City Council Workshop

10801 Town Square Dr. City of Blaine Blaine MN 55449 Anoka County, Minnesota Minutes - Final City Council Workshop *While this is a public meeting where interested persons are welcome to attend, it is a work session for Council and staff to discuss issues before them. It is not for the purpose of receiving public input. Thursday, December 4, 2014 6:30 PM Cloverleaf Farm Room A Meeting Number 14-65 NOTICE OF WORKSHOP MEETING 1 Call to Order The meeting was called to order by Mayor Ryan at 6:30 p.m. 2 Roll Call Quorum Present. ALSO PRESENT: Clark Arneson, City Manager, Thomas Sweeney, City Attorney; Bryan Schafer, Planning and Community Development Director; Bob Therres, Public Services Manager; Joe Huss, Finance Director; Ward Brown, Financial Analyst; Nyle Zikmund, SBM Fire Chief; Chris Olson, Police Chief/Safety Services Manager; Roark Haver, Communications Technician; Al Thorp, Senior Engineering Technician; Catherine Sorensen, City Clerk and Recording Secretary Linda Dahlquist. Present: 5 - Mayor Ryan, Councilmember Swanson, Councilmember Clark, Councilmember Kolb, and Councilmember Herbst Absent: 2 - Councilmember Hovland, and Councilmember Bourke 3 New Business City of Blaine Page 1 City Council Workshop Minutes - Final December 4, 2014 3-4 WS 14-61 FIRE PROTECTION COUNCIL JOINT POWERS AGREEMENT Sponsors: Zikmund Attachments: Anoka County Fire Protection Council - Joint Powers Agreement JLU FINAL w exhibits 11-20-2014 SBM Fire Chief Zikmund stated the Anoka County Fire Protection Council (FPC) is comprised of all fire agencies within the county. He stated the FPC functions to enhance fire service in the county; although the FPC does not share fire data among the agencies. He noted that fire records could be incorporated into an integrated system and data could be shared across borders as part of the Anoka County Public Safety Data System under a Memorandum of Understanding, Joint Powers Agreement between the Anoka County Joint Law Enforcement Council and the FPC. He stated the annual maintenance cost is $17,000. He noted there will have 17 members in the JPA. He commented to date several of the member cities have adopted the JPA. He noted the FPC meets four times per year and one Council member will be asked to participate. Councilmember Clark arrived at 6:35 p.m. SBM Fire Chief Zikmund stated the County has purchased the software program. Mayor Ryan commented Allina is interested in becoming a part of the JPA. Councilmember Herbst asked if the cost has increased. SBM Fire Chief Zikmund replied the cost did increase slightly from last year, but we are gaining data sharing. Discussed City of Blaine Page 2 City Council Workshop Minutes - Final December 4, 2014 3-1 WS 14-59 OFF-SALE LIQUOR LICENSES LIMITED REVIEW Sponsors: Sorensen Attachments: Liquor Store Mile and Half Mile Buffer for Council Discussion Liquor Survey November 2014 City Clerk Sorenson stated the Council requested the history of limiting off-sale liquor licenses and the process to issue more licenses. She noted that the State limit is one license per 7,000 people. She stated the City limited licenses to a one-mile radius consistent with nearby municipalities. She stated the City currently has eight liquor licenses. Councilmember Clark asked if the City is taking applications now. City Clerk Sorensen stated no, the City is not taking applications at this time. Councilmember Clark commented he knows of two groups that are interested in liquor licenses. He stated he has received calls about boundaries being changed. He asked if a process could be established for how to choose the recipient. City Clerk Sorensen stated the process is when the City receives a completed application, it is dated and time stamped in order to be fair. She noted the license is given to the first applicant with a fully completed application. City Manager Arneson stated the City will receive Blaine’s residential number from the Met Council in April. Councilmember Kolb commented the upscale stores have liquor licenses; although they will not come to Blaine without an available liquor license. Councilmember Clark asked if the City should hold a liquor license for an upscale grocery store. Planning and Community Development Director Schafer commented staff talks to Lunds yearly and they are not ready to come to Blaine yet. Discussed City of Blaine Page 3 City Council Workshop Minutes - Final December 4, 2014 3-2 WS 14-60 2015 PROPOSED SANITATION UTILITY FUND BUDGET Sponsors: Huss Attachments: Refuse Fund Narrative 2015 Finance Director Huss stated the Sanitation Fund accounts for the City’s refuse and recycling program. He noted that the City has a seven-year contract (2009-2015) with an option to extend the contract for three more years to 2018 with Advanced Disposal Services (formerly Veolia Environmental Services) for refuse collection and recycling services for Blaine’s residents. He stated the budget recommendation and five-year budget outlook developed in 2012 was to gradually increase customer fees over the next five to seven years. He stated the model proposed was a $1.50/quarter increase from 2013 through 2015; and a $2.00/quarter increase for 2016 through 2017. He stated staff is suggested an adjustment to the model for a lower increase of $.75/quarter for 2014 and 2015. He noted the fee recommendation allows the continuation of a gradual drawdown of fund reserve to a level that provides operating cash flow, a reserve to cover large expense increases due to fuel costs spikes and other unforeseen factors. Councilmember Herbst suggested splitting the City in half (north and south) and possibly having two different haulers to increase competition. Finance Director Huss stated staff recommends changing the haulers contract to start in July instead of January. He noted a six-month contract extension would be needed with the current hauler. Councilmember Clark asked if the contract can be terminated six months early. Finance Director Huss replied there is a termination clause in the contract, but staff would need to review the contract. Councilmember Clark requested staff look at the contract. He noted he would prefer cancelling sooner due to poor service. He asked for the time schedule for executing a RFP City Manager Arneson replied a RFP would be needed in six months. He noted that cancelling the current contract is not a good idea because the City will not save money. Councilmember Kolb asked if a RFP is posted and two companies come in with the same price, how that would work if the City is divided. Colleen Sinclair, City of Coon Rapids, stated there are a lot of changes in the industry and she suggested seeking bids that includes organics (food waste). She suggested extending the current contract to see what changes will be made in the industry. City of Blaine Page 4 City Council Workshop Minutes - Final December 4, 2014 Councilmember Swanson commented staff is really busy and he suggested not cancelling the current contract. Colleen Sinclair stated splitting the City in two will double the staff workload and other issues. Discussed 3-3 WS 14-62 OFFICE OF TRAFFIC SAFETY (OTS) GRANT OFFICER Sponsors: City Council Police Chief/Safety Services Manager Olson stated the Minnesota Department of Public Safety, Office of Traffic Safety is seeking proposals from law enforcement agencies for a full time DWI officer. He stated the DWI Officer is a four-year position and will work peak nights and times when drinking and driving occurs. He stated the federal grant will be written one fiscal year at a time and will cover a full-time sworn officer, fringe benefits and a fully equipped squad car. He stated items not covered are squad operating costs per mile, maintenance, uniforms and weapons. He noted that eight counties that are eligible for grant funds: Anoka, Dakota, Hennepin, Olmsted, Otter Tail, Ramsey, St. Louis and Stearns. Councilmember Herbst asked if the officer would work for Anoka County or the City. Police Chief/Safety Services Manager Olson replied the officer would be on the City’s payroll. He noted that the officer’s equipment could not be used for department/City use. Police Chief/Safety Services Manager Olson replied the hours and equipment are restricted to the position. He noted at the end of the grant period the equipment and car will be the City’s property. Councilmember Swanson asked about overtime. Police Chief/Safety Services Manager Olson replied the officer could work overtime for the City as long as it does not interfere with his/her regular working hours. He noted that training costs are not covered. Mayor Ryan commented the funding comes from Federal money dispersed by the State. Councilmember Kolb asked if the City has many DWI’s. Police Chief/Safety Services Manager Olson replied yes, a full-time person would be busy. Councilmember Herbst asked if the officer can pull over for traffic violations. Police Chief/Safety Services Manager Olson replied yes, the officer can issue other tickets if the driver is not DWI. Discussed City of Blaine Page 5 City Council Workshop Minutes - Final December 4, 2014 OTHER BUSINESS None. 4 ADJOURN The Workshop adjourned at 7:30 p.m. Adjourned City of Blaine Page 6