Planning Commission Agendas

Planning Commission AGENDA Wednesday May 29, 2013 6:30 p.m. HOWARD L. BROWN PUBLIC SAFETY FACILITY MULTI-PURPOSE ROOM 1100 SW SMITH City of Blue Springs  Duhon Ken Billups McCall Chairman Wallace Bartolotta Haney Trosen Graham Sanders Abbott Banks  PROCEDURE FOR PUBLIC HEARING TESTIMONY If you will require special accommodations to allow your participation in this meeting, please call 228-0207 (voice) or 228-0250 (TDD) 1. The Chairman will open the public hearing and call for exhibits from the City Attorney. 2. Staff comments 3. Applicant will make a presentation (See time limits on next page) 4. Witnesses in favor of the petition will be called to speak. (See time limits on next page) If you wish to testify, please raise your hand to be recognized. When you are called upon by the Chairman, please come forward to the microphone at the podium to be sworn in by the Public Stenographer. State your name and your address clearly, and make your comments to the Commission. Please refrain from repeating points made by others. 5. Witnesses opposed to the petition will be called to speak. (See time limits on next page) If you wish to testify, please raise your hand to be recognized. When you are called upon by the Chairman, please come forward to the microphone at the podium to be sworn in by the Public Stenographer. State your name and your address clearly, and make your comments to the Commission. Please refrain from repeating points made by others. 6. Questions and General Discussion 7. The Chairman will close the public hearing, and the Commission will consider the facts and approve or deny the request.  A recommendation will be forwarded to the City Council for their review and action.  City of Blue Springs PLANNING COMMISSION MEETING MANAGEMENT CRITERIA  Introduction – Open Public Hearing - Introduce Items – Call for Exhibits  Staff Presentation – No more than 10 minutes  Questions from Commission – No time limit  Applicant (petitioner) presentation – No more than 15 minutes  Questions from Commission – No time limit  Proponents – each – No more than 5 minutes (No Redundancy)  Questions from Commission – No time limit  Opponents (if using a spokesperson) – No more than 15 minutes  Questions from the Commission – No time limit  Opponents (each) – No more than 5 minutes (No Redundancy)  Questions from Commission – No time limit  Commission discussion  Close Public Hearing  New items will not be started after 10:00 p.m. unless decided by the Planning Commission. Special Meetings will be called when necessary with the recommendation of Staff and the Chairperson. ###  Howard L. Brown Public Safety Facility - 1100 SW Smith Street - Multi-Purpose Room PLANNING COMMISSION MEETING AGENDA Wednesday, May 29, 2013 - 6:30 p.m. Planning Commissioners please call 228-0207 if unable to attend 1 CALL TO ORDER – PLEDGE OF ALLEGIANCE - CONSENT AGENDA (All items under Consent Agenda are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately.) a) MINUTES – April 22, 2013 2 ELECTION OF OFFICERS – CHAIRMAN, Ken Billups VICE-CHAIRMAN, Susan Culpepper BOARD OF ADJUSTMENT REP., Travis Graham BOARD OF ADJUSTMENT ALT. REP., Ginger Duhon HISTORIC PRESERVATION REP., Ken Billups TECHNICAL REVIEW COMMITTEE REP., Phil Bartolotta DEVELOPMENT ADVISORY COMMISSION REP., Susan Culpepper SOLID WASTE MANAGEMENT COMMISSION REP., George Abbott DOWNTOWN REVIEW BOARD REP., Mark Trosen DOWNTOWN REVIEW BOARD ALT. REP., Lynn Banks 3 OTHER BUSINESS – The next scheduled meeting is Monday, June 10, 2013. 4 ADJOURN If special accommodations are required for citizen participation in this meeting, PLEASE CALL 228-0207 (VOICE) OR 228-0250 (TDD) 05.29.2013 Page 1 of 1 kf NOT APPROVED City of Blue Springs 903 Main Blue Springs, Missouri 64015 Planning Commission MINUTES Monday, April 22, 2013 A regular meeting of the Planning Commission of the City of Blue Springs was held in the Multi-Purpose Room of the Howard L. Brown Public Safety Facility at 1100 SW Smith Street on Monday, April 22, 2013 with the following members, guests and staff in attendance: ATTENDANCE Ginger Duhon Joe Haney George Abbott Travis Graham Mark Trosen James Wallace LaTasha McCall Phil Bartolotta Ken Billups, Chairman Scott Allen, Community Development Director Jim Holley, Community Development Assistant Director Jeff Sell, Public Works Engineering Manager Bob McDonald, City Attorney Dale Carter, Councilman – District 1 (Mayor Pro-Tem) Karen Findora, Recording Secretary Jim Leacock, Public Stenographer ABSENT Planning Commissioner Lynn Banks CALL TO ORDER Chairman Ken Billups called the meeting to order at 6:30 p.m. with a request that everyone stand for the Pledge of Allegiance. INTRODUCTIONS Chairman Billups welcomed our new Mayor Pro-Tem Dale Carter. Scott Allen, Director of Community Development, welcomed Ben McCabe, City Engineer, to the City of Blue Springs. CONSENT AGENDA Chairman Billups requested action on the Consent Agenda. With a motion APPROVAL by Commissioner Mark Trosen, a second from Commissioner Travis Graham, and a unanimous vote, the Minutes of April 8, 2013, were approved as submitted. AGENDA ITEM 2 Jim Holley, Assistant Director of Community Development, stated that SITE PLAN/DESIGN before the Commission is a request for Site Plan/Design Review approval to REVIEW / SPDR-3-13- modify the Landscape Plan for Southridge Shopping Center. The property 3885 / “Southridge Shopping is located at the southwest corner of SW 7 Hwy. and SW Meadowridge Center” Amend Landscaping Drive with a location address of 1801 SW Highway 7. The property is P.C. Minutes – 04.22.13 Page 1 of 5 kf NOT APPROVED / 1801 SW 7 Hwy. zoned “GB” (General Business) which is the proper zoning for this use. The applicant is requesting approval to amend the approved Landscape Plan by eliminating some of the landscape area within the islands immediately in front of the building. The applicant has concerns that the tenant spaces are not leasing in this building because the parking spaces aren’t near the entryway doors. In addition, he would like to increase the number of parking spaces close to the building. There are no other changes to this project. The applicant is proposing to completely remove two small islands that are north and south of the main entry driveway and adjacent to the front of the building. He is also proposing to remove a portion (roughly ¾) of the larger island located at the terminus of the entry driveway, also immediately adjacent to the front of the building. The applicant is proposing to remove the landscaping and, where appropriate, the landscape island and replace these areas with parking. APPLICANT Roy Browne, The Architects Mr. Browne stated that there is a need for more parking spaces at the Legend of Asia restaurant. The applicant is requesting that some of the landscape islands be removed to add more parking spaces. The applicant installed more plant units than necessary when this project was created. There will be a total of 18 additional parking spaces. Chairman Billups stated that he was somewhat concerned about removing the island at the throat of the entrance. MOTION Commissioner Travis Graham made a motion to approve the Site Plan/ AGENDA ITEM 2 Design Review / SPDR-3-13-3885 / “Southridge Shopping Center” Amend SITE PLAN/DESIGN Landscaping with one staff recommendation. REVIEW / SPDR-3-13- 3885 / “Southridge Shopping Center” Amend Landscaping / 1801 SW 7 Hwy. Seconded by Commissioner Joe Haney. SECOND Mark Trosen – Aye LaTasha McCall - Aye VOTE Joseph Haney – Aye Travis Graham – Aye Ginger Duhon – Aye George Abbott – Aye Lynn Banks – Absent James Wallace – Aye Phil Bartolotta - Aye Ken Billups, Chairman - Aye (APPROVED 9-Aye, 0-No) STAFF 1. The applicant shall add a minimum of 5 plant units to the parking lot RECOMMENDATIONS landscaping so that parking lot landscaping meets the minimum requirements of the UDC. Scott Allen stated that before the Commission is a request to allow an AGENDA ITEM 3 alternative approval of a pole sign for Waffle House. The property is MASTER/ALTERNATIVE located at the northeast corner of NW Woods Chapel Road and NW South SIGN PLAN / ASP-3-13- Outer Road intersection with an address of 1500 NW Woods Chapel Road. 3875 / “Waffle House” / P.C. Minutes – 04.22.13 Page 2 of 5 kf NOT APPROVED 1500 NW Woods Chapel This property was repositioned in terms of its main access based on the Road reconstruction of South Outer Road. The applicant is proposing that the sign be adjacent to the new main entry that is located along South Outer Road. The sign would be 8 ft. in height 46 sq. ft. in size. The applicant is contending that a monument sign would interfere with site distances, access, visibility and safety. Staff is recommending the project with two conditions. One is that the applicant apply and receive a standard sign permit of the pole sign. Second that the applicant landscape the base of the sign, but not impair the sight lines for vehicles. QUESTIONS Chairman Billups asked about locating the sign in a different area. Bob McDonald, City Attorney, stated that the City had to condemn some of the property to reconfigure Woods Chapel. Waffle House is very concerned about not having signage on Woods Chapel. This location of the sign is the final piece to solve the condemnation issue. Commissioner Mark Trosen asked if the sign complies with the setbacks for pole signs. Mr. McDonald stated that setbacks were also a part of the condemnation process. It’s an unusual situation, and this was the best location for the sign. Mayor Pro-Tem Dale Carter asked about the height of the sign. How would an SUV or delivery truck see past the sign? APPLICANT Les Brewer, Waffle House Mr. Brewer asked staff if the pole sign could be raised. Mr. Allen stated that the height of a normal monument sign is 8 feet. Mr. McDonald stated that 35 ft. is the maximum height for pole signs. Mr. Allen quoted UDC Section 501.060 which states that the landscape that’s installed shall not grow no more than 2 ft. in height and the sign should be no less than 8 ft. in height. MOTION Commissioner Travis Graham, made a motion to approve the AGENDA ITEM 3 Master/Alternative Sign Plan / ASP-3-13-3875 / “Waffle House” with two MASTER/ALTERNATIVE staff recommendations and add a third recommendation to allow an overall SIGN PLAN / ASP-3-13- sign height of 12 feet with the bottom of the sign no lower than 8 feet. 3875 / “Waffle House” / 1500 NW Woods Chapel Road Seconded by Commissioner Ginger Duhon. SECOND VOTE Mark Trosen – Aye LaTasha McCall - Aye Joseph Haney – Aye Travis Graham – Aye Ginger Duhon – Aye George Abbott – Aye Lynn Banks – Absent James Wallace – Aye Phil Bartolotta - Aye Ken Billups, Chairman - Aye P.C. Minutes – 04.22.13 Page 3 of 5 kf NOT APPROVED (APPROVED 9-Aye, 0-No) STAFF RECOMMENDATIONS 1. The applicant apply for and receive a standard sign permit for the pole sign. 2. The applicant landscape around the base of the sign, but not impair the sight lines for vehicles. 3. Allow an overall sign height of 12 feet with the bottom of the sign no lower than 8 feet. OTHER BUSINESS The City is in need of 2 Planning Commissioners to review CIP projects. Planning Commissioner Lynn Banks and Mark Trosen will review the CIP projects. The Committee will include 2 Councilmen, 2 Planning Commissioners and 1 Parks Commissioner. Commissioner Ginger Duhon discussed her experience at the National APA Conference held in Chicago. Commissioner Duhon will forward some of the PowerPoint presentations she received to Karen so that she can e-mail it to the Commission. Chairman Billups reminded everyone that Saturday, April 27th is the Historical Society Arts and Antique Show located downtown from 10-4. All proceeds benefit the Historical Society to finish up the repairs to the Depot. Saturday, April 27th is the “Prescription Take Back” event at the Police Department parking lot located at 1100 SW Smith Street from 10-2. The Household Hazardous Waste event was held Saturday, April 20th. The event was a success with 440 cars. Thank you to all the volunteers. The Monday, May 13th Planning Commission meeting has been cancelled. Comprehensive Plan Community Visioning Kick-Off Event will take place on Tuesday, May 14th at Adams Pointe Conference Center. Times: 11:30am – 1:00pm & 6:00pm – 8:00pm. Lunch provided for 11:30am meeting, and light snacks at 6:00pm. The next Comprehensive Plan Steering Committee meeting will be held Wednesday, May 29th at 5:00 pm in the Howard L. Brown Multi-Purpose Room. The next Planning Commission meeting is scheduled for Wednesday, May 29, 2013. MEETING ADJOURN With no further discussion, a motion was made by Commissioner Ginger Duhon to adjourn at 7:11 p.m. Seconded by Commissioner Mark Trosen. _______________________________ Karen Findora, Recording Secretary P.C. Minutes – 04.22.13 Page 4 of 5 kf NOT APPROVED ____________________________________ __________________________ Ken Billups, Chairman Date P.C. Minutes – 04.22.13 Page 5 of 5 kf