City Council Agendas

CITY COUNCIL WORK SESSION AGENDA January 29, 2024 - 6:00 p.m. Administrative Training Room Blue Springs City Hall 903 W. Main Street Blue Springs, Missouri 1. Call meeting to order 2. Confirmation of Quorum 3. 2024 Infill Sidewalk Program 4. 2024 Street Maintenance Program 5. Adjourn Miscellaneous Items City Council Meeting – Monday, February 5, 6:00 PM Parks Commission Meeting – Monday, February 6, 6:00 PM Planning Commission Meeting – Monday, February 12, 6:30 PM Public Arts Commission Meeting – Wednesday, February 14, 3:30 PM City Council Meeting – Wednesday, February 21, 6:00 PM This Agenda was posted at City Hall and on the City’s website on Thursday, January 25, 2024. Erin Ford, City Clerk TO: Mayor, Councilmembers, Department Directors, and Press FROM: Christine Cates City Administrator DATE: January 25, 2024 SUBJECT: Agenda Explanations Item 3 – 2024 Infill Sidewalk Program Public Works Director, Tom Degenhardt, will present details of the 2024 Infill Sidewalk Program for Council consideration. Refer to Council Information Form from Public Works Director Tom Degenhardt for additional information. Item 4 – 2024 Street Maintenance Program Public Works Director, Tom Degenhardt, will present details of the 2024 Street Maintenance Program for Council consideration. Refer to Council Information Form from Public Works Director Tom Degenhardt for additional information.  Council Work Session Date: January 29, 2024 Agenda Item #: 3 Page 1 of 1 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: January 11, 2024 SUBMITTED BY: Tom Degenhardt DEPARTMENT: Public Works Ordinance Resolution Presentation Public Hearing Contract Discussion Economic Dev. Other ISSUE/REQUEST Public Works Director, Tom Degenhardt, will present details of the 2024 infill sidewalk program for Council consideration. BACKGROUND/JUSTIFICATION Infill Sidewalk ST-44 is budgeted in the amount of $277,200 for the 2024 construction season. The presentation is designed to provide information to City Council for proposed infill sidewalk locations. FINANCIAL IMPACT Contractor: N/A PROJECT TIMELINE Estimated Start Date Estimated End Date February 5, 2024 December 31, 2024 OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A ECONOMIC DEVELOPMENT PROJECT N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. PowerPoint Presentation REVIEWED BY: Requesting Director: Budget: Tom Degenhardt N/A Legal: City Administrator: N/A Christine Cates Rev. 02/14/2023  1/24/2024 2024 Infill Sidewalk ST‐44 1 $277,200 Funded for FY 2023‐2024 To be used for new sidewalk only, no removal and replacement of sidewalk Priority: Safety Known High‐Traffic Pedestrian Areas Schools Businesses Hotel Apartment/Multifamily Missing gaps 2 1  1/24/2024 Recommended Program – $257,156 Street From To Length Cost Note NW Valley View Road 4503 Valley View Rd West to School sidewalk 1,045' $ 34,736.00 Some grading required NW Mock AVE The Edison Apartments West to Existing Sidewalk 660' $ 26,400.00 Curb abutting or culvert extension NE Mock Avenue Field House The Edison Apartments 585' $ 24,400.00 R/W or tree removal SW Lake Village Boulevard Heartland Church 7 Highway 615' $ 25,140.00 SW Lake Village Boulevard SW Christiansen Drive Heartland Church 145' $ 4,964.00 SW Liggett Road 7 Highway Existing west 320' $ 12,800.00 SW Meadowridge DR Strip mall Apartment entrance 670' $ 22,412.00 Some grading required NW South Outer Road IBEX Whataburger 355' $ 15,010.00 NW Jefferson ST Welcome Inn Gage Center 360' $ 14,220.00 NW Jefferson ST KC Cannabis Northridge DR 300' $ 12,324.00 SW Moreland School RD Walgreens The Ridge Apartments 280' $ 11,200.00 R/W and some grading SW Clark RD Clark LN Apartments to the west 260' $ 11,696.00 SW South AVE 5th ST 4th ST 270' $ 9,288.00 NW Primrose 1512 NW Primrose 1513 NW Primrose 150' $ 5,772.00 NW Duncan RD south side Casey's Flex Spaces 70' $ 5,560.00 Utility conflicts. SW 19th ST Sunset AVE Dollar General Store 125' $ 5,324.00 NW Jefferson ST West of 2001 To existing sidewalk 160' $ 5,120.00 SW 10th ST Green Meadow DR Edgewater 75' $ 3,000.00 NW corner SW 9th ST Green Meadow DR Edgewater 50' $ 2,000.00 SW corner SW 8th ST Green Meadow DR Edgewater 48' $ 1,920.00 SW corner SW 8th ST Green Meadow DR Edgewater 45' $ 1,800.00 NW corner SW 9th ST Green Meadow DR Edgewater 40' $ 1,600.00 NW corner 2201 NW Sparta Drive 2201 NW Sparta Drive 2201 NW Sparta Drive 15' $ 480.00 3 NW Valley View Rd – 4503 Valley View to School $34,736 1,045 Linear feet Some Grading Required 4 2  1/24/2024 NW Mock Ave – Edison Apartments to Existing Sidewalk $26,400 660 Linear feet Curb abutting and/or Culvert Extension 5 NW Mock Ave – Field House to Edison Apartments $24,400 585 Linear feet Additional R/W or Tree Removal 6 3  1/24/2024 SW Lake Village Blvd – 7 Highway East to Heartland Church $25,140 615 Linear feet 7 SW Lake Village Blvd – Heartland Church to Christiansen Drive $4,964 145 Linear feet 8 4  1/24/2024 SW Liggett Road – 7 Highway West to Existing Sidewalk $12,800 320 Linear feet 9 SW Meadowridge Dr – Strip Mall to Apartment Entrance $22,412 670 Linear feet 10 5  1/24/2024 NW South Outer Rd – Whataburger to IBEX $15,010 355 Linear feet 11 NW Jefferson Street – Welcome Inn to Gage Center $14,220 360 Linear feet 12 6  1/24/2024 NW Jefferson Street – KC Cannabis to Northridge Drive $12,324 300 Linear feet 13 SW Moreland School Road – Walgreens to The Ridge Apartments $11,200 280 Linear feet Additional R/W and Grading 14 7  1/24/2024 SW Clark Road – Clark Lane to Apartment to the West $11,696 260 Linear feet 15 SW South Avenue – SW 5th Street to SW 4th Street $9,288 270 Linear feet 16 8  1/24/2024 NW Primrose – 1512 NW Primrose to 1513 NW Primrose $5,772 150 Linear feet 17 NW Duncan Road – Casey’s to Flex Spaces $5,560 70 Linear feet 18 9  1/24/2024 SW 19th Street – Dollar General Store to SW Sunset Avenue $5,324 125 Linear feet 19 NW Jefferson Street – West of 2001 Jefferson to Existing Sidewalk $5,120 160 Linear feet 20 10  1/24/2024 SW Green Meadow Drive @ SW 10th Street – NW Corner $3,000 75 Linear feet @ SW 9th Street – SW Corner $2,000 50 Linear feet @ SW 9th Street – NW Corner $1,600 40 Linear feet @ SW 8th Street – SW Corner $1,920 48 Linear feet @ SW 8th Street – NW Corner $1,800 45 Linear feet 21 2201 NW Sparta Drive $480 15 Linear feet 22 11  1/24/2024 Unfunded Street From To Length Cost Note NW Jefferson ST Gage Center 12th ST, up 12th 355' $ 11,684.00 Terrain has considerable slope NW Jefferson ST 12th ST East of Benton House 1,110' $ 47,640.00 Grading NW Jefferson ST Guier Fence Saunders RD 610' $ 24,724.00 About 200' of wall NW Briarwood DR 37th ST East to Sonic 425' $ 17,972.00 NW Jefferson ST Flex Spaces property line Brewery/ Car Repair 75' $ 3,270.00 Steep grade NW Duncan RD north side 6th ST West to Existing SW 145' $ 6,124.00 NW Shaw PKWY 7 HWY 6th TER 260' $ 11,584.00 About 60' of wall NW Duncan Road 7 Highway NW 6th Terr 250' $ 10,864.00 NW 51st ST Downing ST North to school sidewalk 605' $ 20,008.00 About 240' of wall NW Valley View Road 51st Street 55th Street 935' $ 39,344.00 Extreme grade. About 260' of wall SW Lutrell/ Sunset AVE SE corner 450' $ 18,324.00 SW Sunset AVE West of Price Chopper Driveway 110 $ 4,400.00 SW South AVE 1st Street West to shared driveway 350' $ 11,524.00 Grade issues SW 8th ST Green Meadow DR Edgewater 80' $ 3,524.00 NE corner SW 8th ST Green Meadow DR Edgewater 76' $ 3,364.00 SE corner Totals $ 234,350.00 Total does not include wall or grading Areas needing engineering to determine cost: Street From To Length Cost Note NW Duncan Road NW 6th Terr NW 4th Street Place 743’ NW Duncan Road Flex Spaces NW Westbrooke Drive 1,700’ Unimproved street SW Walnut Street SW 19th Street Old Mill Park 3,700’ Street project ST‐61 SW Liggett Road SW 22nd Street SW 12th Street 2,670’ Unimproved street NW Vesper Woods Chapel Rd Fox Hollow Ln 3,300’ Street project ST‐07 NW Pink Hill Road Casey's NW 1st Street 1,500’ Unimproved street 23 NW Duncan Road – NW 4th Place to NW 6th Terrace Steep Grade, Wall Needed, Driveway Replacements 24 12  1/24/2024 * NW Duncan Road – NW Westbrooke Drive to Flex Spaces Unimproved Street with Roadside Ditches, Drainage System Needed * Councilmember Request 25 * NW Vesper Street – NW Fox Hollow Lane to SW Woods Chapel Road Unimproved Street with Roadside Ditches, Drainage System Needed * Councilmember Request 26 13  1/24/2024 * SW Walnut Street – SW 19th Street to Old Mill Park Cemetery Wall on South Side, Drainage and Grading Needed on North Side * Councilmember Request 27 * NW Pink Hill Road – Casey’s to NW 1st Street Unimproved Street with Roadside Ditches, Drainage System Needed * Councilmember Request 28 14  Council Work Session Date: January 29, 2024 Agenda Item #: 4 Page 1 of 1 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: January 11, 2024 SUBMITTED BY: Tom Degenhardt DEPARTMENT: Public Works Ordinance Resolution Presentation Public Hearing Contract Discussion Economic Dev. Other ISSUE/REQUEST Public Works Director, Tom Degenhardt, will present details of the 2024 Street Maintenance Program for Council consideration. BACKGROUND/JUSTIFICATION Street Maintenance Program ST-06 is budgeted in the amount of $2.02 million for the 2024 construction season. The presentation is designed to provide background of the state of the system and the process used to select streets for the upcoming program information to the City Council. FINANCIAL IMPACT Contractor: N/A PROJECT TIMELINE Estimated Start Date Estimated End Date February 21, 2024 October 1, 2024 OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A ECONOMIC DEVELOPMENT PROJECT N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. PowerPoint Presentation for 2024 Street Maintenance Program REVIEWED BY: Requesting Director: Budget: Tom Degenhardt N/A Legal: City Administrator: N/A Christine Cates Rev. 02/14/2023  1/24/2024 2024 Pavement Management Program ST‐06 1 City Maintains approximately 261 Centerline Miles (CL) of Streets (Equivalent) 8.8 CL Miles of Arterial Streets (3.4%) 106.5 CL Miles of Collector Street (40.8%) 145.7 CL Miles of Local Streets (55.8%) MoDOT Maintains: Interstate I‐70 US Highway 7 US Highway 40 Jackson County/Blue Springs 2000 Maintenance Agreement Maintenance versus Capital Improvements 2 1  1/24/2024 New Street Miles Added by Year (CL) 2018 – 5.77 Miles 2019 – 0.95 Miles 2020 – 3.93 Miles 2021 – 1.50 Miles 2022 – 2.59 Miles 2023 – 2.04 Miles 3 Street Rating System: In 2016 the City contracted with Stantec Inc. to systematically drive and rate every segment of roadway in the City and calculate a Pavement Quality Index (PQI) and Pavement Condition Index (PCI) for each segment. The PQI and PCI are tools for programming streets and not the final determination for the program. Each segment is rated on a scale from 0.0 to 100.0 and grouped as shown below: 0 to 19.9 – Failed 20 to 39.9 – Poor 40 to 69.9 – Fair 70 to 100 – Good Historical average PCI data: 2016 – 59.5 2019 – 53.2 2023 – 52.6 4 2  1/24/2024 Current PCI Condition: Failed – 11.5 Miles ( 4.4%) Poor – 90.3 Miles (34.6%) Fair – 87.0 Miles (33.3%) Good – 72.2 Miles (27.7%) 5 Street Rating System: SW 12th Street between SW Chicago and SW South Ave PCI=10.2 (Failed) Last Overlayed in 2012 6 3  1/24/2024 Street Rating System: SE Lake Village Blvd. between Brandywine and Washington PCI=19.4 (Failed) Last Overlayed in 2012 7 Street Rating System: SW Emerald Creek Pl between Pine Creek Ct and Crystal Creek Pl PCI=31.3 (Poor) Built in 1992 8 4  1/24/2024 Street Rating System: SW South Ave between SW 6th St and SW 6th Terr PCI=50.0 (Fair) Last Overlayed in 2015 9 Street Rating System: SW Liggett Rd between 7 Hwy and SW 8th Terr PCI=70.0 (Good) Last Overlayed in 2017 10 5  1/24/2024 Street Rating System: SE Moreland School Rd between 7 Hwy and ADP PCI=100.0 (Good) Last Overlayed in 2023 2013 11 Eleven Year History: 12 6  1/24/2024 History: Overlay CL Miles per year: 2009 – 24.0 Miles (9.2%) 2017 – 11.8 Miles (4.5%) 2010 – 18.0 Miles (6.9%) 2018 – No Program 2011 – 19.0 Miles (7.3%) 2019 – 7.7 Miles (3.0%) 2012 – 18.0 Miles (6.9%) 2020 – 8.0 Miles (3.1%) 2013 – 13.5 Miles (5.2%) 2021 – 9.4 Miles (3.6%) 2014 – No Program 2022 – 13.0 Miles (5.0%) 2015 – 14.0 Miles (5.4%) 2023 – 6.0 Miles (2.3%) 2016 – 10.5 Miles (4.0%) 2024 – 4.0 Miles (1.5%)* 66.2% = 15 Year Total * Not final until bid opening and budget verified 13 Patching: Curb and Sidewalk : 14 7  1/24/2024 Historical Program Cost: Year Program Amount Cost/Ton Concrete Patching CL Mile Cost/CL Mile 2017 $2,295,605.76 *$54.65 $675,734.05 (29.4%) $239,797.33 (10.4%) 11.83 $194,049.51 2018 2019 $2,334,779.81 *$58.40 $762,279.75 (32.6%) $335,303.57 (14.4%) 7.71 $302,824.88 2020 $2,888,026.08 *$63.35 $747,468.55 (25.9%) $954,477.94 (33.0%) 8.01 $360,552.57 2021 $3,690,024.26 *$64.15 $1,025,185.65 (27.8%) $1,364,959.65 (37.0%) 9.38 $393,392.78 2022 $6,416,133.33 *$68.80 $1,264,178.90 (19.7%) $3,030,484.56 (47.2%) 13.02 $492,790.58 2023 $3,107,325.50 *$84.27 $687,369.42 (22.1%) $1,145,743.36 (36.9%) 5.97 $520,490.03 2024 $2,020,000.00 *$86.14 $530,000.00 (26.2%) $520,000.00 (25.7%) 4.00 $505,000.00 * Unit bid cost, adjusted by asphalt indexing 15 *2024 Street Program: Street Name From To Ave PCI SW Colbern RD 7 HWY City Limits 34.5 SE Adams Dairy PKWY 40 HWY AA 53.6 SE/NE Sunnyside School RD R D Mize RD Bent Tree DR 33.1 NE Jefferson ST East of ADP East of 20th ST 45.3 SW 10th ST Stonecreek DR Shadow Creek CT 18.3 SW Twincreek CT Twincreek PL CDS S 16.2 SW Twincreek PL Emerald Creek PL CDS W 25.7 SW Pinecreek CT Emerald Creek PL CDS W 26.5 SW Crystal Creek PL Emerald Creek PL CDS W 31.2 SW Emerald Creek PL Stonecreek DR CDS S 29.4 SW Shadow Brook DR Woods Chapel RD Shadow Glen DR 17.2 SW/NW 27th ST Walnut ST Vesper ST 11.8 Program Average PCI 27.7 * List not final until bid opening and budget verified 16 8  1/24/2024 2024 Program Schedule: January 29, 2024 – Overlay Bid Advertisement February 14, 2024 – Overlay Pre‐Bid Meeting February 21, 2024 – Overlay Bid Opening April 1, 2024 – Bid Recommendation to City Council April 18, 2024 – Notice To Proceed August 30, 2024 – Construction Complete 17 Future Street Program(s): Optimal Treatment Cycle Minimal Treatment Cycle System Treatment CL Miles System Treatment CL Miles Classification CL Miles Cycle (Yrs) Per Year Treatment Cost Classification CL Miles Cycle (Yrs) Per Year Treatment Cost Arterial 8.8 7 1.26 * Mill/Overlay $628,571 Arterial 8.8 12 0.73 * Mill/Overlay $366,667 Collector 106.5 10 10.65 * Mill/Overlay $5,325,000 Collector 106.5 15 7.10 * Mill/Overlay $3,550,000 Residential 145.7 15 9.71 * Mill/Overlay $4,856,667 Residential 145.7 25 5.83 * Mill/Overlay $2,914,000 Total * Mill/Overlay $10,810,238 Total * Mill/Overlay $6,830,667 Residential 5‐6 Post 9.71 ** Microsurface $776,800 Residential 5‐6 Post 5.83 ** Microsurface $466,400 Yearly Program $11,587,038 Yearly Program $7,297,067 Does not include yearly inflation Does not include yearly inflation * Based on $500,000 per CL Mile ** Based on $ 80,000 per CL Mile 18 9