City Council Workshop

Blaine City Hall City of Blaine 10801 Town Sq Dr NE Blaine MN 55449 Anoka County, Minnesota Minutes City Council Workshop Monday, May 6, 2019 6:00 PM Cloverleaf Farm Room A NOTICE OF WORKSHOP MEETING 1 Call to Order The meeting was called to order by Mayor Ryan at 6:00 p.m. 2 Roll Call Quorum Present. ALSO PRESENT: City Manager Clark Arneson; Planning and Community Development Director Bryan Schafer; Public Works Director Jon Haukaas; Police Chief/Safety Services Manager Brian Podany; Captain Dan Pelkey; Finance Director Joe Huss; Fire Chief Charlie Smith; Project Coordinator Tom Scott; Public Services Manager/Assistant City Manager Bob Therres; City Engineer Dan Schluender; City Attorney Patrick Sweeney; Senior Engineering Technician Al Thorp; Community Standards Director Bob Fiske Communications Technician Roark Haver; Communications Coordinator Ben Hayle; and City Clerk Catherine Sorensen. Present: 7 - Councilmember Garvais, Councilmember Jeppson, Mayor Ryan, Councilmember Swanson, Councilmember Robertson, Councilmember Paul, and Councilmember Hovland 3 New Business 3-1 3M OPEN SECURITY PLAN Captain Pelkey presented the 3M Open Security Plan to the Council. He explained 35,000 people were expected to attend the event each day, which was ten times more than was seen during the senior event. He noted 1,800 volunteers would be assisting with the 3M Open during the week in July and 70 public safety officers would be needed on a daily basis. He discussed the Zac Brown Band concert that would be held at the National Sports Center on Friday, July 5. He explained a fireworks show would be held after the concert. He then described the number of law enforcement organizations that would be assisting with this event. Project Coordinator Scott discussed the parking that would be used throughout the City of Blaine Page 1 City Council Workshop Minutes May 6, 2019 community for the 3M Open event. He explained the Metropolitan Council would require a separate agreement with the City for this event and this would be coming before the Council at a future meeting. He commented on the evacuation plan that was in place for an emergency situation or for a severe weather event. Further discussion ensued regarding how parking will be addressed within the TPC neighborhood. It was noted “No Parking” signs would be posted on both sides of the street throughout this neighborhood for safety purposes. He reviewed the dates and times neighborhood meetings would be held for the TPC neighborhood. Councilmember Paul asked how long the concert at the NSC would be. Captain Pelkey estimated the concert would be approximately an hour and a half and the fireworks would be about one-half hour. He stated alcohol would be served at the event but no outside alcohol would be allowed to be brought in. He commented further on the additional officers that would be brought in to assist with this event. Councilmember Jeppson requested further information regarding the temporary signals that would be put up in the City. Mr. Scott discussed the temporary signals that would be installed to assist with moving bus traffic through the community and to the 3M Open event. Captain Pelkey noted Anoka County has been working with the City to address traffic flow concerns. Councilmember Robertson questioned what the major threats would be for this event. Captain Pelkey commented potential storms and evacuation routes would have to be planned and tested. He noted the City of Blaine was partnering directly with the National Weather Service during this event to assist with managing any weather that may arise. Councilmember Hovland suggested the Police Department reach out to the airport as they also have great weather and communication efforts in place. Councilmember Hovland asked if tent security would be increased for this event. Captain Pelkey commented tent security would be covered by 3M then discussed the security measures the Police Department would be providing for the event. Councilmember Robertson questioned if a large amount of air traffic was expected at the airport. Captain Pelkey stated they did not anticipate air traffic being more than the Superbowl event, adding most who would fly into the airport would do so via an Uber jet type of flight and then leave right away. Captain Pelkey commented on other events being planned for this summer such as Blaine’s Blazin 4th fireworks and parade, the USA Cup, the Patriot Ride and the KTIS Concert. The Council thanked the Public Safety Department for all of their efforts. City of Blaine Page 2 City Council Workshop Minutes May 6, 2019 Council consensus was to direct staff to bring the security plan forward for approval. 3-2 NORTH SUBURBAN HOSPITAL DISTRICT FUNDS DISCUSSION City Manager Arneson stated on April 1, North Suburban Hospital District Boardmember Rebecca Trancheff presented the Blaine City Council with a check in the amount of $2.648 million, the resulting funds transfer based on the remaining balance when the North Suburban Hospital District voted to disband in September 2016. Council is asked to provide staff direction on some options for this additional funding. Councilmember Hovland suggested the funds be invested and that the interest be used for a community project. Councilmember Garvais recommended the funds be placed in the Capital Improvement Fund. Councilmember Swanson stated he could support this and suggested a small portion be considered for Veterans Park. Mayor Ryan supported $100,000 in hospital funds being set aside for Veterans Park. He noted this would give the park a starting point. He explained he has also requested funding from the PGA for Veterans Park. Councilmember Hovland stated he could support a small portion of these funds going towards Veterans Park. Councilmember Jeppson supported up to $100,000 of these funds going to Veterans Park. She suggested the remainder of the dollars be put into the Capital Improvement Fund for future road and signal improvements. She noted this would allow the City Council to address public safety concerns for the entire community. Finance Director Huss stated before any decision is made the Council has to set priorities, which would require a broader discussion. He suggested a segregated fund be created to address the priorities established by the Council over the next 10 to 20 years. He noted the Council was under no obligation to spend these dollars under a certain time period. Mayor Ryan stated he appreciated the thought of setting these dollars aside for future traffic signals to improve public safety in the community. Councilmember Hovland said he did not want the funds to be so restricted that they City of Blaine Page 3 City Council Workshop Minutes May 6, 2019 could not be used for public improvements or park improvements when needed. Councilmember Robertson agreed stating she appreciated the fact that a super majority was required to use these funds as she did not want these funds spent in a free for all manner. Mayor Ryan questioned when the Council had to make a decision. Mr. Huss stated there was no timeline with these funds. Council consensus was to direct staff to create a plan for these funds based on the discussion held this evening, with $100,000 set aside for Veterans Park as a matching grant. Other Business Mr. Huss discussed the City Manager hiring process and upcoming meeting dates with the Council. It was noted the City had received 33 applications to date for the position then commented on the privacy standards that would need to be followed for these candidates. He discussed the importance of the Council being a part of this process because the hiring of the City Manager was a Council decision. Mr. Arneson asked if the Council wanted him to be part of this process or if he should not be in attendance. He requested the Council let staff know how to proceed. Discussed. ADJOURN The Workshop was adjourned at 7:25 p.m. Adjourned City of Blaine Page 4