Land Bank Agency

LAND BANK BOARD MEETING February 21, 2023 3:00 p.m. Training Room 210 City Hall, 903 W Main Street Blue Springs, Missouri 64015 Anyone wishing to address the Land Bank in the Visitors Section of the Agenda, must fill out a Speaker’s Appearance Form. Forms are available online or located at the entrance of the conference room. After completion, the form is to be given to the Board Secretary prior to the start of the meeting. 1. Call to Order 2. Confirmation of a Quorum 3. Approval of the January 17, 2022 Land Bank Meeting Minutes 4. Staff Update on Parcel 2013-28-36-940-15-01-01-0-00-000 5. Authorize staff to get new conveyance plat to create tract for creek area for Blue Springs Reserve on Parcel 2013-28-36-940-15-01-01-0-00-000, width to be determined by staff 6. Info Only – Farm Lease Bid on Parcels 2017-05-B-54-200-01-08-01-0-00-000 7. Visitors 8. Adjourn Posted Friday, February 17, 2023 at City Hall, 903 W Main Street, Blue Springs, MO and on the City’s website. A quorum of the City Council may be in attendance, however no City Council votes will be taken. Julia Porter Board Secretary  CITY OF BLUE SPRINGS, MISSOURI MINUTES OF LAND BANK MEETING JANUARY 17, 2023 A meeting of the Land Bank of Blue Springs, Missouri was held on Tuesday, January 17, 2023 at 3:00 p.m. with Chairman May presiding. COMMISSIONERS IN James May, Chair Tracy White-Baldridge ATTENDANCE Jennifer Irey Kirk Sampson Rodney Hill Also present were Staff Liaisons Christine Cates, Sarah Carnes, Adam Hilgedick, Mike Mallon, Mike Ekey, Karen Van Winkle, Sheryl Morgan, and Board Secretary Julia Porter. CALL TO ORDER AND Chair May called the Land Bank meeting to order at 3:00 p.m. The CONFIRMATION OF A Board Secretary confirmed a quorum of the Lank Bank was present. QUORUM APPROVE BOARD Commissioner White-Baldridge moved to approve the minutes of the MINUTES December 19, 2022 Meeting of the Land Bank of Blue Springs. Motion seconded by Commissioner Hill and carried with the following votes: Sampson – Aye Irey – Aye White-Baldridge – Aye Hill – Aye May – Aye QUARTERLY Christine Cates presented the Land Bank Quarterly Financial FINANCIAL Statements for the First Quarter of Fiscal Year 2022-23. The STATEMENTS Financial Statements were previously made available to the public as an attachment to the meeting agenda. STATUS UPDATE ON City Administrator Mike Ekey gave the staff update on the replat of PARCEL 2013-28 Land Bank Parcel 2013-28-36-940-15-01-01-0-00-000. AUTHORIZE PAYMENT Commissioner White-Baldridge moved to authorize payments for AND RELATED tree removal and related expenses for the replat of Parcel 2013-28- EXPENSES FOR 36-940-15-01-01-0-00-000. Motion seconded by Commissioner Hill PARCEL 2013-28 – and carried with the following votes: TREE REMOVAL Sampson – Aye Irey – Aye White-Baldridge – Aye Hill – Aye May – Aye AUTHORIZE PAYMENT Commissioner Irey moved to authorize payments for the deed AND RELATED recording and related expenses for the replat of Parcel 2013-28-36- EXPENSES FOR 940-15-01-01-0-00-000. Motion seconded by Commissioner White- PARCEL 2013-28 – Baldridge and carried with the following votes: RECORD DEEDS Sampson – Aye Irey – Aye White-Baldridge – Aye Hill – Aye January 17, 2022 Land Bank Minutes Page 2 May – Aye AUTHORIZE CHAIR TO Commissioner Irey moved to authorize the Chair to execute the EXECUTE PLANNING Planning Application on behalf of the Land Bank for the Preliminary APPLICATION FOR and Final Plats for Blue Springs Reserve on Parcel 2013-28-36-940- 2013-28 15-01-01-0-00-000. Motion seconded by Commissioner Hill and carried with the following votes: Sampson – Aye Irey – Aye White-Baldridge – Aye Hill – Aye May – Aye APPROVE LISTING Commissioner White Baldridge moved to approve listing Parcels 2017-05-B AND 2017-06 2017-05-B-54-200-01-08-01-0-00-000 and 2017-06-54-200-04-10- TOGETHER 00-0-00-000 together. Motion seconded by Commissioner Hill and carried with the following votes: Sampson – Aye Irey – Aye White-Baldridge – Aye Hill – Aye May – Aye CLOSED SESSION At 3:16 p.m., Commissioner White-Baldridge moved that the Land Bank go into closed session pursuant to Section 610.021, subparagraph (1), Revised Statutes of Missouri, for the purpose of privileged communications between a governmental body for its representative and legal counsel including litigation, and that any minutes, documents and other records discussed or taken during the closed session remain closed, and that this body stand adjourned at the completion of suck session. Motion seconded by Commissioner Irey and carried with the following votes: Sampson – Aye Irey – Aye White-Baldridge – Aye Hill – Aye May – Aye _____________________________ ________________________ James May, Chair Julia Porter, Board Secretary MEMORANDUM DATE: February 16, 2023 TO: Land Bank Commissioners FROM: Julia Porter, Board Secretary SUBJECT: Replat of Parcel 2013-28-36-940-15-01-01-0-00-000 – Blue Springs Reserve Staff held a neighborhood meeting on January 30, 2023 to answer questions from the residents and obtain signatures on the Authorization for Land Bank to represent as the applicant for the approval of the preliminary and final plats. During this meeting the following issues were brought up: • The owners of 208 SE 2nd Street have sold their property and the new owners will take possession on February 22, 2023. Staff contacted the soon-to-be new owners and are working with them to acquire the signed authorization form • Several residents expressed concern about their liability for the creek area and their ability to maintain the area to the east of the creek. Staff is requesting authorization from the Land Bank board to get a new conveyance plat that will create a new and separate tract to encompass the entirety of the creek area and the east side of the creek. • The owner of 118 SE 2nd Street had previously agreed to accept the tract behind 204 SE 2nd Street. She has decided that she is no longer interested in acquiring the property behind her neighbor’s house. • The property located at 110 SE 2nd Street has been listed for sale, this should not impact the Land Bank property since the tract behind this property has been accepted by the owner of the property located at 114 SE 2nd Street. Next steps: • Conveyance Plat #2 o Request authorization from the Land Bank board to get a new conveyance plat to create a separate tract that will encompass the creek area. o Staff will work with City contractor to draft the new conveyance plat and determine the width of the new tract. o Mark the new tract line in the grass with spray paint • Notify residents of the new Conveyance Plat o Share the Conveyance Plat with the residents and communicate easement restrictions are still in place • Preliminary and Final Plats o The City’s contractor will prepare a preliminary and final plat to merge the new properties o Plats will be submitted to Planning Commission and City Council for review o Lot owners will sign the plats after Planning Commission and City Council approval o Plats will grant drainage easement to City Land Bank of Blue Springs, Missouri Invitation to Bid Farm Lease Documents Due and Bid Opening March 9, 2023 at 2:00 p.m. Blue Springs City Hall Training Room 210 903 W Main Street Blue Springs, MO 64015 (816) 220-4596  INVITATION AND INFORMATION FOR BIDDERS PROJECT: Farming Lease for Various Land Bank of Blue Springs, Missouri PROJECT OWNER: Land Bank of Blue Springs, Missouri PROJECT CONTACT: Julia Porter, Board Secretary Land Bank of Blue Springs, Missouri 903 W Main Street Blue Springs, Missouri 64015 (816) 220-4596 PROJECT CONSULTANTS: None INVITATION TO BID You are invited to submit a Lump Sum sealed Bid for the farming of approximately 70+/- acres leased Land Bank of Blue Springs, Missouri property (Parcel Nos. 41-700-03-03-00-0-00-000, 54-100-02-03-00-0-00-000, and 54-200-01-08-00-0-00-000 less approximately 58 acres indicated on the attached photo, outlined in red – aerial photos attached). The Bid is to be submitted on the forms furnished for that purpose as provided in this packet. Sealed bids will be received at the Blue Springs City Hall, Julia Porter, Board Secretary, Land Bank of Blue Springs, Missouri, 903 W. Main Street, Blue Springs, Missouri 64015 until 2:00 p.m., on March 9, 2023. At said time, and promptly thereafter, all bids that have been duly received will be publicly opened virtually on Microsoft Teams and read aloud. Please provide your email address if you wish to be sent a Microsoft Teams invitation. The project is tentatively scheduled to be awarded on Monday, March 20, 2023. TIME AND PLACE TO DELIVER BIDS Time to Deliver Bids: Submit bid in sealed envelope to be received by the Owner until 2:00 p.m. CST, March 9, 2023. Place to Deliver Bids: Mail or deliver to the Board Secretary of the Land Bank of Blue Springs, Missouri, 903 W Main Street, Blue Springs, MO, 64015. Label or mark outside of envelope “Bid for Farm Lease of Land Bank Properties”. Delivery arrangements must be made in advance of March 9, 2023 by contacting Julia Porter, Project Contact. TYPE OF BID A Lump Sum Bid will be received for the Lease Period for the property as described in this packet, with Bidder to provide all labor, insurance, equipment, materials, seed, fertilizer, and other supplies necessary for growing and harvesting said crops from leased property during the lease period as described in this packet. PROCUREMENT OF DOCUMENTS This packet contains all Documents related to this Lease as provided by the Land Bank of Blue Springs, Missouri, 903 W Main Street, Blue Springs, MO. 64015. Questions may be addressed to Julia Porter at (816) 220-4596 or by faxing (816) 228-7592 to the attention of “Land Bank” or by email to contact@landbankbluesprings.com. Questions must be received by 2:00 PM CST, March 2, 2023, with replies to all bidders emailed by 5:00 PM CST, March 3, 2023. EXAMINATION OF DOCUMENTS Each Bidder shall review all information provided in this packet, and become fully acquainted with conditions as they exist so the Bidder may fully understand the conditions, difficulties, and restrictions related to the property under this lease. Failure or omission of any Bidder to receive or examine any form, instrument or document and become acquainted with existing conditions shall in no way relieve the Bidder of any obligation with respect to the Bidder’s Bid Proposal. Aerial view of the sites is provided in this packet so Bidders can see the current existing conditions and property lines. INTERPRETATION OF DOCUMENTS & DRAWINGS The Land Bank of Blue Springs, Missouri representative shall be contacted directly for any instructions, interpretations, clarifications or explanations related to this project by 2:00 PM CST, March 2, 2023. Any Addenda resulting from a change of information or requirements will be communicated to all individuals or firms that hold bid packets by 5:00 PM CST, March 3, 2023. COORDINATION/COMMUNICATION Lessee shall coordinate and communicate with Julia Porter, Board Secretary throughout the Lease Period. Lessee shall communicate to the Board Secretary any issues, request, or alternations to the existing agreement. LEASE PERIOD The period for this lease begins on the date that the Lease Agreement is fully executed and ends on December 31, 2023. The Land Bank of Blue Springs, Missouri reserves the right, if mutually agreed by the contractor, to extend this lease or a portion thereof for one additional period ending on December 31, 2024, and the rental to be paid for the additional year shall be the same as for the first period, adjusted proportionately for any changes to the leased land. Notice of Award: Proposed approval the week of March 20, 2023. REQUEST FOR PAYMENTS Payment shall be made to the Land Bank of Blue Springs, Missouri on the date of execution of the Lease Agreement, and on January 1, 2024 if the Lease Agreement is extended. PERMITS, FEES, LICENSES AND NOTICES Lessee shall obtain and maintain during the course of the Lease all permits and licenses, shall pay all fees and post all required notices that may be required by the City, County or State. INSURANCE REQUIREMENTS Lessee shall provide a Certificate of Insurance naming the Land Bank of Blue Springs, Missouri as an additional insured with the following coverage: Comprehensive General Liability $2,000,000 combined single limit for bodily injury and property damage per occurrence. RIGHT TO ACCEPT OR REJECT BID PROPOSALS The Owner reserves the right to accept or reject any or all irregularities or bid proposals. The Owner reserves the right to award the lease to the best and/or highest responsible bidder.  BID PROPOSAL FORM LAND BANK OF BLUE SPRINGS, MISSOURI Farming Lease for Land Bank of Blue Springs, Missouri SUBMITTAL DEADLINE: 2:00 p.m. CST, March 9, 2023 SUBMIT TO: Julia Porter, Board Secretary Land Bank of Blue Springs, Missouri 903 W Main Street Blue Springs, Missouri 64015 ______________________________________________ ________________________ Company/Individual name Date completed ______________________________________________ ________________________ Address of Bidder Office Phone # BID PROPOSAL AMOUNT The undersigned, in compliance with the “Invitation and Information for Bidders”, proposes to be in accordance with all Contract Documents as prepared by the Owner. The undersigned has examined the Bid Documents and the Sites of the proposed Land Bank of Blue Springs farming lease and is familiar with all the conditions affecting the site. Bid amounts shall be shown in both words and figures. In the case of discrepancy between the words and figures, the words shall govern. BID FOR LEASE (provide the annual lease amount) _________________________________________________________________ (Bid in words) $_________________ (Bid in numbers) Signing of the Bid Proposal form is certification that the Bidder, is aware of and will comply with all conditions and requirements of the lease agreement. ________________________________________________ _______________________ Name of Person Completing this Bid Form Date (PLEASE PRINT OR TYPE) Email address: _________________________________________  REFERENCE FORM: Please provide up to three references on similar projects. Make sure the project name, contact person, and phone numbers are correct and current. Reference #1__________________________________________ Phone #________________ Contact person___________________________________ Dollar Amount $_______________ Brief Description Relationship ____________________________________________________ ____________________________________________________________________________ Reference #2__________________________________________ Phone #________________ Contact person___________________________________ Dollar Amount $_______________ Brief Description Relationship ____________________________________________________ ____________________________________________________________________________ Reference #3__________________________________________ Phone #________________ Contact person___________________________________ Dollar Amount $_______________ Brief Description Relationship ____________________________________________________ ____________________________________________________________________________  LEASE AGREEMENT THIS LEASE AGREEMENT made and entered into on this ____ day of _______, 2023, by and between Land Bank of Blue Springs, Missouri, whose address is 903 W. Main, Street, Blue Springs, Missouri, hereinafter referred to as “LESSOR,” and , whose address is , hereinafter referred to as “LESSEE.” WITNESSETH: WHEREAS, Lessor is the owner of certain real estate (the “premises”) located in Jackson County, Missouri being approximately 105 acres of land of which approximately 70+/- acres are tillable farm land. Aerial photos of the parcels are attached hereto as Exhibit A and incorporated herein. The premises are described as follows: Parcel No. 54-200-01-08-01-0-00-000 SEC-20 TWP-48 RNG-30---PT NE 1/4 AND NW 14 DAF: BEG SW COR NE ¼ SD SEC TH S 87 DEG 39 MIN 14 SEC E 585' TO TRU POB TH N 02 DEG 54 MIN 29 SEC W 1124.91' TH S 87 DEG 39 MIN 27 SEC 698.4' TH N 01 DEG 52; MIN 11 SEC E 2645.46' TH S 87 DEG 42 MIN 52 SEC E 1307.57 TH S 01 DEG 57 MIN 06 SEC W 184.30' TH N 87 DEG 42 MIN 52 SEC W 350' TH S 01 DEG 57 MIN 06 SEC W 210 TH S 87 DEG 42 MIN 52 SEC E 350 TH S 01; DEG 57 MIN 06 SEC W 929.11' TH N 87 DEG 41 MIN 03 SEC W 652.84' TH S 01 DEG 54 MIN 39 SEC W 1323.07' TH N 87 DEG 39 MIN 14 SEC W 1955.68' TO POB LESS APROXIMATELY 58 ACRES INDICATED ON RED ON THE PHOTO INCLUDED IN THE BID PACKAGE. Parcel No. 54-100-02-03-00-0-00-000 SEC-21 TWP-48 RNG-30 NW 1/4 OF NW ¼ Parcel No. 41-700-03-03-00-0-00-000 SEC-16 TWP-48 RNG-30 S 30 AC OF W 1/2 OF SW 1/4 WHEREAS, Lessee is desirous of planting row crops on the approximately 70+/- tillable acres of the above-described real estate; and Lessor and Lessee desire to enter into a written agreement whereby Lessee leases the aforementioned real estate; NOW, THEREFORE, in consideration of the aforementioned premises and upon the mutual covenants, undertakings and agreements as set forth herein, the Lessor and Lessee have agreed and do hereby agree as follows: 1. EFFECTIVE DATE. The provisions of this Agreement shall be effective immediately and shall terminate on December 31, 2023, unless previously terminated as provided herein. 2. DESCRIPTION OF REAL ESTATE. Lessor hereby leases to Lessee and Lessee hereby takes from Lessor the real estate set forth above, located in Jackson County, Missouri, for the purpose of planting row crops on approximately 70+/- tillable acres of the premises. 3. RENT. As rent for the premises through December 31, 2023, Lessor shall receive the sum of $ to be paid upon execution of this Lease. 4. POSSESSION. Lessee shall be entitled to possession immediately, and shall yield possession to Lessor on December 31, 2023 or upon termination of this lease, whichever occurs first. 5. OPTION TO RENEW. The Land Bank of Blue Springs and Lessee may mutually agree to extend this Lease or a portion of this Lease for one year, terminating on December 31, 2024. The rent for the extended term will be the same as the original term, adjusted proportionately for changes to the leased land, due to Land Bank of Blue Springs on January 1, 2024. 6. CONVEYANCE OF REAL ESTATE. Nothing herein contained shall prevent Lessor from conveying real estate to any other person and thereby modifying this Lease. It is agreed that any sale will be contingent on either buyer honoring the terms of this Lease or at a minimum allowing Lessee to remove any crops planted at the proper time to market them and to receive the money they bring when sold. 7. LAND USE. It is particularly understood and agreed between the parties that this Lease shall only authorize Lessee to plant row crops on approximately 70+/- acres of the premises at the sole cost of Lessee. Further, Lessor and Lessee agree that Lessee shall not be authorized to run cattle on the premises; shall not be authorized to hunt game; and shall not be authorized to cut live trees for sale or personal use. Lessee agrees to commit no waste or damage on said premises and to permit none to be committed including but not limited to fencing, timber, nor damage to any building or structure thereon, natural wear and tear or damage by the elements excepted. 8. RIGHT TO RE-ENTER. The Lessor reserves the right for itself, its agents or employees or its assigns to enter the real estate at any reasonable time to: a. Consult with the Lessee; and b. Make repairs, improvements and inspections. 9. NO RIGHT TO SUB-LEASE. The Lessor does not convey to the Lessee the right to lease or sublet any part of the premises or to assign the Lease to any person or persons whomsoever. Lessee shall not allow any other persons or entities to possess or use the premises or to remove from the premises any trees, dirt, fixtures, or any other thing, living or not, without Lessor’s express written consent. 10. DUTY OF LESSEE. The Lessee agrees to comply with all rules, conditions and provisions as set forth by the Natural Resources Conservation Service of the U.S. Department of Agriculture in order to keep “qualified” all land rented under this contract and thereby said  land will continue to meet any and all requirements set as a condition for various crop and insurance programs. 11. AMENDMENT AND ALTERATIONS. Amendment and alterations of this Lease shall be in writing and shall be signed by both the Lessor and Lessee. 12. LIABILITY AND INSURANCE. Lessor will not be liable for personal injury or for damage to or loss of Lessee’s machinery or other personal property of Lessee, unless such injury or damage is by willful or intentional acts of Lessor. Lessee shall indemnify and hold Lessor and its property, including the premises, free and harmless from all obligations and liabilities incurred by Lessee in conducting farming or other operations on the premises, whether under this lease or otherwise. Should any other party recover or seek to recover any damages for injury described in this paragraph, except those resulting from the willful and intentional acts of the Lessor, Lessee shall indemnify and hold the Lessor harmless concerning any amounts recovered and Lessor’s reasonable attorney’s fees in defending any such action. Lessee agrees to maintain Comprehensive General Liability insurance with a minimum limit $2,000,000 combined single limit for bodily injury and property damage per occurrence with Land Bank of Blue Springs named as an additional insured on the policy. 13. TERMINATION. Failure of Lessee to fulfill its obligations under this Lease shall constitute a breach of the Lease, and Lessor shall thereupon have the right to terminate the contract by giving thirty (30) days’ notice in writing by U.S. Postal Service Mail to Lessee at the address above. 14. BINDING EFFECT. This Lease shall be binding upon the parties thereto, their heirs, personal representatives, successors and assigns.  IN WITNESS WHEREOF, the parties have executed this agreement on the date and year first above written. LAND BANK OF BLUE SPRINGS, MISSOURI, Lessor ATTEST: By: By Julia Porter, Board Secretary James May, Chairman Date: LESSEE By: Date:  41-700-03-03-00-0-00-000 SE Wyatt Rd SE Litchford Rd ± Not to Scale February 26, 2019  SE Litchford Rd 54-100-02-03-00-0-00-000 SE Harris-Potts Rd Litchford Rd ± Not to Scale February 26, 2019  SE Cook Rd SE Adams Dairy Pkwy SE Wyatt Rd SE Wyatt Rd SE Litchford Rd Shrout Rd 54-200-01-08-01-0-00-000 Litchford Rd ± Not to Scale = not included in farm lease bid February 26, 2019  S-16-T48N-R30W CS T COOK RD S-17-T48N-R30W 340 2.11 335 341 3.75 3.65 NHEL S-20-T48N-R30W CS T W YATT RD 344 334 1.58 6.9 HEL 346 58.05 CRD HA RRIS POTT S RD S-21-T48N-R30W CRD LIT CHFORD RD Jackson Co. FSA F All Measurements are 1:4,510 For FSA Programs Only W= Wheat,SRW,GR Program Year: 2021 C= Corn,Yellow,GR Created: 2/8/2021 Wetland Determination Identifiers SB= Soybeans,common, GR & - Restricted Use H= MIXFG, IGS,FG Flown: 2020-06-07 # * Limited Restrictions P= MIXFG,IGS,GZ clu " ) Exempt from Conservation Compliance Provisions MILO= SORGH,GRS,GR Farm 4351 Disclaimer: Wetland identifiers do not represent the A=ALFAL, FG crp size, shape or specific determination of the area. *Unless notated on Map plss Tract 1177 Refer to your original determination (CPA-026 and attached maps) for exact wetland boundaries and determinations, or contact NRCS.