City Council Agendas

BLUE SPRINGS CITY COUNCIL MEETING August 4, 2014 6:30 p.m. Multipurpose Room of Municipal Annex 1304 W Main Blue Springs, Missouri PLEASE NOTE: Anyone wishing to address the Mayor and Council, either in a Public Hearing or in the Visitors Section of the Agenda, must fill out a Speaker’s Appearance Form. Forms are located at the entrance door of the Multipurpose Room. After completion, the form is to be given to the Assistant City Administrator. 1. Call meeting to order 2. Pledge of Allegiance 3. Consent Agenda • All matters under Item 3, Consent Agenda, are considered to be routine by the City Council and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. a. Approve minutes of July 21 Council meeting b. Adopt Resolution No. 79-2014 approving an amendment to street light upgrade agreement with Lake Side at Chapman Farms Home Owners Association, Inc. c. Adopt Resolution No. 80-2014 approving the extension of a management agreement between City of Blue Springs, Missouri and Blue Springs R-IV School District for the Centennial Pool-Plex d. Adopt Resolution No. 81-2014 approving an amendment to the contract for construction management services related to the expansion and remodel of the existing Howard L. Brown Public Safety building 4. Presentation - Charter Commission Report 5. Public Hearing- CDBG Annual Action Plan for Fiscal Year 2014-2015 6. Adopt Resolution No. 82-2014 adopting CDBG Annual Action Plan for Fiscal Year 2014- 2015 7. Mayoral Announcements Thoughts to Ponder 8. Visitors 9. Adjourn Miscellaneous Items Park Commission Meeting- Tuesday, August 5, 6 p.m., East Conference Room, City Hall, 903 W Main City Council Meeting- Monday, August 18, 6:30 p.m., Municipal Annex, 1304 W Main Planning Commission Meeting- Monday, August 11, 6:30 p.m., Municipal Annex, 1304 W Main Public Safety Commission Meeting- Tuesday, August 12, 6 p.m., East Conference Room, City Hall, 903 W Main Historic Preservation Commission Meeting- Wednesday, August 13, 6 p.m., East Conference Room, City Hall, 903 W Main Board of Adjustment Meeting- Wednesday, August 13 - CANCELLED Council Budget Work Session- Thursday, August 14, 6 p.m., Municipal Annex, 1304 W Main City Council Meeting- Monday, August 18, 6:30 p.m., Municipal Annex, 1304 W Main Human Relations Commission Meeting- Tuesday, August 19, 6:30 p.m., East Conference Room, City Hall, 903 W Main  City of Blue Springs Memorandum Office of Administration TO: Mayor, City Council, Department Directors, and Press FROM: Eric Johnson City Administrator DATE: July 31, 2014 SUBJECT: Agenda Explanations Item 3b- Adopt Resolution approving amendment to street light upgrade agreement with Lake Side at Chapman Farms Home Owners Association, Inc. Resolution will approve an Amendment with Lake Side at Chapman Farms Home Owners Association, Inc. (“Lake Side”) for the installation and maintenance costs of four ornamental street lights. Refer to the Council Information Form from Public Works Director Chris Sandie for further information. Item 3c- Adopt Resolution approving the extension of a Management Agreement between the City of Blue Springs and Blue Springs R-IV School District for the Centennial Pool-Plex Resolution will approve an agreement extension of the management and operation of the Centennial Pool-Plex by the Blue Springs R-IV School District (BSSD). Refer to the Council Information Form from Steve Willman, Parks and Recreation Operations Manager, for further information. Item 3d- Adopt Resolution approving amendment to the contract for Construction Management services related to the expansion and remodel of the existing Howard L. Brown Public Safety building Resolution will approve an amendment to the agreement between the City of Blue Springs and Burns & McDonnell Engineering Company, Inc. for the provision of Construction Management services related to the expansion and remodel of the existing Howard L. Brown Public Safety Building. The original agreement date was July 2, 2012. Refer to the Council Information Form from Parks and Recreation Director Dennis Dovel for further information. Item 4- Presentation – Charter Commission Report Bryan Pratt, Chairman of the Charter Commission, will make a presentation on the proposed recommended amendments to the Charter from the Charter Commission. Item 5 – Public hearing – CDBG Annual Action Plan for Fiscal Year 2014-2015 A public hearing will be held on the 2014-2015 Annual Action Plan for the upcoming annual allocation of the Community Development Block Grant (CDBG) funds to be submitted to HUD for approval. Refer to the Council Information Form from Community Development Director Scott Allen for further information. Item 6 – Adopt Resolution approving the 2014-2015 CDBG Annual Action Plan Upon conclusion of the public hearing, the Resolution is ready for introduction and readings.  Unapproved CITY OF BLUE SPRINGS, MISSOURI MINUTES OF COUNCIL MEETING JULY 21, 2014 A meeting of the City Council of the City of Blue Springs, Missouri, was held Monday, July 21, 2014, 6:30 p.m. in the Multipurpose Room of the Municipal Annex, 1304 Main Street with Mayor Carson Ross presiding. COUNCILMEN Jeff Quibell Dale Carter IN ATTENDANCE Chris Lievsay Kent Edmondson Ron Fowler Susan Culpepper Also present were City Administrator Eric Johnson, City Attorney Bob McDonald and Assistant City Clerk Kelli Montgomery CALL MEETING Mayor Ross called the City Council meeting to order. TO ORDER PLEDGE OF The Mayor held a moment of silence and led the audience in the Pledge of ALLEGIANCE Allegiance. MAYOR Mayor Ross gave a brief recap of the meeting agenda and explained the COMMENTS Consent Agenda. APPROVE CITY Councilman Edmondson moved to approve the minutes of the July 7, 2014 COUNCIL MINUTES Council meeting. Motion seconded by Councilman Culpepper and carried with the following votes: Quibell – Aye Carter - Aye Lievsay –Aye Edmondson – Aye Fowler – Aye Culpepper – Aye ADOPT RESOLUTION - Councilman Edmondson moved to adopt Resolution No. 76-2014 approving a NO. 76-2014 contract with OATS, Incorporated for transportation services for Vesper Hall OATS INCORPORATED Day Trips. Motion seconded by Councilman Culpepper and carried with the following votes: Quibell – Aye Carter – Aye Lievsay –Aye Edmondson – Aye Fowler – Aye Culpepper – Aye ADOPT RESOLUTION - Councilman Edmondson moved to adopt Resolution No. 77-2014 approving NO. 77-2014 an agreement for financial advisor services between the City of Blue Springs SPRINGSTED and Springsted Incorporated. Motion seconded by Councilman Culpepper and carried with the following votes: Quibell – Aye Carter – Aye Lievsay – Aye Edmondson – Aye Fowler - Aye Culpepper - Aye ADOPT RESOLUTION - Councilman Edmondson moved to adopt Resolution No. 78-2014 approving a NO. 78-2014 contract with Precision Care Company, Inc. for crack filling, seal coating and PARKING LOT striping Adams Dairy Conference Center Parking Lot. Motion seconded by CONTRACT Councilman Culpepper and carried with the following votes:  Unapproved Quibell – Aye Carter – Aye Lievsay – Aye Edmondson – Aye Fowler – Aye Culpepper - Aye INTRODUCTIONS & 1ST Councilman Edmondson introduced Bill No. 4323 approving the Final Plat for READING BILL NO. 4323 The Shores at Chapman Farms Tract CC, a replat of Tract C, Lot 9 (PF-06-14- FINAL PLAT THE 4472). Mr. Johnson made the first reading of Bill No. 4323, by title; copies of SHORES AT CHAPMAN the proposed Bill having previously been made available to the public. FARMS (PF-06-14-4472) Councilman Fowler moved to approve Bill No. 4323 upon its first reading and proceed with the second reading. Motion seconded by Councilman Carter and carried unanimously. 2ND READING- Mr. Johnson made the second reading of Bill No. 4323, by title. Councilman BILL NO. 4323 Quibell moved to adopt Bill No. 4323 upon its second reading and give it ORDINANCE NO. 4497 with a copy attached hereto and made a part of the minutes. Motion seconded by Councilman Lievsay and carried with the following votes: Lievsay – Aye Edmondson – Aye Fowler – Aye Culpepper – Aye Carter – Aye Quibell - Aye MAYORAL Mayor Ross had three announcements: ANNOUNCEMENTS 1. Mayor Ross welcomed the new City Attorney, Nancy Yendes, to her first Council meeting. She is replacing Bob McDonald, who retired on Friday. 2. The Mayor also mentioned that he visited the newly opened Post Office at its new location. 3. He stated Mrs. Ross was celebrating a very special birthday today and wanted to wish her a happy birthday! The Mayor also presented Eric Johnson, City Administrator, with a clock to celebrate his 15 year anniversary with the City. He congratulated him on the anniversary and wished him many, many more. Thoughts to Ponder: “Write it on your heart that every day is the best day in the year.” Ralph Waldo Emerson ADJOURNMENT At 6:35 p.m. there was no further business to come before the Council; Councilman Edmondson moved the meeting be adjourned. Motion seconded by Councilman Carter and carried with the following votes: Culpepper – Aye Fowler – Aye Quibell – Aye Carter – Aye Lievsay - Aye Edmondson - Aye _____________________________________ ATTEST: Carson Ross, Mayor ______________________________ Kelli Montgomery, Assistant City Clerk  Council Meeting Date: 8/4/2014 Agenda Item: 3b Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: June 25, 2014 SUBMITTED BY: Chris Sandie DEPARTMENT: Public Works/Engineering Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST To enter into an Amendment with Lake Side at Chapman Farms Home Owners Association, Inc. (“Lake Side”) for the installation and maintenance costs of four ornamental street lights. BACKGROUND/EXPLANATION The street light upgrade agreement gives developers a mechanism to have Kansas City Power and Light (KCP&L) install ornamental fixtures, which increases the subdivision’s aesthetics and allows placement of additional street lights within subdivisions. The City entered into a Street Light Upgrade Agreement with Lake Side in April 2007 for the installation and maintenance of seven (7) ornamental street lights. Lake Side has requested the additional upgrade of three street lights, and an extra street light beyond the City’s standard allowance. The annual cost per light is $199.20. The light beyond the City’s standard will be reimbursed at the annual rate of $403.04. The total annual reimbursement billed in October for these additions will be $2,395.04. The prorated amount for this summer should be $166.78. JUSTIFICATION Lake Side will be responsible for the increased costs of ornamental poles and fixtures. The City will invoice Lake Side annually for additional costs incurred. FINANCIAL IMPACT Contractor: Amount of Request/Contract: $166.78 Amount Budgeted: Funding Source/Account #: 100.31000.435100.000 Additional Funds Needed: Funding Source/Account #: PROJECT TIMELINE Estimated Start Date Estimated End Date Summer 2014 on going Rev 05/01/2014  Council Meeting Date: 8/4/2014 Agenda Item: 3b Page 2 of 2 STAFF RECOMMENDATION The Public Works Engineering Department recommends entering into an Amendment with Lake Side at Chapman Farms Homeowners Association. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A Date: Action: LIST OF REFERENCE DOCUMENTS ATTACHED 1. Resolution with Amendment to Street Light Upgrade Agreement attached as “Exhibit A.” IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? N/A 2. Contract/Affidavits Executed? Yes REVIEWED BY Requesting Director: Budget: Christopher G. Sandie Legal: City Administrator: Rev 05/01/2014 Introduced by Councilman Resolution No. 79-2014 A RESOLUTION APPROVING AN AMENDMENT TO STREET LIGHT UPGRADE AGREEMENT WITH LAKE SIDE AT CHAPMAN FARMS HOME OWNERS ASSOCIATION, INC. WHEREAS, on April 16, 2007, the City Council approved Resolution No. 46-2007 which authorized an agreement with Lake Side at Chapman Farms Home Owners Association, Inc. for the installation and maintenance of seven (7) ornamental street lights (the “Agreement”); and WHEREAS, the City of Blue Springs Engineering Department received a request from Lake Side at Chapman Farms Home Owners Association, Inc. to enter into an amendment of the Agreement to include the installation and maintenance costs related to the upgrade of three decorative light poles and one additional ornamental light pole over the City’s standard allowance; and WHEREAS, the Engineering Department recommends that we enter into the Amendment with Lake Side at Chapman Farms Home Owners Association, Inc. for a total of eleven (11) ornamental light poles. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The City Administrator has the authority and is hereby authorized to enter into an Amendment to the Street Light Upgrade Agreement with the Lake Side at Chapman Farms Home Owners Association, Inc., for the installation and maintenance costs related to four ornamental street lights. A copy of the proposed Amendment is attached hereto as Exhibit “A” and is incorporated herein. 2. City Staff is directed to perform all tasks necessary to implement said agreement. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 4th day of August, 2014. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________________ Kathy Richardson, City Clerk Lakeside HOA Streetlight Agreement 8/4/2014  Council Meeting Date: 8/4/2014 Agenda Item # 3c Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: June 25, 2014 SUBMITTED BY: Steve Willman DEPARTMENT: Parks and Recreation Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Approval of an agreement extension for the management and operation of the Centennial Pool-Plex by the Blue Springs R-IV School District (BSSD). BACKGROUND/EXPLANATION For the past 10 years the Centennial Pool-Plex has been overseen by the contracted pool management. The current two (2) year, nine (9) month agreement with BSSD expires on September 30, 2014. After reviewing all aspects of the existing and future needs of the operation for the Centennial Pool facility, it was determined that the City extend the current Management Agreement with BSSD for an additional three (3) years starting on October 1, 2014 and expiring on September 30, 2017. There will be no management fee, staff payroll or general operating cost by the City, with BSSD assuming 100% of the costs associated with the annual daily operation of Centennial Pool-Plex. The City and BSSD will equally share in all approved Capital Outlay and CIP projects. BSSD will in return collect 100% of the revenues until the cost and revenues are equal, after which BSSD will profit share with the City at 50% of the revenues that exceed the costs. Cost savings to the City could be in excess of $100,000.00. Due to Land and Water Conservation Funds (LWCF) used in the development of Baumgardner Park and Centennial Pool, BSSD is required to program for at least 50% of the facility’s use for public community programming. The Parks & Recreation Department will meet on a regular basis with BSSD staff to oversee the operation of the pool facility and programming. JUSTIFICATION Due to the cost savings/profit sharing to the City and the assurance that at least 50% of the programming will be available for public community use, staff is recommending that a three (3) year agreement extension with the Blue Springs R-IV School District. FINANCIAL IMPACT Contractor: Blue Springs R-IV School District, 1801 NW Vesper Street, Blue Springs, MO 64015 Amount of Request/Contract: $0.00 Amount Budgeted: $0.00 Funding Source/Account #: NA Additional Funds Needed: NA Funding Source/Account #: NA Rev 05/01/2014  Council Meeting Date: 8/4/2014 Agenda Item # 3c Page 2 of 2 PROJECT TIMELINE Estimated Start Date Estimated End Date October 1, 2014 September 30, 2017 STAFF RECOMMENDATION Award a management agreement extension to Blue Springs R-IV School District for the operation and management of Centennial Pool-Plex. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A Date: Action: LIST OF REFERENCE DOCUMENTS ATTACHED 1. Resolution with proposed Agreement Extension attached as “Exhibit A.” IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? Yes 2. Contract/Affidavits Executed? No/ E-Verify Affidavits on File REVIEWED BY Requesting Director: Dennis Dovel Budget: Legal: City Administrator: Rev 05/01/2014 Introduced by Councilman Resolution No. 80-2014 A RESOLUTION APPROVING THE EXTENSION OF A MANAGEMENT AGREEMENT BETWEEN CITY OF BLUE SPRINGS, MISSOURI AND BLUE SPRINGS R-IV SCHOOL DISTRICT FOR THE CENTENNIAL POOL-PLEX WHEREAS, the City of Blue Springs (“City”) owns and has operated the Centennial Pool-Plex from December of 1980 through February of 2004; and WHEREAS, since March 2004, the City has contracted management of the Centennial Pool-Plex, most recently with the Blue Springs R-IV School District (“BSSD”) from January 2012 through September 2014; and WHEREAS, the City has chosen to continue the contracted management of the Centennial Pool-Plex by BSSD; and WHEREAS, the current pool management agreement expires September 30, 2014, a three (3) year agreement extension was agreed upon: and WHEREAS, after a review and evaluation process, the agreement with BSSD for the management and operation of the Centennial Pool-Plex shall commence on October 1, 2014 and end on September 30, 2017; and WHEREAS, there will be no management fee paid to BSSD by the City, with BSSD assuming 100% of the costs associated with the day-to-day operation of Centennial Pool-Plex and 50% of the cost associated with approved Capital Outlay items and Capital Improvement Projects; and WHEREAS, the BSSD will, in return, collect 100% of the revenues until the cost and revenues are equal, after which BSSD will profit share with the City at 50% of the revenues that exceed the costs; and WHEREAS, the Parks and Recreation Department now recommends that we award an Agreement Extension to BSSD for work based on scope of services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The City Administrator has the authority and is hereby authorized to enter into an Agreement Extension with Blue Springs R-IV School District, 1801 NW Vesper Street, Blue Springs 64015, for pool management services to Centennial Pool- Plex. A copy of the proposed agreement is attached hereto as Exhibit “A” and is incorporated herein. 2. City Staff is directed to perform all tasks necessary to implement said agreement. The Blue Pool Plex Operating Contract 8/4/2014  PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 4th of August, 2014. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________________ Kathy Richardson, City Clerk The Blue Pool Plex Operating Contract 8/4/2014  Exhibit “A” Centennial Pool-Plex Management Agreement Extension with the Blue Springs R-IV School District This CONTRACT EXTENSION AGREEMENT (“Extension”) is dated as of October 1, 2014 (the “Effective Date”), by and between the City of Blue Springs, located at 903 W. Main Street, Blue Springs, Missouri, 64015, and Reorganized School District No. IV of Jackson County d/b/a Blue Springs R-IV School District, a Missouri public school district, 1801 NW Vesper Street, Blue Springs, MO 64015 (collectively, the “Parties”). WHEREAS, the Parties entered into a Centennial Pool-Plex Management Agreement on October 17, 2011 (the “Original Contract”) which is hereby incorporated into this Agreement Extension by reference. WHEREAS, the Parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement along with the additional terms provided herein and the deletion of the sentence in Paragraph # 1of the Original Agreement stating: “In no event shall the term of this Agreement exceed the first term of the Agreement and one additional one year term.” In consideration of the mutual covenants contained herein, each of the City of Blue Springs and Blue Springs R-IV School District covenant and agree as follows:  The Original Agreement, which is attached hereto as part of this Extension, will end, unless extended, on September 30, 2014.  The parties agree to extend the Original Agreement for an additional period of three (3) years, which will begin immediately upon the expiration of the original time period and will end on September 30, 2017.  The Original Agreement will have the following sentence in Paragraph # 1 stating: “In no event shall the term of this Agreement exceed the first term of the Agreement and one additional one year term.” deleted by interlineation.  This Extension binds and benefits both Parties and any successors or assigns. This document, including the attached Original Agreement, is the entire agreement between the Parties. All other terms and conditions of the Original Agreement not modified by the Agreement Extension remain unchanged. SIGNATORIES: This agreement shall be signed on behalf of the City of Blue Springs by Eric Johnson, City Administrator, and on behalf Blue Springs R-IV School District by Jim R. Finley, Superintendent Blue Springs R-IV School District who both represent that their signature is affixed based on the authority granted them by their respective governing bodies. City of Blue Springs Reorganized School District No. IV of By (Sign): ___________________________ Jackson County d/b/a Name: Eric Johnson Blue Springs R-IV School District Title: City Administrator Date: _______________________________ By (Sign): ___________________________ Name: Scott Young Title: Deputy Superintendent, Blue Springs School District Date: _______________________________  Council Meeting Date: 8/4/2014 Agenda Item # 3d Page 1 of 3 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: August 4, 2014 SUBMITTED BY: Dennis Dovel DEPARTMENT: Parks and Recreation Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Amendment to the agreement between the City of Blue Springs and Burns & McDonnell Engineering Company, Inc. for the provision of Construction Managment services related to the expansion and remodel of the existing Howard L. Brown Public Safety Building. Original agreement date July 2, 2012. BACKGROUND/EXPLANATION On April 5th, 2011 the voters of Blue Springs, Missouri approved a ½ cent dedicated public safety sales tax for the purposes of funding new public safety equipment, additional personnel, and facility improvements to the existing Howard L. Brown Public Safety Building. To implement this approved Capital Improvement Project (CIP Project Number: BF-18), Burns & McDonnell was retained to provide Construction Management services to assist City staff with the implementation of the project. The current Agreement between the City and Burns & McDonnell has a clearly defined scope of work for Construction Management services and a defined duration of this scope of work. Above and beyond the defined scope, several additional components of work have been required and have already been performed by Burns & McDonnell. They include: (1) The facilitation and management of the water tower decommissioning and demolition process and the development and management of the new cell tower implementation process including negotiation management with the cell carriers and the new cell tower developer. (2) Assistance with the planning of the various interim staff spaces being used during the vacation of the Howard L. Brown building (including the former Lumberyard, the GE Building, the Consiglio Building and other misc. spaces) and full interim move management services associated with the relocation of staff, furnishings and equipment to these spaces. Burns & McDonnell is seeking a contract adjustment of $43,300 for the provision of these services. The existing agreement calls for a project duration of 30 months from the July 2012 agreement start date. Per the projected construction completion date from the project general contractor’s schedule, the duration of Burns & McDonnell’s services are projected to go approximately eight (8) months beyond the stipulated 30 month agreement duration. Burns & McDonnell is seeking a contract extension for these additional eight months and the associated monthly compensation amount of $11,200 per month for the extended schedule. The total amount of additional fees for this eight month extension will be a not-to-exceed amount of Rev 05/01/2014  Council Meeting Date: 8/4/2014 Agenda Item # 3d Page 2 of 3 $89,600. Should the additional agreement time actually be less than eight months, this amount will be reduced accordingly. Both of these items equate to an agreement modification of $132,900 for a total new agreement sum of not-to-exceed $468,900. The current agreement amount is not-to-exceed $336,000. JUSTIFICATION The Public Safety building was constructed in 1987 and the CYOU building in 1979. The existing space for current services was deemed to be inadequate and non-ADA compliant in some areas. Additional space for dispatch, court functions, detention, evidence and records retention, locker rooms, interview rooms, training, ADA improvements, parking and temporary animal control is currently needed. This approved CIP project was presented to the voters of Blue Springs in April of 2011, and approved, in conjunction with other public safety needs. Burns & McDonnell was selected as the City’s Construction Manager and has been assisting City and Police Department staff with the management of the project since July 2012. FINANCIAL IMPACT Contractor: Burns & McDonnell Engineering Company, Inc. 9400 Ward Parkway, Kansas City, MO 64114 Amount of Request/Contract: $132,900 additional agreement authorization for a new not-to-exceed agreement amount of $468,900. Amount Budgeted: $22,000,000 Funding Source/Account #: Public Safety Building Expansion: 155.77000.542500.100 Additional Funds Needed: Funding Source/Account #: PROJECT TIMELINE Estimated Start Date Estimated End Date July 2, 2012 August 31, 2015 STAFF RECOMMENDATION Staff recommends approval of the agreement modification. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: Date: Action: LIST OF REFERENCE DOCUMENTS ATTACHED 1. Memo (email) from Burns & McDonnell to Todd Pelham requesting agreement modifications, dated Rev 05/01/2014  Council Meeting Date: 8/4/2014 Agenda Item # 3d Page 3 of 3 March 3, 2014. IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? Yes 2. Contract/Affidavits Executed? Yes REVIEWED BY Requesting Director: Budget: Legal: City Administrator: Rev 05/01/2014  Introduced by Councilman ___________ Resolution No. 81-2014 A RESOLUTION APPROVING AN AMENDMENT TO THE CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES RELATED TO THE EXPANSION AND REMODEL OF THE EXISTING HOWARD L. BROWN PUBLIC SAFETY BUILDING WHEREAS, the City of Blue awarded a contract to Bums & McDonnell Engineering Co., Inc., by passage of Resolution No. 59-2012 on July 2, 2012, based on a negotiated scope of services; and WHEREAS, the Construction Manager is required to perform duties related to the construction and renovation of the Howard L. brown Public Safety building 6 months longer than contracted; and WHEREAS, Burns and McDonald provide services related to the demolition of the water Tower and construction of the new cell tower located in Central Park; and WHEREAS, Burns and McDonald provided additional services related to temporary offices and moving of staff; and WHEREAS, following discussions between Burns & McDonnell and City staff, it has been determined in accordance with paragraph 11.1.1 of the contract it is mutually beneficial to increase the scope of services and fee as well as extending the time for completion of the services to be provided by Burns & McDonnell Engineering Co., Inc.; and WHEREAS, the City has negotiated the terms for such additional services and extension of time to perform based on the additional work to be performed and cost of the project which will increase the fee to be paid to a not to exceed amount of $468,900.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The City Administrator has the authority and is hereby authorized to enter into an amended contract with Bums & McDonnell Engineering Co., Inc., 9400 Ward Parkway, Kansas City, MO 64114, for the purpose of extending the time for completion of the project, increasing the scope of services and fee to a not to exceed amount of $468,900.00 for Construction Management Services. A copy of the proposed amendment to the contract is attached hereto as Exhibit "A" and is incorporated herein. The exhibits attached to the agreement are, because of their size, available in the City Clerk's office. 2. City Staff is directed to perform all tasks necessary to implement said agreement. Burns&McDonnellExtention 8/4/2014  PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 4th day of August, 2014. __________________________ Carson Ross, Mayor ATTEST: __________________________ Kathy Richardson, City Clerk Amendmentconstructionmanagemetnservices8-4-14 Burns&McDonnellExtention 8/4/2014  EXHIBIT A Amendment and Extension to the Contract for Construction Management Services Related to the Existing Howard L. Brown Public Safety Building This CONTRACT AMENDMENT AND EXTENSION OF TIME TO PERFORM (“Amendment”) is dated as of _______, 2014 (the “Effective Date”), by and between the City of Blue Springs, located at 903 W. Main Street, Blue Springs, Missouri, 64015, (“City”) and Burns & McDonnell Engineering Co., Inc., located at 9400 Ward Parkway, Kansas City Missouri, 64114 (“B&M”), collectively referred to herein as the “Parties”. WHEREAS, the Parties entered into a Contract for Construction Management Services Related to the Expansion and Remodel of the Existing Howard L. Brown Public Safety Building which was approved by Resolution No. 59-2012, with services commencing in July 2012,(the “Original Contract”) which is hereby incorporated into this Amendment by reference. WHEREAS, the Parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, as well as to increase the scope of service to include assistance with relocation and return of City offices and employees, additional structural removal oversight, negotiating with third parties on City’s behalf, and additional meetings beyond those originally contemplated. In consideration of the mutual covenants contained herein, each of the City of Blue Springs and Burns & McDonnell Engineering, covenant and agree as follows: 1. Paragraph 4.3 of the Original Contract shall be amended to read as follows: “Additional Services may be provided after execution of this Agreement, without invalidating this Agreement. Except for services required due to the fault of the Construction Manager, any Additional Services provided in accordance with this Section 4.3 shall entitle Construction Manager to compensation pursuant to Section 11.3. However, services for assistance with relocation and return of City offices and employees, additional structural removal oversight, negotiations with third parties on City’s behalf in the performance of other required services shall not constitute “Additional Services” hereunder. 2. Paragraph 4.3.3 of the Original Contract shall be amended to read as follows: “If the services covered by this Agreement have not been completed within thirty eight (38) months of the date of this Agreement, or August 31, 2015, whichever last occurs, through no fault of the Construction Manager, extension of the Construction Manager’s services beyond that time shall be compensated as Additional Services and shall not be considered a failure to perform in a timely fashion.” 3. Paragraph 11.1.1 of the Original Contract shall be amended to read as follows: “Construction Manager shall be paid a total amount of Four Hundred Sixty Eight Thousand Nine Hundred ($468,900) divided into thirty eight (38) consecutive monthly payments, with the payments prior to this Amendment due under the Original Contract equaling Eleven Thousand Two Hundred Dollars ($11,200) beginning in the month of agreement execution, and for each month after execution of this Amendment, payment shall be the amount calculated by dividing the remainder of the contract amount to be paid under this Section by the number of months remaining until August 2015. Should the project duration be less than thirty eight (38) months, the Construction Manager shall be paid the remainder of the contract amount upon completion of the services as described in Article 3. Should the project duration extend beyond thirty eight  (380) months, through no fault of the Construction Manager, a mutually agreed to fee adjustment will be negotiated. All other terms and conditions of the Original Agreement, and its Attachments listed in Paragraph 13.2 of the Original Agreement and not specifically modified by this Amendment remain unchanged and enforceable by the parties. SIGNATORIES: This agreement shall be signed on behalf of the City of Blue Springs by Eric Johnson, City Administrator, and on behalf Burns & McDonnell Engineering Co., Ind. by _______, who both represent that their signature is affixed based on the authority granted them by their respective governing body or entity. City of Blue Springs By (Sign): ___________________________ Name: Eric Johnson Title: City Administrator Date: _______________________________ BURNS & MCDONNEL ENGINEERING CO., INC. By: _______________________________ Name: Title: ATTEST:___________________________  CITY OF BLUE SPRINGS, MISSOURI CITY COUNCIL AUGUST 4, 2014 EXHIBITS FOR PUBLIC HEARING 2014-2015 CDBG ANNUAL ACTION PLAN EXHIBIT #1 – City Council Information Form from Scott Allen, Director of Community Development; CDBG 2014-2015 Annual Action Plan; and Affidavit of Publication as advertised in Blue Springs Examiner August 2, 2014. CDGB 2014-2015 8-4-14  Council Meeting Date: 8/4/2014 Agenda Item # 5 & 6 Page 1 of 3 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: 8-04-14 SUBMITTED BY: Scott Allen DEPARTMENT: Community Development Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Resolution adopting the 2014-2015 CDBG Annual Action Plan BACKGROUND/EXPLANATION The CDBG 2014-2015 Annual Action Plan for the upcoming annual allocation of Community Development Block Grant (CDBG) funds is ready to be submitted to HUD for approval. Below are the proposed CDBG projects to be included in the 2014-2015 Annual Action Plan. 1. Baumgardner Park (Tennis Courts) – ($104,000, 46% of the total) - The Parks Department has identified many projects in the City’s park system that can be upgraded. This project will be the upgrade of the playing surface for the tennis courts at Blue Springs Park, replacing the damaged and failing surface to make the area safer and more accessible. CDBG funds can be utilized in neighborhood parks for projects that benefit low/moderate income neighborhoods. 2. Minor Home Repair Program ($60,000, 26% of the total) – The emphasis of this program is on neighborhood conservation, and only minor exterior home repairs will be eligible. The program will encourage a high level of maintenance among property owners in a neighborhood by providing a grant to help cure the most visible home defects which may adversely affect the value of the home as well as surrounding properties. 3. First Time Home Buyers Program ($39,000, 17% of the total) – Provide extra funding for new homebuyers in Blue Springs. 4. Downtown Façade Grant Program ($10,000, 4% of the total) – This item was initiated because of direct public input on the CDBG program. This program would provide resources to help improve the aesthetic character of the City’s Downtown buildings with a cumulative effect of revitalizing Main Street. This would be a matching grant program. As part of the “Preserving America” initiative by HUD, this is an activity that can be funded with CDBG Funds. 5. Downtown Alive ($10,000, 4% of the total) – The Downtown Alive group is requesting funding assistance from the City. As part of the “Preserving America” initiative by HUD, this is an activity that can be funded with CDBG Funds. Rev 05/01/2014  Council Meeting Date: 8/4/2014 Agenda Item # 5 & 6 Page 2 of 3 6. CDBG administration funds – ($5,360 2% of the total). Administration of the CDBG program and costs associated with administering the programs. TOTAL = $228,360 City staff has prepared the Annual Action Plan for CDBG funding. Public input was gathered during meetings held at the City Council and from contact with the public. The City has conducted public meetings at City Council meetings in May and June. Goals and projects were discussed and prioritized and a draft plan was published for public comment from June 23rd through July 23rd. The Plan melds well with the downtown revitalization process, as four of the five low- and moderate-income Census tracts are near or within the downtown area. The final, City-adopted Annual Action Plan will be submitted to HUD offices by August 15, 2014, and will be available on a special CDBG informational section of the City’s website which will include a list of planned projects. A motion to adopt the CDBG 2014-2015 Annual Action Plan is in order. A City-adopted Annual Action Plan is required in order to access federal CDBG funds. FINANCIAL IMPACT Contractor: Amount of Request/Contract: Amount Budgeted: $228,360 Funding Source/Account #: Additional Funds Needed: Funding Source/Account #: PROJECT TIMELINE Estimated Start Date Estimated End Date October 1, 2014 September 30, 2015 STAFF RECOMMENDATION Staff recommends adoption of the draft AAP as presented, with the understanding that two additional Public Service organizations—Community Services League and Hope House—can be considered for inclusion in an amended AAP through an amended Consolidated Plan in the first few months following HUD acceptance (by or around October 1, 2014) of the currently presented AAP. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: City Council Date: May 5, 2014 Action: Presentation/Discussion Name of Board or Commission: City Council Rev 05/01/2014  Council Meeting Date: 8/4/2014 Agenda Item # 5 & 6 Page 3 of 3 Date: May 19, 2014 Action: Presentation/Discussion Name of Board or Commission: City Council Date: June 16, 2014 Action: Presentation/Discussion/Resolution LIST OF REFERENCE DOCUMENTS ATTACHED 1. 2014-2015 Annual Action Plan IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? 2. Contract/Affidavits Executed? REVIEWED BY Requesting Director: Budget: Legal: City Administrator: Rev 05/01/2014  CDBG Annual Action Plan 2014-2015 GENERAL Executive Summary The City of Blue Springs is a suburban community located in eastern Jackson County, the eastern portion of the Kansas City Metropolitan Area. Blue Springs is located on Interstate 70, U.S. 40 Highway and Missouri Highway 7, which has positioned the community as a regional center of commerce and industry. The major highways and Interstate 70 provide commuter access to other parts of the metropolitan area and have also encouraged growth of the City, more specifically commercial development along the major highway corridors with large residential developments adjacent. Blue Springs has experienced rapid growth since 1970 when the population was comprised of approximately 6,800 residents. By 1980, the City had more than quadrupled its population and by 2000 the population had reached approximately 48,500. Today, Blue Springs is the 11th largest city in Missouri with 53,294 residents. According to the 2008-2012 American Community Survey, 5-year estimates, the Blue Springs median household income is $66,509. This means that a household income of $53,207 represents 80% of the median household income. HUD has identified five census tracts within Blue Springs that have a predominance of low and moderate income (LMI) households. The City of Blue Springs intends to utilize the CDBG funding from HUD by providing public infrastructure improvements in areas of greatest need, minor home repair, first time homebuyer support, neighborhood park improvements, and downtown façade improvements. Blue Springs also intends to continue the Minor Home Repair Program (MHRP) that was started in 2008. The City plans to continue the First Time Home Buyers (FTHB) program to assist low/moderate income residents to make a home purchase in Blue Springs. The grassroots organization Downtown Alive—formed by residents and business owners in downtown Blue Springs—has grown into a vital part of the reinvestment of the older, historic portion of the City. Providing funding for this organization will help to foster its continued growth and enhance the connections the City has with the residents in downtown Blue Springs. In conjunction with Downtown Alive, the City will fund a grant to help restore a historic building facades. This will inspire and fuel continued redevelopment and growth of services to the immediate adjacent residents. The City also will provide vital improvements to Baumgardner Park. The surface of the tennis courts are in disrepair and need replacement along with necessary enhancements for all people to enjoy. 1 City of Blue Springs The City intends to meet the national objective of Low/Mod Area benefit with the façade improvements and park improvements that are proposed and Low/Mod Housing benefit with the MHRP and FTHB programs. The performance measurement objective is to “Create Suitable Living Environments” and the outcome is to achieve “Sustainability” of the core of the City. The City has been engaged in multiple visioning and master planning processes during the last nine years. These efforts to involve the public in the advancement of the older neighborhoods of our City have produced a very clear direction that the City intends to follow with the help of CDBG funding. The City is in the midst of a complete Comprehensive plan rewrite. Many lessons learned while implementing the CDBG program will be woven into the new Comprehensive plan. The projects proposed for the 2014-2015 Annual Action Plan will address the concerns the citizens raised in the “Renew the Blue” visioning process, the Downtown Master Plan formulation process, the Downtown Alive Main Street revitalization group, Comprehensive Plan Steering Committee and public input meetings, and public comments from the citizens. The Minor Home Repair Program has helped numerous Low/Moderate income citizens with minor repairs to their homes. The City intends to continue this program by continuing to utilize CDBG funds in 2014-2015. The program has averaged 13 grants per year and provided nearly $300,000 to individual home owners for repairs to their homes. The First Time Home Buyers program remains active with all of the allotted funding being used and has succeeded in bringing new residents into the City. This program has assisted 50 new home owners in the City of Blue Springs. The FTHB program is proposed to be renewed in 2014-2015. The City intends to focus CDBG funds for infrastructure improvements in the downtown area and more generally located south of Interstate 70 to US 40 Highway and west of 7 Highway to Woods Chapel Road. This area is the older core of the city and residential in nature with a higher percentage of low/moderate income households. Specific infrastructure improvements include installation of sidewalks that are adjacent to residential neighborhoods and intended to be used by the residents for safe pedestrian travel to schools, parks and community services. The Minor Home Repair Program as well as the First Time Home Buyers Program allow for citywide participation for individuals who are income qualified per HUD guidelines. The increased focus of the community towards revitalizing downtown Blue Springs has led to a community group of residents, business owners and property owners to form the group known as Downtown Alive. This group focuses their energies on revitalizing downtown. Their efforts are supported by the City and every avenue to assist this movement is being pursued. The City plans to fund a portion of the Downtown Alive budget and to provide a matching grant to buildings in downtown for façade renovations. Helping Downtown Alive promote the core of Blue Springs will encourage reinvestment and provide the residents with expanded services and opportunities that otherwise did not exist. As represented in Map 1, four of the five LMI census tracts are concentrated in the central portion of the City, which includes some older housing stock located around the original downtown area. A majority of Census Tract 141.01, Block Group 4 is 2 City of Blue Springs located within the designated downtown district as well a significant portion of Census Tract 141.01, Block Group 3. Map 1. LMI Census Tracts Managing the Process The City of Blue Springs serves as the lead agency for initiating, overseeing and implementing the Consolidated Plan. More specifically, the Mayor and City Council of the City of Blue Springs is the primary decision-making body for establishing housing policy, selecting policies through each budget year and capital improvements plan and approving the Consolidated Plan and Annual Action Plan. The City Administrator is responsible for implementing the City Council policy and decisions. The Community Development Department serves as the lead for developing and implementing the Consolidated Plan and Action Plan. The Department is responsible for citywide planning and will administer programs from the Department of Housing 3 City of Blue Springs and Urban Development, including the infrastructure improvements, Minor Home Repair Program and First Time Home Buyers Program. The Blue Springs Comprehensive Plan, enacted in 2003 by the Planning Commission, presents strategies and a range of recommendations for future and existing housing, business development and parks and recreation. The Comprehensive Plan is used as a general guide for all development decisions of the Planning Commission and City Council. The Comprehensive Plan went through a minor update in 2010. It is being completely updated in 2014. The new update plans to address many areas that will be of importance to the City’s CDBG Consolidated Plan. The City of Blue Springs Downtown Master Plan, adopted in 2007, emphasized revitalizing the City’s core and surrounding neighborhood areas. The Master Plan identified many areas in need of infrastructure improvements in order to better serve residents and enhance downtown Blue Springs. A visioning effort, “Renew the Blue” included a variety of Blue Springs residents as well as businesses and identified what Blue Springs should look like decades from now. Both the Master Plan and visioning effort included a vast amount of public input and participation. The City’s decision to focus CDBG funds to the downtown core area is a direct result of both processes. The community driven downtown revitalization effort has been reenergized by the Downtown Alive group. This group of residents, business owners and property owners all with a vested interest in the regrowth of downtown Blue Springs has organized and implemented a grant from Missouri Main Street, Inc. to become a Main street community. This effort has brought new life and energy to downtown and is all coordinated by private citizens. The wellbeing of the surrounding neighborhoods and businesses are their main priority. As a Community Development Block Grant (CDBG) entitlement community, the City of Blue Springs is required to adopt a Citizen Participation Plan (CPP) in conformance with the requirements of the Consolidated Planning Regulations, Annual Action Plans and the Consolidated Annual Performance Report. The CPP describes the policies and procedures for involving the general public (citizens) in critical planning issues and funding recommendations related to the CDBG program. It is the policy of the Blue Springs City Council to afford citizens the opportunity to assist in selecting priorities and otherwise participate in the development of the Consolidated Plan. Citizen participation is a vital component to the development of the Consolidated Plan and subsequent Annual Action Plans. Public meetings were held with the City Council starting in April of 2014 and continued through August of 2014. These meetings were advertised to the public and offered time for the public to provide comments on CDBG. In addition, the Downtown Alive group meets once a month as a large group and has four committees that meet once a month outside of the main meeting. CDBG topics are discussed every month and provide City staff with an updated view of the citizens points of view on many topics that deal directly with the low/mod neighborhoods all around downtown. There are numerous groups particularly targeted for participation including low-and moderate income persons, minorities, non-English speaking persons, and persons with disabilities. Notices of meeting were available on the City’s website, the local 4 City of Blue Springs government cable channel and Vesper Hall which serves seniors in the community as well as articles in the Blue Springs Examiner beyond just public notices. The City made available to citizens, public agencies, and other interested parties information that includes the amount of assistance the jurisdiction expects to receive and the range of activities that will be undertaken. This also included the estimated amount that will benefit persons of low-to-moderate income households. The publicly noticed comment period was from June 23, 2014, through July 23, 2014. During this time period there were not any public comments received on the 2014- 2015 Annual Action Plan. Institutional Structure The Mayor and City Council of the City of Blue Springs is the primary decision-making body for establishing housing policy, selecting policies through each budget year and capital improvements plan and approving the Consolidated Plan and Action Plan. The City Administrator is responsible for implementing the City Council policy and decisions. The City of Blue Springs is responsible for developing and implementing the Consolidated Plan and Action Plan. The City is also responsible for monitoring for compliance. The City is the grantee of the CDBG funds, administers the selected programs and is responsible for the allocation of funds. The Community Development Department serves as the lead for developing and implementing the Consolidated Plan and Action Plan. The Department is responsible for citywide planning and will administer programs from the Department of Housing and Urban Development, including the infrastructure improvements, Minor Home Repair Program and First Time Home Buyers Program The City of Blue Springs is expanding the staff involvement in CDBG administration. The ability for staff to be available to implement the Consolidated Plan will create and stronger system of review, implementation, and customer service. Monitoring City staff monitors all activities to ensure compliance with eligibility requirements as well as the national program objectives. Staff reviews each program step-by-step to ensure that all requirements are met. Training has also been a key element of effective monitoring techniques which ensure continued compliance. Staff has received IDIS training, environmental training, Fair Housing training and additional updates of applicable laws, policies and procedures. Procedures have been developed by the City in order to make sure that program goals are being achieved, activities are completed in a timely manner, and the financial systems and all required documentation are maintained. As staff continues to become familiarized with the programs, procedures, systems and policies it is anticipated that the administration, implementation, allocation and monitoring processes will become more efficient. Lead-based Paint In response to HUD’s lead-based paint regulations the City will assess lead paint issues in all contracts that the City enters into under the CDBG program and other non-CDBG 5 City of Blue Springs capital projects and will monitor compliance with all contractual requirements. The City does not anticipate any infrastructure projects will have lead-based paint hazards. Conversely, lead-based paint concerns may arise in the Minor Home Repair Program and First Time Home Buyers Program. Each project will be assessed individually and may require remediation. A Lead-Based Paint Visual Assessment, performed by a certified inspector, will be required for all properties constructed prior to 1978 to be assisted under the Minor Home Repair Program. Additionally, the City has made available information and brochures on the hazards associated with lead-based paints and the federal laws that apply to landlords and sellers to disclose known information on lead-based hazards before leases or sales take place of the specific units. This information is being disseminated to all persons and applicants seeking building permits at the City Hall or any other interested persons. HOUSING Specific Housing Objectives The City of Blue Springs plans to address housing by providing two programs—Minor Home Repair and First Time Home Buyers—to assist with older homes and home ownership in the city. Both programs are targeted to low/moderate income individuals. The Minor Home Repair Program is addressing needed home improvements that allow citizens to stay in their homes and address older housing stock with repairs that will extend the life of the home. The First Time home Buyers Program provides homeownership assistance to people that want to purchase their first homes. Providing this assistance brings new residents to the city and helps to create strong neighborhoods. Needs of Public Housing The Section 8 program for the City of Blue Springs is administered by the City of Independence, Missouri, immediately west of Blue Springs. The Housing Authority operates three public housing sites in Independence. The City will offer any assistance requested by the agency if the need arises. Barriers to Affordable Housing Some of the strategies we hope to employ in breaking down the barriers to affordable housing include: • Working with the development community to encourage mixed-use developments (including owner-occupied and tenant-occupied housing) that allow services within walking distance of residential areas. • Working to encourage multi-family units of varying densities at appropriate locations. 6 City of Blue Springs • Encourage approval of developments of attached single-family homes and senior housing at appropriate locations. HOMELESS Specific Homeless Prevention Elements The City of Blue Springs intends to create a revitalization environment in our older neighborhoods. By providing basic infrastructure in the form of sidewalk reconstruction, the city will take the first step in the process of revitalization. The City hopes to spur reinvestment in the form of infill housing and renovation of existing properties, thus creating more housing opportunities across the spectrum of need. COMMUNITY DEVELOPMENT Community Development The 2011-2016 Consolidated Plan for the City of Blue Springs focuses on downtown street, parks and recreation and infrastructure improvements in the five Census tracts identified by HUD as home to the highest density of low-mod persons. These areas include four Census tracts generally located south of Interstate 70 including the Downtown core of Blue Springs, east to Highway 7, south to the railroad tracks and west to Woods Chapel Road. There is also a low-mod area in the farthest northeast portion of the City north of I-70 extending north to E. Pink Hill Road and west including neighborhoods bordering along Adams Dairy Parkway. The City’s 2014 Capital Improvements Program identifies the specific projects that are proposed in the low and moderate-income areas of Blue Springs. The 2011-2016 Consolidated Plan analyzed the City’s housing needs and resident preferences and developed a plan which prioritized where resources should be invested. The Plan is driven by four major goals. The goals and objectives are the result of a wide range of citizen input through task forces, surveys and planning workshops. The four priorities were identified as follows: Goal 1: Redevelop Downtown Blue Springs. Promote Downtown Blue Springs’ Potential for Growth Objectives:  Promote high density housing Downtown to create activity.  Study opportunities for public gathering places in the Downtown. Goal 2: Promote Housing Diversity. Diversify the Blue Springs Housing Market Objectives:  Promote high density development in order to accommodate housing diversity.  Promote a variety of housing development satisfying various income brackets.  Adopt and amend housing development standards to offset the perception that higher density housing must be lower quality.  Address the needs of the elderly by providing a wider range of elderly housing in environments that are conducive to their lifestyle and needs. 7 City of Blue Springs Goal 3: Maintain Existing Housing and Infill Housing Objectives:  Promote stabilization of neighborhoods to encourage home investment and maintenance.  Promote infill housing development to maximize existing infrastructure and encouraging reinvestment. Goal 4: Provide Park Improvements Objectives:  Promote stabilization of neighborhoods through park facility reinvestment and maintenance.  Address the needs of neighborhood parks by replacing and renovating equipment and infrastructure and providing ADA access. A continued obstacle for meeting the community’s needs is the limited funding available for public service programs and public infrastructure improvements. The economic situation over the past few years has not only created an increase in needs but has also limited available resources. Antipoverty Strategy According to the American Community Survey 2008-2012 5 year estimate, 14.6% of the Blue Springs households are considered below the poverty level, which earn $23,850 for a family of four or less annually. The City recognizes a need to continue the current programs for lower income families and to explore the opportunities to improve programs serving both the low income and the low-moderate income segments. Blue Springs Poverty Levels PERCENTAGE OF FAMILIES AND PEOPLE WHOSE INCOME IN THE PAST 12 MONTHS IS BELOW THE POVERTY LEVEL All families 6.9% With related children under 18 years 10.5% With related children under 5 years only 9.6% Married couple families 2.9% With related children under 18 years 4.4% With related children under 5 years only 3.9% Families with female householder, no husband present 25.9% With related children under 18 years 32.7% With related children under 5 years only 33.5% All people 8.8% Under 18 years 13.5% Related children under 18 years 13.5% Related children under 5 years 15.7% Related children 5 to 17 years 12.9% 18 years and over 7.1% 18 to 64 years 7.7% 65 years and over 3.4% People in families 7.7% Unrelated individuals 15 years and over 15.7% 8 City of Blue Springs INCOME IN THE Blue Springs, Missouri PAST 12 MONTHS Households Families Married-couple Nonfamily families households Estimate Estimate Estimate Estimate Total 19,086 14,341 11,076 4,745 Less than $10,000 3.3% 3.1% 1.1% 3.8% $10,000 to $14,999 3.4% 1.7% 0.6% 8.7% $15,000 to $24,999 7.9% 6.6% 3.9% 14.4% $25,000 to $34,999 9.1% 7.0% 5.3% 17.2% $35,000 to $49,999 13.9% 11.6% 9.1% 22.4% $50,000 to $74,999 19.5% 19.4% 19.9% 15.5% $75,000 to $99,999 19.0% 21.2% 24.3% 11.6% $100,000 to $149,999 16.3% 19.6% 23.7% 4.9% $150,000 to $199,999 4.3% 5.4% 6.8% 1.4% $200,000 or more 3.4% 4.5% 5.2% 0.0% Median income 66,509 75,676 84,273 38,786 (dollars) Mean income (dollars) 76,899 85,850 N 46,715 The City recognizes the best way to assist people in improving their economic positions is to provide employment opportunities. Therefore, the City, through its policies and planning, will continue to encourage business growth in the community. The City plans to continue its efforts to support programs to maintain the quality and integrity of the low and moderate income neighborhoods where older, more renter-occupied housing is found. The City aggressively supports infrastructure improvements in these areas. The City supports an active Codes Enforcement program throughout the City. In recognition that some families cannot afford to adequately correct code violations, the City is implementing the Minor Home Repair Program to help income-eligible homeowners correct property deficiencies. 9 City of Blue Springs Other Narrative No other Action Plan information that was not covered by a narrative in any other section is to be presented. 2014 – 2015 One Year Action Strategy PROJECTS HUD Planned Internal Code Funding project # Public Facilities Improvements - Sidewalks LMA Baumgardner Park development 03L $104,000 CDBG-13-03 (Tennis Courts) Low/Moderate Income Housing Improvements LMH Minor Home Repair Program 14A $60,000 CDBG-13-01 LMH First Time Home Buyers Program 13 $39,000 CDBG-13-02 Building Rehab LMA Downtown Façade Grant Program 14E $10,000 CDBG-13-04 Public Services LMA Downtown Alive 05 $10,000 CDBG-13-05 Administration Administration 21A $5,360 CDBG-13-08 TOTAL $228,360 List of Attachments A. SF 424 and Certifications B. Project Description Tables and Information C. Summary of Public Comments D. Resolution Adopting the 2014-2015 Annual Action Plan E. Public Hearing Affidavit of Publication F. Public Hearing Minutes G. City Data Statistics 10  City of Blue Springs Public Notice Concerning: Accepting the 2014-2015 CDBG Annual Action Plan The City of Blue Springs is presenting the 2014-2015 Annual Action Plan for approval from the City Council to submit to the U.S. Department of Housing and Urban Development (HUD). The Annual Action Plan describes the specific Community Development Block Grant (CDBG) activities that the city will undertake in each fiscal program year of the 5-Year Consolidated Plan. The 5-Year Consolidated Plan covers the period of 2011-2016 and provides the framework for a planning process used by entitlement communities, of which Blue Springs is, to identify housing, homeless, community and economic development needs and resources; and to tailor a strategic plan for meeting those needs as required by HUD. The purpose of this Notice is to invite the public to the Public Hearing. At hearing the City Council will open the hearing, receive public comment, close the hearing, and accept the Plan as submitted or with changes. City Council Monday, August 4, 2014 6:30 PM Municipal Annex 1304 W Main Street Blue Springs, MO. The City shall consider the views of citizens, public agencies and other interested parties in preparing its final submission and attach a summary of such comments as they relate to the each of the plans. The Annual Action Plan will be submitted to HUD on or before August 15, 2014, for their review and approval. Any interested parties may examine a copy of the 2014-2015 Annual Action Plan at the Community Development Department or on the City of Blue Springs website at http://www.bluespringsgov.com/. Introduced by Councilman __________________ Resolution No. 82-2014 A RESOLUTION ADOPTING THE CITY OF BLUE SPRINGS CDBG ANNUAL ACTION PLAN FOR FISCAL YEAR 2014-2015 WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires an entitlement City to prepare and submit an Annual Action each year and submit to HUD for approval; and WHEREAS, the City Council held a public hearing on August 4, 2014, to receive comments to the Community Development Block Grant (CDBG) 2014-2015 Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: SECTION 1. The City Council hereby adopts the CDBG 2014-2015 Annual Action Plan; said Plan is hereby incorporated herein by reference as if fully set out in this Resolution. SECTION 2. This Resolution shall take effect and be in full force immediately after its adoption by the City Council. SECTION 3. City Administrator and/or his designees shall be able to enter into any agreement necessary to execute all portions of the Annual Action Plan PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 4th day of August, 2014. ________________________ Carson Ross, Mayor ATTEST: _______________________ Kathy Richardson, City Clerk CDBGAnnualActionPlan2014-2015 U:\AGENDA CHECKLIST\8-4-2014 Agenda Checklist\6 - Resolution No. 82-2014.docx