeller, Redpath & Company, reviewed the 2016 Audit and CAFR with the City Council in detail. She congratulated the City on their positive financial position and explained the City of Blaine received a clean or unmodified report. Mayor Ryan commended Finance Director Huss and the entire Finance Department for their great work on behalf of the City. Informational: no action required 7. OPEN FORUM FOR CITIZEN INPUT Mayor Ryan opened the Open Forum at 7:40 p.m. Dan Sanders, 8685 Hastings Street, requested assistance from the City Council regarding some flooding that occurred on his property and the surrounding 19 properties on his street in 2016. Tom Doran, 8666 Hastings Street, discussed the high-water level in his neighborhood since last fall and requested the City consider dewatering the ponds. He encouraged the Council to consider assisting him with a flooding incident that occurred in 2016. He stated this was the second time his City of Blaine Page 2 City Council Minutes - Final June 1, 2017 neighborhood has been flooded and he wanted to see the City Council step up to assist these families. He did not believe that the answer was additional infiltration basins because they did not work. Mr. Doran stated he also had concerns with high radon levels. Public Services Manager/Assistant City Manager Therres commented on the ditch maintenance that had been completed by the City. Mayor Ryan understood there were many sump pumps that were running year round in the City of Blaine due to the recent large rain events. He stated he was very disappointed with the work completed by the contractor and the fact that he was not standing behind his work. Councilmember Hovland requested staff speak with the watershed district further regarding recent ditch maintenance. The City Council directed staff consider a 0% loan program to the homeowners that had been impacted along Hastings Street and to review the ditch maintenance in this neighborhood with the watershed district. John Caldwell, 4801 125th Avenue NE, commented on the correlation between development and the increased number of flooding events in Blaine. He encouraged the Council to consider how additional paving and development was impacting existing residents. He recommended the Council create clear lines of sight near roundabouts and other intersections in the City. There being no input, Mayor Ryan closed the Open Forum at 8:03 p.m. Discussed. 8. ADOPTION OF AGENDA The agenda was adopted as amended moving Item 12.1 on the agenda to be discussed prior to the Consent Agenda. Adopted as amnded. ADMINISTRATION 12.-1 MO 17-73 ORDER ADVERTISEMENT FOR BIDS FOR THE RECONSTRUCTION OF 105TH AVENUE FROM TH 65 TO RADISSON ROAD (CSAH 52) IMPROVEMENT PROJECT NO. 14-11 City Engineer Keely explained plans and specifications have been prepared as directed by the City Council. Proposed Option 1 improvements include the creation of two roundabouts, curb and gutter replacement, landscaped median, new concrete sidewalk and bituminous trail on the north side of 105th Avenue, storm sewer structures, asphalt surface, traffic control signage, City of Blaine Page 3 City Council Minutes - Final June 1, 2017 striping and appurtenant construction. The estimated total cost of the project is $7,000,000. The funding sources identified for this project are the City’s Municipal State Aid Street Fund, County Turn Back Funds, the City’s Utility Funds, the City’s existing EDA pooled TIF, and State Bonds. Staff noted if this item was approved bids would be opened on July 6th with construction beginning August 2017. Mayor Ryan discussed the lobbying process the City and local legislators have been pursuing for the past two years in order to secure State funding for this project. He said he was pleased to report that after all these efforts the City received $3.2 million for this project. He thanked the local legislators for all of their assistance. Councilmember Hovland questioned the elevation of the roundabouts and asked if they would have landscaping. City Engineer Keely explained the roundabouts would be landscaped with overstory trees, grass and street lighting. Moved by Councilmember Mayor Ryan, seconded by Councilmember Swanson, that Motion 17-73, “Order Advertisement for Bids for the Reconstruction of 105th Avenue from TH 65 to Radisson Road (CSAH 52),”be approved. ROLL CALL: Councilmember Clark - aye Councilmember Garvais - no Councilmember Hovland - aye Councilmember Jeppson - no Councilmember King - no Councilmember Swanson - aye Mayor Ryan - aye Motion adopted 4-3 (Councilmembers Garvais, Jeppson and King opposed). Aye: 4- Mayor Ryan, Councilmember Swanson, Councilmember Clark and Councilmember Hovland Nay: 3- Councilmember King, Councilmember Garvais and Councilmember Jeppson Councilmember King said he supported the construction of a pedestrian tunnel as part of this project and believed that for the long-term safety of pedestrians this amenity should be added. Councilmember Garvais agreed. Councilmember Swanson stated he was disappointed with the NSC for not coming forward with a plan for this portion of the project. He clarified for the record that the new elementary school would not have walkers coming to and from its site. He said he believed that the pedestrian tunnel was not necessary given the fact it was quite costly and would only be utilized for two weeks out City of Blaine Page 4 City Council Minutes - Final June 1, 2017 of the year. In addition, the pedestrian tunnel would not benefit the vast majority of Blaine residents. He provided further comment on how traffic within the NSC would shift to the north. Councilmember Hovland agreed and stated he believed Option 1 was the safest option for the City to pursue. He feared that spectators would not utilize the proposed pedestrian tunnel. He indicated the narrowing of the roadway would assist in slowing traffic down. Mayor Ryan stated the elevation of the project just did not support a pedestrian bid. He explained that he supported Option 1 as presented and recommended the NSC pursue a pedestrian tunnel as a separate project. Councilmember King indicated the $1.5 million asking price for the pedestrian bridge was a low ask considering this would last over 20 years and would be a safer option than pedestrians trying to cross a roundabout. Mayor Ryan explained if this project was delayed for the pedestrian bridge that means work would not begin on 105th Avenue until August of 2018. Councilmember Garvais commented on the increasing number of events that were occurring at the NSC. He stated each of these events brought in a great deal of traffic. He said the pedestrian tunnel was a better option for individuals to cross 105th Avenue versus mixing pedestrians with vehicles at a roundabout. He said he supported the City spending an additional $1.5 million in order to get this project done right. Councilmember Jeppson explained this was a very difficult discussion for the City to make. She understood that work needed to be done on 105th Avenue but stated she would not make her decision based on a dollar figure or timeframe. She stated her priority was the residents of Blaine and their safety. She indicated she only had five months of history on this project but believed the best plan for this corridor was to include a pedestrian tunnel. Councilmember Hovland encouraged Councilmember Jeppson to consider the main objective of the project, which was to slow traffic down. He stated the narrowing of the roadways, the roundabouts and a strong police presence would all assist in slowing traffic along this corridor. Mayor Ryan stated he feared how he would approach the County if the project were delayed to 2018. Councilmember Clark requested further information on the City’s funding sources for this project. City Engineer Keely reported the City would fund the project through the City’s Municipal State Aid Street Fund ($1 million), County Turn Back Funds ($1.2 million), the City’s Utility Funds ($1 million), City of Blaine Page 5 City Council Minutes - Final June 1, 2017 the City’s existing EDA pooled TIF ($1 million), and State Bonds ($3.2 million). Councilmember Clark explained the City did not have a large account available to cover this project but rather was using a number of funds, along with dollars from the County and State in order to complete this large-scale project. He indicated the proposed plan would vastly improve the safety of the corridor while also reducing traffic speed. He said he understood the Council was concerned with pedestrian safety but stated there were no tunnels on Davenport or TH65 for pedestrians and pedestrians still crossed these roadways. He commented that if the Council did move forward with a tunnel, pedestrians could still choose to cross the roadway. He stated he has not seen a data based reason to change the engineer’s plans and for this reason he would be supporting Option 1 as presented. In addition, he did not want the City spending additional funding on a single roadway when there were other streets in need of reconstruction and sealcoating. Moved by Councilmember King, seconded by Councilmember Garvais, to amend the motion to include the construction of a pedestrian tunnel as part of the 105th Avenue reconstruction project. AMENDMENT ROLL CALL: Councilmember Clark - no Councilmember Garvais - aye Councilmember Hovland - no Councilmember Jeppson - aye Councilmember King - aye Councilmember Swanson - no Mayor Ryan - no Motion failed 3-4 (Councilmembers Clark, Hovland, Swanson and Mayor Ryan opposed). Aye: 3- Councilmember King, Councilmember Garvais and Councilmember Jeppson Nay: 4- Mayor Ryan, Councilmember Swanson, Councilmember Clark and Councilmember Hovland Councilmember Clark left the meeting at 8:37 p.m. 9. 7:30 P.M. - PUBLIC HEARING AND ITEMS SET FOR A CERTAIN TIME None. None. 10. APPROVAL OF CONSENT AGENDA: Moved by Councilmember Swanson, seconded by Councilmember Garvais, that the following be approved: City of Blaine Page 6 City Council Minutes - Final June 1, 2017 Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 10.-1 MO 17-68 SCHEDULE OF BILLS PAID Approved 10.-2 MO 17-69 APPROVE REVISION TO THE 2017 COUNCIL WORKSHOP AND REGULAR MEETING CALENDAR FOR THE MONTH OF JULY Approved 10.-3 MO 17-70 AUTHORIZE PURCHASE OF 16 HYDRANT METERS IN THE AMOUNT OF $34,467.36 FOR UTILILTY DEPARTMENT Approved 10.-4 MO 17-71 AUTHORIZE CITY MANAGER TO ENTER INTO A CONTRACT FOR AN EXECUTIVE SEARCH FOR THE SAFETY SERVICES MANAGER/POLICE CHIEF POSITION Approved 11. DEVELOPMENT BUSINESS 11.-1 RES 17-069 GRANTING A CONDITIONAL USE PERMIT TO ALLOW FOR UP TO 2,927 SQUARE FEET OF GARAGE/ACCESSORY SPACE IN AN RF (RESIDENTIAL FLEX) ZONING DISTRICT AT 3000 RODEO DRIVE NE. WILLIAM JEANS. (CASE FILE NO. 17-0014/LSJ) Planning and Community Development Director Schafer stated the applicant wishes to add on to an existing detached garage on this property in order to provide space to store a recreational vehicle. There is currently a 900-square foot attached garage on this property in addition to an existing 900 square foot detached garage. The applicant wishes to add 1,127 square feet onto the existing detached structure for a total square footage of 2,927. The original zoning approval for this development requires any property to acquire a conditional use permit for garage/accessory space that exceeds 1,200 square feet. The City has approved several CUP amendments for similar type detached garages in this area. There is currently a paved driveway to the City of Blaine Page 7 City Council Minutes - Final June 1, 2017 existing detached structure. It is recommended that the driveway be expanded to include the area in front of the new garage door for the new portion of the structure. The garage door on the new portion of the structure will be 12 feet in height to accommodate the storage of the RV. The garage will match the existing detached structure and house. No trees will be removed with this addition to the structure. Moved by Mayor Ryan, seconded by Councilmember Garvais, that Resolution No. 17-069, “Granting a Conditional Use Permit to Allow for up to 2,927 Square Feet of Garage/Accessory Space in an RF (Residential Flex) Zoning District at 3000 Rodeo Drive NE,” be approved. Motion adopted 5-0-1 (Councilmember King was absent for the vote). Aye: 5 - Mayor Ryan, Councilmember Swanson, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 2 - Councilmember Clark and Councilmember King 11.-2 RES 17-070 GRANTING A CONDITIONAL USE PERMIT TO ALLOW 1,200 SQUARE FEET OF GARAGE SPACE IN AN R-1 (SINGLE FAMILY) ZONING DISTRICT AT 10160 ERSKIN STREET NE. RICHARD MONDRY. (CASE FILE NO. 17-0012/SLK) Planning and Community Development Director Schafer stated in the R-1 (Single Family) zoning district, a conditional use permit is required for garages larger than 1,000 square feet and up to 1,200 square feet. Currently the applicant has a 752-square foot attached garage and wishes to construct a detached garage in the rear yard of their property measuring 448 square feet. Total proposed garage space would be 1,200 square feet. The applicant wishes to use the proposed garage for additional storage. Colors and materials will match the house. Staff noted the two existing accessory buildings will be removed prior to a building permit being issued for the new detached garage. Councilmember Hovland discussed the history of garage expansions and noted the Council recognized the fact that homes in Blaine did not have enough storage. For this reason, the City was now allowing garages to be expanded to up 1,200 square feet. Mayor Ryan commented this additional garage square footage also allowed for residents to work on hobbies in this space. Moved by Councilmember Garvais, seconded by Councilmember Swanson, that Resolution No. 17-070, “Granting a Conditional Use Permit to Allow 1,200 Square Feet of Garage Space in an R-1 (Single Family) Zoning District at 10160 Erskin Street NE,” be approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark City of Blaine Page 8 City Council Minutes - Final June 1, 2017 11.-3 RES 17-071 GRANTING A CONDITIONAL USE PERMIT TO ALLOW FOR INDOOR VEHICLE SALES IN AN I-1 (LIGHT INDUSTRIAL) ZONING DISTRICT AT 3543 88TH AVENUE NE. NEIL MOOSAIE. (CASE FILE NO. 17-0016/LSJ) Planning and Community Development Director Schafer stated the applicant is requesting a conditional use permit to allow for indoor vehicle sales at 3543 88th Avenue NE. The site is zoned I-1 (Light Industrial) and indoor vehicle sales are allowed in this zoning district with the approval of a conditional use permit. This is a multi-tenant building and the applicant’s space is 2,000 square feet. The applicant will sell motorcycles, scooters/mopeds, snowmobiles, ATVs and light passenger vehicles from this location. He will also have limited retail sales of apparel, safety gear and accessories but this will account for less than 8% of the warehouse square footage. The light industrial zoning district allows for retail sales provided it does not take up more than 10% of the square footage so this portion of the business is allowed at this location. Planning and Community Development Director Schafer reported the applicant has indicated that there will be 2 to 3 vehicles at any given time throughout the year. There could be 5 to 10 motorcycles in the summer months and 1 to 5 motorcycles in the winter months stored at this site. There may be 1 to 2 ATVs at any given time. There may be 2 to 3 snowmobiles during the winter months. All of these vehicles will be stored inside at all times as the outside storage or display of vehicles is prohibited by the Zoning Ordinance. Councilmember Jeppson asked if car parking would be allowed outside. Planning and Community Development Director Schafer explained the applicant would have to park all vehicles that were for sale inside the building. He stated customer cars could be parked outside. Moved by Councilmember Swanson, seconded by Mayor Ryan, that Resolution No. 17-071, “Granting a Conditional Use Permit to Allow for Indoor Vehicle Sales in an I-1 (Light Industrial) Zoning District at 3543 88th Avenue NE,” be approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 11.-4 RES 17-072 GRANTING A CONDITIONAL USE PERMIT TO OPERATE AN INDOOR KENNEL, LIMITED TO DAYTIME CARE AND A 1,443 S.F. OUTODOOR FENCED YARD AT THE EXISTING ATLAS PET LOCATION IN A B-3 (REGIONAL COMMERCIAL) ZONING DISTRICT AT 12761 CENTRAL AVENUE NE. APS ENTERPRISES. City of Blaine Page 9 City Council Minutes - Final June 1, 2017 (CASE FILE NO. 17-0018/LSJ) Planning and Community Development Director Schafer stated Atlas Pet has been in business in Blaine for 24 years and was looking to expand their services to include a dog daycare business at their location at 12761 Central Avenue. The owners of Atlas Pet own the existing 8,000 square foot multi-tenant building where they are currently located. The end tenant space is now vacant and Atlas Pet will use this space to operate the dog day care. This use falls under the definition of a kennel in the Zoning Ordinance, which requires a conditional use permit in the B-3 (Regional Commercial) Zoning District. Atlas Pet was proposing to operate the new portion of the business called House of Dogz. Dogs will be cared for at this location during the day only and there will be no overnight kenneling that will occur. The hours of operation will be Monday through Saturday, from 6:00 a.m. to 7:00 p.m. Sunday hours may be added later. Planning and Community Development Director Schafer explained the site plan includes information on a 1,443-square foot outdoor space that will be used for the dogs to play and use the bathroom. The space will be enclosed with a 6-foot high board on board maintenance-free fence. Staff understands the need to include a fenced area for the dogs to use the bathroom, but is cautious about allowing this area to be used for extended play times for the dogs. This is a fairly small site in close proximity to other commercial buildings and uses. Staff indicated the Planning Commission elected to add a condition for approval that states the City Council may review the conditional use permit in the future if numerous noise complaints are made against this use. Joann Szurek, owner of Atlas Pet, stated the space next to her pet supply store has been vacant for several years. After receiving requests from her patrons, she stated she was proposing to open a doggie daycare out of this space. She indicated she would have a six-foot fence around the play area in order to keep the dogs secure. Moved by Councilmember King, seconded by Councilmember Garvais, that Resolution No. 17-072, “Granting a Conditional Use Permit to Operate an Indoor Kennel, Limited to Daytime Care and a 1,443 S.F. Outdoor Fenced Yard at the Existing Atlas Pet Location in a B-3 (Regional Commercial) Zoning District at 12761 Central Avenue NE,” be approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 11.-5 MO 17-72 APPROVE KENNEL LICENSE FOR ATLAS PET - HOUSE OF DOGZ LOCATED AT 12761 CENTRAL AVENUE NE, BLAINE City of Blaine Page 10 City Council Minutes - Final June 1, 2017 City Clerk Sorensen stated Joann Szurek, owner of Atlas Pet - House of Dogz, has submitted an application for a kennel license at their expanded facility located at 12761 Central Avenue NE. The expansion will be utilized for dog daycare services and will operate daytime only Monday-Saturday from 6:00 a.m. - 7:00 p.m. with possible Sunday hours added in the future. Ms. Szurek has submitted an application fee of $90 along with all necessary documentation required by City ordinance. Moved by Councilmember Hovland, seconded by Councilmember Jeppson, that Motion No. 17-72, “Approve Kennel License for Atlas Pet – House of Dogz located at 12761 Central Avenue NE,” be approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 11.-6 RES 17-073 GRANTING PRELIMINARY PLAT APPROVAL TO SUBDIVIDE 4.51 ACRES INTO 12 SINGLE FAMILY LOTS TO BE KNOWN AS BRIANS MEADOWS. WATERS EDGE INVESTMENTS, LLC. (CASE FILE NO. 17-0015/SLK) Planning and Community Development Director Schafer stated the proposed preliminary plat consists of subdividing approximately 4.5 acres into a subdivision with a total of 12 dwelling units. This application proposes single-family homes consistent with the DF zoning and LDR land use designation. Because the developer is proposing different housing styles with different design issues, platting requirements, lot sizes, markets and price ranges, the existing DF (Development Flex) zoning is proposed to establish the minimum standards for each of these areas. Staff provided further comment on the proposed development and recommended approval. Councilmember Jeppson commented on the water situation on Hastings Street and asked if this development should have further consideration given to the depth of the proposed holding ponds. Planning and Community Development Director Schafer stated the watersheds were living through the large rain events and described how Coon Creek was adopting new modeling standards. Councilmember King requested further comment from staff regarding increased traffic and the trees within the new development. Planning and Community Development Director Schafer described how the site would be graded in order to accommodate the new homes. He discussed the number of trees that would be replanted within the development. City Engineer Keely explained Hastings Street was constructed to handle the traffic in the area. Moved by Councilmember King, seconded by Councilmember Garvais, that Resolution No. 17-073, “Granting Preliminary Plat Approval to Subdivide 4.51 Acres into 12 Single Family Lots to be Known as Brians Meadows,” be City of Blaine Page 11 City Council Minutes - Final June 1, 2017 approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 11.-7 RES 17-074 GRANTING A CONDITIONAL USE PERMIT TO ALLOW FOR CONSTRUCTION OF 12 SINGLE FAMILY HOMES IN A DF (DEVELOPMENT FLEX) ZONING DISTRICT AT 12851 HARPERS STREET NE. WATERS EDGE INVESTMENTS, LLC. (CASE FILE NO. 17-0015/SLK) Planning and Community Development Director Schafer stated the current preliminary plat proposal consists of subdividing approximately 4.5 acres into a subdivision with a total of 12 dwelling units. This application proposes single-family homes consistent with the DF zoning and LDR land use designation. The proposed plat is located along the 128th Lane alignment, east of Harpers Street NE. As part of the platting Park Dedication will be required for the 12 lots that are created. Moved by Councilmember King, seconded by Councilmember Hovland, that Resolution No. 17-074, “Granting a Conditional Use Permit to Allow for Construction of 12 Single Family Homes in a DF (Development Flex) Zoning District at 12851 Harpers Street NE,” be approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 12. ADMINISTRATION - continued 12.-2 RES 17-066 ORDER IMPROVEMENT AND ORDER PREPARATION OF PLANS AND SPECIFICATIONS FOR RECONSTRUCTION OF 1700 FEET OF PHEASANT RIDGE DRIVE AND THE INTERSECTION WITH LEXINGTON AVENUE, IMPROVEMENT PROJECT NO. 16-14 City Engineer Keely reported the Public Hearing for the proposed improvement project was held on May 18, 2017. There was no public comment heard and the Public Hearing was closed. There were only four Councilmembers present for the meeting, so no action was taken on the Resolution to order improvements as a vote of six out of seven Council is required to move the project forward since it was initiated by Council. It was noted the proposed improvements include concrete curb and gutter replacement, concrete sidewalk replacement, storm sewer structure rehabilitation, asphalt surface replacement, turn lane construction, traffic City of Blaine Page 12 City Council Minutes - Final June 1, 2017 signal modifications, traffic control signage, striping, and appurtenant construction. The project will also include lane modifications to the westbound private street in The Village. City Engineer Keely explained the estimated total cost of the project is $1,184,250 with $456,105 proposed to be assessed over a ten-year period. Replacement of existing sanitary sewer castings/rings and gate valve replacement at an estimated cost of $15,450 is proposed to be paid for by the City Public Utility Fund. The remaining portion of $712,695 is proposed to be paid from a combination of the City's Municipal State Aid Street Fund, the City's Pavement Management Program Fund, and the existing EDA Tax Increment Fund. Councilmember Garvais requested further information regarding the proposed signage. Planning and Community Development Director Schafer discussed the options for this intersection and noted staff would be reporting back to the Council at a worksession meeting with design options in the next month. Moved by Mayor Ryan, seconded by Councilmember Garvais, that Resolution 17-066, “Order Improvement and Order Preparation of Plans and Specifications for Reconstruction of 1700 Feet of Pheasant Ridge Drive and the Intersection with Lexington Avenue,” be approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 12.-3 RES 17-075 RECEIVE FEASIBILITY REPORT AND ORDER PUBLIC HEARING FOR THE LEVER STREET IMPROVEMENTS FROM 125TH AVENUE NORTH TO 132ND AVENUE ALIGNMENT, INCLUDING THE INTERSECTION OF 125th AVENUE AND LEVER STREET, IMPROVEMENT PROJECT NO. 17-07 City Engineer Keely stated the proposed project will introduce Sanitary Sewer and Water Main to the Lever Street Area north of 125th Avenue NE. The project also proposes to improve Lever Street from 125th Avenue NE to the 132nd Avenue NE alignment, including intersection improvements at 125th Avenue NE and Lever Street NE. Proposed improvements include trunk sanitary sewer, trunk water main, sanitary sewer lift station, storm drainage improvements, storm water quality management, class 5 aggregate base, concrete curb and gutter, concrete sidewalk, bituminous trail, asphalt pavement, intersection improvements, traffic control signage, striping, and appurtenant construction. City Engineer Keely explained the estimated cost of improvements is $3,947,400 with $2,119,150 proposed to be assessed over a ten-year period. City of Blaine Page 13 City Council Minutes - Final June 1, 2017 Sanitary sewer trunk oversizing estimated cost of $1,107,917 is proposed to be paid for by the City Public Utility Fund. Water main trunk oversizing estimated cost of $463,173 is also proposed to be paid for by the City Public Utility Fund. The estimate cost of the south half of improvements to the intersection of 125th Avenue NE and Lever Street NE is $257,160 is proposed to be paid from the intersection improvement fee from the developments on the south side of 125th Avenue. Councilmember Swanson recommended the utilities for this project be oversized. City Engineer Keely indicated the watershed district has enacted new standards for their modeling and was taking into consideration the larger rain events that were occurring in the State of Minnesota. She explained these new standards were implemented in this project. Ron Tamblyn, 4601 125th Avenue, Tamblyn Farms and Greenhouse, stated he had concerns with Google Maps showing Lever Street as Marmon Street and requested the City look into this issue. He recommended that the holding pond be placed on the school property and not on his land. He discussed how impactful the project timeline would be on his business and feared he would lose a large number of customers due to the proposed road construction. John Caldwell, 4801 125th Avenue, commented on the ditch and standing water concerns he had. He stated he believed the ditches were too flat and could not hold the proper amount of water runoff. Councilmember Hovland understood the ditches in this area of the City were recently cleaned but knew that pressure had to be placed on the watershed district to ensure that all connecting ditches outside of Blaine were cleaned. Mr. Caldwell stated he had the understanding that the ditch system was designed to drain water away from farmland and not fully developed neighborhoods. For this reason, the ditch system would always be inadequate. He suggested the City place a moratorium on new developments. Councilmember Garvais recommended staff review the plans further to ensure that the drainage system within the development manages the stormwater and not the existing ditch system. Mr. Caldwell stated he had not received notification on the project and expressed concern on the petition process. He asked if the City truly had confirmed support from 63% of the neighbors. City Engineer Keely explained the City would be sending notifications for a public information meeting and indicated the Council was considering the ordering of a Public Hearing this evening. She provided further comment on the process followed by the City for improvement projects that require a public hearing for proposed assessments. City of Blaine Page 14 City Council Minutes - Final June 1, 2017 John Peterson, 12944 Lever Street, commented on the petition process and reported the City did have confirmed support of 63% of the property owners within the project area. Moved by Councilmember King, seconded by Councilmember Garvais, that Resolution 17-075, “Receive Feasibility Report and Order Public Hearing for the Lever Street Improvements from 125th Avenue North to 132nd Avenue Alignment, Including the Intersection of 125th Avenue and Lever Street,” be approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 12.-4 RES 17-076 APPROVAL OF A TRAFFIC CONTROL SIGNAL AGREEMENT - CONTRACT NO. 1028194 WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR RECONSTRUCTION OF THE TRAFFIC SIGNAL AT TH65 AND 105TH AVENUE City Engineer Keely stated MNDOT has determined that the traffic signal at TH 65 and 105th Avenue needs to be reconstructed during the summer of 2017. MNDOT plans to replace the traffic signal, EVP, signal interconnect and upgrade the intersection to meet American Disabilities Act (ADA) requirements. MNDOT is asking the City of Blaine to share in 50% of the cost of the project plus 8% construction engineering. The City has the ability to use Municipal State Aid (MSA) funds to pay the estimated cost share of $251,413.56. The City has sufficient MSA funds to cover these costs. City Engineer Keely reported the City will be responsible for application to secure adequate power supply to the service pad and pay all monthly electrical service expenses necessary to operate the signal system, EVP and signal interconnect. Future City maintenance will include signal pole mounted LED luminaires, signal system LED indications, and cleaning of the controller cabinet and signal system. The State will maintain the existing interconnection to adjacent signals on TH 65, the EVP system, the traffic signal operations, signage, and all other traffic signal system maintenance. It was noted this agreement will supersede and terminate previous Agreement numbers 78292R and 60730. Moved by Councilmember Hovland, seconded by Councilmember Jeppson, that Resolution 17-076, “Approval of a Traffic Control Signal Agreement – Contract No. 1028194 with the Minnesota Department of Transportation for Reconstruction of the Traffic Signal at TH 65 and 105th Avenue,” be approved. Motion adopted 6-0. City of Blaine Page 15 City Council Minutes - Final June 1, 2017 Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 12.-5 MO 17-74 AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH BARR ENGINEERING/LARSON DATA COMMUNICATIONS FOR RADIO/NETWORK DESIGN DEVELOPMENT AND SITE AUDITS OF OUR UTILITY SYSTEM IN THE AMOUNT OF $83,900 Public Services Manager/Assistant City Manager Therres reported this item is the follow up to Barr Engineering’s audit report on our Utility System. Staff noted that Barr Engineering made several high-priority interim improvement recommendations, which have been completed. In addition, they also recommended two longer term improvements are completed as follows: · Perform Field Radio Study and Design New Communication Networks to improve long term communications of our Utility/SCADA system. · Audit SCADA Sites to Determine Specific Hardware Upgrades Public Services Manager/Assistant City Manager Therres explained Barr has provided us with a proposal to perform both these tasks which would include utilizing Larson Data Communications for the radio path study with a total project cost of $83,900. Funds for this project would come out of the City Utility Funds. Moved by Councilmember Hovland, seconded by Councilmember Garvais, that Motion 17-74, “Authorize the City Manager to Enter into a Contract with Barr Engineering/Larson Data Communications for Radio/Network Design Development and Site Audits of our Utility System in the Amount of $83,900,” be approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 12.-6 ORD 17-2373 SECOND READING AMENDING CHAPTER 6 - ALCOHOLIC BEVERAGES, ARTICLE II. - INTOXICATING LIQUOR AND 3.2 PERCENT MALT LIQUOR, SEC. 6-38 - KINDS OF LIQUOR LICENSES City Clerk Sorensen requested the Council introduce an Ordinance that would amend Chapter 6 of the City Code that would allow brewers to be issued a temporary liquor license in conjunction with a special event as allowed by State Statutue. She discussed the amendment in further detail with the City of Blaine Page 16 City Council Minutes - Final June 1, 2017 Council and recommended the Ordinance be introduced. Declared by Mayor Ryan that Ordinance No. 17-2373, “Amending Chapter 6 – Alcoholic Beverages; Article II. – Intoxicating Liquor and 3.2 Percent Malt Liquor, Sec. 6-38 – Kinds of Liquor Licenses,” be introduced and placed on file for second reading at the June 15, 2017 Council meeting. 12.-7 MO 17-75 2019-23 ASSESSING AGREEMENT WITH ANOKA COUNTY Finance Director Huss stated since 1988, the City of Blaine has contracted with Anoka County, through a Joint Powers Agreement, to provide for the tax assessment of property in Blaine. The most recent renewal of the agreement under which Anoka County provided assessment services was a five-year extension, signed in 2013, that expires with the completion of services performed for the 2018 property tax levy. The attached amendment to the JPA would extend those services for five years, through 2023. Pursuant to the agreement, the current fee rates will stay in place and remain unchanged throughout the term of the contract. The fees/rates for the various property classifications are outlined as follows: Land Classification Current Rate Improved Residential $12.50/parcel Unimproved Residential $4.50/parcel All Commercial/Industrial $80.00/parcel Apartments/Mobile homes $80.00/parcel Finance Director Huss explained actual fees are a function of both the rate and the number of parcels within a certain category, staff does expect that actual assessing costs will increase annually over the term of the contract based on the change in the number of improved parcels within the City. Moved by Mayor Ryan, seconded by Councilmember Garvais, that Motion 17-75, “2019-2023 Assessing Agreement with Anoka County,” be approved. Motion adopted 6-0. Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark 13. OTHER BUSINESS None. None. 14. ADJOURNMENT Moved by Councilmember Hovland, seconded by Mayor Ryan, to adjourn the meeting at 9:44 p.m. City of Blaine Page 17 City Council Minutes - Final June 1, 2017 Aye: 6 - Mayor Ryan, Councilmember Swanson, Councilmember King, Councilmember Hovland, Councilmember Garvais and Councilmember Jeppson Abstain: 1 - Councilmember Clark City of Blaine Page 18