City Council Agendas

CITY COUNCIL WORK SESSION AGENDA January 31, 2022 - 6:00 p.m. Council Chambers Howard L. Brown Public Safety Building 1100 SW Smith Blue Springs, Missouri The meeting can be viewed live on Blue Springs Comcast Channel 7 and AT&T Channel 99 and www.bluespringsgov.com/CityMeetingsLive 1. Call meeting to order 2. Confirmation of Quorum 3. Animal Control Services 4. Pavement Management Program 5. City Prosecutor 6. Health Department 7. Adjourn Miscellaneous Items Park Commission Meeting – Tuesday, February 1, 6:00 PM City Council Meeting – Monday, February 7, 6:00 PM Public Art Commission Meeting – Wednesday, February 9, 3:30 PM Board of Adjustment Meeting – Wednesday, February 9, 6:30 PM Planning Commission Meeting – Monday, February 14, 6:30 PM Economic Development Council – Wednesday, February 16, 8:00 AM President’s Day Holiday – City Offices Closed - Monday, February 21 City Council Meeting – Tuesday, February 22, 6:00 PM This Agenda was posted at City Hall and on the City’s website on Thursday, January 27, 2022 Sheryl Morgan, City Clerk TO: Mayor, Councilmembers, Department Directors, and Press FROM: Christine Cates Acting City Administrator DATE: January 27, 2022 SUBJECT: Agenda Explanations Item 3 – Animal Control Services Discuss a Resolution regarding a contract in the amount of $68,250.00 with Pawportunities Inc., for Animal Control Services for 90 days. This Resolution and contract are scheduled for the February 7, 2022 City Council meeting. Refer to Council Information Form from Police Chief Bob Muenz for additional information. Item 4 – Pavement Management Program A presentation detailing the 2022 overlay component of the Pavement Management Program. Refer to Council Information Form from Public Works Director Chris Sandie for additional information. Item 5 – City Prosecutor Christine Cates, Acting City Administrator, and Jackie Sommer, City Attorney, will discuss the details of the memo regarding the In-house City Prosecutor review. Refer to Council Information Form from Acting City Administrator Christine Cates for additional information. Item 6 – Health Department Councilmembers Edmondson, Ericson, and Lievsay requested a discussion about the Health Department. Refer to Council Information Form from Acting City Administrator Christine Cates for additional information.  Council Work Session Date: January 31, 2022 Agenda Item #: 3 Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: January 4, 2022 SUBMITTED BY: Bob Muenz DEPARTMENT: Police Ordinance Resolution Presentation Public Hearing Contract Discussion Economic Dev. Other ISSUE/REQUEST Discuss a Resolution regarding a contract in the amount of $68,250.00 with Pawportunities Inc., for Animal Control Services for 90 days. This Resolution and contract are scheduled for the February 7, 2022 City Council meeting. BACKGROUND/JUSTIFICATION Staff is requesting consideration of a contract with Pawportunities Inc. of Blue Springs at a future council meeting to provide Animal Control Services for a three-month trial period. Essentially, Pawportunites Inc. will provide personnel to perform animal control services such as responding to calls for service, boarding and releasing animals, education to the community and issue citations to municipal court for animal related ordinance violations. The Police Department will provide the use of the facilities located at Barett Park, the use of the current animal control vehicles, dispatching services, necessary training related to police operations in this area, and designate a liaison within the department to communicate with Pawportunities staff. Pawportunities will invoice the City $22,750.00 per month for this service. The Police Department currently budgets approximately $280,000.00 annually to provide salary and benefits for four animal control officers as well as animal housing and veterinary costs. The costs for personnel and veterinary services will be assumed by Pawportunities making the funds budgeted by the Police Department available to pay the monthly invoice. Pawportunities will also charge residents directly for reimbursement of boarding and veterinary fees. Currently the Police Department collects these charges by requesting restitution through Municipal Court. The City will still collect any fines resulting from citations to Court for ordinance violations. During the past two years the Police Department has had difficulty staffing the Animal Control Unit with the budgeted number of four animal control officers (ACO), many times only having one ACO on duty with limited availability. This has created a strain on the department and unsatisfactory service to the community. Outsourcing this service will provide the opportunity to enhance the service to the residents of Blue Springs. If the trial period for this service is successful, the contract can be extended an additional twelve months. FINANCIAL IMPACT Contractor: Pawportunities Inc. Amount of Request/ Contract: $68,250.00 (for 90 days) Amount Budgeted: $209,655.00 Budget Year: FY 21-22 Funding Source/Account #: 100-20030-530100 Rev. 10/18/2021  Council Work Session Date: January 31, 2022 Agenda Item #: 3 Page 2 of 2 Account Balance: $ 0 budgeted. Savings will be in salaries. Date: 1/4/2022 PROJECT TIMELINE Estimated Start Date Estimated End Date February 7, 2022 May 6, 2022 Years and Months Contract in effect Number of times renewable 3 months 1 optional 1-year renewal STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A ECONOMIC DEVELOPMENT PROJECT N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Resolution with contract attached as Exhibit A REVIEWED BY Requesting Director: Budget: Bob Muenz Lori Turner Legal: Acting City Administrator: Jacqueline A. Sommer Christine Cates SUPPORTING DOCUMENTS: (FOR CONTRACT ITEMS ONLY) Document Attached If not attached, explain Secretary of State: Certificate of Insurance: E-Verify Affidavits: E-Verify proof of enrollment: Bond: Wage Order, by reference Wage Order Number: IRS Form W-9: Bid/RFP/RFQ: (submit all) Bid/RFP/RFQ Tabulation: Bid Waiver: (less than three bids) Contractor address and email: Project Exemption Certificate needed: Other: Rev. 10/18/2021  Resolution No. __-2022 A RESOLUTION APPROVING ACONTRACT IN THE AMOUNT OF $68,250.00 WITH PAWPORTUNITIES INC. FOR ANIMAL CONTROL SERVICES WHEREAS, the Police Department has recognized the need to provide reliable Animal Control Services to the citizens of Blue Springs; and WHEREAS, the Police Department has not been able to provide this service due to manpower shortages; and WHEREAS, Pawportunities Inc. has agreed to provide this service for 90 days for fee of $68,250.00 to be collected in three monthly payments of $27,750.00; and WHEREAS the Police Department has negotiated with Pawportunities Inc. to provide Animal Control Services, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The Acting City Administrator has the authority and is hereby authorized to enter into a contract with Pawportunities Inc., 3200 NW Jefferson Dr., Blue Springs, MO 64015, in the amount not to exceed $68,250, for Animal Control Services, as set out in the contract attached hereto as Exhibit “A”. 2. City staff is directed to perform all tasks necessary to implement said contract. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 7th day of February 2022. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________________ Sheryl Morgan, City Clerk Rev. 12/18/2017  Proposal to the City of Blue Springs for operation of animal control services by Pawportunities Inc. Scope of Services to be provided by Pawportunities Inc. 1. Timely response to calls and complaints from the public concerning suspected dogs and cats that are stray, injured, ill, creating a threat to public health, safety or interfering with the enjoyment of property; and vicious dogs. The response to animal-related emergency calls should be prompt, even on nights, weekends and holidays in order to safely control dangerous animals and minimize pain and suffering of stray, sick and injured animals. 2. Will have Animal Control Offier (ACO) on duty normal hours of M-F 8-5, Saturday 8-5. 3. Work with the community in handling missing or found dogs and cats within city limits. 4. Capture of stray domestic animals threatening the safety and health of residents. 5. If an animal is impounded after being found outside of the owned or rented property of its owner or custodian, the minimum time period for holds will be determined by Missouri law, Sec. 578.016 RSMo. Except for aggressive or dangerous animals, impounded animals will be returned, adopted, or fostered. 6. Educate residents on how to abate wildlife nuisances and refer them to pest control services and other agencies that can assist; wildlife nuisance issues are under the authority of the Missouri Department of Conservation where the City Animal Control Officer will not handle nuisance wildlife beyond referring the resident appropriately. 7. Investigation of reports of animal bite and vicious dog incidents, seizure and impoundment of dogs meeting criteria under the Missouri dangerous dog law. 8. Investigation of reports of animal cruelty including animal hoarding situations, seizure and impoundment of animals meeting criteria under the State law. 9. Transportation of captured animals to the city’s impoundment facility. Evaluate the captured animals for illness and injury at the time of capture and take them directly to a veterinary facility for treatment of injuries or illnesses. 10. Properly document all calls and activities containing at a minimum the source (location of capture) and disposition (returned to owner, brought to impoundment or veterinary hospital) of each animal. 11. Enforcement of local animal and pet ordinances. 12. Assist in coordinated, animal-related city functions overseen by the Police Department such as issues of immediate concerns, complaint investigations, and community outreach and educational events. 13. All ACO and staff will report to the President of Pawportunities Inc. Items and Support to be Provided by the City of Blue Springs to Pawportunities Inc. 1. The full use of all animal control vehicles of the purposes of providing animal control services to the City of Blue Springs. The city will provide all needed fuel and maintenance for these vehicles 2. Full unobstructed use and 24 hour access to the complete animal control facilities 3. Full access and use to all existing animal control equipment 4. Authority issued to Pawportunities ACO, as designated Animal Control Officer, to issue general ordinance summonses to citizens who are in violation of animal and pet ordinances of the City of Blue Springs 5. Provide dispatch to ACO 1 Items and Services to be Provided by Pawportunities Inc. 1. At least 1 NACA trained ACO on staff, while 2 other officers are actively in training. This provides the City of Blue Springs 3 ACO available for service 2. Will handle all payroll for all staff and AC officers 3. Will maintain proper licensing and compliance with the Missouri Department of Agriculture to operate an animal control and shelter 4. Maintain two administrative/animal care staff members to maintain all records, facilities and animal welfare. 5. Will have required liability insurance for all staff members and provide the City with proof of insurance. 6. Provide animal control and shelter management software. 7. Cover all expenses related to caring for animals in our control including basic veterinary care, emergency veterinary treatment, and food. Any medical treatment required on stray animals that are later claimed will be billed to owner. 8. Provide animal outreach and education to the residents of Blue Springs 9. All staff and ACO will participate in required court matters as deemed necessary by the Police Department, Prosecutor, and courts. 10. Will provide monthly reports to the Blue Springs Police Department outlining the previous month’s animal counts and community outreach including any specific reports deemed necessary. 11. Promote AC services offered by the City of Blue Springs on social media Conflict Resolution 1. Any issues or concerns from either party will be directed to the liaisons from Pawportunities Inc, and the Blue Springs Police Department. The liaisons will be identified at the beginning of the contract period 2. Both parties will work together to handle/correct issues in a timely matter. 3. Open communication between the City of Blue Springs and Pawportunities is key to the success of the contract. Weekly or at minimum bi-weekly meetings as needed will be held between the 2 liaisons to discuss and review progress and concerns. Contract Cost, Fees and Contract Dates 1. All fees the community is charged, outside of Court ordered fines and costs, for claiming stray animals at AC facilities will be collected and kept as payment to Pawportunities Inc as restitution for services rendered. Any medical treatment required on stray animals that are later claimed will be billed to owner and paid to Pawportunities for these services. 2. All fines ordered by the Court involving the ACO will be collected and paid according to the City of Blue Springs Code of Ordinances and Missouri law. Restitution paid outside of Court will be collected and used by Pawportunities Inc. for its costs. 3. If accepted by the City of Blue Springs, this proposal is for services starting upon execution of the Contract ending 90 days thereafter. The parties may mutually agree to extend the Contract subject to potential cost increase. 4. The cost billed to the City of Blue Springs will be $22,750.00 per month. 2  Council Work Session Date: January 31, 2022 Agenda Item #: 4 Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: January 24, 2022 SUBMITTED BY: Chris Sandie DEPARTMENT: Engineering Ordinance Resolution Presentation Public Hearing Contract Discussion Economic Dev. Other ISSUE/REQUEST A presentation detailing the 2022 overlay component of the Pavement Management Program. BACKGROUND/JUSTIFICATION The City Council added a one-time transfer of $3 million to the 2022 program totaling $6.8M. The presentation is designed to provide information to the councilmembers so that they have a good background of the state of the system and the process used to select streets for the upcoming program. FINANCIAL IMPACT Contractor: N/A Amount of Request/ Contract: N/A Amount Budgeted: N/A Budget Year: FY 2021-22 Funding Source/Account #: N/A Account Balance: N/A Additional Funds Needed: N/A Funding Source/Account #: N/A Revenue to be Received: N/A Revenue Account No. N/A PROJECT TIMELINE Estimated Start Date Estimated End Date February 7, 2022 August 31, 2022 Years and Months Contract in effect Number of times renewable N/A N/A STAFF RECOMMENDATION OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A Date: Action: Rev. 08/14/2018  Council Work Session Date: January 31, 2022 Agenda Item #: 4 Page 2 of 2 ECONOMIC DEVELOPMENT PROJECT LIST OF REFERENCE DOCUMENTS ATTACHED 1. PowerPoint Presentation REVIEWED BY Requesting Director: Budget: Christopher G. Sandie N/A Legal: City Administrator: N/A Christine Cates SUPPORTING DOCUMENTS: (FOR CONTRACT ITEMS ONLY) Document Attached If not attached, explain Secretary of State: N/A Certificate of Insurance: N/A E-Verify Affidavits: N/A E-Verify proof of enrollment: N/A Bond: N/A Wage Order, by reference N/A IRS Form W-9: N/A Bid/RFP/RFQ: (submit all) N/A Bid/RFP/RFQ Tabulation: N/A Bid Waiver: (less than three bids) N/A Contractor address and email: N/A Project Exemption Certificate needed: N/A Other: N/A Rev. 08/14/2018  1/26/2022 2022 Proposed Pavement Management Program 1 Overlay • Concrete • Patching • Overlay Three • Reconstruction Components Surface Treatment • Concrete • Paving Inspection and Evaluation • Inspection • Evaluation 2 1  1/26/2022 Quick History ‐ Overlay 2008‐2021 • • 2008 – 25 Miles 2009 – 24 Miles • Total Miles – 161 of 246 • 2010 – 18 Miles • 65% of the system • 2011 – 19 Miles • 2012 – 18 Miles • 2013 – 13.5 Miles • 2014 – No program • 2015 – 14 Miles • 2016 – 10.5 Miles • 2017 – 11.5 Miles • 2018 – No Program • 2019 – 8.75 Miles • 2020 – 8.5 Miles • 2021 – 8.25 Miles 3 Historical Overlay Map 4 2  1/26/2022 Criteria • Volume / Condition / Age Overlay Time Standards and Surface • Arterial Streets • Overlay every 7 ‐ 10 years Treatment • Collector Streets Timing • Overlay every 10 – 15 years • Residential Streets • Surface treatment 7 – 10 years • Overlay every 20 – 25 years 5 Section # Street Name From To Length Fun. Class PaveType PQI RCI PCI PCI Over-ride Inspection Date 0000016880 NW 17TH ST NW SUMMIT ST NW VESPER ST 289.7 Local Flexible 10.7 51.8 10.7 No 08/03/2019 0000007450 SE KEYSTONE PARK RD SW KEYSTONE DR E END 900.6 Local Flexible 12 19.2 12 No 07/31/2019 0000007280 SW PARKWOOD DR SW 5TH ST SW 6TH ST 274.1 Local Flexible 12.4 39.8 12.4 No 07/30/2019 Road Matrix List 0000016530 NW 12TH ST W MAIN ST NW OAK ST 165.3 Local Flexible 12.7 8.9 12.7 No 08/02/2019 0000016760 SW SMITH ST E END SW 14TH ST 63 Local Flexible 13.3 38.9 13.3 No 08/03/2019 0000005040 SW BROOK CT SW 12TH ST W END 158 Local Flexible 14 25.4 14 No 07/30/2019 0000026390 NE GLEN CT S END NE ROANOKE DR 514.8 Local Flexible 14.2 31.8 14.2 No 08/05/2019 0000016040 NW 3RD ST NW SUMMIT DR NW VESPER ST 409.2 Local Flexible 14.3 45.7 14.3 No 08/02/2019 0000004710 SW SOUTHGATE DR SW 12TH ST W END 456.5 Local Flexible 14.5 24.7 14.5 No 07/30/2019 0000021390 NW 6TH TER NW SHAW PKWY N END 831 Local Flexible 14.5 35 14.5 No 08/05/2019 0000026110 NE BRIGHT LN NE HUNTERS WALK TRL NE QUAIL WALK TRL 299.2 Local Flexible 14.9 37.7 14.9 No 08/06/2019 0000004910 SW BRENTWOOD SW HILLCREST DR SW SOUTHGATE DR 279.6 Local Flexible 15.8 22.5 15.8 No 07/30/2019 0000019780 NW 19TH ST NW WILLOW BROOK DR NW ASH AVE 871.3 Local Flexible 15.9 51 15.9 No 08/02/2019 0000024660 NE RED BRIDGE CT W END NE 2ND ST 266.9 Local Flexible 15.9 15 15.9 No 08/05/2019 0000003870 SW CHAPMAN FARMS DR SW 5TH ST SW LAKE SIDE DR 355.2 Local Flexible 16.2 22.1 16.2 No 07/29/2019 0000004750 SW HILLCREST DR SW 13TH ST W END 136.1 Local Flexible 16.2 29.8 16.2 No 07/30/2019 0000016570 NW KNOX ST NW 11TH ST NW 12TH ST 354.5 Local Flexible 16.2 35.4 16.2 No 08/02/2019 0000016550 NW 12TH ST NW KNOX ST NW B ST 473.9 Local Flexible 16.4 29.4 16.4 No 08/02/2019 0000001910 NE ROANOKE DR NE 2ND ST NE 3RD ST 289.5 Major Collector Flexible 14.2 52.1 16.5 No 08/05/2019 0000016010 NE B ST NW VALLEY BROOK RD NE 1ST ST 270.5 Local Flexible 16.5 29.4 16.5 No 08/02/2019 0000016650 NW VESPER ST NW 14TH ST NW 15TH ST 219.6 Local Flexible 16.6 36.6 16.6 No 08/03/2019 0000030280 SW BOWLIN RD SW INDIGO HILLS DR SW 44TH ST 471 Local Flexible 16.8 22.3 16.8 No 08/02/2019 0000007200 SW KEYSTONE DR SW ROCKWOOD ST SW GLADSTONE DR 582.1 Local Flexible 16.9 43.3 16.9 No 07/30/2019 0000004740 SW HILLCREST DR SW 12TH ST SW 13TH ST 379.4 Local Flexible 17 26.5 17 No 07/30/2019 0000007570 SW 6TH ST SW RICHWOOD LN SW PARKWOOD DR 897.3 Local Flexible 17 41 17 No 07/31/2019 0000008770 SE SHAMROCK LN SE 7TH ST SE 7TH STREET TER 489.8 Local Flexible 17.2 41.4 17.2 No 07/29/2019 0000016050 NW 3RD ST NW VESPER ST NW ZAUN AVE 361.3 Local Flexible 17.3 62 17.3 No 08/02/2019 0000017280 NW MILL DR NW 26TH ST NW PANTHER DR 326.1 Local Flexible 17.5 23.7 17.5 No 08/03/2019 0000002750 SW MCARTHUR ST SW 18TH ST SW 17TH ST 321.2 Local Flexible 17.6 40.3 17.6 No 07/30/2019 0000016870 NW 17TH ST W MAIN ST NW SUMMIT ST 425.1 Local Flexible 17.6 36.2 17.6 No 08/03/2019 0000001280 SW LAKE VILLAGE BLVD SW BRANDYWINE CIR SW WASHINGTON DR 340 Local Flexible 17.7 46.3 17.7 No 07/29/2019 0000001290 SE LAKE VILLAGE BLVD SW WASHINGTON DR SE VALLEY FORGE DR 789.6 Local Flexible 17.7 55.6 17.7 No 07/29/2019 0000004720 SW HILLCREST DR SW BRENTWOOD SW 10TH ST 572.1 Local Flexible 17.7 25.4 17.7 No 07/30/2019 0000006300 SE WILLOW RIDGE DR SE WILLOW TREE DR SE WILLOW CREEK RD 968.8 Local Flexible 17.7 27.1 17.7 No 07/30/2019 0000007160 SW KEYSTONE DR SW 5TH ST SW KEYSTONE CT 264.3 Local Flexible 17.7 52 17.7 No 07/30/2019 0000015220 SW MOORE ST SW 6TH STREET TER SW 6TH ST 207.1 Local Flexible 17.7 14.5 17.7 No 08/02/2019 0000025730 NE 1ST TER N END NE LAMPLIGHTER LN 181.7 Local Flexible 17.7 10.6 17.7 No 08/05/2019 0000025870 NE CUMBERLAND DR NE OWENS SCHOOL RD NE HIRST DR 724.6 Local Flexible 17.7 20.8 17.7 No 08/06/2019 0000017190 SW KRISTA CT E END SW 27TH ST 145.2 Local Flexible 17.8 8.4 17.8 No 08/03/2019 0000017070 SW 27TH ST SW KRISTA CT SW SYDNEY ST 549.5 Local Flexible 18 42.1 18 No 08/03/2019 0000018670 NW PENNINGTON PL S END NW PENNINGTON LN 177.1 Local Flexible 18 11.6 18 No 08/03/2019 0000025740 NE 1ST TER NE LAMPLIGHTER LN NE GASLIGHT LN 318.7 Local Flexible 18 17.5 18 No 08/05/2019 0000024620 NW 5TH ST NW MANOR DR NW BEAU DR 295.8 Local Flexible 18.1 35.5 18.1 No 08/05/2019 0000026840 NW TIMBER OAK DR NW 7 HWY NW 8TH ST 401.5 Local Flexible 18.3 31.3 18.3 No 08/06/2019 0000016990 NW 23RD ST SW 23RD ST NW LONDON DR 237.4 Local Flexible 18.4 39 18.4 No 08/03/2019 0000026150 NE SPRINGBROOK NE CEDAR CREEK NE MILL CREEK 426.5 Local Flexible 18.6 35 18.6 No 08/06/2019 0000005590 SW WINTERGREEN LN SW MEYER BLVD W END 779.1 Local Flexible 18.9 22.9 18.9 No 07/30/2019 0000018650 NW CREEK SIDE CIR S END NW CREEK SIDE LN 136 Local Flexible 18.9 22.3 18.9 No 08/03/2019 0000007190 SW KEYSTONE DR SW STONEY BROOK LN SW ROCKWOOD ST 292 Local Flexible 19 20.8 19 No 07/30/2019 0000009450 SE 3RD ST SE SHAWN CT SE 2ND ST 102.6 Local Flexible 19.3 48.8 19.3 No 07/29/2019 0000024590 NW EASTWOOD DR NE EASTWOOD DR NW 2ND ST 141.2 Local Flexible 19.4 26.6 19.4 No 08/05/2019 0000001920 NE ROANOKE DR NE 3RD ST NE OWENS SCHOOL RD 142.9 Major Collector Flexible 16.7 48 19.7 No 08/05/2019 0000014630 SW 11TH ST SW MOORE ST SW CHICAGO ST 376.3 Local Flexible 19.7 36.1 19.7 No 08/02/2019 0000016370 W MAIN ST SW 15TH ST SW 16TH ST 330.2 Local Flexible 19.8 11.9 19.8 No 08/02/2019 0000003360 NE R D MIZE RD NE NAPOLEON DR NE ADAMS DAIRY PKWY 737.4 Major Collector Flexible 15.8 34.4 19.9 No 08/01/2019 0000008640 SW WHISPERING CREEK CT SW STONECREEK DR N END 341.1 Local Flexible 20 13.9 20 No 07/30/2019 0000016640 NW 14TH ST W MAIN ST NW VESPER ST 582.3 Local Flexible 20 11.4 20 No 08/03/2019 0000020360 NW CHAPMAN CT NW WINDBURN DR NW COVE DR 502 Local Flexible 20 49.2 20 No 08/06/2019 0000016580 NW KNOX ST NW 12TH ST W END 646.7 Local Flexible 20.1 42.1 20.1 No 08/02/2019 0000019490 NW 22ND ST NW ASHTON DR NW SOUTH OUTER RD 1163.1 Local Flexible 20.1 44.5 20.1 No 08/02/2019 0000026350 NE QUAIL WALK DR NE QUAIL WALK TRL NE QUAIL WALK DR 308.6 Local Flexible 20.1 10.9 20.1 No 08/06/2019 6 3  1/26/2022 2019 Stantec Map 7 To be used on roads that are still viable • 7 – 10 years old Surface • Prolongs the life of original pavement Treatment ¼ to 3/8 of an inch layer • Protection from ultraviolet degradation • Seals cracks • Provides a new wear surface 8 4  1/26/2022 Overlay – 11.25 Miles Proposed streets for Reconstruction – 3.17 Miles 2022 Surface treatment – 5.13 Miles Program Total Program – 19.57 Miles 9 • January 6, 2022 – Consultant Sidewalk Inspection NTP • January 11, 2022 – Overlay Bid Advertisement • January 25, 2022 – Overlay PreBid Meeting 2022 • February 1, 2022 – Overlay Bid Opening • February 2022 ‐ Consultant contract for the third Program pavement inspection • March 2022 – Overlay NTP Schedule • May/June 2022 – Surface treatment component bid advertisement • June/July 2022 – Surface treatment NTP • Construction completion August 2022 10 5  1/26/2022 Proposed for 2022 Factors that could cause streets to be postponed: • Bid pricing • Unexpected subsurface conditions • Asphalt Index increases – Oil Prices • Emergency repairs 11 Third installment of full city inspection Snapshot of the system Inspection Third installment allows the base trends to and be developed Evaluation A tool to determine how the system is fairing with maintenance in three‐year increments Provides updates to the software for decision making and budgeting 12 6  1/26/2022 Questions? 13 7  Council Work Session Date: January 31, 2022 Agenda Item #: 5 Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: January 25, 2022 SUBMITTED BY: Christine Cates DEPARTMENT: Administration Ordinance Resolution Presentation Public Hearing Contract Discussion Economic Dev. Other ISSUE/REQUEST Christine Cates, Acting City Administrator, and Jackie Sommer, City Attorney, will discuss the details of the memo regarding the In-house City Prosecutor review. BACKGROUND/JUSTIFICATION At this work session, staff will discuss the memo regarding the In-house City Prosecutor review and the recommendation for making the City Prosecutor a full-time employee position FINANCIAL IMPACT Contractor: N/A PROJECT TIMELINE Estimated Start Date Estimated End Date N/A N/A STAFF RECOMMENDATION N/A OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A ECONOMIC DEVELOPMENT PROJECT N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Memo with attachments regarding In-house City Prosecutor Review Rev. 08/14/2018  Council Work Session Date: January 31, 2022 Agenda Item #: 5 Page 2 of 2 REVIEWED BY Requesting Director: Budget: Christine Cates Christine Cates Jacqueline A. Sommer Legal: City Administrator: Jacqueline A. Sommer Christine Cates Rev. 08/14/2018 DATE: January 26, 2022 TO: Mayor Ross and Councilmembers FROM: Christine Cates, Acting City Administrator SUBJECT: In-house City Prosecutor Review The City Charter requires both the City Attorney and City Prosecutor to be appointed by the Mayor with the advice and consent of a majority of the entire City Council. (Attachment 1) In 2009, the Council made the determination to bring the City Attorney position in-house as a full-time position. Over the last several years, many changes in the municipal court system have been required because of Senate Bill 5 and the Missouri Supreme Court Rule 37.04. The impact of these changes on the budget and staffing have led us to consider reviewing the City Prosecutor position to determine if it would be optimal to bring the position in-house as a full-time position. Since 2017, some of the specific changes that have that been implemented to separate the Municipal Court and Prosecution functions have included: • Prior to FY 2019-20, the Court and Prosecutor budgets were combined in the City’s annual budget and were reported together. Now, the City Prosecutor has a separate budget allowing expenditures to be tracked more closely. (Attachment 2) • The Prosecutor and staff cannot have access to the Court office or its case files. Additional office space, supplies and office equipment have been obtained to physically separate the two functions. • The Prosecuting Clerk position reporting to the City Prosecutor was created for the purpose of providing administrative and legal support for the Prosecutor. Previously, the Court staff provided administrative support to the Prosecutor. A recent, informal survey of local governments indicates that smaller governments with fewer cases and court sessions per month typically contract for prosecuting attorney services, and larger governments with a more substantial caseload and multiple court sessions typically employ a full-time prosecutor. (Attachment 3) Of the top ten cities in Missouri by population, only O’Fallon and Blue Springs currently have contracted prosecuting attorneys. Over time, the budget for the City Prosecutor has increased and making the this a full-time, in-house position will increase the initial budget by approximately $71,475 from $170,001 to $241,476. (Attachment 4) Additional future costs may include a part-time prosecutor, and additional changes to workspace. The expected benefits of having a full-time in-house City Prosecutor include: • Full-time onsite availability to ensure enhanced and improved collaboration with Police, defense attorneys, and victims • Improved customer service and community engagement • Improved oversight and supervision of staff • Consistency in implementation of internal services, including budget preparation and timekeeping • More time committed to the oversight and review of the requirements of the Domestic Violence grant • Scheduling flexibility when changes are needed for court schedules • Assist with the development and implementation of criminal codes, policies and procedures • Assist City Attorney with workload and to cover vacations • Report directly to City Attorney Based upon the anticipated benefits of having a full-time in-house City Prosecutor and the changes required over the last few years, Staff recommends creating a full-time position for the City Prosecutor. Next Steps: • Determine timeframe to bring the City Prosecutor in-house and create a calendar for implementation. • Finalize budget estimates based upon timeframe chosen and propose budget amendment if needed. • Vote to terminate existing contract for City Prosecutor to provide notice as required in current contract. (Attachment 5) • Recruitment, selection and offer extended Attachments: 1. City Charter Section 3.15 2. City Prosecutor Contract and Budget History 3. Survey of Other Governments 4. Sample Budget 5. Ordinance 4782 6. Draft City Prosecutor Job Profile 7. Timeline options for implementation  Attachment 1 City Charter Section 3.15 Section 3.15. City Prosecutor. [R.O. 1996 § C-3.15; Ord. No. 4502 § 1 (Charter Amendment No. 2014-01), 8-18-2014, approved at election 11-4-2014; Ord. No. 4812, 4-15-2019, adopting amendments approved at election 4-2-2019] A City Prosecutor shall be appointed by the Mayor with the advice and consent of a majority of the entire City Council, and may be removed by the Mayor with the consent of a majority of the entire City Council, or by five-sevenths (5/7) majority of the City Council. The City Prosecutor shall be a licensed member of the bar of this State and shall have been in active practice for at least five (5) years. The City Prosecutor shall receive compensation as determined by ordinance. The City Prosecutor shall prosecute and defend all actions originating or pending before the Municipal Court. :1  Attachment 2 City Prosecutor Contract and Budget History Fiscal Year Budget/Ord/Resolution Amount Difference 2021-22 Budget $ 170,001 12.62% 2020-21 Budget $ 150,948 24.81% 2019-20 Budget $ 120,945 41.28% 2018-19 ORD 4782 $ 85,606 0.00% 2017-18 ORD 4492 $ 85,606 22.29% 2016-17 RES 01-2016 $ 70,000 0.00% 2015-16 RES 01-2016 $ 70,000 21.10% 2014-15 RES 02-2015 $ 57,804 18.44% 2013-14 RES 114-2013 $ 48,804 6.55% 2012-13 RES 13-2011 $ 45,804 0.00% 2011-12 RES 13-2011 $ 45,804 0.00% 2010-11 RES 13-2011 $ 45,804 30.87% 2009-10 RES 37-2003 $ 35,000 0.00% 2008-09 RES 37-2003 $ 35,000 0.00% 2007-08 RES 37-2003 $ 35,000 0.00% 2006-07 RES 37-2003 $ 35,000 0.00% 2005-06 RES 37-2003 $ 35,000 0.00% 2004-05 RES 37-2003 $ 35,000 0.00% 2003-04 RES 37-2003 $ 35,000  Attachment 3 Survey of Other Governments Prosecutor Government Internal or Contracted Number of Staff Compensation Only Lee's Summit Internal 2 legal assistanst Currently hiring so TBD Independence Internal 1 FT Prosecutor $ 100,000 Liberty Contract 1 Admin Asst. $ 19,500 Derby, KS Internal 1 PT Asst. City Attorney $65,062 - $97,552 Olathe Internal 1 FT CP, 1PT CP, 3 Asst CP $ 125,000 Lenexa Internal 1 FT Prosecutor $61,607 - $89,024 Gardner Contracted 2 PT Prosecutors $ 25,000 Shawnee Internal 1 Prosector $ 90,000 Raytown Contracted 1 Prosector $ 33,976 Augusta Contracted 1 Prosecutor $ 30,000 Emporia Internal 1 Prosecutor $ 47,000 Franklin County, KS Internal 1 County Attorney $ 103,488 Grain Valley Contracted 1 Prosecutor $175/ hr Gladstone Internal 1 Prosecutor $ 87,984  Attachment 4 Sample Budget - City Prosecutor Budget Request Form City Prosecutor Department 2021-22 2022-23 2019-20 2020-21 $ Change % Change From Account Account Description Adopted Budget Actual Actual from 2022 2022 Budget Request 100-12310-510100 Full-Time Wages 26,514 29,098 33,384 140,384 107,000 320.51% 100-12310-510200 Part-Time Wages - 1,421 - - - 0.00% 100-12310-510900 Overtime Wages 719 4,409 - - - 0.00% 100-12310-515100 FICA Taxes 1,364 1,687 2,154 8,871 6,717 311.93% 100-12310-515150 Medicare Taxes 319 394 504 2,075 1,571 312.00% 100-12310-515200 Lagers 1,586 14,759 2,776 11,674 8,898 320.50% 100-12310-515300 401(a)City Match - - - - - 0.00% 100-12310-515420 Employee Assistance Program - 16 16 33 17 100.85% 100-12310-515500 Health Insurance 10,561 12,654 12,970 25,940 12,970 100.00% 100-12310-515505 Dental Insurance 606 676 654 1,309 655 100.01% 100-12310-515510 Life Insurance 111 81 179 526 347 193.37% 100-12310-515515 Vision Insurance 115 137 128 255 127 99.91% 100-12310-515520 Health Savings Account 1,232 1,326 1,350 2,700 1,350 100.00% 100-12310-515650 Workers Compensation 23 91 101 424 323 320.73% Total Personal Services $ 43,149 $ 66,749 $ 54,216 $ 194,191 $ 139,975 258.18% 100-12310-520100 Office Supplies 1,267 2,304 5,000 5,000 - 0.00% 100-12310-520300 Postage 685 835 1,000 1,000 - 0.00% Total Supplies and Materials $ 1,951 $ 3,138 $ 6,000 $ 6,000 $ - 0.00% 100-12310-530100 Professional Services - 3,465 20,000 20,000 - 0.00% 100-12310-530120 Legal Services 70,000 71,045 70,000 - (70,000) -100.00% 100-12310-530300 Training & Education 375 462 6,000 7,500 1,500 25.00% 100-12310-530350 Dues & Memberships 100 225 700 700 - 0.00% 100-12310-530375 Publications & Subscriptions 1,014 1,461 5,085 5,085 - 0.00% 100-12310-530530 Equipment Lease & Rental 4,356 4,402 8,000 8,000 - 0.00% Total Contracted Services Total Contracted Services $ 75,845 $ 81,060 $ 109,785 $ 41,285 $ (68,500) -62.39% - - - - - 0.00% Capital Outlay $ - $ - $ - $ - $ - 0.00% TOTAL EXPENDITURES CITY PROSECUTOR DEPARTMENT $ 77,796 $ 84,198 $ 115,785 $ 47,285 $ (68,500) -59.16% 2021-22 2022-23 2019-20 2020-21 $ Change % Change From Adopted Budget Actual Actual from 2022 2022 Budget Request TOTAL WITH PERSONAL SERVICES $ 120,945 $ 150,948 $ 170,001 $ 241,476 $ 71,475 42% Sample Budget 12310_City Prosecutor_2023 Budget_Summary 9:33 AM 1/25/2022 Page 1  Attachment 5 Ord 4782 - City Prosecutor Appt 2018 Introduced by Councilman Culpepper BILL NO. 4622 ORDINANCE NO. 4782 AN ORDINANCE APPROVING A CONTRACT FOR SERVICES AS PROSECUTOR FOR THE CITY OF BLUE SPRINGS, MISSOURI WITH TRACEY CHAPPELL-VICK WHEREAS, the City of Blue Springs' former City Prosecutor Vernon E. Scoville retired effective September 30, 2018; and WHEREAS, the City has contracted with an Interim Prosecutor since his retirement; and WHEREAS, the Mayor has chosen to appoint Tracey Chappell-Vick as permanent City Prosecutor, and WHEREAS, Tracey Chappell-Vick will begin her duties on December 4, 2018; and WHEREAS, effective with the approval of the Contract for .services with Ms. Chappell- Vick, the monthly compensation will be Seven Thousand One Hundred Thirty-Three Dollars and 34/100 ($7,133.34), a portion of which is funded by a Department of Justice Domestic Violence Grant, in the amount of One Thousand Three Hundred and 00/100 Dollars per month ($1,300.00); and WHEREAS, the City is desirous of appointing Tracey Chappell-Vick as City Prosecutor to prosecute and defend all actions originating or pending before the Municipal Court; and WHEREAS, Section 3.15 City Prosecutor of the Blue Springs Home Rule Charter requires that compensation for the City Prosecutor be determined by Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: Section 1. The Mayor has the authority and is hereby authorized to enter into a Contract for Services as City Prosecutor with Tracey Chappell-Vick. A copy of the proposed Contract for Services is attached hereto as Exhibit "A" and is incorporated herein. Section 2. City staff is directed to perform all tasks necessary to implement said Contract for Services. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. 1  PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 3rd day of December, 2018. CITY OF BLUE SPRINGS Carson Ross, Mayor 1st Reading : December 3, 2018 2nd Reading : December 3, 2018 2  2018-236.10 CONTRACT FOR SERVICES AS CITY PROSECUTOR FOR THE CITY OF BLUE SPRINGS, MISSOURI This Contract, made and entered into this 3rd day of December, 2018 by and between the CITY OF BLUE SPRINGS, MISSOURI, hereinafter referred to as "City", and Tracey Chappell- Vick, attorney at law. WITNESS ETH: WHEREAS, Tracey Chappell-Vick was appointed as City Prosecutor by the Mayor, and WHEREAS, effective with the approval of this Contract, Tracey Chappell-Vick's monthly compensation will be Seven Thousand One Hundred Thirty-Three Dollars and 34/100 ($7,133.34), for a total of Eighty-Five Thousand Six Hundred and Six Dollars and 08/100 ($85,606.08) annually, a portion of which is funded by a Department of Justice Domestic Violence ("DV') Grant, in the amount of One Thousand Three Hundred and 00/100 Dollars per month ($1,300.00), and WHEREAS, the City is desirous of appointing Tracey Chappell-Vick as City Prosecutor to prosecute all actions originating or pending before the Blue Springs Municipal Court, and de novo appeals therefrom; and WHEREAS, it is the desire of the City and Tracey Chappell-Vick to reduce to writing the terms under which Tracey Chappell-Vick will provide services to the City of Blue Springs, Missouri as the duly appointed City Prosecutor. NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: 1. Tracey Chappell-Vick is hereby compensated as the City Prosecutor for the City of Blue Springs, Missouri at the rate of Seven Thousand One Hundred Thirty-Three and 34/100 Dollars ($7,133.34) per month. 2. Tracey Chappell-Vick or her designated agent acting on her behalf, who shall not be compensated by the City other than by payment of the $7,133.34 per month charge, will act as the City Prosecutor to perform all of the duties attendant to the Prosecutor for the City of Blue Springs, Missouri, including attending and presiding as City Prosecutor over all municipal court proceedings held within the City of Blue Springs, Missouri, for the purpose of prosecuting violators therein. In addition thereto, Tracey Chappell-Vick, or her designated agent as aforesaid, will perform those duties attendant to the Prosecutor regarding continuances, discussing cases with the public, defense counsel, witnesses, and supervising the police department where same is needed or required. The City Prosecutor will further provide educational format for the police department not less than once every six months, bringing the police department up to date with the appropriate law and/or courtroom procedures, and any other duties that she may be required to perform, from time to time, as said duties may arise in her capacity as City Prosecutor for said City. Additionally, the City Prosecutor or her designee will fulfill any and all requirements related to the DV Grant as well as the implementation of Missouri Supreme Court Rule 37. There shall be no additional compensation for these services except as set forth in paragraph 3. The City Prosecutor acknowledges that her contract includes additional compensation resulting 1  from the DV Grant. If the DV Grant is not renewed after the current authorized three- year period, or if the DV Grant is terminated for any reason, the additional $1,300 per month will be removed from the City Prosecutor's monthly compensation and the Contract will be amended to reflect this change. The City Prosecutor further acknowledges that she is responsible for supervising a City employee. This contract requires the adherence to all existing personnel policies and procedures that would affect this employee including but not limited to approval of payroll and time off, implementation of all HR policies, training, risk management, establishment of clear performance standards and expectations as well as employee performance evaluations, etc. 3. Tracey Chappell-Vick, or her designated agent, shall receive additional compensation for the handling of any appeals from the Blue Springs Municipal Court to any higher court. She or her designee shall be paid an additional One Hundred Forty and no/100 Dollars ($140) per hour for performance of matters which shall be out-of-court matters and One Hundred Twenty-Five and no/1 00 Dollars ($125) per hour for all matters considered to be in-court matters. Said services shall be billed to the City at or near the first of each month, or as soon as said services are capable of being accounted for each month. All said services shall be under the direction and control of the City Prosecutor. 4. It is agreed that attorneys working as designated agents for Tracey Chappell-Vick will be members of the Missouri Bar in good standing and shall have been in active practice for at least five (5) years. This contract will commence on the 4th day of December, 2018 and will continue until such time as a. Tracey Chappell-Vick notifies the Mayor, in writing, that the Contract for Services shall be terminated effective 30 days after giving such notice, or b. As provided in the City Charter, upon removal by the Mayor with the consent of a majority of the entire City Council, effective 90 days after such removal, or c. Upon removal by a majority of the City Council on its own accord, effective 90 days after such removal. IN WITNESS WHEREOF, we have hereunto set our hands and seal the day and year first above written . CITY OF BLUE SPRINGS, MISSOURI By:_ _~_ · _ _ _ __ Carson Ross Mayor 2  Council Meeting Date: December 3, 2018 Agenda Item #: 7 Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: November 19, 2018 SUBMITTED BY: Eric Johnson DEPARTMENT: Administration t8l Ordinance D Resolution D Presentation D Public Hearing l'XI Contract D Discussion D Economic Dev. n Other ISSUE/REQUEST Passage of a Bill approving a Contract for Services with the City Prosecutor Tracey Chappell- Vick. BACKGROUND/JUSTIFICATION The City's former City Prosecutor Vernon E. Scoville retired effective September 30, 2018. Since his retirement, the City has contracted with an Interim City Prosecutor. Mayor Ross has appointed Tracey Chappell-Vick as permanent City Prosecutor with a start date of December 4, 2018. The monthly compensation will be $7,133.34, which includes $1,300 per month that is funded by a three-year Department of Justice Domestic Violence Grant. Should the Domestic Violence Grant be terminated for any reason, or not renewed, the additional $1,300 will be removed from the City Prosecutor's monthly compensation. Pursuant to Section 3.15 City Prosecutor of the Blue Springs Home Rule Charter, the Mayor shall annoint a City Prosecutor and the compensation shall be determined by Ordinance. FINANCIAL IMPACT Contractor: Tracey Channell-Vick Amount of Reauest/ Contract: $7,133.34 monthly Amount Budgeted: $85,606.08 Budget Year: FY 2018-19 Funding Source/Account#: 100.12300.530120.950- $15,600.00 100.12300.530120.001 - $70,006.08 Account Balance: $ 73,999.59 Date: 11/28/2018 PROJECT TIMELINE Estimated Start Date Estimated End Date December 4, 2017 Onaoina STAFF RECOMMENDATION I Staff recommends approval. Rev. 10/17/2018  Council Meeting Date: December 3, 2018 Agenda Item #: 7 Page 2 of 2 LIST OF REFERENCE DOCUMENTS ATTACHED [ 1. Bill with contract attached as Exhibit "A" REVIEWED BY Requesting Director: Budget: Eric Johnson Christine Cates Legal: City istr� Jacqueline A. Sommer Rev. 10/17/2018  Attachment 6 Draft City Prosecutor Job Profile POSITION TITLE: PROSECUTING ATTORNEY JOB SUMMARY: The Prosecuting Attorney’s Office is an in-house counsel position responsible for prosecution and defense of all actions originating or pending before the Municipal Court t Assists the City Attorney with their duties. The position is reports to the City Attorney administratively and will assist the City Attorney. In alignment with the City Charter, the Prosecuting Attorney is appointed by the Mayor and Council. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES The Prosecutor prosecutes those who are charged with the commission of offenses within the boundaries of the City of Blue Springs in Municipal Court and appeals and Trials de Novo in Jackson County Circuit Court. Represents the City in expungement cases. The Prosecutor works closely with the Police Department to protect and enhance the welfare and safety of the City. The Prosecutor will be expected to perform the tasks and meet the standards listed below: Manage any support staff assigned to assist the Prosecutor, ensuring that they are efficiently utilized to complete the Prosecutor’s duties; Assist with the preparation of budgetary recommendations to affect the quality and enhanced services particularly as they related to the Prosecutor’s functions; Represent the City in criminal, traffic, nuisance, and other City Code violations. Appear in court on all arraignments, trials and sentencing hearings, as well as handle any resulting appeals; engage in, or lead pretrial investigations; train, assist and advise the Police in the prosecution of criminal cases, and the preparation and execution of requests for arrest and search warrants; where relevant, train other staff regarding criminal procedures, paying particular attention to ensuring that the civil rights of defendants are protected; Necessary evaluation, research and preparation of cases; Prepare, file and prosecute or plea bargain necessary charging instruments for Court; Assist and advise the schools in truancy actions, assist Staff in devising and obtaining treatment for defendants, victims and their families, where appropriate, especially in cases involving juveniles; Assist and advise staff in regulatory enforcement actions and in the preparation of administrative search warrants; protect the rights and property of all persons within the jurisdiction of the Court; Train supporting staff and attorneys as needed to carry out the prosecutor duties; Collect and maintain statistical data concerning types and trends related to caseloads; Reporting as assigned, to be expected on a quarterly, budgetary and annual basis. Includes development and implementation of an annual operation plan, identifying accomplishments, unmet needs and priority recommendations; research, develop and institute the Prosecutor’s Office procedures, manuals, pleading forms, prosecutions plans and other needed materials; Research, develop and recommend the enhancement of Prosecution services for areas including, but not limited to cross-jurisdictional coordination, substance abuse, domestic violence, training, outreach, , status offenses, dependency, deferral/diversion programs, probation, data collection, mediation and clinic/workshops; Abide by the disciplinary rules and other requirements of the bar associations of which the attorney is a member, as well as any disciplinary rules adopted by the City. Maintain a high level of professionalism and ethics at all times; comply with laws and administrative policies. Act as advisor to the staff on the development and implementation of criminal codes, policies, and procedures. Establish and maintain an effective system of communication and establish and maintain effective working relationships with others. As relevant for enumerated duties, consult with other government representatives and agencies, business community, and private and public organizations to explore new ideas and resolve problems. Demonstrate tact, respect, and diplomacy in working relationships. Assist the City Attorney in their duties as needed. JOB DEMANDS: Work is primarily performed in an indoor office setting. While performing the duties of this job, the incumbent must regularly talk, hear and see when communicating with the public and employees; frequently sit and occasionally stand and walk. Frequently necessary to work beyond normal office hours for evening and weekend meetings or projects. Business travel within the state and to other states may be required. Travel long distances by car or plane as required; position specific demands include: strong reasoning and aptitude to make solid judgments based on considerations for due process and community values; approach problem solving with analytic abilities, initiative, ingenuity and imagination; ability to communicate the law and complex ideas in a manner understandable to laypersons; patience and persuasiveness and work effectively before courts, and communicate with a wide variety of non-legal staff and policy makers; experience with diverse communities; work on multiple projects while remaining organized and meeting deadlines; navigate circumstance involving demanding, angry or upset people in dignified and professional manner; ability to work with minimal supervision, organize well, and handle multiple projects in a timely manner; ability to communicate effectively in legal pleadings and in court; knowledge of computer operations and software programs typically used in a legal setting, including Microsoft Windows, Microsoft Word, Westlaw, Google and other software commonly used by the legal profession; physical ability to do to the functions of the job, including sitting at a computer typing for long hours; handling the stress of litigation, public speaking, and high work demands; lifting large and heavy case files; driving long distances and traveling by plane; and other physical and emotional demands normally placed on attorneys; other duties as assigned. MINIMUM QUALIFICATIONS: Juris Doctor Degree from an accredited law school; licensed in good standing to practice law in Missouri. Demonstrated motivation and leadership skills, such as participation in bar, community, extracurricular contributions; OR experience demonstrating accomplishment in the face of adversarial or challenging circumstances; At least three (3) years experience in prosecution or criminal defense; demonstrated knowledge of landmark cases.  Attachment 7 Timeline Options for Implementation Option 1 February 22 – Terminate current contract and provide 90-day notice to current prosecutor March 1 – Advertise City Prosecutor Position March 22 – First review of City Prosecutor applications April 4 – First interviews April 18 – Second interviews May 2 – Appoint new prosecutor May 23 – Last day of current City Prosecutor Contract Option 2 June 1 – Terminate current contract and provide 90-day notice to current prosecutor June 6 – Advertise City Prosecutor Position June 27 – First review of City Prosecutor applications July 11 – First interviews July 25 – Second interviews August 15 – Appoint new prosecutor September 30 – Last day of current City Prosecutor Contract  Council Work Session Date: January 31, 2022 Agenda Item #: 6 Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: January 25, 2022 SUBMITTED BY: Christine Cates DEPARTMENT: Administration Ordinance Resolution Presentation Public Hearing Contract Discussion Economic Dev. Other ISSUE/REQUEST Councilmembers Edmondson, Ericson, and Lievsay requested a discussion about the Health Department. BACKGROUND/JUSTIFICATION Throughout the pandemic, there have been discussions about the whether or not the City can start its own health department or join a different health department. Councilmembers Edmondson, Ericson, and Lievsay requested to have this discussion with the entire council. FINANCIAL IMPACT Contractor: N/A PROJECT TIMELINE Estimated Start Date Estimated End Date N/A N/A STAFF RECOMMENDATION N/A OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A ECONOMIC DEVELOPMENT PROJECT N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Email from Public Works Director, Chris Sandie regarding forming a Local Public Health Agency 2. Baker Tilly Comparative Analysis – Missouri – prepared for Lee’s Summit 3. Baker Tilly Comparative Analysis – National Peer – prepared for Lee’s Summit Rev. 08/14/2018  Council Work Session Date: January 31, 2022 Agenda Item #: 6 Page 2 of 2 REVIEWED BY Requesting Director: Budget: Councilmembers Edmondson, Ericson, N/A and Lievsay Legal: City Administrator: N/A Christine Cates Rev. 08/14/2018 From: Chris Sandie To: Mayor and City Council Cc: Christine Cates; Jackie Sommer Subject: Information from DHSS on creating an LPHA Date: Thursday, November 4, 2021 4:26:41 PM *** Sunshine Law Reminder*** Any response to this email may constitute a meeting that violates the Sunshine Law. Do not reply all to this email. If you have any questions, please send a separate email to me, Jackie or Christine. Mayor and Councilmembers, Some questions have been raised concerning the ability of the City to add a Health Department to the list of city services. Staff consulted the Division of Community and Public Health in Jefferson City to get answers as to the process to do so. Their response follows… Generally there are three aspects to establishing a city health department. The city must: (1) have a city health officer and are entitled by law to do so; (2) be prepared to take on the responsibilities of serving as a local public health agency (LPHA); and (3) enter into the participation agreement by signing the agreement with DHSS. More specifically, state statute only provides for a process to establish county health departments. Cities that have home rule or charter systems are able to establish local health departments through the authority of their own charter. This is necessary to establish that the local city health department has legal authority to act as the public health authority for the municipality. The responsibilities of a local public health agency include but are not limited to communicable disease case/outbreak tracking and response, tuberculosis case management, environmental health activities, and responding to public health emergencies. A local public health agency will need to have the capability to meet the public health needs of its community and have the financial, material, and personnel resources necessary to meet those needs. The Missouri General Assembly provides some funding for LPHAs, which is appropriated to DHSS and distributed to LPHAs through the participation agreement. Signing the participation agreement includes some measure of funds and assistance from DHSS when needed/requested, and obligates certain public health activities by the LPHA. To be clear, the funds provided the participation agreement will not be sufficient to serve as the only source of revenue for an LPHA. A follow up question was asked about partnering, or contracting, with another city to provide services in Blue Springs. Here is the reply from the Division of Community and Public Health… As there is no specific statute or regulation that speaks to how municipal health departments are to be organized there also is no specific law or regulation that would explicitly prohibit that from happening, no. There is not, however, any precedent in Missouri of a single local health department existing as a joint entity of two municipal governments (all combined LPHAs in Missouri are cooperative agencies that involve either multiple counties or a municipality and county, such as Springfield-Greene County or Columbia-Boone County). Quite frankly, I’m not sure what the legality of that kind of entity would look like considering I don’t have a statute, regulation, or precedent to refer to. My best estimate would be that it would still need to have explicit legal authority to act as the local public health authority in both municipalities, meaning both cities would need to authorize the combined health department in their respective governing charters. It would also still need to be able to fulfill the responsibilities of a health department, though how the cities would determine how they pool their financial resources to fund the joint local health department would likely be up to those cities to decide. So I can’t say this isn’t impossible, but it has never been done in Missouri before to my knowledge so I can’t confidently tell you if it would be legal or what the legal mechanisms would look like. The question about contracting could be trickier, and it depends on how you mean it. If you’re talking about a scenario where Blue Springs wouldn’t have their own city health department and would just sign a contract with another city to deliver public health services, that would not be possible. It would not be possible to simply stop recognizing Jackson County as the local public health authority and to start recognizing another city’s health agency as now having authority in Blue Springs via a contract. Essentially, unless Blue Springs has their own city health department, the Jackson County Health Department would remain the public health authority for Blue Springs. If the question is directed more towards if Blue Springs were to create its own city public health department and subsequently sign a contract with another city’s public health department to deliver certain services, that scenario raises a fundamental question about whether or not a public health authority in one city can enforce the law in a different city. It’s hypothetically possible, but it creates significant legal and logistical questions. For example: if there’s a measles outbreak in Blue Springs, could another city come into Blue Springs and investigate the outbreak, including gathering and possessing individually identifiable medical information from people in Blue Springs? I don’t know the answer to that kind of question or to the other legal questions that would arise, and if this is a path that Blue Springs wants to explore further I would recommend they consult with legal counsel, and preferably legal counsel that has specific knowledge relating to public health, healthcare, and private health data laws. I hope you find this email informative. Respectfully, Christopher Sandie Director Public Works City of Blue Springs, Missouri 903 W. Main Street Blue Springs, Missouri 64015 Office:   (816) 228-0121 Fax:        (816) 228-0298 csandie@bluespringsgov.com www.bluespringsgov.com Health department Comparative analysis City of Lee’s Summit, Missouri Baker Tilly Municipal Advisors, LLC is a registered municipal advisor and controlled subsidiary of Baker Tilly US, LLP, an accounting firm. Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. RESEARCH METHOD Summary of assumptions – Reviewed annual budgets and audits of independent health departments in MO – Segregated costs that are grant funded vs locally-funded through taxes and fees – Example of grant-funded service is Women, Infant, Children (WIC) services. – Calculated per capita costs for comparison – Assumed construction of $4.6 million facility – 25,000 sf building – Estimated project cost calculated using RSMeans – Debt service calculated using current GO market rates for Aaa-rated cities over 20-years – Other capital costs rolled into program budgets – COLS already provides animal control services through police department – Demographics and service level demands considered 2 HEALTH DEPARTMENT Menu of potential services Communicable Diseases Environmental Health Community Health • Contact tracing and • Restaurant inspections/Public • Community and family health communicable disease Health Inspections education prevention • Pool inspections • Violence prevention • Health and medical record • Recycling / HHW / Processing • Health care for indigent (dental, retention Station basic health care needs) • Surveillance on communicable • Code nuisance inspections • Women Infant Children (WIC) diseases – HIV/AIDS • Stormwater quality Assessments Health Services • Public health preparedness • Vector control • CHIP Services • Surveillance on communicable • Homelessness • HIV/AIDS Assistance diseases – STD/STI • Paramedic at home / senior and • Indigent Care • Vaccinations and immunizations disability services • Animal control • Septic tank approvals • Lead paint remediation 3 Program budget costs per capita, locally funded Estimated Cost - Health Department Program Kansas City Joplin St. Louis St. Joseph Independence Lee's Summit Administration and Leadership $ 2.4 $ 4.0 $ 9.2 $ 12.4 $ - $ 4.1 Communicable Disease and Public Preparedness $ 11.9 $ 1.1 $ 6.7 $ - $ 3.7 $ 6.6 Animal Care and Control $ - $ 5.4 $ 4.2 $ 13.8 $ 13.8 $ - Community Health Services $ 3.9 $ 12.6 $ - $ 25.9 $ - $ 4.1 Environmental Health $ 12.9 $ 4.5 $ 5.3 $ - $ 3.0 $ 12.7 Other Services $ 1.0 $ - $ 16.6 $ 7.0 $ - $ 1.0 Facility Debt Service $ - $ - $ - $ - $ - $ 3.0 Facility Maintenance $ - $ - $ - $ - $ - $ 0.5 Population 508,090 52,195 301,578 75,959 116,925 101,108 Total Budget Per Capita $ 32.0 $ 27.6 $ 42.0 $ 59.1 $ 20.5 $ 32.0 Total Budget $16,233,954 $ 1,440,935 $12,662,355 $ 4,487,187 $ 2,391,577 $ 3,235,456 4 HEALTH DEPARTMENT Administration – Comparators generally share internal functions with other departments and city administration, including: – Finance and grant management – Fleet management – Facilities management – Information technology – Human resources – Law – Risk management Property tax levy to Jackson County – $0.2095 per $100 AV – Taxes paid by LS residents to County approximately $4.84 million 5 Health department National com parative analys is City of Lee’s Summit, Mis s ouri Baker Tilly Municipal Advis ors , LLC is a regis tered m unicipal advis or and controlled s ubs idiary of Baker Tilly US, LLP, an accounting firm . Baker Tilly US, LLP, trading as Baker Tilly, is a m em ber of the global network of Baker Tilly International Ltd., the m em bers of which are s eparate and independent legal entities . RES EARCH METHOD Summary of assumptions – Reviewed annual budgets and audits of independent health departm ents nationally – Where available, s egregated cos ts that are grant funded vs locally-funded through taxes and fees – Calculated per capita cos ts for com paris on – Other capital cos ts rolled into program budgets – Dem ographics and s ervice level dem ands cons idered 2 HEALTH DEP ARTMENT Menu of potential services Communicable Diseases Environmental Health Community Health • Contact tracing and • Res taurant ins pections / Public • Com m unity and fam ily health com m unicable dis eas e Health Ins pections education prevention • Pool ins pections • Maternal and child health • Health em ergency preparednes s • Recycling / HHW / Proces s ing • Violence prevention • Health and m edical record Station • Health care for indigent (dental, retention • Code nuis ance ins pections bas ic health care needs ) • Surveillance on com m unicable • Storm water quality As s es s m ents • Wom en Infant Children (WIC) dis eas es – HIV/ AIDS • Vector control Health Services • Public health preparednes s • Hom eles s nes s • CHIP Services • Surveillance on com m unicable • Param edic at hom e / s enior and • HIV/ AIDS As s is tance dis eas es – STD/ STI dis ability s ervices • Indigent Care • Vaccinations and im m unizations • Anim al control • Oral and dental health • Septic tank approvals • Subs tance abus e • Lead paint rem ediation • Mental health s ervices 3 Program budget cos ts per capita Norwalk, Pas adena, Cam bridge Cham paign- Health Departm ent Divis ion Fis hers , Indiana 3 Connecticut California 1 Mas s achus etts 2 Urbana, Illinois Adm inis tration and Leaders hip $ 28.1 $ 50.4 $ - $ 15.2 $ - Com m unicable Dis eas e and Public Preparednes s $ 4.4 $ 7.3 $ - $ 19.1 $ - $ Anim al Care and Control - $ - $ - $ - $ - Com m unity Health Services $ 0.9 $ 5.1 $ - $ 32.4 $ - Environm ental Health $ 9.8 $ 14.7 $ - $ 5.6 $ - Other Services $ 1.1 $ - $ 64.2 $ 16.5 $ 9.4 Population 102,773 151,950 118,403 131,091 95,310 Total Budget Per Capita $ 44.3 $ 77.5 $ 64.2 $ 88.9 $ 9.4 Total Budget $ 4,555,132 $ 11,778,000 $ 7,600,000 $ 11,656,041 $ 898,120 1- Estimate for the city of Pasadena based on total budget less 8.1 million in estimated grant activity. 2- Cambridge participates in an external health organization who does not have publicly available program funding 3- Fishers Indiana recently formed the health department, and does not have a detailed breakout of program funding 4 Program budget cos ts per capita (cont.) National Lee’s Mis s ouri Lee’s Health Departm ent Peers Summit Peers Summit Budget Ranges Per Capita Est. Budget Per Capita Est. Budget Low $ 9.42 $ 952,755 $ 27.61 $ 2,791,265 Median $ 64.19 $ 6,489,876 $ 31.95 $ 3,230,496 High $ 77.51 $ 7,837,118 $ 59.07 $ 5,972,834 5