Land Bank Agency

LAND BANK BOARD MEETING June 21, 2022 3:00 p.m. Training Room 210 City Hall, 903 W Main Street Blue Springs, Missouri 64015 Anyone wishing to address the Land Bank in the Visitors Section of the Agenda, must fill out a Speaker’s Appearance Form. Forms are available online or located at the entrance of the conference room. After completion, the form is to be given to the Board Secretary prior to the start of the meeting. 1. Call to Order 2. Confirmation of a Quorum 3. Approval of the May 16, 2022 Land Bank Meeting Minutes 4. Staff Update on Parcel 2013-28-36-940-15-01-01-0-00-000 5. Approval of Rules of Procedure for the Land Bank 6. Visitors 7. Executive Session – Discussion relating to real estate pursuant to Sections 610.021(2) RSMo Posted Thursday, June 16, 2022 at City Hall, 903 W Main Street, Blue Springs, MO and on the City’s website. A quorum of the City Council may be in attendance, however no City Council votes will be taken. Julia Porter Board Secretary  CITY OF BLUE SPRINGS, MISSOURI MINUTES OF LAND BANK MEETING MAY 16, 2022 A meeting of the Land Bank of Blue Springs, Missouri was held on Monday, May 16, 2022 at 3:00 p.m. with Chairman May presiding. COMMISSIONERS IN James May, Chair Tracy White-Baldridge ATTENDANCE Jennifer Irey Kirk Sampson – Arrived at 3:03 Also present were Staff Liaisons Karen Van Winkle, Chris Sandie, Jackie Sommer, Mike Mallon; Lance Dillenschneider, realtor and Board Secretary Julia Porter. CALL TO ORDER AND Chair May called the Land Bank meeting to order at 3:02 p.m. The CONFIRMATION OF A Board Secretary confirmed a quorum of the Lank Bank was present. QUORUM APPROVE BOARD Commissioner White-Baldridge moved to approve the minutes of the MINUTES April 26, 2022 Special Meeting of the Land Bank of Blue Springs. Motion seconded by Commissioner Irey and carried with the following votes: Sampson – ABSENT Irey – Aye White-Baldridge - Aye May – Aye STATUS UPDATE ON Director of Public Works Chris Sandie gave the staff update for the PARCEL 2013-28 City Code violation on Land Bank Parcel 2013-28-36-940-15-01-01-0- 00-000 which included the status of the Task Order through the City’s contract with Olsson to draft a preliminary plat to divide the property into 15 separate parcels and join them with the neighboring properties. LAND BANK CODE Board Secretary Julia Porter outlined the amendments to Section AMENDMENT 120.570 of the Code of Ordinance of the City of Blue Springs relating to the Land Bank. ELECTION OF Chairman May open the floor for nominations for Chair, Vice Chair, OFFICERS and Treasurer to serve a one year term ending May 2023. Commissioner White-Baldridge nominated James May for the Chair position. Commissioner May nominated Tracy White-Baldridge for the Vice Chair position and Kirk Sampson for the Treasurer position. Commissioner Irey moved to approve the slate of officers to serve through May 2023 as follows: • James May as Chair • Tracy White-Baldridge as Vice Chair • Kirk Sampson as Treasurer The motion was seconded by Commissioner Sampson and carried with the following votes: May 16, 2022 Land Bank Minutes Page 2 Sampson – Aye Irey – Aye White-Baldridge - Aye May – Aye EXECUTIVE SESSION At 3:09 p.m., Commissioner White-Baldridge moved that the Land Bank go into closed session pursuant to Section 610.021, subparagraph (2), Revised Statutes of Missouri, for the purpose of privileged communications between a governmental body or its representative and legal counsel including real estate, and that any minutes, documents and other records discussed or taken during the closed session remain closed, and that this body stand adjourned at the completion of such session. Motion seconded by Commissioner Irey and carried with the following votes: Sampson – Aye Irey – Aye White-Baldridge - Aye May – Aye ______________________________ ________________________ James May, Chair Julia Porter, Board Secretary  www.olsson.com TEL 913.381.1170 7301 West 133rd Street, Suite 200 Overland Park, KS 66213-4750 BY REVISIONS VICINITY MAP REVISIONS DESCRIPTION DATE REV. NO. 2022 An unplatted tract lying in the South Half of Preliminary Plat Blue Springs, Jackson County, Missouri Blue Springs Reserve Section 31, Township 49 North, Range 30 West drawn by: MJB checked by: TBW approved by: TBW QA/QC by: PEW project no.: 018-3369 - 251 drawing no.: V_PP_183369_251 date: 2022.06.16 SHEET 1 of 1 F:\2018\3001-3500\018-3369\251 - Sunnyside School Rd Culvert Survey WO 26\40-Design\Survey\SRVY\Sheets\V_PP_1803369_251.dwg, 6/16/2022 9:51:37 AM, OA-DWG To PDF.pc3 File No. 018-33690-251 Sunnyside School Road June 13, 2022 V_PP_1833690 – 251 Property Description All that part of an unplatted tract of land, lying in the South Half of Section 31, Township 49 North, Range 30 West, in the City of Blue Springs, Jackson County, Missouri, described by Timothy Blair Wiswell, Missouri PLS-2009000067, of Olsson MOLC-366, on June 13, 2022, as follows: BEGINNING at the Southeast corner of East Lakeview Annex, Lots 539-575, a subdivision in the City of Blue Springs, Jackson County, Missouri; thence North 04 degrees 09 minutes 57 seconds West, on the East line of said East Lakeview Annex, Lots 539-575, a distance of 156.99 feet to a point; thence North 35 degrees 09 minutes 28 seconds West, continuing on said East line, a distance of 1015.46 feet to the Easternmost corner of Lot 554 of said East Lakeview Annex, Lots 539-575; thence North 56 degrees 50 minutes 32 seconds East, departing said East line, a distance of 94.59 feet to a point on the Northwesterly extension of the West line of Timber Ridge, a subdivision in the City of Blue Springs, Jackson County, Missouri; thence South 35 degrees 23 minutes 00 seconds East, on said Northwesterly extension and on said West line, a distance of 1136.14 feet to the Southernmost corner of said Timber Ridge, said corner also lying on a non-tangent curve and on the North line of US Highway 40 right of way, as now established; thence in a Southerly, Southwesterly and Westerly direction, departing said West line, on said North line, and on a curve to the right whose initial tangent bears South 16 degrees 40 minutes 07 seconds West, having a radius of 160.00 feet, through a central angle of 61 degrees 45 minutes 28 seconds, an arc distance of 172.46 feet to a point on a non-tangent curve; thence in a Westerly direction, continuing on said North line and on a curve to the left whose initial tangent bears South 86 degrees 12 minutes 41 seconds West, having a radius of 3004.93 feet, through a central angle of 00 degrees 22 minutes 39 seconds, an arc distance of 19.80 feet to the POINT OF BEGINNING, containing 119,164 Square Feet or 2.7356 Acres, more or less.  RULES OF PROCEDURE LAND BANK OF BLUE SPRINGS, MISSOURI Adopted by the Land Bank of Blue Springs, Missouri on _______, 2022  Table of Contents Authority ........................................................................................................................................ 1 Commission Establishment and Purpose ..................................................................................... 1 Chair and Vice Chair ..................................................................................................................... 1 Duties of Presiding Officer ............................................................................................................ 1 Membership .................................................................................................................................. 1 Terms of Members ........................................................................................................................ 1 Conduct of Members of the Commission ...................................................................................... 2 Support ......................................................................................................................................... 2 Meeting Schedule ......................................................................................................................... 3 Quorum for Attendance ................................................................................................................. 3 Voting ............................................................................................................................................ 3 Parliamentary Rules of Procedure ................................................................................................ 3 Open Meetings and Records Policy .............................................................................................. 3 Getting the Floor ........................................................................................................................... 3 Interruptions .................................................................................................................................. 4 Conflicts ........................................................................................................................................ 4 Order of Business and Preparation of Agenda ............................................................................. 4 Meeting Shall be Open to the Public ............................................................................................. 5 Motions ......................................................................................................................................... 5 Members Leaving Meeting Room During a Meeting ..................................................................... 5 Visitors .......................................................................................................................................... 5 Procedure for Recommendations to City Council ......................................................................... 6 Conduct during Meetings .............................................................................................................. 6 How and When Rules of Procedure May be Suspended .............................................................. 6 Attachment 1 - Sample Motions .................................................................................................... 7 i Authority Any Rules or Bylaws previously adopted are hereby repealed and replaced with these Rules approved by the Land Bank of Blue Springs, Missouri on June 21, 2022. These Rules shall be in effect upon their adoption by the Land Bank and until such time as they are amended or new Rules are adopted. The Commission may review and recommend amendments to the Rules of Procedure to the City Council by a majority vote of the members of the Commission. Proposed amendments must be submitted in writing to each member of the Commission at least three (3) days prior to the meeting at which such action is to be taken. The Commission-recommended amendments shall be presented to the City Council for consideration and approval by Resolution. The amendment of the Rules of Procedure shall take effect immediately following a successful vote of the City Council unless otherwise noted. Commission Establishment and Purpose Each Commission is established by the Blue Springs Municipal Code outlining the members and the purpose for the Commission. Chair and Vice Chair The Land Bank Board of Commissioners shall appoint a Chair, Vice Chair, and Treasurer annually on or about May 1 for a term of one year. No member shall serve more than two consecutive terms as Chair or Vice Chair. The Mayor’s appointment shall be approved by a majority of the City Council. Where both the Chair and Vice Chair are absent from a meeting, the Treasurer shall serve as Presiding Officer for the meeting. Duties of Presiding Officer The Chair or Vice Chair (hereinafter “Presiding Officer”) shall be responsible for the conduct of the meeting. It is their duty to maintain order and decorum. They shall follow the agenda unless a change of order is acceptable to a majority of the Commission. They shall have the responsibility to limit lengthy and repetitive orations but shall allow all interested parties an opportunity to discuss and present their position. The City Attorney or Staff Liaison shall provide the Presiding Officer guidance on parliamentary procedure subject to overrule by the Commission. The Presiding Officer shall sign documents of the Commission. Membership Citizen members of the Commission shall be residents of the City of Blue Springs appointed by the Mayor and approved by a majority of the City Council. Community partner appointments are not required to be residents, but must be a current employee or active member of the agency. Terms of Members The members of the Commission shall be appointed by the Mayor for four (4) year terms, expiring April 30. When a position on the Commission becomes vacant, the person filling that vacancy shall be appointed for the duration of the term. Members are requested to continue serving until 1 a replacement has been appointed. Former employees of the City shall not be considered for an appointment to a Commission until the expiration of two years from their separation from employment. Conduct of Members of the Commission 1. Members of the Commission shall take such time as to prepare themselves for hearings and meetings 2. The regularly scheduled meetings shall be established by the Municipal Code or Commission and posted on the City’s website. Absent extenuating circumstances, a member may be removed from the Commission after missing 20% of meetings in a rolling calendar year. A member of the Commission who shall not be able to attend a scheduled meeting of the Commission shall notify the Staff Liaison at the earliest possible opportunity. City staff shall notify the Chairman in the event that the projected absences shall produce a lack of a quorum. 3. If a Commission member is unable to fulfill their appointed term, a communication shall be sent to the Mayor, with a copy to the staff liaison and copy to the City Clerk resigning from the Commission. 4. At the beginning of each appointment term, members shall execute a letter confirming the details of their appointment, including term and attendance expectations. Support Council/Commission Liaison. If a Council or Commission liaison is appointed to the Commission, the liaison shall update the Commission and participate in meetings at the request of the Presiding Officer. Staff Liaison. A City Administrator shall select an employee to serve as a Staff Liaison to the Commission. The Staff Liaison shall: 1. Select a Recording Secretary to assist the Commission 2. Communicate with the Presiding Officer regarding items for discussion on an upcoming agenda and poll members 3. Prepare all necessary documents for presentation to the Commission 4. Carry out the directives and officially present the Commission’s recommendations to the City Council Recording Secretary. The Staff Liaison shall supply a qualified staff member to be designated as the Recording Secretary to perform all general corresponding and recording secretarial duties for the Commission. The Recording Secretary will: 1. Keep the minutes of the Commission. 2. Prepare and post notices/agenda packets for all meetings as required by the Missouri Sunshine Law 3. Maintain the permanent records of the Commission 4. Perform such other duties as the Commission may require. City Attorney. The City Attorney or their designee shall: 1. Serve as legal counsel to the Commission 2. Prepare memoranda of law as requested by the Commission 3. Review motions and draft documents of the Commission 2  4. Attend meetings of the Commission as requested, and during meetings be available to provide opinion as to law, ordinances or parliamentary procedure, but the final decision as to the matter of parliamentary procedure shall be the responsibility of the Presiding Officer. Meeting Schedule Meetings of the Commission shall be held at the call of the Chair and at such other times as determined by the Staff Liaison. All meetings shall be in person with the exception of a declared State of Emergency suspending the Missouri Sunshine Law. Quorum for Attendance A majority of the entire Commission, excluding vacancies, shall constitute a quorum for its business. All members of the Commission shall attend all meetings. If a quorum is not present, the meeting shall be adjourned. Voting All members, including the Presiding Officer, shall have a vote and shall vote when present except that any member shall automatically disqualify themselves from voting on any decision in which there might be a conflict of interest as defined by the City Charter, Ordinances, and State Statutes. Refer to “Conflicts” in these Rules for additional information. The Presiding Officer shall restate the motion before a vote is taken. The name of the maker and supporter of a motion shall be recorded. Each member shall vote Aye or No; members will not have an option to Pass. All roll call votes shall be taken by the Recording Secretary in random order, except that the Presiding Officer shall vote last. The affirmative vote of a majority of the voting members present and able to vote is necessary to approve a motion. In the event of a tie vote, the motion shall have been defeated. Parliamentary Rules of Procedure The purpose of parliamentary procedure is for the assembly to conduct its businesses in the most efficient way possible while considering the rights of its members. The Commission shall refer to the current edition of Robert’s Rules of Order Newly Revised to answer procedural questions not resolved in these rules, so long as it does not conflict with the Blue Springs Municipal Code or Missouri Law. Open Meetings and Records Policy The Commission shall keep a record of its resolutions, transactions, findings, and determinations. All meetings and meeting records shall be open to the public. Communications among a quorum of the Commission is considered a public record and should be copied to the Land Bank’s repository email: contact@landbankbluesprings.com. More than one communication among a quorum of the Commission is considered a meeting and is in violation of the Missouri Sunshine Law. Getting the Floor Every member desiring to speak shall address the Presiding Officer and upon recognition by the Presiding Officer, shall be confined to the question under debate. 3 Interruptions A member, once recognized, shall not be interrupted when speaking unless to be called to order by the Presiding Officer, or as hereinafter provided. If a member, while speaking, be called to order, the member shall cease speaking until the question of order be determined and if in order, shall be permitted to proceed. Conflicts If a member of the Commission believes they have a conflict and would be unable to vote on an agenda item, the member should consult with the City Attorney to confirm the conflict. Once the conflict is confirmed, the City Attorney would assist in the preparation of a statement to be used by the member to recuse themselves prior to any discussion, public hearing, introduction and vote on the conflicting matter. The member would read the statement regarding the conflict and recuse themselves from the item. The member would leave the Council Chambers prior to the initiation of the matter on the agenda and would remain absent until the final vote on the matter. The recusal may affect the quorum required for the meeting and majority affirmative vote. The Commission does not have an option to abstain from a vote due to a conflict but should recuse prior to the agenda item. If the member of the Commission did not recuse themselves prior to the agenda item and participated in discussion and abstains from voting on the item, the City Attorney would advise the member that abstaining is not an option at that time. If the member continues to abstain or refuses to vote, the Recording Secretary would record the vote as “AYE” and note in the journal that the member refused to vote. If a member of the Commission does not believe they have enough information to make a decision on a matter, they may move to continue the matter to a future meeting requesting staff to provide the needed information. The motion would require a majority vote of the entire Commission to continue. If the motion to continue fails, all members of the Commission must vote either aye or nay. Order of Business and Preparation of Agenda Deadlines for filing for placement on a Commission agenda shall be in accordance with deadlines established by the Staff Liaison. The order of business on the agenda shall be as follows: • Call to Order • Confirmation of a Quorum/Roll Call • Approval of previous meeting Minutes • Presentation of requests agenda items • Other business to be considered at a future meeting • Visitors (if the Commission so chooses) • Adjournment A motion from the floor must be made and passed in order to dispense with any item on the agenda. Where the volume of agenda items may require such action, the Chair may postpone discussion of certain agenda items until sufficient time is available for the members to give proper review to such subjects. If public interest warrants, the Chair may rearrange the order of the agenda. 4 An item not included on a Commission agenda shall not be discussed by the Commission. Direction shall be given to the Staff Liaison to include on a future Commission agenda. Agendas shall be posted on the Notice Board in the lobby of City Hall, and on the City’s website. The agenda shall note at the bottom the date it was posted. The agenda posted on the website shall be published and sent to email addresses requesting to be notified of the Commission agendas. Meeting Shall be Open to the Public All meetings shall be open to the public, except for closed sessions, as provided by the Statutes of the State of Missouri and the Ordinances of the City of Blue Springs. Motions Unless operating under procedures provided by Missouri statute or other legal regulations, all motions shall be open to debate without restriction, shall require a second (except as noted in the Rules), and shall require a simple majority vote of the members present and able to vote for passage. A motion requires that a Commissioner make a motion by stating “I move to…” and another Commissioner seconds the motion. If a motion does not receive a second, the motion will not be considered. A motion must be made and seconded before the Commission can debate the motion. Debate is limited to the motion immediately on the floor. Amending or withdrawing a motion. If a main motion is on the floor and a Commissioner moves to amend that motion, and the motion to amend receives a second, discussion must be limited to the amendment first. If the amendment is not seconded it will not be considered. If the seconder disagrees with the amendment, they may withdraw the second and the amendment must be seconded by another Commissioner. The motion maker may withdraw their motion for lack of a second, or the withdrawal of the second. If the motion to amend is passed, the main motion, as amended, can now be discussed. A sample of commonly used motions are included on Attachment 1. No motion shall violate these Rules of Procedure. It is the Presiding Officer’s duty to rule a motion out of order. Members Leaving Meeting Room During a Meeting With the exception of a member of the Commission recusing themselves and leaving the meeting room due to a conflict, the Presiding Officer and all Commissioners shall remain in their designated places during the meeting unless a recess is called or the member is excused by the Presiding Officer with cause. A vote shall not be taken during a member's absence from their chair. Visitors The Commission may, although not required to do so, allow the public to speak during the Visitors’ section of the agenda. Anyone wishing to address the Commission must complete a Speaker Appearance Form. If the Speaker Appearance Form is completed online, it must be submitted prior to 4:00 on the day of the meeting; otherwise the speaker will need to complete a paper form and submit to the Recording Secretary in the meeting room prior to the start of the meeting. 5 The Presiding Officer may ask speakers to not repeat comments made by others, and to limit their comments to no more than three minutes. The Commission should not engage in discussion with the speaker, but take the matter under advisement for a future meeting. Visitors are not required to be residents of the City, but the Presiding Officer may advise that the Commission may not give the same weight to the testimony as it would a resident. Procedure for Recommendations to City Council If the Commission votes to submit a recommendation to the City Council for consideration, the recommendation shall be documented and submitted to the City Clerk by the Staff Liaison three weeks prior to the Council meeting. The recommendation shall be included with the Council Agenda in the Information section. The Commission may be requested to present the recommendation at a future meeting of the City Council if either the Mayor or two Councilmembers request. Conduct during Meetings Any Commissioner desiring to speak shall be recognized by the Presiding Officer and shall confine their remarks to one subject under consideration or to be considered. Any discussion on issues must be relative to the specific topic at hand to allow adequate time to fully discussed scheduled issues. Cell phone or computer use to text or use social media during meetings should be avoided. Commissioners should avoid discussion or sharing their opinion of matters on social media or outside of public meetings. If emails are received regarding a project outside of the public meeting, information regarding the date of the meeting at which the item will be discussed should be shared. Commissioners should encourage the individual to attend the Commission meeting where the item will be discussed to hear all comments or to address the Commission. The City Attorney will assist in drafting a response for citizens and developers who wish to speak with Commissioners outside of a public meeting. How and When Rules of Procedure May be Suspended These rules may be suspended if the Commission determines such action is necessary in case of an emergency that effects the general well-being, health or welfare of the City of Blue Springs or its citizens. Such consent will be by a 2/3 majority of the Commission present and voting. 6 Attachment 1 - Sample Motions Main Motions. Motions that bring business before the Commission are debatable and amendable and as a general rule need a majority vote to pass. APPROVE – official action to endorse a proposal AUTHORIZE – official approval to empower an action or a person to act on behalf of the Commission in a specific manner DENY – official action to reject a proposal RESCIND/REPEAL – official action to nullify previous action taken by the Commission; requires a two-thirds vote or a majority of the entire membership Privileged motions. Motions that warrant interrupting all other motions, take precedence over other questions and are not debatable. FIX THE TIME TO WHICH TO ADJOURN – sets the time for continuation of the present meeting in order for another meeting to continue business, but does not adjourn the present meeting or set the time for its adjournment; requires a majority vote Example: I move that when this meeting adjourns, it adjourns to meet on (date and time) at (place). ADJOURN – a privileged motion to close a meeting that must be seconded and is not subject to debate; discussion must be halted and a vote taken RECESS – Short interruption which does not close the meeting; motion is not required if recess is included on the agenda CLOSED SESSION – allows for a closed session for those purposes stated in RSMo 610.021; motion must be made in an open session, must be seconded, and is subject to limited debate as to the date and/or time and general purpose Incidental motions. Motions that arise out of another pending question that takes precedence and must be decided before the question is answered or are incidental to a question that should be decided before any other business is taken up. POINT OF ORDER – enables a Commissioner to bring attention to a potential breach of order or to question a procedure or rule; it does not require a second and is not debatable SUSPENSION OF THE RULES – enables the Commission to temporarily set aside its rules, or any specific portion of its rules, in order to proceed to the consideration of a question or matter; it must not extend past the matter acted upon or the meeting, must state the purpose for the suspension and requires a second DIVIDE A QUESTION – enables the Commission to divide a complex question or proposal and to consider the matter by section or paragraph; it must be seconded and is not subject to debate 7 Subsidiary motions. Motions that set aside a motion temporarily and permanently. AMEND – to improve or clarify the intent or substance of a pending motion that must be made while a motion is on the floor. Amendments must be relevant to the question under consideration and shall be acted upon in reverse order. Motions can be amended only to a third degree, that is, one can amend an amendment, but can go no further. ADDITION – addition of specific words or phrases or sentences to perfect the intent or meaning of the pending main motion. SUBSTITUTION – substituting provisions, sections or the entire language of the original motion and providing in lieu thereof new provisions, sections or language; substantially, offering a new motion relevant to the subject of the original main motion properly in possession of the body. REFER – enables any pending question or matter to be referred to a committee, agency or department, or another entity for review, comment and possibly recommendation. POSTPONE – postponing consideration (or further consideration) of a measure to a certain motion and carries a time limit and can be debated as to the merits of postponement. POSTPONE TO A CERTAIN TIME/POSTPONE DEFINITELY – set the date and time when the motion will be acted upon TABLE – temporarily setting aside a pending motion (or series of pending motions) to take care of something else deemed urgent; if the motion laid on the table is not taken from the table by the next regular meeting, the motion dies Pending motion. When a main motion has been made, members can amend it, postpone it, etc. All of the actions that take place while the main motion is pending are subsidiary motions. 8