City Council Agendas

CITY COUNCIL MEETING November 16, 2015 6:30 p.m. Multipurpose Room of Municipal Annex 1304 W Main Blue Springs, Missouri PLEASE NOTE: Anyone wishing to address the Mayor and Council, either in a Public Hearing or in the Visitors Section of the Agenda, must fill out a Speaker’s Appearance Form. Forms are located at the entrance of the Multipurpose Room. After completion, the form is to be given to the Assistant City Administrator. 1. Call meeting to order 2. Pledge of Allegiance 3. Consent Agenda  All matters under Item 3, Consent Agenda, are considered to be routine by the City Council and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. a. Approve City Council Meeting Minutes and City Council Closed Session Minutes of November 2, 2015 b. Adopt Resolution No. 81-2015 approving contract for Parks and Open Space Comprehensive Master Plan c. Adopt Resolution No. 82-2015 approving purchase of 2016 Bobcat Track Loader and Bobcat Skid-Steer Loader d. Adopt Resolution No. 83-2015 approving participation in the 2016 Regional Household Hazardous Waste Program e. Adopt Resolution No. 84-2015 approving contract with KCATA f. Approve liquor license for Ganesh USA LLC dba Crown Liquor, 1005 N 7 Hwy 4. Mayoral Announcements Thoughts to Ponder 5. Visitors 6. Adjourn Miscellaneous Items Human Relations Commission – Tuesday, November 17, 6:30 p.m., East Conference Room of City Hall, 903 W. Main Planning Commission Meeting – Monday, November 23, 6:30 p.m., Municipal Annex, 1304 W. Main Thanksgiving Holiday - City Offices Closed – Thursday and Friday, November 26 and 27 Mayor’s Christmas Tree Lighting – Tuesday, December 1, 5:30 p.m. at City Hall City Council Meeting - Monday, December 7, 6:30 p.m. Municipal Annex, 1304 W. Main Parks Commission Meeting – Tuesday, December 8, 6:00 p.m. Blue Springs Fieldhouse, 425 NE Mock TO: Mayor, City Council, Department Directors, and Press FROM: Eric Johnson City Administrator DATE: November 12, 2015 SUBJECT: Agenda Explanations Item 3b – Resolution approving an agreement for Parks and Open Space Comprehensive Master Plan Resolution approving an agreement with GreenPlay, LLC to develop a Parks and Open Space Comprehensive Master Plan (“Parks Master Plan”) in the amount of $98,499.00 as approved in the FY 2015-16 Capital Improvements Plan (Project PR-49). Refer to Council Information Form from Dennis Dovel, Director of Parks and Recreation, for further information. Item 3c – Resolution approving purchase of Bobcat Skid-Steer Loader and Track Loader Resolution approving the purchase of one 2016 S630 T4 Bobcat Skid-Steer Loader and one T590 T4 Bobcat Compact Track Loader from Clark Equipment Company d/b/a Bobcat Company, PO Box 6000, West Fargo, ND 58078 utilizing the State of Missouri Department of Transportation cooperative contract #3-130326RW in the amount of $21,372.10. Refer to Council Information Form from Public Works Director, Chris Sandie, for further information. Item 3d – Resolution approving agreement for 2016 Household Hazardous Waste Program Resolution approving an agreement between MARC Solid Waste Management District (SWMD) and the City of Blue Springs to participate in the 2016 Regional Household Hazardous Waste Collection Program in the amount of $54,678.00. Refer to Council Information Form from Director of Community Development, Scott Allen, for further information. Item 3e – Resolution approving agreement for commuter bus services Resolution approving an agreement between the City of Blue Springs and Kansas City Area Transportation Authority (KCATA) to provide commuter bus services from Blue Springs to the downtown Kansas City area. Term of the agreement is from October 1, 2015 to September 30, 2016, in an amount not to exceed $108,470.00. Refer to Council Information Form from Deputy City Administrator, Adam Norris, for further information. Item 3f – Approval of liquor license for Ganesh USA LLC d/b/a Crown Liquor Approval of a new liquor license for Ganesh USA LLC dba Crown Liquor located at 1005 N 7 Hwy, Blue Springs, MO 64015 to sell intoxicating liquor by the drink for consumption off premises and Sunday sales. Ishree Inc. d/b/a BP Amoco previously operated this location. Refer to Council Information Form from Director of Community Development, Scott Allen, for further information.  CITY OF BLUE SPRINGS, MISSOURI MINUTES OF COUNCIL MEETING NOVEMBER 2, 2015 A meeting of the City Council of the City of Blue Springs, Missouri, was held on Monday, November 2, 2015, 6:30 p.m. in the Multipurpose Room of the Municipal Annex, 1304 Main Street with Mayor Carson Ross presiding. COUNCILMEN IN Jeff Quibell Dale Carter – ABSENT ATTENDANCE Chris Lievsay - ABSENT Kent Edmondson Ron Fowler Susan Culpepper Also present were City Administrator Eric Johnson, Deputy City Administrator Adam Norris, Assistant City Administrator Christine Cates, City Attorney Nancy Yendes, and City Clerk Sheryl Morgan. CALL MEETING Mayor Carson Ross called the City Council meeting to order. TO ORDER APPROVE CITY Councilman Edmondson moved to approve the minutes of the COUNCIL MINUTES October 19, 2015 City Council Meeting and City Council Closed Session. Motion seconded by Councilman Culpepper and carried with the following votes: Councilman Quibell – Aye Councilman Carter – ABSENT Councilman Lievsay - ABSENT Councilman Edmondson – Aye Councilman Fowler – Aye Councilman Culpepper – Aye Mayor Ross – Aye ADOPT RESOLUTION Councilman Edmondson moved to adopt Resolution No. 78-2015 NO. 78-2015 – approving an agreement with Aaron Moon d/b/a Moon Construction AGREEMENT FOR for the inspection and maintenance of sanitary sewer adjacent to a SEWER AND STREAM stream between existing manholes A01 – 012 and A01 – 011 in MAINTENANCE Blue Springs in an amount not to exceed $110,055.56. Motion PROJECT seconded by Councilman Culpepper and carried with the following votes: Councilman Quibell – Aye Councilman Carter – ABSENT Councilman Lievsay - ABSENT Councilman Edmondson – Aye Councilman Fowler – Aye Councilman Culpepper – Aye Mayor Ross – Aye ADOPT RESOLUTION Councilman Edmondson moved to adopt Resolution No. 79-2015 NO. 79-2015 – 401(a) approving and adopting restated versions of the Voya Financial PLAN AND ADOPTION 401(a) Plan document and related Adoption Agreement (formerly AGREEMENT ING 401(a) plan), to comply with Internal Revenue Service requirements. Motion seconded by Councilman Culpepper and carried with the following votes: Councilman Quibell – Aye Councilman Carter – ABSENT Councilman Lievsay - ABSENT Councilman Edmondson – Aye Councilman Fowler – Aye Councilman Culpepper – Aye Mayor Ross – Aye November 2, 2015 CITY COUNCIL MINUTES Page 2 APPROVE LIQUOR Councilman Edmondson moved to approve a new liquor license for LICENSE FOR TA TA Operating LLC dba Minit Mart located at 1202 N 7 Hwy, Blue OPERATING LLC d/b/a Springs, MO 64014 to sell intoxicating liquor by the drink for MINIT MART consumption off premises and Sunday sales. Motion seconded by Councilman Culpepper and carried with the following votes: Councilman Quibell – Aye Councilman Carter – ABSENT Councilman Lievsay - ABSENT Councilman Edmondson – Aye Councilman Fowler – Aye Councilman Culpepper – Aye Mayor Ross – Aye APPROVE LIQUOR Councilman Edmondson moved to approve a new liquor license for LICENSE FOR KC KC Wings LP dba Wingstop located at 481 NE Coronado Dr., Blue WINGS d/b/a WINGSTOP Springs, MO 64014 to sell intoxicating malt liquors (beer) only for consumption on premises (including Sundays). Motion seconded by Councilman Culpepper and carried with the following votes: Councilman Quibell – Aye Councilman Carter – ABSENT Councilman Lievsay - ABSENT Councilman Edmondson – Aye Councilman Fowler – Aye Councilman Culpepper – Aye Mayor Ross – Aye MAYORAL  The annual Mayor’s Prayer Breakfast is this Wednesday ANNOUNCEMENTS morning at 6:30 at the Adams Pointe Conference Center.  The Public Safety Citizen’s Advisory Board Annual Forum is Tuesday, November 10th at the Municipal Annex. There will be presentations from Colby Lalli on the Leadership Camp, and Terri Klote on Girls on Fire. Thoughts to Ponder: “In order to succeed, we must first believe we can.” (Michael Kort) City Administrator Eric Johnson presented Mayor Ross and the Council with the First Place Trophy for the 2015 Eastern Jackson County Municipal Challenge. The City’s employees and elected officials have participated in this event for the last five years and have taken first place twice. The Mayor encouraged employees and elected officials to participate in the 2016 events. MOTION TO GO INTO At 6:33 p.m., Councilman Culpepper moved the Council to go into CLOSED EXECUTIVE closed session pursuant to Section 610.021, subparagraphs (1), (2) SESSION and (12), Revised Statutes of Missouri, for the purpose of having confidential and privileged communications between a governmental body or its representatives and its attorney relating to legal action, causes of action or litigation involving this body and legal advice, communications and discussions related to real estate where public knowledge of the transactions may be detrimental to the completion thereof, for contract negotiation discussions and review of confidential documents, that any votes, minutes, 2 November 2, 2015 CITY COUNCIL MINUTES Page 3 documents and other records discussed or taken during the closed session remain closed, and that this body stand adjourned at the completion of such session. Motion seconded by Councilman Edmondson and carried with the following votes: Councilman Lievsay - ABSENT Councilman Edmondson – Aye Councilman Fowler – Aye Councilman Culpepper – Aye Councilman Carter – ABSENT Councilman Quibell – Aye Mayor Ross – Aye ADJOURNMENT Following completion of the executive session, the Council stood adjourned at 7:25 p.m. ___________________________________ ATTEST: Carson Ross, Mayor ______________________________ Sheryl Morgan, City Clerk 3  Council Meeting Date: 11/16/2015 Agenda Item #: 3b Page 1 of 3 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: November 16, 2015 SUBMITTED BY: Dennis Dovel DEPARTMENT: Parks and Rec. Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Approval of an agreement with GreenPlay, LLC to develop a Parks and Open Space Comprehensive Master Plan (“Parks Master Plan”) in the amount of $98,499.00 as approved in the FY 2015-16 Capital Improvements Plan (Project PR-49). BACKGROUND/JUSTIFICATION The Blue Springs Parks and Recreation Department has identified several needs through the parks system over the recent years. A Parks Master Plan is recommended as a means of outlining, identifying and prioritizing park uses and needs. Along with staff input, resident input will also be sought to develop a vision and priority list, to be included in a strategic plan outlining the community’s future park system. The final product will be a document that will serve as the Parks Master Plan. The Plan will provide an inclusive framework for orderly and consistent planning; acquisition; development; and administration of the parks and recreation resources, programs, and facilities. The selected vendor will engage stakeholders and garner public input, and provide a foundation for understanding and responding to the parks and recreation needs of a community. The process involves strategically examining the community’s vision; existing community services, facilities, and resources; and assessing future needs concerning parks, recreation, open space, and greenways. The recent 2015 City Council Strategic Plan Framework, Goal No. 5.2, identified parks and recreation planning as a tool to shape successful communities, play a role in economic development and revitalization and contribute to green infrastructure solutions. The Master Plan will assist in shaping the delivery of local parks and recreation services, programs, and activities in a manner that is consistent with the current comprehensive plan and policy agenda. Staff sent out a Request for Qualifications in July and received five submissions. A panel reviewed the submissions and then selected three firms for interviews. The three firms selected to interview were as follows: GreenPlay, LLC Louisville, CO Lose & Associates Nashville, TN Pros Consulting Indianapolis, IN A panel of nine members made up of City Council, Park Commission, School District and staff Rev. 6/01/2015  Council Meeting Date: 11/16/2015 Agenda Item #: 3b Page 2 of 3 interviewed the selected firms in early October. The panel recommended staff engage GreenPlay, LLC in contract negotiations. An agreeable lump sum of $98,499.00 was negotiated. It is anticipated there will be additional expenses not to exceed the total budgeted amount. The budgeted funding of $120,000 for the Parks Master Plan project was included in the FY 2015-16 Capital Improvement Program (Project PR-49). It is anticipated that it will take nine months to complete the first parks master plan for the City of Blue Springs. Based upon the interviews, timeline and the successful negotiated fee, staff recommends approval of the agreement with GreenPlay, LLC to conduct the development of the Parks Comprehensive Master Plan. FINANCIAL IMPACT Contractor: GreenPlay, LLC 1021 E. South Boulder Rd. Suite N Louisville, CO 80027 Amount of Request/Contract: $98,499.00 Amount Budgeted: $120,000.00 Funding Source/Account #: 310.73000.544100.070 Additional Funds Needed: Funding Source/Account #: PROJECT TIMELINE Estimated Start Date Estimated End Date November 17, 2015 December 1, 2016 Years and Months Contract in effect Number of times renewable STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A Date: N/A Action: N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Resolution with proposed agreement attached as Exhibit “A” IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? Yes Parent Company: 2. Contract Executed? Yes 3. Affidavits Executed Yes Rev. 6/01/2015  Council Meeting Date: 11/16/2015 Agenda Item #: 3b Page 3 of 3 REVIEWED BY Requesting Director: Budget: Christine Cates Legal: City Administrator: Nancy Yendes Eric Johnson Rev. 6/01/2015 Introduced by Councilman Resolution No. 81-2015 A RESOLUTION APPROVING A CONTRACT WITH GREENPLAY, LLC FOR THE DEVELOPMENT OF THE PARKS AND OPEN SPACE COMPREHENSIVE MASTER PLAN WHEREAS, the recent 2015 City Council Strategic Plan Framework, Goal No. 5.2, identified parks and recreation planning as a tool to shape successful communities, play a role in economic development and revitalization and contribute to green infrastructure solutions; and WHEREAS, the City Council budgeted funding of $120,000 for the Parks and Open Space Comprehensive Master Plan (“Parks Master Plan”) project in the FY 2015-16 Capital Improvement Program (Project PR-49); and WHEREAS, the Parks and Recreation Department prepared qualification specifications and secured proposals for the development of a Parks Master Plan; and WHEREAS, the Department received five submittals and now recommends that the City award a contract to GreenPlay, LLC, 1021 E. South Boulder Rd., Suite N, Louisville, CO 80027 for work based on scope of services in the amount of $98,499.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The City Administrator has the authority and is hereby authorized to enter into a contract with GreenPlay, LLC, 1021 E. South Boulder Rd., Suite N, Louisville, CO 80027, for the development of a Parks Master Plan. A copy of the proposed Contract is attached hereto as Exhibit “A” and is incorporated herein. 2. City Staff is directed to perform all tasks necessary to implement said Contract. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 16th day of November, 2015. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________________ Sheryl Morgan, City Clerk Rev. 05/01/2015 Exhibit A Rev. 04/23/2015 3. Exchange of Data. All information, data, and reports in the City's possession and necessary for the carrying out of the work, shall be furnished to the Consultant without charge, and the parties shall cooperate with each other in every way possible in carrying out the scope of services. 4. Personnel. The Consultant represents that Consultant will secure at Consultant's own expense, all personnel required to perform the services called for under this contract by Consultant. Such personnel shall not be employees of or have any contractual relationship with the City except as employees of the Consultant. All of the services required hereunder will be performed by the Consultant or under Consultant's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted without the written approval of the City. 5. Term. The services of the Consultant shall commence as soon as practicable after the execution of this contract, unless otherwise directed in writing, and shall be undertaken and completed in such sequence as to assure their expeditious completion in light of the purposes of the contract, but in any event, all of the services required hereunder shall be completed as set forth in the schedule for the project which is attached hereto as Exhibit A. 6. Costs not to Exceed. The City of Blue Springs is limited by law with respect to the amount of money it can pay. Therefore, the City has established a fixed sum for this contract which cannot be exceeded unless this contract is amended. The Consultant providing services hereunder shall be required to keep track of the amount of hours billable under this contract at all times; and any work in excess of the fixed sum shall not be eligible for payment. The Consultant shall notify the City if Consultant anticipates that the contract amount may be exceeded, in order to determine whether or not the City is prepared to increase the total compensation. The Consultant shall establish a billing system showing the amount of money remaining on the contract which shall be shown in each monthly billing. 7. Payment. a. Conditioned upon acceptable performance. Provided Consultant performs the services in the manner set forth in Paragraph 1 hereof, the City agrees to pay the Consultant in accordance with the terms set forth in Exhibit A, which shall constitute complete compensation for all services to be rendered under this contract; provided, that where payments are to be made periodically to Consultant for services rendered under this contract, the City expressly reserves the right to disapprove in whole or in part a request for payment where the services rendered during the period for which payment is claimed are not performed in a timely and satisfactory manner in accordance with the schedule and description of services set forth in Exhibit A. b. Total compensation not to exceed. It is expressly understood that in no event will the total compensation and reimbursement to be paid to the Consultant under the terms of this contract exceed the sum of Ninety-eight thousand four hundred ninety-nine and 00/100 Dollars ($98,499.00). 8. Termination of Contract. a. Termination for breach. Failure of the Consultant to fulfill Consultant's obligations under this contract in a timely and satisfactory manner in accordance with the schedule and description of services set forth in Exhibit A shall constitute a breach of the contract, and the City shall thereupon have the right to immediately terminate the contract. The City shall give written notice of termination to the Consultant by one of three different means: Facsimile Transmission ("FAX") if Consultant has a FAX number; U.S. Postal Service Mail; or by hand delivering a copy of the same to the Consultant; or may give notice by any combination of the above methods. The date of termination shall be the date upon which notice of termination is hand delivered to Consultant or given by FAX, or the third day following mailing of the notice of termination, whichever first occurs. In the event of Approved by the Law Department 10/13/15 ·� Blue Springs Page 2 Attachment "A"  Council Meeting Date: 11/16/2015 Agenda Item #: 3c Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: October 23, 2015 SUBMITTED BY: Chris Sandie DEPARTMENT: Public Works Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST A resolution approving the purchase of one 2016 S630 T4 Bobcat Skid-Steer Loader and one T590 T4 Bobcat Compact Track Loader from Clark Equipment Company d/b/a Bobcat Company, PO Box 6000, West Fargo, ND 58078 utilizing the State of Missouri Department of Transportation cooperative contract #3-130326RW in the amount of $21,372.10. BACKGROUND/JUSTIFICATION In the 2016 capital outlay budget the department has been approved to replace skid steer loader #846 and track loader #845. This equipment is used on a daily basis to perform various construction and maintenance tasks. Historical data indicates the City will benefit from trading small equipment such as skid steer loaders and mini excavators on a two year schedule. By trading equipment every two years the equipment is always covered under warranty and replaced before expensive wear items not covered under warranty are needed. The equipment will be delivered through KC Bobcat of Blue Springs. All repairs will be covered under warranty and performed by KC Bobcat located in Blue Springs. Public Works will trade- in a 2014 S630 Skid Steer and a 2014 T590 Track Loader. The purchase price of the 2016 S630 T4 Bobcat Skid-Steer Loader is $42,297.20, less the trade-in value of $32,000.00 for a 2014 S630 Skid Steer, resulting in a purchase price of $10,297.20. The purchase price of the 2016 T590 T4 Bobcat Compact Track Loader is $49,074.90, less the trade-in value of $38,000.00 for a 2014 T590 Track Loader, resulting in a purchase price of $11,074.90. FINANCIAL IMPACT Contractor: Clark Equipment Company d/b/a Bobcat Company Amount of Request/Contract: $21,372.10 Amount Budgeted: $24,000.00 Funding Source/Account #: $10,297.20 – 100.32000.540400.000 $11,074.90 – 460.36020.540450.000 Rev. 6/01/2015  Council Meeting Date: 11/16/2015 Agenda Item #: 3c Page 2 of 2 PROJECT TIMELINE Estimated Start Date Estimated End Date November 20,2015 February 15, 2016 STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Resolution with Exhibits “A” and “B” attached. REVIEWED BY Requesting Director: Budget: Christopher G. Sandie Christine Cates Legal: City Administrator: Nancy Yendes Eric Johnson Rev. 6/01/2015 Introduced by Councilman Resolution No. 82-2015 A RESOLUTION APPROVING THE PURCHASE OF ONE 2016 S630 T4 BOBCAT SKID STEER LOADER AND ONE 2016 T590 T4 BOBCAT COMPACT TRACK LOADER FROM CLARK EQUIPMENT COMPANY D/B/A BOBCAT COMPANY WHEREAS, the City of Blue Springs will be replacing two skid steer units to maintain current standards; and WHEREAS, the Public Works Operations Department secured quotations through the State of Missouri Department of Transportation cooperative contract #3-130326RW; and WHEREAS, the Department now recommends that the City purchase one 2016 S630 T4 Bobcat Skid-Steer Loader and one 2016 T590 T4 Bobcat Compact Track Loader from Clark Equipment Company d/b/a Bobcat Company for the quote amount of $91,372.10 with trade-in value of $70,000.00 leaving the final purchase price of $21,372.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The City Administrator has the authority and is hereby authorized to purchase from Clark Equipment Company d/b/a Bobcat Company, PO Box 6000, West Fargo, ND 58078, one 2016 S630 T4 Bobcat Skid Steer Loader and one 2016 T590 T4 Bobcat Compact Track Loader for the amount of $21,372.00 over and above trade-in value of other equipment as shown on Exhibits “A” and “B” to this Resolution. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 16th day of November, 2015. ________________________________ Carson Ross, Mayor ATTEST: ______________________________ Sheryl Morgan, City Clerk Rev. 6/18/2015 Exhibit A Exhibit B  Council Meeting Date: 11/16/2015 Agenda Item #: 3d Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: November 2, 2015 SUBMITTED BY: Scott Allen DEPARTMENT: Community Development Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Approval of an agreement between MARC Solid Waste Management District (SWMD) and the City of Blue Springs to participate in the 2016 Regional Household Hazardous Waste Collection Program in the amount of $54,678.00. BACKGROUND/JUSTIFICATION The MARC SWMD provides regional household hazardous waste (HHW) collection for the Kansas City area. Blue Springs joined the MARC’s HHW program in 1999. Since 1999, Blue Springs residents have recycled 806,160 pounds of household hazardous waste at mobile events and permanent facilities. Most recently, Blue Springs residents recycled 60,400 pounds in 2012, 70,034 pounds in 2013, 64,958 pounds in 2014 and 64,551 in 2015 (through September 30th). Of the 64,551 pounds collected during the first three quarters of 2015, 39,140 pounds were collected at the mobile event held at Pink Hill Park in April 2015. The remaining weight was collected at other area mobile events and permanent collection facilities in Kansas City and Lee’s Summit. Materials collected through the program include: antifreeze, batteries, oil, paint, pesticides, household cleaners and other household chemicals and solvents. Member communities pay a per capita rate per year allowing their residents to safely dispose of HHW at permanent facilities in either Kansas City or Lee’s Summit, or attend mobile events at no charge. Through this program, Blue Springs also hosts a mobile event within the City each spring. This event provides a conveniently located household hazardous waste drop-off site for the residents of Blue Springs. The HHW program provides residents with a safe and legal way of disposing of household hazardous waste, which reduces costs and injuries related to fires and medical emergencies, and illegal dumping clean up costs. The 2015-2016 Community Development budget includes $55,370 in the Solid Waste Commission Expense account. This covers the HHW Program expenses. FINANCIAL IMPACT Contractor: MARC SWMD Amount of Request/Contract: $54,678.00 Amount Budgeted: $55,370.00 Funding Source/Account #: Community Dev./Solid Waste / 100.12500.530900.250 Additional Funds Needed: N/A Funding Source/Account #: N/A Rev 02/24/2015  Council Meeting Date: 11/16/2015 Agenda Item #: 3d Page 2 of 2 PROJECT TIMELINE Estimated Start Date Estimated End Date January 1, 2016 December 31, 2016 Years and Months Contract in effect Number of times renewable 1 Year N/A STAFF RECOMMENDATION Staff recommends approval of the annual Contract. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A Date: N/A Action: N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Resolution with a copy of the proposed 2016 Regional HHW Collection Agreement, attached as Exhibit “A.” IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? Yes Parent Company: MARC 2. Contract Executed? N/A 3. Affidavits Executed N/A REVIEWED BY Requesting Director: Budget: Christine Cates Legal: City Administrator: Nancy Yendes Eric Johnson Rev 02/24/2015 Introduced by Councilman _____________ Resolution No. 83-2015 A RESOLUTION RENEWING AN INTERGOVERNMENTAL AGREEMENT WITH MID-AMERICA REGIONAL COUNCIL FOR THE CITY'S PARTICIPATION IN THE REGIONAL HOUSEHOLD HAZARDOUS WASTE PROGRAM WHEREAS, the City of Blue Springs is a member of the Mid-America Regional Council (MARC) Solid Waste Management District; and WHEREAS, the City began participating in the Regional Household Hazardous Waste Program for a three-month period beginning October 1, 1998, by adopting Resolution No. 55-98; and WHEREAS, the City has continued participation in the Regional Household Hazardous Waste Program annually beginning January 1, 1999 with the most recent annual contract period concluding on December 31, 2015; and WHEREAS, the City wishes to continue its participation in this hazardous waste program; and WHEREAS, the City shall pay to the MARC Solid Waste Management District the sum of $54,678.00 to participate in the Regional Household Hazardous Waste Program for twelve consecutive months. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The City Administrator has the authority and is hereby authorized to renew the City’s participation in the Regional Household Hazardous Waste Program and execute the agreement with the Mid-America Regional Council Solid Waste Management District for the sum of $54,678.00; a copy of said Agreement is attached hereto as Exhibit “A” and is incorporated herein. 2. City Staff is directed to perform all tasks necessary to implement said Contract. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 16th day of November, 2015. __________________________ Carson Ross, Mayor ATTEST: __________________________ Sheryl Morgan, City Clerk  Exhibit A 2016 Intergovernmental Agreement between the MARC Solid Waste Management District and Blue Springs, Missouri relating to the Regional Household Hazardous Waste Collection Program This Agreement is entered into pursuant to Missouri Revised Statutes Section 70.210 et seq. Whereas, Cass, Clay, Jackson, Platte, and Ray Counties and the City of Kansas City have formed the MARC Solid Waste Management District (SWMD) pursuant to Sections 260.300 through 260.345 of the Revised Statues of Missouri (1986 & Cum. Supp. 1990) and the members of the SWMD include most cities within the member counties; and Whereas the City of Kansas City, Missouri (Kansas City) operates a permanent Household Hazardous Waste facility located at 4707 Deramus, Kansas City, Missouri, and operates outreach sites for collection of Household Hazardous Waste (HHW) at various locations and on various dates; and Whereas, the City of Lee's Summit, Missouri operates a permanent Household Hazardous Waste Facility located at 2101 S.E. Hamblen Road, Lee's Summit; and Whereas, Kansas City and Lee's Summit have made these HHW collection facilities available for use by members of the SWMD and the SWMD, Kansas City and Lee's Summit have agreed to create a regional household hazardous waste program for the benefit of all members of the SWMD; and Whereas, Blue Springs, Missouri (sometimes referred to in this Agreement as the "Participating Member") intends to participate in the Regional HHW Collection Program; Therefore, the SWMD and the Participating Member agree that participation in the Regional HHW Collection Program shall be on the following terms and conditions: I Definitions Household Hazardous Waste (HHW) shall mean waste that would be classified as hazardous waste by 40 CFR 261.20 through 261.35 but that is exempt under 40 CFR 261.4 (b) (1) (made applicable in Missouri by 10 CSR 25-4.261) because it is generated by households. Examples include paint products, household cleaners, automotive fluids, pesticides, batteries, and similar materials. A determination of whether any material meets this definition shall be made by Kansas City. II Effective Date Blue Springs, Missouri agrees to participate in the Regional HHW Collection Program for a one-year period beginning on January 1, 2016. III Termination A. Budget Limitations. This Agreement and all obligations of the Participating Member and the SWMD arising therefrom shall be subject to any limitation imposed by budget law. The parties represent that they have within their respective budgets sufficient funds to discharge the obligations and duties assumed and sufficient funds for the purpose of maintaining this Agreement. This Agreement shall be deemed to terminate by operation of law on the date of expiration of funding. B. Termination of regional program. If the regional household hazardous waste program is terminated prior to the expiration of this Agreement, the SWMD shall refund the amount paid by the participating member, less the cost of services provided prior to termination of the regional program. The cost of services shall be assessed at seventy-five dollars ($75.00) for each vehicle belonging to a resident of the participating member that has been served prior to the termination of the program, not to exceed the amount paid by the participating member.  C. Each participating member will be required to notify the SWMD, Kansas City and Lee’s Summit in writing of its intention to renew the annual agreement for the following year no later than December 15. In the event that notification is not provided in advance or the final decision is made to not rejoin the program for the upcoming year, the participating member is responsible for any costs incurred by Kansas City and/or Lee’s Summit to serve residents after December 31. Kansas City and SWMD reserve the right to invoice the member city or county for any waste disposal costs incurred as a result of late notification. IV Duties of Participating Member A. Fees. Blue Springs, Missouri agrees to pay the sum of $54,678.00 to participate in the 2016 Regional HHW Collection Program for the period from January 1 to December 31. The program participation fee is based on a per capita rate of $1.04 applied to 2010 census figures as shown in Attachment One. The fee may be adjusted if a participating member has more current census data. At least one-half of this amount shall be paid within thirty (30) days upon receiving the district invoice Payment of any remaining balance shall be paid within the following six months. B. Payment. The Participating Member shall be obligated for payment of the amount shown in Paragraph IV(A) irrespective of the participation of its citizens, or of any actual expenses incurred by the SWMD, Kansas City, or Lee's Summit attributable to the Participating Member, except in the event of termination of the regional program, as reflected in III(B) above. Payment by the Participating Member of the agreed upon amount shall not be contingent upon renewal of this Agreement or renewal of the Agreement between the SWMD and Kansas City or Lee's Summit. Annual Renewal. The agreement between the SWMD and the Participating Member will be subject to renewal each year. To assure community information is included in the printed promotional material, agreements will be due no later than February 1, 2016. No pro ration of fees is applicable under this agreement. C. Contact Person. The Participating Member agrees to notify the SWMD and Kansas City, on or before the date of this Agreement, of the name of an individual who will serve as its contact person with respect to the Regional HHW Collection Program. V Services Provided by the SWMD A. Permanent Collection Facilities. HHW collection services shall be provided by Kansas City and Lee's Summit pursuant to agreements entered into between the SWMD and Kansas City, and the SWMD and Lee's Summit. Pursuant to those agreements, residents of the Participating Member may deliver HHW, by appointment, if required, and during normal hours of operation, to the Kansas City permanent HHW facility and to the Lee's Summit permanent HHW facility. B. Outreach Collections. Pursuant to the agreement between the SWMD and Kansas City, Kansas City has also agreed to provide contractor services for the collection of HHW at outreach collection sites throughout the SWMD area. Residents of the Participating Member will be able to deliver HHW to outreach collection sites, the dates and locations of which will be negotiated by the SWMD and Kansas City. If, at the request of a Participating Member, an outreach collection is held within its boundaries, the Participating Member agrees that Kansas City or the contractor shall have overall control of the collection activities but the Participating Member shall provide the following:  adequate and safe sites with unobstructed public access;  access to restroom facilities and drinking water  adequate publicity of the date and location of the mobile collection;  a means for the collection, removal and disposal of any wastes that do not meet the definition of hazardous waste;  volunteers or workers to conduct traffic control, survey participating residents, stack latex paint and automotive batteries, and assist with non-hazardous waste removal and bulking of motor oil;   means of limiting the vehicles to a number negotiated by Kansas City and the SWMD (estimated to be either 100, 200, 300, or 400 vehicles per outreach collection);  a forklift and forklift operator available at the opening and closing of the event; and  access to residents of any city or county that is also a participating member. VI Reports The SWMD will provide to the Participating Member quarterly reports on the operations of the Kansas City and Lee's Summit permanent facilities and on the operations of the outreach collections, based on information provided to the SWMD by Kansas City and Lee's Summit. The quarterly reports shall include the following information:  Total number vehicles using each facility (permanent or mobile) on a quarterly basis;  Number of vehicles from each participating member using the facility;  An end-of-the-year summary report including waste composition and disposition.  Each program year the district will provide brochures which include facility hours of operation, mobile event schedule, and contact information VII. Insurance. The SWMD agrees that, pursuant to the terms of its Agreement with Kansas City, Kansas City shall maintain liability insurance related to the outreach collection sites under which the community where the site is located shall be named as an additional insured. VIII Legal Jurisdiction Nothing in this Agreement shall be construed as either limiting or extending the legal jurisdiction of the parties. MARC Solid Waste Management District: Participating Member: _______________________________ Date: ______________________________ Date: _______________________________ Chair ______________________________ Please print name and title  Council Meeting Date: 11/16/2015 Agenda Item #: 3e Page 1 of 3 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: November 4, 2015 SUBMITTED BY: Adam Norris DEPARTMENT: Administration Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Approval of an agreement between the City of Blue Springs and Kansas City Area Transportation Authority (KCATA) to provide commuter bus services from Blue Springs to the downtown Kansas City area. Term of the agreement is from October 1, 2015 to September 30, 2016, in an amount not to exceed $108,470. BACKGROUND/EXPLANATION The proposed contract amount for the KCATA #170-Blue Springs Express bus route for 2015- 2016 is $108,470. This represents a year over year increase of 4.25%. The contract will continue to provide eight commuter express trips each weekday consisting of four westbound trips from Blue Springs to downtown Kansas City, Missouri during the morning peak commute period and four eastbound trips from downtown Kansas City, Missouri to Blue Springs during the afternoon peak commute period. This budgeted expense is a part of the approved 2015- 2016 operating budget and is included in the City Council’s operating budget. As outlined in the table below, the total cost of service for the Blue Springs Express route is $435,990 for the 2015-2016 Fiscal Year (October 1, 2015 – September 30, 2016). Of this cost, approximately $232,215 will be offset by state and federal grants (2.5% year-over-year decrease). Passenger revenues will offset approximately $95,305 of the service cost and are based on the current one-way fare of $3.00 ($95 monthly pass). Passenger revenue continues to decrease, and is projected to offset 22% of route service costs. The City’s annual cost for the service is the net difference between service costs and offsetting revenues. The 2015-16 FY, City funding represents 25% of the route service costs ($108,470). Ridership on the #170-Blue Springs Express continues to exhibit a downward trend since the peak in 2008, averaging 212 trips per day through September (see attached Ridership Totals Chart). With a daily seating capacity of 320, the route has a utilization of approximately 69%. The most recent ridership survey conducted in 2008 indicated that approximately 69% of riders live in Blue Springs. Staff has requested another ridership survey during the 2015-16 service period. Rev 05/01/2014  Council Meeting Date: 11/16/2015 Agenda Item #: 3e Page 2 of 3 2015-16 2014-15 % of Service % of Service Service Cost $435,990 Cost $442,175 Cost Passenger Revenue $95,305 22% $100,000 23% State/Federal Funding $232,215 53% $238,127 54% City Funding $108,470 25% $104,048 24% FINANCIAL IMPACT Contractor: Kansas City Area Transportation Authority (KCATA) Amount of Request/Contract: $108,470 Amount Budgeted: $125,000 Funding Source/Account #: 100.10000.530900.001 Additional Funds Needed: $0 Funding Source/Account #: N/A PROJECT TIMELINE Estimated Start Date Estimated End Date October 1, 2015 September 30, 2016 STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A Date: Action: LIST OF REFERENCE DOCUMENTS ATTACHED 1. KCATA Blue Springs Express Ridership Totals Chart by year from 2000 – present. 2. Resolution with proposed service contract – October 1, 2015 – September 30, 2016 attached as Exhibit “A.” IF CONTRACT REQUIRED: 1. E-Verify Affidavits Required? Yes 2. Contract/Affidavits Executed? No Rev 05/01/2014  Council Meeting Date: 11/16/2015 Agenda Item #: 3e Page 3 of 3 REVIEWED BY Requesting Director: Budget: Adam Norris Christine Cates Legal: City Administrator: Nancy Yendes Eric Johnson Rev 05/01/2014  #170-Blue Springs Express: Average Daily Ridership (Monthly and Annually) Year January February March April May June July August September October November December Annual 2000 122 113 108 125 142 160 168 176 196 177 190 162 153 2001 237 194 212 194 199 214 221 205 220 212 238 185 211 2002 205 206 209 198 236 194 191 203 210 198 175 182 201 2003 193 176 181 185 202 198 239 181 216 191 181 187 195 2004 189 187 203 188 201 231 201 199 238 200 193 179 201 2005 193 203 202 200 189 198 201 245 256 247 234 222 216 2006 237 249 240 237 241 245 234 252 279 259 258 215 245 2007 258 238 244 237 259 306 283 294 267 288 262 231 264 2008 284 282 288 338 304 368 375 377 370 313 314 289 325 2009 325 333 345 295 280 312 286 291 303 297 261 230 296 2010 330 291 305 264 259 312 256 257 261 253 231 204 268 2011 258 234 283 266 285 257 247 261 253 258 258 242 259 2012 249 256 253 289 268 264 211 235 253 258 230 221 249 2013 248 200 253 239 234 239 231 230 236 215 212 193 228 2014 219 226 229 231 227 232 228 216 229 223 195 185 220 2015 217 229 233 214 205 203 191 212 207 212 11/10/2015  #170-Blue Springs Express - Average Daily Ridership 350 325 300 275 250 Average Daily Ridership 225 200 175 150 125 100 75 50 25 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Year Introduced by Councilman Resolution No. 84-2015 A RESOLUTION APPROVING A SERVICE CONTRACT BETWEEN THE CITY OF BLUE SPRINGS AND THE KANSAS CITY AREA TRANSPORTATION AUTHORITY FOR TRANSIT SERVICE TO/FROM BLUE SPRINGS TO DOWNTOWN KANSAS CITY, MISSOURI WHEREAS, the City of Blue Springs desires to continue its commuter transit services to/from Blue Springs to downtown Kansas City, Missouri; and WHEREAS, Kansas City Area Transportation Authority agrees to continue the transit service to the City of Blue Springs, as set forth in the attached Service Contract, which will commence on October 1, 2015, through September 30, 2016, for a fee of $108,470. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The City Administrator has the authority and is hereby authorized to enter into a Service Contract between the City of Blue Springs and the Kansas City Area Transportation Authority for commuter transit service to/from Blue Springs to downtown Kansas City, Missouri, from October 1, 2015, to September 30, 2016, in the amount of $108,470.00. A copy of the proposed Service Contract is attached hereto as Exhibit “A” and is incorporated herein. 2. City Staff is directed to perform all tasks necessary to implement said Service Contract. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 16th day of November, 2015. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________ Sheryl Morgan, City Clerk Rev. 05/01/2014  Exhibit A Twelve-Month Contract: October 1, 2015 – September 30, 2016 KANSAS CITY AREA TRANSPORTATION AUTHORITY Contract for Transit Service BLUE SPRINGS, MISSOURI THIS CONTRACT, entered into this th day of October, 2015 by and between the KANSAS CITY AREA TRANSPORTATION AUTHORITY (hereinafter referred to as the "KCATA"), a body corporate and politic and a political subdivision of both the States of Missouri and Kansas and the CITY OF BLUE SPRINGS, MISSOURI (hereinafter referred to as the "Community"). WITNESSETH: WHEREAS, a sound, efficient and viable public transportation system is essential to the socioeconomic well-being of the Kansas City Area Transportation District (hereinafter referred to as the "District"), including the Counties of Cass, Clay, Jackson, and Platte in Missouri, and the Counties of Johnson, Leavenworth, and Wyandotte in Kansas; and WHEREAS, the KCATA is a public agency authorized by law to plan, own, operate, have and generally deal with public transportation systems and facilities in the District; and WHEREAS, the Community desires to promote the convenience, comfort, prosperity, general interests and welfare of its citizens, and WHEREAS, the public transportation facilities and services of most immediate concern are those estimated to be provided by the KCATA at a deficit, described generally in amounts and, more specifically, by formula set forth in Amendment "A" adopted in January, 1976, modified in August, 1977, revised in January, 1983, and in December 1997. NOW, THEREFORE, for and in consideration of the premises and the mutual covenants herein contained, the parties hereto agree as follows: 1. The Community requests public transportation services (hereinafter referred to as "Contract Service"), set forth in Attachment "B", to be operated by the KCATA for the period October 1  1, 2015 through September 30, 2016. 2. The level of service as generally set forth in Attachment "B" shall not be changed or be modified without the written consent of the Community. 3. The computations and, more specifically, the formula contained in Attachment "A" attached hereto and made a part hereof, are the accepted methods for the determination of the estimated deficit of the Community. 4. The KCATA and the Community estimate the Community’s total payment for the service (hereinafter referred to as “Local Share”) to be $108,470. This estimate is based on the following components of cost and revenue to be applied to the Contract: Service Cost $411,934 Local Capital Cost $ 24,056 Service and Local Capital Cost $435,990 Passenger Revenue (95,305) Estimated Total Deficit $340,685 Federal Funding (229,671) State of Missouri ( 2,544) Total Local Share $108,470 5. It is the understanding of the parties that, notwithstanding any provision of this Agreement, the maximum obligation of the Community under this Contract shall be the sum of $108,470. If the actual total deficit and other factors are such that the KCATA deems the full Local Share is not required, the KCATA shall require payment of less than the Local share, or reimburse the Community for a portion of the Local Share previously paid. 6. When the estimated total deficit of $340,685 is reached, KCATA's obligation to furnish services shall terminate. The Community and KCATA may mutually agree to amend this Contract to provide additional operating subsidy or to adjust the level of service so that the cost of such service will not exceed the contractual subsidy. 7. If for any reason the KCATA is unable to obtain the federal or state assistance (the Federal and State Share), as provided for in Paragraph "4" of this Contract, the Community will be immediately notified and this contract will be amended to provide additional Local Share subsidy or to adjust the level of service. If a satisfactory amendment is not agreed to after a reasonable period, KCATA's obligation to furnish services will terminate. 8. The KCATA shall indemnify, save and hold the Community harmless from any and all damage, loss or liability of any kind whatsoever arising out of this Contract, including, but not limited to, any loss occasioned by reason of any injury to property or third persons 2  occasioned, in whole or in part, by any act, omission, neglect or wrongdoing of the KCATA, or any of its officers, agents, representatives or employees. At its own cost and expense, the KCATA will defend all losses arising therefrom. 9. The Community recognizes that the KCATA, as the principal public transportation operator in the region, is obligated to conform with various regulations and requirements of the Federal Transit Administration, in order to maintain its eligibility for financial assistance pursuant to the Federal Transit Act. KCATA complies with Department of Homeland Security and Social Security Administration employment eligibility requirements as documented in Attachments “C” and “D.” In this regard, the Community agrees to cooperate with the KCATA in meeting said regulations and requirements, and will not require KCATA to violate said regulations and requirements. The Community will also cooperate with reasonable requests of the KCATA, and the KCATA agrees to make all such records available to the Community for the auditors upon reasonable request of the Community. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed as of the day and year first above written. KANSAS CITY AREA TRANSPORTATION AUTHORITY By:_____________________________________ Title ATTEST: By: ____________________________________ CITY OF BLUE SPRINGS, MISSOURI By: ___________________________________ Title ATTEST: By: ____________________________________ 3  ATTACHMENT "A" REVENUE AND COST ALLOCATION PROCEDURES Operating Expense and Revenue The procedure to be used in determining passengers, direct operating expenses, indirect operating expenses, farebox revenue, and estimated loss for transit service shall be as follows: A. Passengers and Revenue - The number of passengers and the amount of revenue reported will be derived from electronic farebox reports. 1. Revenue figures are computed as follows: a. Total Fare Revenue is the total farebox revenue plus pass sales proration. b. Pass Sales proration for a line is the Pass Sales Revenue multiplied by a pass utilization factor as determined by data from electronic fareboxes. 2. Passenger types - definitions a. Intra-city passenger - a passenger boarding and alighting in the same jurisdiction. b. Inter-city passenger - a passenger who boards in one jurisdiction and alights in another. 3. Computation of inter-city and intra-city passengers a. Intra-city passengers for each subsidizing jurisdiction will be determined by multiplying total passengers by the appropriate intra-city passengers ratios as determined by periodic activity checks. An intra-city passenger ratio is the ratio of passengers who both board and alight a bus within that community to total route passengers on the line. b. Inter-city passengers for the route will be determined by subtracting the intra- city passengers from the total route passengers. B. Direct Operating Expenses - Each route shall be charged direct labor and benefits on the basis of scheduled pay hours (including allowances, spread, guarantee, and overtime) times the fully burdened operator cost per hour of service for each type of bus used 4  (Large, Small, or Metroflex). Each route shall be charged fuel and tire expense for the same type of bus used (Large, Small or Metroflex) in the proportion of route miles per type of bus to total system miles for the same type of bus. C. Indirect Operating Expenses - Indirect operating expenses shall be allocated to each route on the ratio of route miles to total system miles for the same type of bus used (Large, Small, or Metroflex). Indirect operating expenses include all expenses except direct labor and fuel and tire expense, such as maintenance cost, vanpool operations, administrative and overhead expense, and a contribution to self-insured reserves for revenue vehicle and workers compensation. D. Estimated Net Income or Loss - Intra-City Routes - Estimated net income or loss for each route shall be calculated by subtracting total fare revenue for each route from the total operating expenses for each route. E. Allocation of Net Income or Loss on Inter-City Routes. 1. Suburban Express Routes a. A suburban express route is a route or portion of a route that is designed to serve inter-city passengers and suburban community intra-city passengers, and does not serve Kansas City, Missouri, intra-city passengers. b. Net income or net losses of inter-city routes shall be prorated among the subsidizing jurisdictions by calculating the net loss per passenger (total operating expense less total fare revenue) and then multiplying the net loss per passenger by the number of passengers boarding in each jurisdiction. 2. Local Service Inter-City Routes a. A local service inter-city route is a route designed to serve Kansas City, Missouri, intra-city passengers, as well as inter-city passengers and suburban community intra-city passengers. b. Revenue shall be credited among subsidizing jurisdictions by assigning intra- city passenger revenue to the jurisdiction in which the trips are made. Inter- city passenger revenue shall be assigned by calculating the revenue per inter- city passenger and then by multiplying the revenue per inter-city passenger by the number of inter-city passengers boarding in each jurisdiction. c. Operating costs shall be allocated among subsidizing jurisdictions as follows: (l) Direct labor costs shall be allocated on the basis of operator cost per hour of service multiplied by the actual time operated in each 5  jurisdiction. (2) Fuel and tire expense in the proportion of miles in each jurisdiction to total system miles. (3) Indirect operating expense in the proportion of miles in each jurisdiction to total system miles. d. The Net Income or Loss for each jurisdiction is calculated as the sum of direct labor cost, fuel and tire expense, and indirect operating expense, less passenger revenue credit. F. Capital Expense - Each jurisdiction will be charged capital expense, prorated on community miles to system miles, to be used for the acquisition of buses, facilities and other equipment. The capital charge may be used for the purchase of vans for a vanpool operation that will facilitate in providing a regional transit system. Such vanpool operation must provide service to or from the Community that is reasonable when compared to the amount of the Community’s capital contribution for the vans. G. Enclave Communities - Local service inter-city routes operating from a part of Kansas City, Missouri, through another jurisdiction and into another portion of Kansas City, Missouri, will be treated differently for the allocation of Net Income or Loss. The Net Income or Loss for the intermediate (enclave) jurisdiction will be based on 50% of the calculated cost for that jurisdiction per Item "E". The remaining 50% of the calculated cost within the intermediate jurisdiction will be allocated to Kansas City, Missouri. H. For Service Implemented After December 31, 1997 – Service implemented after December 31, 1997, that is above the service level that exists as of December 31, 1997, will be allocated costs as stated in other sections of this Appendix, except for Indirect Operating Expenses. Indirect Operating Expenses shall be allocated to such service based on 45 percent of the ratio of route miles to total system miles for each type of bus. Indirect Operating Expenses include all expenses except direct labor and fuel and tire expense; such as maintenance cost, vanpool operations, administrative and overhead expense, etc. 6  ATTACHMENT "B" CITY OF BLUE SPRINGS CONTRACT SERVICE Per annual agreement, the following fixed-route transit service operates between Blue Springs and Downtown Kansas City, Missouri as described below: The #170 – Blue Springs Express route provides eight (8) suburban express trips each weekday, of which four (4) are westbound from Blue Springs to downtown Kansas City, Missouri during the morning peak commute period and four (4) are eastbound from downtown Kansas City, Missouri to Blue Springs during the afternoon peak commute period. Full Fare: $3.00 one-way, $95 monthly pass 7  ATTACHMENT “C” AFFIDAVIT AND PROVISION OF DOCUMENTATION STATE OF MISSOURI ) ) ss. COUNTY OF JACKSON ) Affiant, Mr. Jim Fight, the Chief Human Resources Officer of the Kansas City Area Transportation Authority having been duly sworn, states upon her oath: 1. I, Jim Fight, am a representative of the KCATA entering into this contract with the City of Blue Springs who is authorized to sign this affidavit on behalf of the KCATA. 2. I hereby swear or affirm the KCATA does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. 3. I also swear and affirm to the accuracy of the attached documentation evidencing the KCATA’s enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. FURTHER AFFIANT SAYETH NOT. ______________________________ Jim Fight KCATA Chief Human Resources Officer Subscribed, acknowledged, and sworn to before me by ___________this _____ day of ___________, 2015. ______________________________ Notary Public My Commission Expires: 8  ATTACHMENT “D” AFFIDAVIT CONCERNING EMPLOYMENT OF UNAUTHORIZED ALIENS STATE OF MISSOURI ) ) ss. COUNTY OF JACKSON ) Affiant, Mr. Jim Fight, the Chief Human Resources Officer of the Kansas City Area Transportation Authority having been duly sworn, states upon her oath: 1. I, Jim Fight, am a representative of the KCATA entering into this contract with the City of Blue Springs who is authorized to sign this affidavit on behalf of the KCATA. 2. I hereby swear or affirm the KCATA does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. FURTHER AFFIANT SAYETH NOT. ______________________________ Jim Fight KCATA Chief Human Resources Officer Subscribed, acknowledged, and sworn to before me by ___________this _____ day of ___________, 2015. ______________________________ Notary Public My Commission Expires: 9  Council Meeting Date: 11/16/2015 Agenda Item #: 3f Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: November 9, 2015 SUBMITTED BY: Scott Allen DEPARTMENT: Business Services Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST The approval of a new liquor license for Ganesh USA LLC dba Crown Liquor located at 1005 N 7 Hwy, Blue Springs, MO 64015 to sell intoxicating liquor by the drink for consumption off premises and Sunday sales. Ishree Inc. dba BP Amoco previously operated this location. BACKGROUND/JUSTIFICATION The Managing Agent for Ganesh USA LLC dba Crown Liquor is Nancy Whiton located at 4037 Oak, Kansas City, MO 64111. FINANCIAL IMPACT Contractor: Amount of Request/Contract: Amount Budgeted: $ 337.50 Funding Source/Account #: 100.00000.410200.000 Liquor License Revenue Additional Funds Needed: Funding Source/Account #: PROJECT TIMELINE Estimated Start Date Estimated End Date 11/16/2015 06/30/2016 Years and Months Contract in effect Number of times renewable STAFF RECOMMENDATION All documents have been submitted to the Business Services Division. A background check has been approved by Wayne McCoy (Chief of Police) and the approvals from Norman Gurney (Codes Administrator) are on file in the Business Services Division. Staff recommends approval by City Council. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A Date: Action: Rev. 6/01/2015  Council Meeting Date: 11/16/2015 Agenda Item #: 3f Page 2 of 2 LIST OF REFERENCES DOCUMENTS ON FILE IN THE BUSINESS SERVICES DIVISION 1. Notarized Individual Property Tax Affidavit for Managing Agent, Certificate of Voter Registration for Managing Agent, Exterior photos of the premises to be used by Applicant, Drawing of the interior premises to be covered by this permit, Copy of the Current Lease, and a Photo of the Managing Agent. 2. Application for a Business License. IF CONTRACT REQUIRED: E-Verify Affidavits Required? N/A Parent Company: N/A Contract Executed? N/A Affidavits Executed N/A REVIEWED BY Requesting Director: Budget: Legal: City Administrator: Nancy Yendes Eric Johnson Rev. 6/01/2015