Planning Commission Agendas

Planning Commission AGENDA Monday December 12, 2016 6:30 p.m. HOWARD L. BROWN PUBLIC SAFETY BUILDING 1100 SW SMITH STREET City of Blue Springs  Planning Commission Seating Chart Dais Lectern 19 Portable Lectern 18 1 17 2 16 3 15 4 14 5 12 13 6 7 8 11 9 10 1 Scott Allen, Community Development 5 Jackie Fairbanks 10 Karen Findora, Administrative 15 Mitchell Peil Director 6 Joe Haney Assistant 16 Councilman Chris Lievsay, District 2 2 Jim Holley, Assistant Community 7 Lynn Banks 11 Phil Bartolotta 17 Jeff Sell, City Engineer Development Director 8 Bob McDonald, Interim City Attorney 12 Jason Sanders 18 Matt Wright, Associate Planner 3 James Wallace 9 Travis Graham 13 Byron Craddolph 19 Public Stenographer 4 Ken Billups 14 Ginger Duhon  PROCEDURE FOR PUBLIC HEARING TESTIMONY If you will require special accommodations to allow your participation in this meeting, please call 228-0207 (voice) or 228-0250 (TDD) 1. The Chairman will open the public hearing and call for exhibits from the City Attorney. 2. Staff comments 3. Applicant will make a presentation (See time limits on next page) 4. Witnesses in favor of the petition will be called to speak. (See time limits on next page) If you wish to testify, please raise your hand to be recognized. When you are called upon by the Chairman, please come forward to the microphone at the podium to be sworn in by the Public Stenographer. State your name and your address clearly, and make your comments to the Commission. Please refrain from repeating points made by others. 5. Witnesses opposed to the petition will be called to speak. (See time limits on next page) If you wish to testify, please raise your hand to be recognized. When you are called upon by the Chairman, please come forward to the microphone at the podium to be sworn in by the Public Stenographer. State your name and your address clearly, and make your comments to the Commission. Please refrain from repeating points made by others. 6. Questions and General Discussion 7. The Chairman will close the public hearing, and the Commission will consider the facts and approve or deny the request.  A recommendation will be forwarded to the City Council for their review and action.  City of Blue Springs PLANNING COMMISSION MEETING MANAGEMENT CRITERIA  Introduction – Open Public Hearing - Introduce Items – Call for Exhibits  Staff Presentation – No more than 10 minutes  Questions from Commission – No time limit  Applicant (petitioner) presentation – No more than 15 minutes  Questions from Commission – No time limit  Proponents – each – No more than 5 minutes (No Redundancy)  Questions from Commission – No time limit  Opponents (if using a spokesperson) – No more than 15 minutes  Questions from the Commission – No time limit  Opponents (each) – No more than 5 minutes (No Redundancy)  Questions from Commission – No time limit  Commission discussion  Close Public Hearing  New items will not be started after 10:00 p.m. unless decided by the Planning Commission. Special Meetings will be called when necessary with the recommendation of Staff and the Chairperson. ###  Howard L. Brown Public Safety Building – 1100 SW Smith Street PLANNING COMMISSION MEETING AGENDA Monday, December 12, 2016 - 6:30 p.m. Planning Commissioners please call 228-0207 if unable to attend 1 CALL TO ORDER – PLEDGE OF ALLEGIANCE - CONSENT AGENDA (All items under Consent Agenda are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately.) a) MINUTES November 28, 2016 2 PUBLIC HEARING / AMENDED PLANNED RESIDENTIAL OVERLAY DISTRICT CONCEPT PLAN / PROC-10-16-5526 / “Amended Eagles Ridge Estates PR-O Tract 1 thru 4 - Commercial” / 1301 NW Woods Chapel Road (Continued from the November 28, 2016 Planning Commission meeting.) (Applicant has requested to be continued to the January 9, 2017 Planning Commission meeting.) Exhibits: 1. Staff Report with attachments 2. Affidavit of Publication in The Examiner on November 12, 2016 3. Application with attachments 4. 185 ft. Notification Map 5. Names/addresses of property owners within 185 ft. of site 6. Copy of letter sent to said property owners 7. Title IV, Land Use Section – Blue Springs Code of Ordinances (by reference) 8. 2014 Comprehensive Plan (by reference) 3 OTHER BUSINESS – Discussion of the American Planning Association Conference, May 5-9, 2017. The Wednesday, December 28, 2016 meeting has been canceled. The next scheduled meeting is Monday, January 9, 2017. 4 ADJOURN If special accommodations are required for citizen participation in this meeting, PLEASE CALL 228-0207 (VOICE) OR 228-0250 (TDD) 12.12.2016 Page 1 of 1 kf  City of Blue Springs 903 Main Blue Springs, Missouri 64015 Planning Commission MINUTES Monday, November 28, 2016 A regular meeting of the Planning Commission of the City of Blue Springs was held in the Howard L. Brown Public Safety Building located at 1100 SW Smith Street on Monday, November 28, 2016 with the following members, guests and staff in attendance: ATTENDANCE Ken Billups Jr. Lynn Banks Byron Craddolph James Wallace Joe Haney Phil Bartolotta Jackie Fairbanks Jason Sanders Chairman, Travis Graham Mitchell Peil Scott Allen, Community Development Director Jim Holley, Community Development Assistant Director Nathan Jurey, Associate Planner Jeff Sell, Assistant Director, Public Works Nancy Yendes, City Attorney Karen Findora, Recording Secretary Nicole Calcara, Public Stenographer ABSENT Planning Commissioner Ginger Duhon Chris Lievsay, Councilman – District 2 (Mayor Pro-Tem) CALL TO ORDER Chairman Travis Graham called the meeting to order at 6:30 p.m. with a request that everyone stand for the Pledge of Allegiance. CONSENT AGENDA Chairman Graham requested action on the Consent Agenda with a motion by APPROVAL Commissioner Ken Billups Jr., a second from Commissioner Jackie Fairbanks, and a unanimous vote, the Minutes of November 14, 2016, were approved as submitted. P.C. Minutes – 11.28.2016 Page 1 of 6 kf AGENDA ITEM 2 The public hearing for Agenda Item 2 was opened at 6:32 p.m. Chairman PUBLIC HEARNG / Graham informed the Commission that the applicant is requesting to be AMENDED PLANNED continued to the Monday, December 12, 2016 Planning Commission RESIDENTIAL meeting. OVERLAY DISTRICT CONCEPT / PROC-10-16- 5526 / “Amended Eagles Ridge Estates PR-O Tract 4 thru 4 - Commercial” / East of SW 7 Hwy., South of SW Southgate Drive (Applicant is requesting to be continued to Monday, December 12, 2016 Planning Commission meeting) MOTION Commissioner Lynn Banks recommended the continuance of PROC-10-16- AGENDA ITEM 2 5526 to the Monday, December 12, 2016 Planning Commission meeting. PUBLIC HEARNG / AMENDED PLANNED RESIDENTIAL OVERLAY DISTRICT CONCEPT / PROC-10-16- 5526 / “Amended Eagles Ridge Estates PR-O Tract 4 thru 4 - Commercial” / East of SW 7 Hwy., South of SW Southgate Drive (Applicant is requesting to be continued to Monday, December 12, 2016 Planning Commission meeting) SECOND Seconded by Commissioner Jackie Fairbanks. VOTE Ken Billups Jr. – Aye Jackie Fairbanks – Aye Joseph Haney – Aye Mitchell Peil - Aye Ginger Duhon – Absent Byron Craddolph – Aye Lynn Banks – Aye James Wallace – Aye Jason Sanders – Aye Phil Bartolotta – Aye Travis Graham, Chairman - Aye (APPROVED 10-Aye, 0-No) The public hearing for Agenda Item 3 was opened at 6:33 p.m. with a request AGENDA ITEM 3 for exhibits from the City Attorney. Ms. Nancy Yendes introduced Exhibits PUBLIC HEARNG / 1 thru 8 for Agenda Item 3 into the public record on behalf of the applicant. VACATION / VAC-11-16- 5570 / “QuikTrip Store No. 180R” 1301 NW Woods P.C. Minutes – 11.28.2016 Page 2 of 6 kf Chapel Road (Related to Exhibits: Agenda Items 4) 1. Staff Report with attachments & 2. Affidavit of Publication in The Examiner on November 12, 2016 AGENDA ITEM 4 3. Application with attachments FINAL PLAT / PF-11-16- 4. 185 ft. Notification Map 5564 / “Amended Oaks at 5. Names/addresses of property owners within 185 ft. of site Woods Chapel 2nd Plat, Lots 6. Copy of letter sent to said property owners 2-3 A Replat of Lots 2 and 3, 7. Title IV, Land Use Section – Blue Springs Code of Ordinances (by Oaks at Woods Chapel 2nd reference) Plat, Lots 1-3 and Tract A” / 8. 2014 Comprehensive Plan (by reference) 1301 NW Woods Chapel Road (Related to Agenda Items 3) STAFF REPORT Nathan Jurey, Associate Planner, stated that before the Planning Commission is a request to vacate a 15-foot sanitary sewer easement that is located across lots 2 and 3. The vacation doesn’t impact anyone in general except the lot in question and the only entity that can use it is the City, which the City is in agreement with the vacation. The second request is for the Final Plat for the “Amended Oaks at Woods Chapel 2nd Plat.” The applicant is replatting a portion of lots 2 and 3 to amend the boundary of the lots to enlarge lot 3 and reduce lot 2 and also to include a few easements in the plat that were additionally required. Before the staff report was completed the applicant had not provided the required water quality and BMP easement which is condition number three (3). The applicant has since provided the easement on a submitted revised plat, thus the Commission can strike condition number three (3) from the seven (7) conditions in the staff report. Mr. Jurey stated that the financial guarantee has to be submitted before the Final Plat can be approved by the City Council. QUESTIONS None. APPLICANT Andrew Smith, QuikTrip 5725 Foxridge Drive Mission, Kansas QUESTIONS None. WITNESSES IN FAVOR None. WITNESSES OPPOSED None. HEARING CLOSED With no further discussion, Chairman Graham closed the public hearing at 6:38 p.m. MOTION Commissioner Lynn Banks recommended the approval of Vacation / VAC- AGENDA ITEM 3 11-16-5570 / “QuikTrip Store No. 180R.” PUBLIC HEARNG / VACATION / VAC-11-16- 5570 / “QuikTrip Store No. 180R” 1301 NW Woods P.C. Minutes – 11.28.2016 Page 3 of 6 kf Chapel Road (Related to Agenda Item 4) SECOND Seconded by Commissioner Ken Billups Jr. VOTE Ken Billups Jr. – Aye Jackie Fairbanks – Aye Joseph Haney – Aye Mitchell Peil - Aye Ginger Duhon – Absent Byron Craddolph – Aye Lynn Banks – Aye James Wallace – Aye Jason Sanders – Aye Phil Bartolotta – Aye Travis Graham, Chairman - Aye (APPROVED 10-Aye, 0-No) Commissioner Lynn Banks recommended the approval of Final Plat / PF-11- MOTION 16-5564 / “Amended Oaks at Woods Chapel 2nd Plat, Lots 2-3 A Replat of AGENDA ITEM 4 Lots 2 and 3, Oaks at Woods Chapel 2nd Plat, Lots 1-3 and Tract A” with six FINAL PLAT / PF-11-16- (6) staff recommendations removing recommendation number three (3). 5564 / “Amended Oaks at Woods Chapel 2nd Plat, Lots 2-3 A Replat of Lots 2 and 3, Oaks at Woods Chapel 2nd Plat, Lots 1-3 and Tract A” / 1301 NW Woods Chapel Road (Related to Agenda Item 3) SECOND Seconded by Commissioner Mitchell Peil. VOTE Ken Billups Jr. – Aye Jackie Fairbanks – Aye Joseph Haney – Aye Mitchell Peil - Aye Ginger Duhon – Absent Byron Craddolph – Aye Lynn Banks – Aye James Wallace – Aye Jason Sanders – Aye Phil Bartolotta – Aye Travis Graham, Chairman - Aye (APPROVED 10-Aye, 0-No) STAFF RECOMMENDATIONS 1. Approval by the Planning Commission is based on the representations of any drawings presented as part of this application and does not waive any requirement or development standard contained in the UDC nor any condition required by the Planning Commission as part of this approval. 2. Prior to Final Plat approval, the required public improvements must be installed and/or financially guaranteed. A five-foot sidewalk is required along NW South Outer Road and NW 36th Street, which must have an ADA Sidewalk Plan submitted with construction plans to ensure compliance with ADA provisions. A right turn lane is required at the right in / right out Drive 2 along NW Woods Chapel Road on Lot 3, which must be installed prior to release of occupancy. Public stormwater improvements are also required by Public Works. P.C. Minutes – 11.28.2016 Page 4 of 6 kf  3. Prior to Final Plat approval by City Council, the water quality BMP easements must be shown on the Final Plat as required by Public Works. 4. Prior to building permit issuance, a “Development and Maintenance Agreement” must be executed outlining construction and maintenance responsibilities for on-site stormwater quality best management practices. 5. Prior to building permit issuance, a Missouri Department of Natural Resources Land Disturbance Permit along with the associated storm water pollution prevention plan (SWPPP) is required to ensure maintenance, inspections, and flexibility for erosion control and stormwater quality on the project during construction. Prior to building permit issuance, a stormwater management plan (SWMP) prepared by a professional engineer registered in the State of Missouri that addresses stormwater quality requirements must be submitted for each lot as it develops. Following construction, a final survey of stormwater quality best management practices (BMP’s) is required to verify that the as-built constructed features match storm drainage plan requirements. 6. If warranted by a future traffic study, the City reserves the right to require future development to alter and/or remove the access drive along NW South Outer Road to ensure safe and efficient traffic conditions. 7. Prior to building permit issuance, the Final Plat must be approved and recorded with Jackson County and returned to the City of Blue Springs. OTHER BUSINESS Commissioner Mitchell Peil spoke on a workshop that he, Commissioner Ginger Duhon and Jim Holley, Assistant Director, Community Development, attended on “Complete Streets” hosted by MARC. The study consisted of a group given a block that they would demolish, and as Planning Commissioners or as part of City Staff what they wanted to see in a particular block and how were they going to align it to make it a complete street. The definition of a Complete Street is, “A public right-of-way that is planned designed operated and maintained with the consideration of the needs and safety of anybody who uses all of the public qualities, handicap, bicycles, any type of transportation or walking.” Commissioner Peil stated that their group demolished an entire block and built retail on the front part of the block and then above retail were apartments. There was also parking for the apartments and the retail in the back with access to either or. Bike lanes were added along with safety pedestrian crosswalks, and pedestrian refuge islands. Commissioner Peil stated that part of the Complete Street Plan is a roundabout instead of having a signal stop. It saves energy, it’s safer because you have full access as to who’s in the circle and whether you have time once you enter the roundabout when you have time to get off. Another safe design is a “Road Diet,” where it takes a four lane road and turns it into three lanes. Commissioner Peil brought some booklets that he is willing to share with the Planning Commission. All the books are also available through MARC. P.C. Minutes – 11.28.2016 Page 5 of 6 kf  Commissioner Peil stated that you gain a lot of knowledge and encouraged all the Planning Commissioners to attend the workshops. Chairman Graham informed the Commission that the City Attorney, Nancy Yendes, is retiring and this was her last meeting with the Commission. Chairman Graham invited the Commission to a reception that will take place for Nancy on Tuesday, November 29, 2016, 3:30 p.m. City Hall East Conf. Room. The next Planning Commission meeting is scheduled for Monday, December 12, 2016, which will be held in the Howard L. Brown Public Safety Building located at 1100 SW Smith Street at 6:30 p.m. The Wednesday, December 28, 2016 meeting has been canceled. MEETING ADJOURN With no further discussion, a motion was made by Commissioner Mitchell Peil, to adjourn at 6:48 p.m. Seconded by Commissioner Lynn Banks. _______________________________ Respectfully Submitted by, Karen Findora, Recording Secretary ____________________________________ __________________________ Travis Graham, Chairman Date P.C. Minutes – 11.28.2016 Page 6 of 6 kf