Planning Commission Agendas

Planning Commission AGENDA Monday June 13, 2016 6:30 p.m. HOWARD L. BROWN PUBLIC SAFETY BUILDING 1100 SW SMITH STREET City of Blue Springs  Planning Commission Seating Chart Dais Lectern 19 Portable Lectern 18 1 17 2 16 3 15 4 14 5 12 13 6 7 8 11 9 10 1 Scott Allen, Community Development 5 Jackie Fairbanks 10 Karen Findora, Administrative 15 Mitchell Peil Director 6 Joe Haney Assistant 16 Councilman Chris Lievsay, District 2 2 Jim Holley, Assistant Community 7 Lynn Banks 11 Phil Bartolotta 17 Ben McCabe, City Engineer Development Director 8 Nancy Yendes, City Attorney 12 Jason Sanders 18 Matt Wright, Associate Planner 3 James Wallace 9 Travis Graham 13 Byron Craddolph 19 Public Stenographer 4 Ken Billups 14 Ginger Duhon  PROCEDURE FOR PUBLIC HEARING TESTIMONY If you will require special accommodations to allow your participation in this meeting, please call 228-0207 (voice) or 228-0250 (TDD) 1. The Chairman will open the public hearing and call for exhibits from the City Attorney. 2. Staff comments 3. Applicant will make a presentation (See time limits on next page) 4. Witnesses in favor of the petition will be called to speak. (See time limits on next page) If you wish to testify, please raise your hand to be recognized. When you are called upon by the Chairman, please come forward to the microphone at the podium to be sworn in by the Public Stenographer. State your name and your address clearly, and make your comments to the Commission. Please refrain from repeating points made by others. 5. Witnesses opposed to the petition will be called to speak. (See time limits on next page) If you wish to testify, please raise your hand to be recognized. When you are called upon by the Chairman, please come forward to the microphone at the podium to be sworn in by the Public Stenographer. State your name and your address clearly, and make your comments to the Commission. Please refrain from repeating points made by others. 6. Questions and General Discussion 7. The Chairman will close the public hearing, and the Commission will consider the facts and approve or deny the request.  A recommendation will be forwarded to the City Council for their review and action.  City of Blue Springs PLANNING COMMISSION MEETING MANAGEMENT CRITERIA  Introduction – Open Public Hearing - Introduce Items – Call for Exhibits  Staff Presentation – No more than 10 minutes  Questions from Commission – No time limit  Applicant (petitioner) presentation – No more than 15 minutes  Questions from Commission – No time limit  Proponents – each – No more than 5 minutes (No Redundancy)  Questions from Commission – No time limit  Opponents (if using a spokesperson) – No more than 15 minutes  Questions from the Commission – No time limit  Opponents (each) – No more than 5 minutes (No Redundancy)  Questions from Commission – No time limit  Commission discussion  Close Public Hearing  New items will not be started after 10:00 p.m. unless decided by the Planning Commission. Special Meetings will be called when necessary with the recommendation of Staff and the Chairperson. ###  Howard L. Brown Public Safety Building – 1100 SW Smith Street PLANNING COMMISSION MEETING AGENDA Monday, June 13, 2016 - 6:30 p.m. Planning Commissioners please call 228-0207 if unable to attend 1 CALL TO ORDER – PLEDGE OF ALLEGIANCE - CONSENT AGENDA (All items under Consent Agenda are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately.) a) MINUTES May 9, 2016 2 PUBLIC HEARING / CONDITIONAL USE PERMIT / CUP-05-16-5339/ “40 Highway Self-Storage” / NE corner of 40 Hwy. & Adams Dairy Parkway (Applicant has asked to be continued to the Monday, June 27, 2016 Planning Commission meeting.) Exhibits: 1. Staff Report with attachments 2. Affidavit of Publication in The Examiner on May 28, 2016 3. Application with attachments 4. 185 ft. Notification Map 5. Names/addresses of property owners within 185 ft. of site 6. Copy of letter sent to said property owners 7. Title IV, Land Use Section – Blue Springs Code of Ordinances (by reference) 8. 2014 Comprehensive Plan (by reference) 3 PLAQUE PRESENTATION - LaTasha McCall 4 COMMUNITY FOR ALL AGES PRESENTATION – Cathy Boyer-Shesol, KC Community For All Ages Project Manager 5 OTHER BUSINESS – The next scheduled meeting is Monday, June 27, 2016. 6 ADJOURN 7 PLANNING COMMISSIONER LIABILTY TRAINING - Nancy Yendes, City Attorney 06.13.2016 Page 1 of 2 kf  If special accommodations are required for citizen participation in this meeting, PLEASE CALL 228-0207 (VOICE) OR 228-0250 (TDD) 06.13.2016 Page 2 of 2 kf  City of Blue Springs 903 Main Blue Springs, Missouri 64015 Planning Commission MINUTES Monday, May 9, 2016 A regular meeting of the Planning Commission of the City of Blue Springs was held in the Howard L. Brown Public Safety Building located at 1100 SW Smith Street on Monday, May 9, 2016 with the following members, guests and staff in attendance: ATTENDANCE Ken Billups James Wallace Joe Haney Jason Sanders Phil Bartolotta Byron Craddolph Mitchell Peil Lynn Banks Jackie Fairbanks Chairman, Travis Graham Scott Allen, Community Development Director Jim Holley, Community Development Assistant Director Matt Wright, Senior Planner Ben McCabe, City Engineer Nancy Yendes, City Attorney Chris Lievsay, Councilman – District 2 (Mayor Pro-Tem) Karen Findora, Recording Secretary Jim Leacock, Public Stenographer Mike Genet, The Examiner ABSENT Planning Commissioner Ginger Duhon CALL TO ORDER Chairman Travis Graham called the meeting to order at 6:30 p.m. with a request that everyone stand for the Pledge of Allegiance. CONSENT AGENDA Chairman Graham welcomed the newest Planning Commissioner, Jackie APPROVAL Fairbanks, to the Commission. Chairman Graham requested action on the Consent Agenda with a motion by Commissioner Mitchell Peil, a second from Commissioner Ken Billups, and a unanimous vote, the Minutes of April 25, 2016, were approved as P.C. Minutes – 05.09.2016 Page 1 of 6 kf  submitted. AGENDA ITEM 2 The public hearing for Agenda Item 2 was re-opened at 6:32 p.m. with a PUBLIC HEARING request for exhibits from the City Attorney. Ms. Nancy Yendes introduced VACATION / VAC-03-16- Exhibits 1 thru 8 for Agenda Item 2 into the public record on behalf of the 5235 / “Parkway Villas applicant. Stormwater Drainage Exhibits: Easement” / Northwest 1. Staff Report with attachments corner of SE Adams Dairy 2. Affidavit of Publication in The Examiner on April 9, 2016 Parkway and SE Moreland 3. Application with attachments School Road 4. 185 ft. Notification Map & 5. Names/addresses of property owners within 185 ft. of site AGENDA ITEM 3 6. Copy of letter sent to said property owners FINAL PLAT / PF-02-16- 7. Title IV, Land Use Section – Blue Springs Code of 5200 / “Parkway Villas” / Ordinances (by reference) NW corner of Moreland 8. 2014 Comprehensive Plan (by reference) School Road & Adams Dairy Parkway STAFF COMMENTS Matt Wright, Senior Planner, stated before the Planning Commission are two requests for Parkway Villas, located at the Northwest corner of SE Adams Dairy Parkway and SE Moreland School Road. The first request is to vacate a stormwater drainage easement, located at the Northeast corner of the property, adjacent to Adams Dairy Parkway. This easement was recorded in 2000 in conjunction with the construction of Adams Dairy Parkway to accommodate construction stormwater run-off. Stormwater and drainage features have been provided elsewhere on this site therefore the easement is no longer needed. Public Works does consent to the vacation of this easement. The second request is for the Final Plat of Parkway Villas, which will consist of a one lot subdivision, consisting of 3.9 +\- acres. As part of the platting process the existing drive along SE Moreland School Road shall be removed or replaced with curb and gutter, and a five foot sidewalk shall be reinstalled or a financial guarantee submitted prior to approval by the City Council. Staff inspected this site earlier in the day and these items had not been completed. The applicant has informed staff they will escrow so that it will be allowed to stay on the City Council agenda for May 16, 2016. Staff does recommend approval of the Vacation and recommends approval of the Final Plat with the three (3) staff recommendations and to include a fourth (4) to read as follows, “An existing storm pipe is located in a landscape easement and runs from the northeast corner of the Parkway Villas lot south for an approximate distance of 88 feet and then turns east under Adams Dairy Parkway. A drainage easement shall be placed over this existing storm pipe which is located approximately in the northeast corner lot.” P.C. Minutes – 05.09.2016 Page 2 of 6 kf QUESTIONS None. APPLICANT Roy C. Allen III, The Law Office of Roy C. Allen III 3516 NW Winding Woods Drive Lee’s Summit, MO 64064 Mr. Allen, representing the applicant, had no comment. QUESTIONS None. WITNESSES IN FAVOR None. WITNESSES OPPOSED None. HEARING CLOSED With no further discussion, Chairman Graham closed the public hearing at 6:36 p.m. MOTION Commissioner Mitchell Peil recommended the approval of the Vacation / AGENDA ITEM 2 VAC-03-16-5235 / “Parkway Villas Stormwater Drainage Easement.” PUBLIC HEARING VACATION / VAC-03-16- 5235 / “Parkway Villas Stormwater Drainage Easement” / Northwest corner of SE Adams Dairy Parkway and SE Moreland School Road SECOND Seconded by Commissioner Byron Craddolph. VOTE Ken Billups – Aye Jackie Fairbanks – Aye Joseph Haney – Aye Mitchell Peil - Aye Ginger Duhon – Absent Byron Craddolph – Aye Lynn Banks – Aye James Wallace – Aye Jason Sanders – Aye Phil Bartolotta – Aye Travis Graham, Chairman - Aye (APPROVED 10-Aye, 0-No) Commissioner Peil asked where the stormwater drainage pipe empties into QUESTIONS that runs under Adams Dairy Parkway. Ben McCabe, City Engineer, stated that the pipe drains from ADP, runs north along the east property line, to the northeast corner, and then runs west along the north property line and eventually drains into the stream. There is a bend in the pipe at the northeast corner of the property. Commissioner Ken Billups recommended the approval of Final Plat / PF- MOTION 02-16-5200 / “Parkway Villas” with four (4) staff recommendations. AGENDA ITEM 3 FINAL PLAT / PF-02-16- 5200 / “Parkway Villas” / NW corner of Moreland P.C. Minutes – 05.09.2016 Page 3 of 6 kf School Road & Adams Dairy Parkway SECOND Seconded by Commissioner Lynn Banks. VOTE Ken Billups – Aye Jackie Fairbanks – Aye Joseph Haney - Aye Mitchell Peil - Aye Ginger Duhon – Absent Byron Craddolph – Aye Lynn Banks – Aye James Wallace – Aye Jason Sanders – Aye Phil Bartolotta – Aye Travis Graham, Chairman - Aye (APPROVED 10-Aye, 0-No) STAFF RECOMMENDATIONS 1. The Final Plat shall be recorded with Jackson County and all required documents must be returned to the Community Development Department once the plat has been recorded prior to the issuance of building permits. 2. The sidewalk along SE Moreland School Rd. will need to be completed where the existing drive near the intersection of SE Adams Dairy Parkway and SE Moreland School Road will be removed. 3. The stormwater mitigation measures shall be designed and constructed as provided in the approved stormwater study and to the satisfaction of the City’s Public Works Department prior to issuance of building permits. 4. An existing storm pipe is located in a landscape easement and runs from the northeast corner of the Parkway Vilas lot south for an approximate distance of 88 feet and then turns east under Adams Dairy Parkway. A drainage easement shall be placed over this existing storm pipe which is located approximately in the northeast corner lot. AGENDA ITEM 4 ELECTION OF OFFICERS MOTION Commissioner Lynn Banks made a motion to elect Commissioner Travis PLANNING COMMISSION Graham as Planning Commission Chairman. CHAIRMAN SECOND Seconded by Commissioner Jason Sanders. VOTE (APPROVED 10-Aye, 0-No) MOTION Commissioner Joe Haney made a motion to elect Commissioner PLANNING COMMISSION Lynn Banks as Planning Commission Vice-Chairman. VICE-CHAIRMAN SECOND Seconded by Commissioner Mitchell Peil. VOTE (APPROVED 10-Aye, 0-No) P.C. Minutes – 05.09.2016 Page 4 of 6 kf MOTION Commissioner Lynn Banks made a motion to elect Commissioner Ginger BOARD OF ADJUSTMENT Duhon as Board of Adjustment Liaison. LIAISON SECOND Seconded by Commissioner Mitchell Peil. VOTE (APPROVED 10-Aye, 0-No) MOTION Commissioner Joe Haney made a motion to elect Commissioner Travis BOARD OF ADJUSTMENT Graham as Board of Adjustment Alt. Liaison. ALT. LIAISON SECOND Seconded by Commissioner Lynn Banks. VOTE (APPROVED 10-Aye, 0-No) MOTION Commissioner Joe Haney made a motion to elect Commissioner Ken HISTORIC Billups as Historic Preservation Rep. PRESERVATION REP. SECOND Seconded by Commissioner Mitchell Peil. VOTE (APPROVED 10-Aye, 0-No) Commissioner Jason Sanders made a motion to elect Commissioner Phil MOTION Bartolotta as Technical Review Committee Rep. TECHNICAL REVIEW COMMITTEE REP. SECOND Seconded by Commissioner Mitchell Peil. VOTE (APPROVED 10-Aye, 0-No) MOTION Commissioner Joe Haney made a motion to elect Commissioner Jason DEVELOPMENT Sanders as Development Advisory Commission Rep. ADVISORY COMMISSION REP. SECOND Seconded by Commissioner Phil Bartolotta. VOTE (APPROVED 10-Aye, 0-No) MOTION Commissioner Ken Billups made a motion to elect Commissioner Byron SOLID WASTE Craddolph as Solid Waste Management Commission Liaison. MANAGEMENT COMMISSION LIAISON SECOND Seconded by Commissioner Jackie Fairbanks. VOTE (APPROVED 10-Aye, 0-No) MOTION Commissioner Lynn Banks made a motion to elect Commissioner Joe DOWNTOWN REVIEW Haney as Downtown Review Board Rep. BOARD REP. SECOND Seconded by Commissioner Mitchell Peil. VOTE (APPROVED 10-Aye, 0-No) P.C. Minutes – 05.09.2016 Page 5 of 6 kf MOTION Commissioner Lynn Banks made a motion to elect Commissioner James DOWNTOWN REVIEW Wallace as Downtown Review Board Alt. Rep. BOARD ALT. REP. SECOND Seconded by Commissioner Mitchell Peil. VOTE (APPROVED 10-Aye, 0-No) OTHER BUSINESS Scott Allen, Director of Community Development, informed the Planning Commission that he emailed the Capital Improvements Program Review Committee agenda packet. New this year there will not be a formal presentation or discussion at the Planning Commission. There was not a lot of new items to discuss. The Commissioners were told that if they have any questions staff will be happy to answer them. The document will be heard by the City Council on June 6, 2016. The next Planning Commission meeting is scheduled for Monday, May 23, 2016, which will be held in the Howard L. Brown Multi-Purpose room located at 1100 SW Smith Street at 6:30 p.m. MEETING ADJOURN With no further discussion, a motion was made by Commissioner Mitchell Peil to adjourn at 6:48 p.m. Seconded by Commissioner Lynn Banks. _______________________________ Respectfully Submitted by, Karen Findora, Recording Secretary ____________________________________ __________________________ Travis Graham, Chairman Date P.C. Minutes – 05.09.2016 Page 6 of 6 kf  Blue Springs, Missouri Planning Commission Meeting Monday, June 13, 2016 Ready or not... • In 2011, the first baby boomers began turning 65. • Approximately 10,000 boomers turn 65 every day. • This will continue until 2030. Missouri’s Senior Population 2010 2030 Percent of Population 65+ 25% or Greater 20% to 24.99% 15% to 19.99% 10% to 14.99% Less than 10% KC Metro Data  The metropolitan Kansas City’s population is becoming more and more a region of all ages — where all groups are represented relatively equally.  1990 80‐84 70‐74 60‐64 50‐54 M 40‐44 F 30‐34 20‐24 10‐14 Under age 5 100,000 50,000 0 50,000 100,000  2030 80‐84 70‐74 60‐64 50‐54 40‐44 M F 30‐34 20‐24 10‐14 Under age 5 100,000 50,000 0 50,000 100,000 Blue Springs population: 10 year comparison 4500 4000 50+ 3500 3000 2500 2010 2000 2020 1500 1000 500 0 0‐4 5‐9 10‐14 15‐19 20‐24 25‐29 30‐34 35‐39 40‐44 45‐49 50‐54 55‐59 60‐64 65‐69 70‐74 75‐79 80‐84 85+ What does this mean for cities? • Emergency preparedness. • Public safety. • Public works. • Parks and recreation. • Health. • Neighborhoods. • Housing. Communities for All Ages Recognition Program Checklist • Public outdoor spaces and buildings. • Housing and commercial development. • Transportation and mobility. • Social inclusion, communication and participation. • Civic participation and employment. • Community and health services.  Bronze Level • City requirements to achieve Bronze Level recognition • Adoption of resolution of city council to participate in the Communities for All Ages program. • Make a presentation to governing bodies and relevant commissions on becoming age friendly and the Communities for All Ages program, and take at least two of the following actions: • Hold at least one community meeting to discuss Communities for All Ages issues and present information. • Prepare written materials on age-friendly communities and distribute to the public. • Establish a speakers bureau to share information with neighborhood groups, businesses and civic groups. • Put information about demographic changes and Communities for All Ages on city website. • Other city requirements • Designate lead staff person to support city involvement, including responsibility to submit application for Bronze level recognition. • Organization and hosting of focus groups and meetings, including recruitment of focus group participants. • MARC responsibilities • Opening planning meeting with staff and officials. • One to two citizen focus groups. • Two to four Communities for All Ages awareness presentations. • Staff assistance in fulfilling Bronze level requirements. • Wrap-up meeting with staff and officials. Next Steps • Commitment to participate in the Communities for All Ages Recognition Program. Completed. • Achieve Bronze Level Recognition Level activities. Completed. • Begin Silver Level Recognition activities. In progress. • Participate in joint meetings with other communities participating in the Recognition Program (optional). • Participate in Communities for All Ages Professional Network (optional). Silver Level • City requirements to achieve Silver Level recognition • Meet the requirements for Bronze Awareness level. • Form a Community for All Ages committee of elected officials, staff and community members (or assign tasks to an existing committee) and have members use the Communities for All Ages Checklist to conduct a self-assessment of your community and issue a report based on their findings. • Other City requirements • Provide lead staff person, including responsibility to submit application for Silver level recognition. • Appointment of new citizen-based assessment committee or assignment of assessment to existing city committee. • Arranging and hosting meetings for assessment committees. • Preparation of final assessment report. • Presentation of assessment report to governing body. • MARC Responsibilities • Planning meeting with staff and officials. • Facilitation of up to six assessment meetings with assessment committee. • Assistance in preparing final assessment. • Assistance in presenting final assessment to governing body. Gold Level • City requirements to achieve Gold Level recognition • Meet the Bronze Awareness and Silver Assessment level criteria. • Adopt a Communities for All Ages Plan or include a Community for All Ages component in a major local plan, such as a comprehensive plan, strategic plan or park plan. • Other City requirements • Provide lead person, including responsibility to submit application for Gold level recognition. • Identification of Communities for All Ages plan or incorporation into existing plan. • Plan preparation and community engagement. • Adoption of plan by governing body. • MARC Responsibilities • Assistance in developing elements of Communities for All Ages plan or incorporation of Communities for All Ages into existing plan based on assessment. • Assistance in presentation and adoption of Communities for All Ages plan. Contact Information Cathy Boyer-Shesol Project Manager KC Communities for All Ages 816-701-8246 cboyer@marc.org