Land Bank Agency

LAND BANK BOARD MEETING September 21, 2020 3:00 p.m. Public Telephone Conference (816) 743-4875 - Conference ID: 305 239 378# PLEASE NOTE: Pursuant to Jackson County Executive Order dated March 12, 2020 and subsequent amendments requiring residents to stay at home and limiting public gatherings, this meeting will be conducted by taking safe social distancing measures as required by the Order. For this meeting, the public may attend via telephone conference (816-743-4875, Conference ID: 305 239 378#) as provided in Section 610.020(4) RSMo. Members of the Land Bank will be participating via telephone conference as provided in Section 610.020(1) RSMo. 1. Approval of the August 17, 2020 Land Bank Board Meeting Minutes 2. Approval of the 2020-21 Land Bank Annual Budget 3. Executive Session – Discussion relating to real estate pursuant to Sections 610.021(2) RSMo Posted Friday, September 18, 2020 at City Hall, 903 W Main Street, Blue Springs, MO and on the City’s website. A quorum of the City Council may be in attendance, however no City Council votes will be taken. Julia Porter Board Secretary  CITY OF BLUE SPRINGS, MISSOURI MINUTES OF LAND BANK MEETING AUGUST 17, 2020 A meeting of the Land Bank of Blue Springs, Missouri was held on Monday, August 17, 2020 at 3:00 p.m. with Chairman Johnson presiding. A State of Emergency for Jackson County, Missouri was declared on March 12, 2020 and subsequent amendments by Jackson County Executive Order requiring residents to stay at home and limiting public gatherings to reduce the spread of the COVID-19 virus. As provided in Sections 610.020(1) and 610.020(4) RSMo., the Land Bank Commissioners participated in this meeting via telephone conference to ensure safe social distancing measures were taken. The public was able to attend via telephone conference. CONFIRMATION OF A Eric Johnson Kirk Sampson QUORUM – James May - ABSENT Jim Fairbanks COMMISSIONERS IN Tracy White-Baldridge ATTENDANCE Also present were Staff Liaisons Christine Cates; Jackie Sommer, Chris Sandie; Mike Mallon; Lance Dillenschneider, realtor and Board Secretary Julia Porter. CALL TO ORDER Chairman Johnson called the Land Bank meeting to order at 3:05 p.m. APPROVE BOARD Commissioner Fairbanks moved to approve the minutes of the May MINUTES 18, 2020 meeting of the Land Bank of Blue Springs. Motion seconded by Commissioner White-Baldridge and carried with the following votes: May – ABSENT Fairbanks – Aye Sampson – Aye Johnson – Aye White-Baldridge – Aye SELECTION OF Commissioner Fairbanks moved to approve the slate of officers as OFFICERS follows: • Eric Johnson to serve as the Chair for one year • James May to serve as the Vice Chair for one year • Kirk Sampson to serve as the Treasurer for one year The motion was seconded by Commissioner White-Baldridge and carried with the following votes: May – ABSENT Fairbanks – Aye Sampson – Aye Johnson – Aye White-Baldridge – Aye LAND BANK Christine Cates presented the Land Bank Quarterly Financial QUARTERLY FINANCIAL Statements for the Third Quarter of Fiscal Year 2019-20. The Financial STATEMENTS Statements are attached to these minutes and incorporated hereto. May 18, 2020 Land Bank Minutes Page 2 2020 TAX SALE UPDATE The 2020 Jackson County Tax Sale has been postponed due to concerns about COVID-19. No new date has been set for the sale at this time. EXECUTIVE SESSION At 3:09 p.m., Commissioner Fairbanks moved that the Land Bank go into closed session pursuant to Section 610.021, subparagraph (2), Revised Statutes of Missouri, for the purpose of privileged communications between a governmental body or its representative and legal counsel including real estate, and that any minutes, documents and other records discussed or taken during the closed session remain closed, and that this body stand adjourned at the completion of such session. Motion seconded by Commissioner Sampson and carried with the following votes: May – ABSENT Fairbanks – Aye Sampson – Aye Johnson – Aye White-Baldridge – Aye ______________________________ Eric Johnson, Chair ________________________ Julia Porter, Board Secretary The Land Bank Board is being asked to approve an increase in expenditures and revenues for fiscal year 2020. Transfers for Neighborhood Improvement District debt will include all revenues associated with NID properties until all past due assessments are fully reimbursed. Fiscal Year 2020 Land Bank Budget Amendment Account Description Amount Revenue Sale of Land & Buildings Sale of Cambridge Park & Paradis Properties $ 232,024 Total Revenue $ 232,024 Expenditures Transfer to City for DS – NID Sale of Cambridge Park Properties $ 215,120 Transfer to City for DS – NID 2019 Property Tax for NID Properties $ 42,204 TOTAL $ 257,324 The FY2021 budget is being submitted for your review and approval. Included in this budget is a transfer to the City’s general fund for property tax and NID special assessment for those Land Bank post-sale parcels that are in the NID. Although there are a few pending contracts for the sale of Land Bank property that may finalize in FY 2021, those funds are not included in the budget. Once the sale is completed, a request for an amended FY 2021 budget will be submitted. Fiscal Year 2021 Land Bank Budget Account Description Amount Revenue Property Tax Three years of property taxes – post sale $ 109,381 Purchase Application Fee Fee paid by potential buyers $ 100 Interest Income Interest earned on cash in bank $ 1,500 Total Revenue $ 110,981 Expenditures Tax Collection Services Jackson County 1% collection fee $ 547 Tax Collection Services - LB Jackson County 4% fee for costs related to LB $ 2,187 Tax Assessment Services Jackson County 0.06% fee for assessing value $ 63 Insurance Premiums & Bond Truss $ 500 Transfer to City for NID Debt Net revenues associated with any NID property $ 94,760 Total Expenditures $ 100,791 The 2021 budget does not include non-cash items such as Contributed Capital or Loss on the Sale of Assets. These items will be recorded when properties are either transferred to the Land Bank by the County or when the Land Bank sells a property. Other Land Bank expenditures that are not included in the budget and that are paid by the City include office supplies, postage, and audit costs. The proposed budget may be amended throughout the year if additional property sales occur or additional expenditures become necessary. Expenditure Budget Summary Land Bank 2019-20 2019-20 2020-21 2019-20 Budget 2016-17 2017-18 2018-19 $ Change % Change 2019-20 Total Account Account Description Adopted Year-End Budget Amendment Actual Actual Actual from 2020 from 2020 Revised Budget Budget Projection Request Request 770-00000-530100 PROFESSIONAL SERVICES 24 225 56,551 28,575 15,151 - (56,551) -100% 28,575 770-00000-530200 TAX COLLECTION SERVICES 750 788 1,064 547 488 1,094 30 3% 547 770-00000-530200 TAX COLLECTION SERVICES - LAND BANK 4% 2,999 3,153 4,256 2,187 1,953 4,375 119 3% 2,187 770-00000-530210 TAX ASSESSMENT SERVICES 3 102 274 63 30 62 (212) -77% 63 770-00000-530410 INSURANCE PREMIUMS & BONDS 500 500 500 500 500 500 - 0% 500 770-00000-530415 INSURANCE DEDUCTIBLES 492 - - - - - - 0% - 770-00000-530750 ADVERTISING & PROMOTION - - - - - - - 0% - 770-00000-530800 LICENSES, FEES & PERMITS - - - - - - - 0% - Total Contractual Services 4,768 4,768 62,645 31,872 18,123 6,031 (56,614) -90% - 31,872 770-00000-540100 LAND - 770-00000-549000 GAIN/LOSS ON SALE OF LAND 9 164,364 71,379 - 53,112 - (71,379) -100% - Total Capital Outlay 9 164,364 71,379 - 53,112 - (71,379) -100% - - 770-00000-550400 TRANSFER TO CITY FOR NUISANCE VIOLATIONS - - - 8,083 - - 0% 8,083 770-00000-550400 TRANSFER TO CITY FOR DS PAYMENTS - NID 70,783 74,513 538,102 483,575 460,084 94,760 (443,342) -82% 257,324 740,899 - - - - - - - 0% Total Operating Transfers Out 70,783 74,513 538,102 491,658 460,084 94,760 (443,342) -82% 257,324 748,982 TOTAL LAND BANK EXPENSES 75,560 243,645 672,126 523,530 531,318 100,791 (571,335) -173% 257,324 780,854 \\cbswin1\Finance\Economic Development\Land Bank\Land Bank Budget\FY 2021\Land Bank Budget TY 2020 Amendment and FY 2020 Budget Land Bank Budget TY 2020 Amendment and FY 2020 Budget Expenditure Summary Revenue Budget Summary Land Bank 2019-20 2019-20 2019-20 2020-21 2019-20 Total 2016-17 2017-18 2018-19 $ Change % Change Budget Account Account Description Adopted Year-End Budget Revised Actual Actual Actual from 2020 from 2020 Amendment Budget Projection Request Budget Request - 770-00000-401100 PROPERTY TAX - CURRENT 74,986 78,820 106,408 54,679 48,835 109,381 2,973 3% 54,679 Total Taxes 74,986 78,820 106,408 54,679 48,835 109,381 2,973 3% - 54,679 - - - - - 0% - Total Licenses and Permits - - - - - - - 0% - - - - - - - 0% - Total Intergovernmental - - - - - - - 0% - - 770-00000-430140 PURCHASE APPLICATION FEE - 100 75 100 5 100 25 33% 100 Total Charges for Service - 100 75 100 5 100 25 33% - 100 - - - - - 0% - Total Fines and Penalties - - - - - - - 0% - - 770-00000-450100 INTEREST INCOME 386 992 11,613 5,000 1,500 1,500 5,000 770-00000-450521 INTEREST - DELINQUENT PROPERTY TAX - 3 - - - - - 0% - Total Interest Earnings 386 995 11,613 5,000 1,500 1,500 - 0% - 5,000 770-00000-460300 SALE OF LAND & BUILDINGS - 31,150 890,000 - 232,024 - (890,000) -100% 232,024 232,024 770-00000-460610 CHAPMAN FARM LEASE - 7,120 7,697 10,268 10,268 - (7,697) -100% 10,268 Total Sales & Rentals - 38,270 897,697 10,268 242,292 - (897,697) -100% 232,024 242,292 770-00000-480999 CONTRIBUTED CAPITAL - LAND BANK 224,676 93,731 - - - - 0% - Total Other Income 224,676 93,731 - - - - - 0% - - - - - - - 0% - Total Operating Transfers In - - - - - - - 0% - - TOTAL LAND BANK REVENUES 300,048 211,915 1,015,793 70,047 292,632 110,981 (894,699) -88.08% 232,024 302,071 \\cbswin1\Finance\Economic Development\Land Bank\Land Bank Budget\FY 2021\Land Bank Budget TY 2020 Amendment and FY 2020 Budget Land Bank Budget TY 2020 Amendment and FY 2020 Budget Revenue Summary  Expenditure Budget Summary Budget Request Budget Request Budget Request Prior Year Department Category Account Number Account Name Budget Item Explanation Fiscal Year 2020-21 Fiscal Year 2019-20 Fiscal Year 2018-19 Budget 2017-18 Payments to Jackson County Recorder of Deeds & to title companies as well as background Land Bank Contracted Supplies 770-00000-530100 PROFESSIONAL SERVICES checks for the sale of properties. $ 28,575.00 $ - Included in tax distribution payments Land Bank Contracted Supplies 770-00000-530200 TAX COLLECTION SERVICES 1% Collection Fee by County received each Friday from the County $ 1,093.81 $ 546.79 $ 846.00 $ 750.00 4% Collection Fee per RSMo TAX COLLECTION SERVICES 144.988 by County for Land Bank Included in tax distribution payments Land Bank Contracted Supplies 770-00000-530200 - LAND BANK 4% properties received each Friday from the County $ 4,375.23 $ 2,187.15 $ 3,386.00 $ 3,000.00 TAX ASSESSMENT 0.6% Assessment Fee by County - Included in tax distribution payments Land Bank Contracted Supplies 770-00000-530210 SERVICES Does not apply to NID Assmt. received each Friday from the County $ 62.07 $ 63.07 $ 133.00 $ 3.00 INSURANCE PREMIUMS & Land Bank Contracted Supplies 770-00000-530410 BONDS Bonds for Board Members Truss $ 500.00 $ 500.00 $ 500.00 $ 500.00 770-00000-530415 INSURANCE DEDUCTIBLES MPR INACTIVATED 2019 ADVERTISING & Land Bank Contracted Supplies 770-00000-530750 PROMOTION Using Lance as RE Agent - Prof. Svc INACTIVATED 2019 GoDaddy.com 2017.10 Per Dylan, Website fee & other licenses as this was paid 12.09.15 and was for 5 Land Bank Contracted Supplies 770-00000-530800 LICENSES, FEES & PERMITS needed years. Budget for FY20-21 INACTIVATED 2019 $ - $ 80.00 TOTAL CONTRACTUAL SERVICES $ 6,031.10 $ 31,872.01 $ 4,865.00 $ 4,333.00 Land Bank Capital Outlay 770-00000-540100 LAND INACTIVATED 2019 770-00000-549000 GAIN/LOSS ON SALE OF Land Bank Capital Outlay LAND TOTAL CAPITAL OUTLAY $ - $ - $ - $ - TRANSFER TO CITY FOR Land Bank Operating Tansfers Out 770-00000-550400 NUISANCE VIOLATIONS Nuisance Violations $ 8,082.59 TRANSFER TO CITY FOR DS NID Properties NID Assessment Only - Land Bank Operating Tansfers Out 770-00000-550400 PAYMENTS - NID less 1% & 4% fees $ 94,759.82 $ 483,575.00 $ 74,473.00 $ 70,783.00 TOTAL OPERATING TRANSFERS OUT $ 94,759.82 $ 491,657.59 $ 74,473.00 $ 70,783.00 TOTAL EXPENDITURES LAND BANK $ 195,550.74 $ 1,015,187.19 $ 153,811.00 $ 145,899.00 \\cbswin1\Finance\Economic Development\Land Bank\Land Bank Budget\FY 2021\Land Bank Budget TY 2020 Amendment and FY 2020 Budget Land Bank Budget TY 2020 Amendment and FY 2020 Budget Expenditure Detail