City Council Workshop

10801 Town Square Drive City of Blaine Blaine MN 55449 Anoka County, Minnesota Minutes - Final City Council Workshop *While this is a public meeting where interested persons are welcome to attend, it is a work session for Council and staff to discuss issues before them. It is not for the purpose of receiving public input. Thursday, June 18, 2015 6:30 PM Cloverleaf Farm Room A NOTICE OF WORKSHOP MEETING 1 Call to Order The meeting was called to order by Mayor Ryan at 6:30 p.m. 2 Roll Call Quorum Present. ALSO PRESENT: City Manager Clark Arneson; City Attorney Patrick Sweeney; Planning and Community Development Director Bryan Schafer; Public Services Manager Bob Therres; Finance Director Joe Huss; Police Captain Dan Szykulski; City Engineer Jean Keely; Communications Technician Roark Haver; Senior Engineering Technician Al Thorp; City Clerk Catherine Sorensen; and Recording Secretary Linda Dahlquist. Present: 5 - Mayor Ryan, Councilmember Clark, Councilmember Bourke, Councilmember Herbst, and Councilmember King Absent: 2 - Councilmember Hovland, and Councilmember Swanson 3 New Business 3-2 WS 15-30 COMMUNITY CENTER SURVEY RESULTS Public Services Manager Therres stated ANA Associates mailed a survey to the residents of Blaine in April 2015. He noted that 1,000 surveys were mailed and 386 responses were received. Brian Ward, ANA Associates, stated the survey was mailed to adults over age 18 in 1,000 households that were randomly selected. He noted the data collection series included three contacts: a survey packet, a reminder post card and a follow up survey packet. Mr. Ward gave an overview of the Executive Summary that determined there was substantial support for the concept for a new indoor community facility; highest support from households with children under the age of 18 and City of Blaine Page 1 City Council Workshop Minutes - Final June 18, 2015 residents that have lived in the City less than two years; lowest support among households with seniors 55 or older; that partnership support did not affect the aggregate; the most appealing amenities were paths connecting to trails, indoor walking/running track, indoor pool, workout equipment, and group fitness classes; and programing services for seniors. He noted that the most influential considerations for support of the facility are the cost to use amenities, hours of operation, location and security. Mr. Ward gave an overview of the Summary of Key Measurers, which included: Blaine needs additional indoor community facilities; would like to see facilities become a part of the community; would support new facilities; would support new facilities with partnership; and would find some property tax increase to be reasonable. Mr. Ward gave an overview of the Amenities and Groupings, which included 22 amenities in three categories: community space/programs, recreation components, and programming for seniors. Mr. Ward gave an overview of the Overall Ratings by Groups on the amenities, which included three groupings: Blaine benefit great deal, Blaine benefit somewhat and households (HH) would use. Mr. Ward gave an overview of the Community Space and Programs, which included seven amenities: continuing education classes, common area, multi-purpose meeting area, banquet space, snack bar, programming for youth/teens, and summer/after school program for kids. Mr. Ward gave an overview of the Recreation Components, which included 11 amenities: paths connecting to trails, indoor track, indoor pool, workout equipment, group fitness classes, indoor/outdoor splash pad, multi-purpose gymnasium, climbing wall, indoor fieldhouse and drop-off child care. Mr. Ward gave an overview of the Programming for Seniors, which included four amenities: senior social activities/classes, dedicated space for senior only, senior transportation to facilities, and senior meal program. He noted that the households with individuals 65 or older are more likely to use all four listed amenities than those 55 or older. Mr. Ward gave an overview of the Expectations of Use and Perceived Benefit for Blaine that included four quadrants: Altruistic Appeal; Most Appealing; Least Appealing; and Selfish Appeal that were illustrated on a quadrant map. Councilmember Clark asked about the location of the crosshair at on the quadrant map 40/40 instead of 50/50. Mr. Ward replied the crosshair placement is at the midpoint relative to the highest and lowest points. City of Blaine Page 2 City Council Workshop Minutes - Final June 18, 2015 Mr. Ward gave an overview of the responses to One Community Need Not Being Met were water related and fitness related recreation. Mr. Ward gave an overview of Factors Influencing Facility Use, which included cost to use, hours of operation, location, security, fitness/sports offerings, programs, and meeting space. Mr. Ward gave an overview of Blaine Needs/Would Like to See New Facility, which included: · City Needs Additional Facilities: 59% yes, 36% no; 5% no answer. · Would like to See New Facilities Become Part of Community: 60% yes; 20% no; 20% no opinion. Mr. Ward gave an overview of Support for New Facilities, which included · General: 57% support, 19% opposition and 24% unsure. · With partnership: 57% support, 15% opposition and 25% not sure. Mr. Ward gave an overview of Potential Property Tax Increase which the top three were 55% at least some increase, 40% $15 or more, 35% none. Councilmember Clark stated there is enough information in this presentation for the Task Force to move forward. Mr. Ward suggested following up with a survey with more detail on the facility, location, amenities and costs. Mayor Ryan commented Blaine has the best senior program that also serves neighboring cities. Councilmember King commented there is enough information in the report for the Task Force to move forward. He asked if the report showed if the residents supported a single site or multiple sites. Mr. Ward replied that was not addressed on the survey. Councilmember King stated the 386 respondent pool seemed low and wondered if it is representative of Blaine. Mr. Ward replied it is a theory of representative of response of a random sample and has a projectable within a margin of error. Councilmember Herbst asked about the tax dollar amounts listed in the survey. Public Services Manager Therres replied the Task Force came up with the dollar amounts. Councilmember Herbst asked if the survey included questions on ongoing support. Public Services Manager Therres replied no. City of Blaine Page 3 City Council Workshop Minutes - Final June 18, 2015 Councilmember Bourke suggested having questions asking the residents about ongoing support. Discussed 3-3 WS 15-31 DISCUSSION OF PARTIAL 105th AVENUE CLOSURE DURING SCHWAN’S CUP Public Services Manager Therres stated the National Sports Center has requested a partial temporary closure of 105th Avenue during the Schwan’s Cup Soccer event in July. Todd Johnson, Executive Director of the National Sports Center, stated his staff had suggested the temporary closure for safety reasons. He noted there will be 1,100 teams and 17,000 kids walking back and forth to the fields. He noted that the City’s staff is not in favor of the closure. City Manager Arneson stated the Police and Fire Departments have issues with the closure and rerouting traffic, and there are also operational concerns. Mayor Ryan commented there is not enough time for a Public Hearing. He stated he talked to two of the trucking companies on 105th and they are against the idea. Councilmember Herbst suggested the request be brought forward again earlier for next year’s consideration. Councilmember Clark commented without Police and Fire department support he would not support this request. Councilmember King asked for the proposed dates and hours. Mr. Johnson replied his staff looked at bifurcating into the two tournaments over the weekend. Councilmember King commented he would support the request City Manager Arneson stated a Public Hearing would be needed. Council consensus is to not allow the partial temporary closure of 105th Avenue as requested. Discussed 3-1 WS 15-29 REQUEST FOR PARKING ON 91ST AVENUE EAST OF DAVENPORT STREET FOR ELITE TRANSPORTATION City Manager Arneson stated Elite Transportation to requesting temporary 15 minute parking on 91st Avenue east of Davenport Street. He stated Elite has agreements with 100 independent courier drivers who are required to turn in DOT mandated paperwork and customer documentation throughout the work week. He stated Elite has room on site for short trucks to pull into the parking City of Blaine Page 4 City Council Workshop Minutes - Final June 18, 2015 lot, but not for longer trucks. He commented staff is recommending that the property owner or tenant pay for the additional maintenance that will be required on an annual basis. Council consensus is to allow the temporary parking as outlined. Discussed OTHER BUSINESS None. ADJOURN The Workshop adjourned at 7:20 p.m. City of Blaine Page 5