City Council Agendas

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 15, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 15, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were Gary Henriott, Ron Shriner, Norm Childress and Amy Moulton. Absent: Cindy Murray Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the February 8, 2022 regular meeting. Mr. Childress seconded. Passed. BID OPENING Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Sodium Aluminate, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt) This being the time set to open bids for the Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Sodium Aluminate, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt) and the following bids were received and opened: Morton Salt, Inc Chicago, Illinois Letter-No Bid JCI Jones Chemicals, Inc Sarasota, Florida Sodium Hypochlorite $1.42 per gallon Southern Ionics, Inc. West Point, Mississippi Sodium Bisulfite: $2.40 per gallon Kemira Water Solutions Lawrence, Kansas Ferric Chloride: $1.615 per gallon Brenntag Mid-South Indianapolis, Indiana Sodium Hypochlorite: $1.6490 per gallon Sodium Bisulfite: $1.8470 per gallon Hydrochloric Acid: $142.00 per drum Ammonium Sulfate: $0.63 per pound Board of Public Works and Safety February 15, 2022 Page 2 Sodium Fluoride: $2.33 per pound Sodium Aluminate: $3.8350 per gallon PVS Technologies, Inc Detroit, Michigan Ferric Chloride: $1.43 per gallon PVS Chemical Solutions, Inc Detroit, Michigan Sodium Bisulfite: $1.73 per gallon Rowell Chemical Corp. Hinsdale, Illinois Sodium Hypochlorite: $1.694 per gallon Alexander Chemical LaPorte, Indiana Sodium Hypochlorite: $1.89 per gallon Sodium Bisulfite: $2.04 per gallon Hydrochloric Acid: $198.22 per drum Sodium Fluoride: $2.74 per pound Water Solutions Unlimited Camby, Indiana Sodium Fluoride: $1.98 per pound/$1.48 per pound Ammonium Sulfate: $0.64 per pound Spear Corporation Roachdale, Indiana Hydrochloric Acid: $336.40 per drum Buffered Muriatic Acid: $209.75 per 15-gal drum (usage 150 gallons total) Buffered Muriatic Acid: $489.30 per 55-gal drum (usage 2850 gallons total) Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. NEW BUSINESS Lafayette Renew Recommendation for Award-40 & 8 Lift Station and Force Main Replacement Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the 40 & 8 Lift Station and Force Main Replacement Project with Bowen Engineering for the base bid in the amount of $1,467,200.00. Mr. Talley stated that the alternate bid was not considered because the price submitted was higher than anticipated. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety February 15, 2022 Page 3 Contract-40 & 8 Lift Station and Force Main Replacement Project Mr. Talley presented to the Board and recommended approval of a Contract for the 40 & 8 Lift Station and Force Main Replacement Project with Bowen Engineering for the base bid in the amount of $1,467,200.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-40 & 8 Lift Station and Force Main Replacement Project Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the 40 & 8 Lift Station and Force Main Replacement Project. The project is set to start today with a substantial completion date of January 11, 2023 and a final completion date of February 10, 2023. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Recommendation for Award- S. 30th Street Drainage Project, Phase II Mr. Talley presented to the Board and recommended approval of a Recommendation for Award for the S. 30th Street Drainage Project, Phase II with Atlas Excavating in the amount of $513,000.00. Mr. Talley states that this amount was over the engineer’s estimate for the project. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract- S. 30th Street Drainage Project, Phase II Mr. Talley presented to the Board and recommended approval of a Contract for the S. 30th Street Drainage Project, Phase II with Atlas Excavating in the amount of $513,000.00. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed- S. 30th Street Drainage Project, Phase II Mr. Talley presented to the Board and recommended approval of Notice to Proceed for the S. 30th Street Drainage Project, Phase II is set to start March 1, 2022 with a substantial completion date of August 1, 2022 and a final completion date of September 1, 2022. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Change Order #1- S. 30th Street Drainage Project, Phase II Mr. Talley presented to the Board and recommended approval of Change Order #1 for the S. 30th Street Drainage Project, Phase II with Atlas Excavating. The change order is a reduction in the amount of $39,000.00 which brings the revised contract amount to $474,000.00. The change order includes removal and replacement fencing as necessary along with a stone base to be eliminated. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Task Order #3-6th Street Water Relief Pumping Station with BF&S Mr. Talley presented to the Board and recommended approval of Task Order #3 for the 6th Street Water Relief Pumping Station Contract with Butler, Fairman and Seufert. The task order is a not-to-exceed amount of $29,300.00 and includes the installation of a pump station and underground drainage system to relieve water flow that builds up against the sides of buildings along Columbia Street and 6th Street. The pump station will gather water draining through the area and convey it to nearby sewer. The project will also include conduit for carrying City fiber along 6th Street. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety February 15, 2022 Page 4 Contract for 7th Street Storm Sewer Project with BF&S Mr. Talley presented to the Board and recommended approval of a Contract with Butler, Fairman and Seufert for the 7th Street Storm Sewer Project. The contract is a not-to-exceed amount of $79,300.00 and includes pursuing the reroute of a storm sewer that runs through private properties in the area of 7th Street, 8th Street, and Oregon Street. The existing storm sewer to be rerouted connects to the combination sewer on 8th Street. The intent is to reroute the storm sewer out of private properties and to install a new trunk line along 7th Street. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. 2022 Wastewater Operator Training Contract Mr. Talley presented to the Board and recommended approval of the 2022 Wastewater Operator Training Contract with Wastewater Solutions. The contract is in the amount of $19,600.00 for training to be conducted April 19-22, 2022. The operator training is an annual course conducted for department employees to obtain the continuing education credits needed to maintain current certifications and to assist employees to prepare for upcoming certification exams. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Economic Development Historic Demolition Permit-718 N. 9th Street (Façade Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 718 N. 9th Street Façade Only. Mr. Collier stated that Dann Keiser, Historical Preservation Officer, determined that the loss of the façade would be a loss of an historic resource for the City but structurally it is a concern. Consequently, Mr. Keiser recommended waiving the 60-day waiting period. Mr. Collier noted that the Tippecanoe County Beacon records state that 718 N. 9th Street is listed with different addresses (718, 720 & 722), but historically it was listed as 718 N. 9th Street. Mr. Shriner moved to waive the 60-day waiting period. Mrs. Moulton seconded. Passed. Purchasing Department Declaration of Surplus Property-Police Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus for the Police Department that includes 5 Glock 17 Semi-Auto Pistol of 9mm Caliber. Mr. Payne stated that these items will be traded in on an upcoming purchase. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Police Department Vehicle Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes a Black 2016 Dodge Charger VIN#2C3CDXAG2GH130023 City ID#16-10. Mr. Payne stated that this vehicle will be traded in on a new purchase. It was involved in a crash and will be sold for salvage. The insurance company claim has been settled. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Street Department Board of Public Works and Safety February 15, 2022 Page 5 Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Street Department that includes: City Make/Item Description Model # Serial # ID# 2008 Western ProPlus Plow 64750 07111710345264750 2819P 2013 Western Ultra Mount Plow 64750 10051010420564750 316P 2010 Western 10’ Plow 64750 10041920463162302 1015P Mr. Payne stated that these items will be sold on GovDeals.com or sold for scrap metal value. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $5,127,547.89. President Henriott asked a question on Page 13 regarding the Traffic Control Corporation invoices for Annual Centracs Maintenance Agreement. Mr. Diehl stated that is the annual maintenance agreement for the traffic management software system. President Henriott asked a question on Page 18 regarding the Axon Enterprise Inc invoice for the 5-year Officer Safety Plan. Mr. Diehl stated that is the annual fee for the Axon Software Systems, provisions and services for Law Enforcement such as the Taser and body worn camera equipment. Mr. Childress asked a question on Page 18 regarding the Long Center Project for the Downtown Activation Project 2022. Mr. Diehl stated that is an incentive to help bring quality entertainment acts to Lafayette. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-Purdue Half Marathon Don Carr, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Purdue Half Marathon to be held October 22, 2022 from 8:30am-10:00am in the downtown streets of Lafayette. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Time: 9:30 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375