City Council Agendas

BLUE SPRINGS CITY COUNCIL MEETING January 22, 2013 6:30p.m. Multipurpose Room of Howard L. Brown Public Safety Facility 1100 SW Smith Street Blue Springs, Missouri PLEASE NOTE: Anyone wishing to address the Mayor and Council, either in a Public Hearing or in the Visitors Section of the Agenda, must fill out a Speaker’s Appearance Form. Forms are located at the entrance door of the Multipurpose Room. After completion, the form is to be given to the Deputy City Administrator. 1. Call meeting to order 2. Pledge of Allegiance 3. Consent Agenda • All matters under Item 3, Consent Agenda, are considered to be routine by the City Council and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. a. Approve minutes of January 7 Council meeting b. Approve new liquor license for SHRI Ganesh 551 LLC dba Conoco Food Mart, 1501 W 40 Highway c. Adopt Resolution No. 05-2013 approving lease permit contract for Jet Stream 4. Presentation- Annual Citizen’s Public Safety Board 5. Introduction and readings – Bill No. 4249 approving final plat for Colonial Hills Lot 1, Community of Christ Church (PF-11-12-3733) 6. Discussion - Woods Chapel Update 7. Mayoral Announcements • Thoughts to Ponder 8. Visitors 9. Adjournment Miscellaneous Items Historic Preservation Community Meeting- Wednesday, January 23, 6:30 p.m. Multipurpose Room of Howard L. Brown Public Safety Building, 1100 SW Smith Planning Commission- Monday, January 28, 6:30 p.m., cancelled City Council- Monday, February 4, 6:30 p.m. Multipurpose Room of Howard L. Brown Public Safety Building, 1100 SW Smith Park Commission Meeting- February 6, 6:00 p.m., City Hall, 903 W Main, East Conference Room  City of Blue Springs Memorandum Office of Administration TO: Mayor, City Council, Department Directors, and Press FROM: Eric Johnson City Administrator DATE: January 17, 2013 SUBJECT: Agenda Explanations Item 3b – Approve new liquor license for SHRI GANESH 551 LLC dba Conoco Food Mart Applicant has requested approval of new liquor license for SHRI GANESH 551 LLC dba Conoco Food Mart to sell liquors in the original package (including Sundays). SHRI GANESH 551 LLC dba Conoco Food Mart is located at 1501 W 40 Hwy, Blue Springs, MO 64015. Staff recommends approval. Item 3c – Adopt resolution approving a “Lease of Premises” between City of Blue Springs and the Missouri Highways and Transportation Commission (MODOT) Resolution will approve lease of ground surface for a display of art titled “Jet Stream”. It will be located on the northeast corner of the intersection of Interstate 70 and Missouri Highway 7 as requested by the Public Art Commission. Refer to the Council Information form from Steve Willman, Parks & Recreation Operations Manager, for further information. Item 4 – Presentation by the Public Safety Board regarding the Public Safety Sales Tax Initiative Tom Echerd, Chairman of the Public Safety Citizen’s Board, will present an update on the annual Blue Springs Citizen Police Advisory Board December 2012 Public Safety Tax Status. Item 5 – Bill approving final plat for Colonial Hills Lot 1, Community of Christ Church Bill will approve the final plat for Colonial Hills Lot 1, Community of Christ Church, located at 3539 SW 7 Hwy for a single lot consisting of approximately 4.84 acres. Refer to the Council form from Scott Allen, Community Development Director, for further information. Item 6 – Update on Woods Chapel Road project Chris Sandie, Interim Public Works Director will give an update with a Power Point presentation on the Woods Chapel Road Project. Refer to Council Information form from Chris Sandie, Interim Public Works Director, for further information.  CITY OF BLUE SPRINGS, MISSOURI MINUTES OF COUNCIL MEETING JANUARY 7, 2013 A meeting of the City Council of the City of Blue Springs, Missouri, was held Monday, January 7, 2013, 6:30 p.m. in the Multipurpose Room of the Howard L. Brown Public Safety Facility, 1100 SW Smith Street, with Mayor Carson Ross presiding. COUNCILMEN Jeff Quibell Dale Carter IN ATTENDANCE Chris Lievsay Kent Edmondson Ron Fowler Grant Bowerman Also present were City Administrator Eric Johnson, City Attorney Bob McDonald and City Clerk Kathy Richardson CALL MEETING Mayor Ross called the City Council meeting to order. TO ORDER PLEDGE OF The Mayor held a moment of silence then led the audience in the Pledge of ALLEGIANCE Allegiance. MAYOR Mayor Ross gave a brief recap of the meeting agenda and explained the COMMENTS Consent Agenda. . APPROVE CITY Councilman Edmondson moved to approve the minutes of the December 17 COUNCIL MINUTES Council meeting. Motion seconded by Councilman Quibell and carried with the following votes: Quibell – Aye Carter – Aye Lievsay – Aye Edmondson – Aye Fowler – Aye Bowerman – Aye ADOPT RESOLUTION – Councilman Edmondson moved to adopt Resolution No. 1-2013 approving a NO. 1-2013 contract with Stark Boring Co., Inc. for cleaning of storm mains PI41499 to CONTRACT STARK DP41500, PI41501 and box culvert BC23379. Motion seconded by BORING CO. STORM Councilman Quibell and carried with the following votes: MAINS & BOX CULVERT Quibell – Aye Carter – Aye Lievsay – Aye Edmondson – Aye Fowler – Aye Bowerman – Aye APPROVE LIQUOR Councilman Edmondson moved to approve the change of location for The LICENSE CHANGE OF Trouser Mouse Bar and Grill dba Trouser Mouse Inc from 625 NW Mock, ADDRESS FOR TROUSER Blue Springs, MO 64014 to 410 SW 7 Hwy Lot 1, Blue Springs, MO, 64014. MOUSE BAR & GRILL Motion seconded by Councilman Quibell and carried with the following votes: Quibell - Aye Carter - Aye Lievsay – Aye Edmondson – Aye Fowler – Aye Bowerman – Aye ADOPT RESOLUTION – Councilman Edmondson moved to adopt Resolution No. 02-2013 approving NO. 02-2013 the City of Blue Springs’ participation in Mid-America Regional Council’s MARC SOLAR READY KC Solar Ready KC Consortium of local governments. Motion seconded by COUNCIL MINUTES January 7, 2013 PAGE 2 Councilman Quibell and carried with the following votes: Quibell - Aye Carter - Aye Lievsay – Aye Edmondson – Aye Fowler – Aye Bowerman – Aye ADOPT RESOLUTION – Councilman Edmondson moved to adopt Resolution No. 03-2013 approving NO. 03-2013 an agreement with General Fence LLC for fence replacement on Castlerock FENCE REPLACEMENT Court. Motion seconded by Councilman Quibell and carried with the ON CASTLEROCK following votes: COURT Quibell - Aye Carter - Aye Lievsay – Aye Edmondson – Aye Fowler – Aye Bowerman – Aye ADOPT RESOLUTION – Councilman Edmondson moved to adopt Resolution No. 04-2013 approving NO. 04-2013 the purchase of five Zoll AED units and pediatric pads. Motion seconded by PURCHASE FIVE AED Councilman Quibell and carried with the following votes: UNITS & PEDIATRIC PADS Quibell - Aye Carter - Aye Lievsay – Aye Edmondson – Aye Fowler – Aye Bowerman – Aye INTRODUCTIONS & Councilman Quibell introduced Bill No. 4248 placing a question on the April READINGS – 2, 2013 ballot asking if the City of Blue Springs may enter into a contract with BILL NO. 4248 Tri-County Water Authority to purchase water directly from Tri-County Water BALLOT QUESTION TRI- Authority. Councilman Fowler moved to approve Bill No. 4248 upon its first COUNTY WATER reading and proceed with the second reading. Motion seconded by Councilman AUTHORITY PURCHASE Carter and carried unanimously. COUNCIL DISCUSSION Councilman Fowler said this contract just increases the number of options that the City can buy water from, Independence, Kansas City and now Tri-County. It adds to our options and places the City in a more competitive position and hopefully will be well understood by the voters. He stated it is just a unique issue that has to be placed on the ballot; it is a good thing for the City. Eric Johnson, City Administrator, stated Councilman Fowler was correct that we are currently purchasing a limited amount through Tri-County and that it was a long-term goal to rely less on Kansas City and to relay more on Tri- County and Independence. In order to be able for the City to make substantial investments in infrastructure to get more MPG the City needs to place it before the voters and then seek a position on the Board of Directors for the Tri- County Water Authority. Bob McDonald, City Attorney, stated it had to be placed on the ballot because of state law. It is to allow the City to enter into a contract to allow the City to purchase water from Tri-County or to have the option even if the City never purchases anything from them. The question must be placed on the ballot. 2ND READING – Mr. Johnson made the second reading of Bill No. 4248, by title. Councilman BILL NO. 4248 COUNCIL MINUTES January 7, 2013 PAGE 3 Quibell moved to adopt Bill No. 4248 upon its second reading and give it ORDINANCE NO. 4426, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilman Lievsay and carried with the following votes: Lievsay- Aye Edmondson- Aye Fowler – Aye Bowerman – Aye Carter - Aye Quibell – Aye MAYORAL Mayor Ross welcomed Kelli Seitz to the City as the new Assistant City Clerk. ANNOUNCEMENTS Thoughts to Ponder: “The ultimate measure of a man is not where he stands in moments of comfort and convenience, but where he stands at times of challenge and controversy.” – Martin Luther King Jr., Strength to Love, 1963 ADJOURNMENT At 6:36 p.m. there was no further business to come before the Council; Councilman Quibell moved the meeting be adjourned. Motion seconded by Councilman Lievsay and carried with the following votes: Fowler – Aye Bowerman – Aye Carter – Aye Quibell – Aye Edmondson- Aye Lievsay- Aye _____________________________________ ATTEST: Carson Ross, Mayor ______________________________ Kathy Richardson, City Clerk M01072013  Council Meeting Date: 1/22/2013 Agenda Item # 3B Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: February 4, 2013 SUBMITTED BY: Lindsey Winfrey DEPARTMENT: Tax/Revenue Collections Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Approval of a new Liquor License for SHRI GANESH 551 LLC dba Conoco Food Mart to sell intoxicating liquors in the original package (including Sunday). SHRI GANESH 551 LLC dba Conoco Food Mart is located at 1501 W 40 Hwy, Blue Springs, MO 64015. BACKGROUND/EXPLANATION The Managing Agent for SHRI GANESH 551 LLC dba Conoco Food Mart is Dineshkumar V Patel, located at 9008 N Oxford Ave, Kansas City, MO 64157. JUSTIFICATION This application is submitted in compliance with Chapter 600 of the Blue Springs City Code. FINANCIAL IMPACT Contractor: Amount of Request/Contract: Amount Budgeted: $187.50 Funding Source/Account Number: 100.00000.410200.000 Liquor License Revenue Additional Funds Needed: Funding Source/Account Number: Tax Impact/Analysis: Abatement/Incentives: Escrow: PROJECT TIMELINE Estimated Start Date Estimated End Date STAFF RECOMMENDATION  Council Meeting Date: 1/22/2013 Agenda Item # 3B Page 2 of 2 All documents have been submitted to the Tax/ Revenue Department. A background check has been approved by Wayne McCoy (Chief of Police) and the approvals from Norman Gurney (Codes Administrator) are on file in the Tax/ Revenue Department. Staff recommends approval by City Council. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: Date: Action: LIST OF REFERENCE DOCUMENTS ON FILE WITH THE CITY 1. Personal Property Tax Clearance of Managing Agent, Certificate of Voter Registration for Managing Agent, Exterior photos of the premises to be used by Applicant, Drawing of the interior premises to be covered by this permit, Copy of the Current Lease, and a Photo of the Managing Agent are on file in the Tax/Revenue Department. 2. Application for a Business License is on file in the Tax/Revenue Department. IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? 2. Contract/Affidavits Executed? REVIEWED BY Requesting Director: Finance: Tina Dale, Revenue Collections Supervisor PW/Engineering: Legal: City Administrator: Other:  Council Meeting Date: 1/22/2013 Agenda Item # 3C Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: 1-7- 2013 SUBMITTED BY: Steve Willman DEPARTMENT: Parks & Recreation Department Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST A Resolution approving a “Lease of Premises” between the City of Blue Springs and the Missouri Highways and Transportation Commission (MODOT) for lease of ground surface for the display of art titled “Jet Stream” on the Northeast corner of the intersection of Interstate 70 and Missouri Highway 7 as requested by the Public Art Commission. BACKGROUND/EXPLANATION The Public Art Commission (PAC) has held seven successful temporary art exhibits with several pieces of art being purchased by or donated to the Public Art Commission for permanent exhibit with the City of Blue Springs. The piece of art titled “Jet Stream” was purchased in 2012 from the “Connections” temporary art exhibit. “Jet Stream” was displayed during the temporary art display and continues to be displayed on the same area of ground on the Northeast corner of Interstate 70 and Missouri Highway 7. The City of Blue Springs was issued a “permit to work on right of way non-local governmental project” during the temporary art display. With the purchase of “Jet Stream” we are required by MODOT to enter into a “Lease of Premises” agreement in order to continue to display “Jet Stream” at its current location. JUSTIFICATION The Public Art Commission, formed in 2000, is responsible for bringing temporary and permanent art to the community as well as educational programs. They have conducted seven successful temporary art exhibitions during this time. The Public Art Commission desires that “Jet Stream” continue to be displayed at the current display site. There are no financial transactions involved. The “Lease of Premises” with MODOT will be for a five year period after which time we will ask MODOT for an extension to the lease or move the piece of art to a different location. FINANCIAL IMPACT Contractor: NA Amount of Request/Contract: NA Rev 03/01/2012  Council Meeting Date: 1/22/2013 Agenda Item # 3C Page 2 of 2 Amount Budgeted: NA Funding Source/Account Number: NA Additional Funds Needed: NA Funding Source/Account Number: NA Tax Impact/Analysis: NA Abatement/Incentives: NA Escrow: NA PROJECT TIMELINE Estimated Start Date Estimated End Date January 1, 2013 December 31, 2017 STAFF RECOMMENDATION City staff and the PAC recommend approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: Public Art Commission Date: Action: LIST OF REFERENCE DOCUMENTS ATTACHED 1. Resolution with proposed “Lease of Premises” with MODOT attached. IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? N/A 2. Contract/Affidavits Executed? N/A REVIEWED BY Requesting Director: Dennis Dovel Finance: PW/Engineering: Legal: City Administrator: Other: Rev 03/01/2012 Introduced by Councilman Resolution No. 05-2013 RESOLUTION A RESOLUTION AUTHORIZING THE MAYOR OR CITY ADMINISTRATOR OF THE CITY OF BLUE SPRINGS TO ENTER INTO A LEASE OF PREMISES WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION (MODOT) TO LEASE GROUND SURFACE FOR THE DISPLAY OF ART TITLED “JET STREAM” WHEREAS, the Blue Springs Public Art Commission was formed in 2000 for the purpose of bringing temporary and permanent art as well as educational opportunities to the citizens of the community; and WHEREAS, the Public Art Commission has organized and held seven successful temporary art exhibitions during the past seven years, which have resulted in temporary art being purchased and given to the City for permanent exhibit; and WHEREAS, Public Art Commission desires to place the piece of purchased art titled “Jet Stream” on ground surface owned by MODOT on the Northeast corner of the intersection of Interstate 70 and Missouri Highway 7; and WHEREAS, MODOT has agreed to enter into a Lease of Premises with the City of Blue Springs for a term of 5 (five) years beginning January 1, 2013 and ending on December 31, 2017; and WHEREAS, said ground surface is that portion of Missouri 7 in the NW1/4 of Section 30, Township 49 North of the Baseline, Range 30 West of the Fifth Principle Meridian, City of Blue Springs, Jackson County, Missouri described as follows: Commencing at the NW corner of said NW1/4; thence S02°12’09”W, along the west line of said NW1/4, a distance of 2431.05 feet; thence S87°47’51”E, a distance of 1334.54 feet to the point of beginning of said portion herein described; thence S87°47’51”E, a distance of 31.55 feet; thence S05°56’16”E, a distance of 76.63 feet, thence S19°27’44”E, a distance of 232.41 feet; thence S45°27’11”W, a distance of 58.40 feet; thence N66°21’32”W, a distance of 41.36 feet; thence N44°42’47”W, a distance of 61.56 feet; thence N01°13’34”E, a distance of 227.27 feet to the point of beginning, with said portion containing 23,000 square feet, more or less. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The Mayor or City Administrator has the authority and is hereby authorized to enter into a Lease of Premises with MODOT for ground surface for the display of art titled “Jet Stream.” A copy of the proposed Lease of Premises is attached hereto as Exhibit “A” and is incorporated herein. 2. City Staff is directed to perform all tasks necessary to implement said agreement. Rev. 03/01/2012  PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 22nd day of January, 2013. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________________ Kathy Richardson, City Clerk Art Placement with MODOT 1/22/2013 Rev. 03/01/2012 Exhibit "A" Exhibit "A" Exhibit "A" Exhibit "A" Exhibit "A" Exhibit "A"  Council Meeting Date: 1/22/2013 Agenda Item #: 5 Page 1 of 3 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: _January 22, 2013_ SUBMITTED BY: _Scott Allen___ DEPARTMENT: Community Development Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Request for Final Plat approval of “Colonial Hills Lot 1, Community of Christ Church” (PF-11- 12-3733) BACKGROUND/EXPLANATION The Community of Christ Church is proposing to construct an approximately 7,444 square foot building addition to an existing 9,026 square foot building. The church is located at 3539 SW 7 Hwy., more generally located on the west side of SW 7 Hwy. between SW Moreland School Rd. and SW Liggett Rd. In order to further develop the site in the proposed manner the property must be platted in accordance with Section 403.050.A of the UDC. The applicant received Preliminary Plat (PP-11-12-3724) and, for the building addition, Site Plan/Design Review (SPDR-11-12-3725) approval by the planning Commission on January 14, 2013. The applicant is requesting approval of a Final Plat for a single lot consisting of approximately 4.84 acres. JUSTIFICATION The Final Plat is consistent with the Preliminary Plat and the applicant has met the requirements of the UDC for Final Plat approval. FINANCIAL IMPACT Contractor: Amount of Request/Contract: Amount Budgeted: Funding Source/Account Number: Additional Funds Needed: Funding Source/Account Number: Tax Impact/Analysis: Abatement/Incentives: Escrow:  Council Meeting Date: 1/22/2013 Agenda Item #: 5 Page 2 of 3 PROJECT TIMELINE Estimated Start Date Estimated End Date STAFF RECOMMENDATION Staff recommends approval of the Final Plat application subject to the following conditions: 1. Approval of the Final Plat is based on the representations of any drawings presented as part of this application and does not waive any requirement or development standard contained in the UDC. 2. Sidewalk improvements must be installed or a financial guarantee posted prior to approval of the Final Plat by the City Council. 3. Prior to building permits being issued, the Final Plat shall be recorded with Jackson County and all required documents must be returned to the Community Development Department once the plat has been recorded in order to obtain any building permits. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: Planning Commission Date: January 14, 2013 Action: Approval of Site Plan Design Review with conditions VOTE: 8-Aye, 0-No Name of Board or Commission: Planning Commission Date: January 14, 2013 Action: Preliminary Plat approval with conditions VOTE: 8-Aye, 0-No Name of Board or Commission: Planning Commission Date: January 14, 2013 Action: Recommended Final Plat approval with conditions VOTE: 8-Aye, 0-No LIST OF REFERENCE DOCUMENTS ATTACHED 1. Staff report with attachments 2. Location & Zoning Map 3. Final Plat IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? N/A 2. Contract/Affidavits Executed? N/A  Council Meeting Date: 1/22/2013 Agenda Item #: 5 Page 3 of 3 REVIEWED BY Requesting Director: Scott Allen, AICP, Finance: Community Development PW/Engineering: Legal: City Administrator: Other: Proposed by Planning Commission BILL NO. 4249 Introduced by Councilman ORDINANCE NO. (PF-11-12-3733) AN ORDINANCE APPROVING THE FINAL PLAT FOR COLONIAL HILLS LOT 1, COMMUNITY OF CHRIST CHURCH CITY OF BLUE SPRINGS, JACKSON COUNTY, MISSOURI BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: SECTION 1. The final plat of Colonial Hills Lot 1, Community of Christ Church within the City of Blue Springs, Missouri, hereinbefore presented to the City Council and having been found to be in compliance with the Unified Development Code, its amendments, and other ordinances of the City of Blue Springs, is hereby approved. SECTION 2. This ordinance shall be in full force and effect from and after its passage and approval. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 22nd day of January, 2013. _______________________________ Carson Ross, Mayor ATTEST: ______________________________ Kathy Richardson, City Clerk 1st reading 2nd reading Final Plat Tucker Plat 1st Plat 11-19-12  Council Meeting Date: 1/22/2013 Agenda Item #: 6 Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: January 22, 2013 SUBMITTED BY: Chris Sandie DEPARTMENT: Public Works Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Public Works would like to provide an update on the Woods Chapel Road project and discuss the timing of the upcoming second phase. CIP Projects ST-19 and 29. BACKGROUND/EXPLANATION The Woods Chapel Road project is progressing ahead of schedule and staff would like to update the City Council on the progress made to date and discuss the next items to be completed. Staff would also like to propose moving up the start date for the second phase from Briarwood/Castle Drives to Walnut Street to the summer of 2013. JUSTIFICATION The updated schedule for substantial completion for the first phase is summer of 2013. Substantial completion means the roads and traffic signals will be complete and available to traffic. Some items like landscaping, street lighting, and possibly some sidewalk work will be completed throughout the 2013 construction season. Since the project has enjoyed such an accelerated schedule, the opportunity to start the second phase eight to twelve months ahead of schedule is a possibility. In order to accommodate the new start date, the 2013-14 Overlay and Sidewalk funds will need to be advanced to the current budget. An additional amount will also be required to balance the project funding. The project total is $6.50M. The funding is as follows; $2,985,000 will come from MARC, $2.5M is from the 2013-14 Overlay/Sidewalk budget, and the remaining amount up to $1.015M will come from the Capital Fund. If there are remaining funds in the first phase they will be used to reduce the amount taken from the Capital Fund. Staff recommends accelerating the schedule for the second phase to take advantage of the favorable bidding climate, continue the momentum in the corridor and to reduce the duration of construction on Woods Chapel Road. Rev 03/01/2012  Council Meeting Date: 1/22/2013 Agenda Item #: 6 Page 2 of 2 FINANCIAL IMPACT Contractor: Amount of Request/Contract: $6,500,000 See justification narrative Amount Budgeted: $6,000,000 Funding Source/Account Number: Additional Funds Needed: Funding Source/Account Number: Tax Impact/Analysis: Abatement/Incentives: Escrow: PROJECT TIMELINE Estimated Start Date Estimated End Date Summer 2013 Fall 2014 STAFF RECOMMENDATION Staff recommends accelerating the schedule for the second phase to take advantage of the favorable bidding climate, continue the momentum in the corridor and to reduce the duration of construction on Woods Chapel Road. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A Date: Action: LIST OF REFERENCE DOCUMENTS ATTACHED 1. Woods Chapel Road Update PowerPoint Presentation 2. IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? N/A 2. Contract/Affidavits Executed? N/A REVIEWED BY Requesting Director: Finance: Chris Sandie PW/Engineering: Legal: City Administrator: Other: Rev 03/01/2012  Council Meeting Date: 1/22/2013 Agenda Item #: 6 Page 3 of 2 Rev 03/01/2012 Woods Chapel Road CIP ST-19 Project Update City Council Meeting January 22, 2013  Statistics Contract Award: March 5, 2012 Notice to Proceed: April 9, 2012 Total Contract Days: 580 Today is contract day 288: 50% complete by days Expected Substantial Completion: Spring 2013 Contract Amount: $13,292,237 Budget Expended as of January 10, 2013 $7,703,315: almost 60%.  Components Completed •Storm and Sanitary Sewer •Water Lines •Duncan Road Intersection and Signal •NW Jefferson Street Intersection •NW South Outer Road •NW Valley View Road •Park and Ride Lot •NW 36th Street •Base asphalt for Woods Chapel Road south of South Outer Road  Box Culvert 16 Inch Water Main NW Jefferson Street South Outer Road At Castle Drive looking north Park & Ride Lot NW 36th Street Streetlights  NW Duncan Road looking east NW Duncan Road looking west NW Duncan Road looking south Woods Chapel looking south  Upcoming Components • Kingsridge Drive Intersection • Carl Felt Drive Improvements • Traffic Signals • On and Off Ramps • Diverging Diamond Interchange • Finishing Touches – Lights, Sidewalks, Landscaping, etc. Woods Chapel Road - CIP ST-29 Castle Drive to Walnut Street • Requesting Permission to Start the project in the Summer 2013 • Why? – Risk of losing MARC funds – Take advantage of the current favorable bidding environment – Keep the momentum going in the corridor – Shorten the duration of the construction on Woods Chapel Road  Woods Chapel Road - CIP ST-29 Castle Drive to Walnut Street Project Funding • $6.50M Project – $2.985M MARC Funds – $2.5M advanced from 2013-14 Overlay/Sidewalk Program – $1.015M from WC North Project and Capital Projects Fund Balance Woods Chapel Road - CIP ST-29 Castle Drive to Walnut Street Woods Chapel Road - CIP ST-29 Castle Drive to Walnut Street Current Alignment Woods Chapel Road - CIP ST-29 Castle Drive to Walnut Street Future alignment over Current Woods Chapel Road - CIP ST-29 Castle Drive to Walnut Street Future Alignment