Planning Commission Agendas

City of Blue Springs 903 Main Blue Springs, Missouri 64015 Planning Commission MINUTES Monday, October 11, 2021 Media Link: October 11, 2021 Planning Commission Meeting A regular meeting of the Planning Commission of the City of Blue Springs was held at 6:30 p.m. on Monday, October 11, 2021 in the Council Chambers of the Howard L. Brown Public Safety Building, located at 1100 SW Smith Street, Blue Springs. The meeting was also viewed live on Blue Springs Channel 7, AT&T Channel 99, and www.bluespringsgov.com/CityMeetingsLive The following members, guests and staff were in attendance: ATTENDANCE Lynn Banks Mitchell Peil Susan Stokenbury Ken Billups Jr. Chad Sanderson, Chairperson LaKeisha Veal Tom Rohr Mike Mallon, Director, Community Development Matt Wright, Assistant Director, Community Development Adair Bright, Associate Planner Shana Kelly, Associate Planner Jamarcus Magee, Associate Planner Adam Hilgedick, City Engineer Jackie Sommer, City Attorney Kent Edmondson, Councilmember – District 2 (Mayor Pro-Tem) Jim Leacock, Public Stenographer ABSENT Planning Commissioner Jacob Honeycutt Planning Commissioner Travis Graham Planning Commissioner Byron Craddolph CALL TO ORDER Chairperson Chad Sanderson called the meeting to order at 6:30 p.m. with a request that everyone stand for the Pledge of Allegiance. CONSENT AGENDA Chairperson Sanderson requested action on the Consent Agenda with a motion APPROVAL by Commissioner Mitchell Peil, a second from Commissioner Tom Rohr, and a unanimous vote, the Minutes of September 27, 2021 were approved as submitted. P.C. Minutes – 10.11.2021 Page 1 of 16 ab  The public hearing for Agenda Item 2 was opened at 6:33 p.m. with a request PUBLIC HEARING / for exhibits from the City Attorney. Ms. Jackie Sommer introduced Exhibits 1 CONDITIONAL USE through 8 for Agenda Item 2 into the public record on behalf of the applicant. PERMIT / CUP-09-21-7946 Exhibits: / “Summit Behavioral 1. Staff Report with attachments Services” / 2100 NW 7 Hwy. 2. Applicant Plans with attachments & 615 NW Manor Dr. 3. Affidavit of Publication in The Examiner on September 25, 2021 4. 185 ft. Notification Map 5. Names/addresses of property owners within 185 ft. of site 6. Copy of letter sent to said property owners 7. Title IV, Land Use Section – Blue Springs Code of Ordinances (by reference) 8. 2014 Comprehensive Plan (by reference) Shana Kelly, Associate Planner, Community Development, presented the request to the Planning Commission. Dan Matthews, Summit Behavioral Services, 1230 E 188th Terr., Pleasant Hill, APPLICANT MO. Mr. Matthews, the owner of Summit Behavioral Services, who is requesting a Conditional Use Permit to allow a “School” land use at the existing site. None. WITNESSES IN FAVOR None. WITNESSES OPPOSED None. DISCUSSION The public hearing was closed at 6:38 p.m. HEARING CLOSED Commissioner Lynn Banks recommended the approval of Conditional Use MOTION Permit / CUP-09-21-7946 / “Summit Behavioral Services” with four (4) staff PUBLIC HEARING / conditions. CONDITIONAL USE PERMIT / CUP-09-21-7946 / “Summit Behavioral Services” / 2100 NW 7 Hwy. & 615 NW Manor Dr. Seconded by Commissioner Susan Stokenbury. SECOND LaKeisha Veal – Aye Tom Rohr – Aye VOTE Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) RECOMMENDED APPROVAL To be heard by City Council, Monday, October 18, 2021. P.C. Minutes – 10.11.2021 Page 2 of 16 ab  1. Approval based on the representations of any drawings presented as part STAFF CONDITIONS of this application does not waive any requirement or development standard contained in the UDC. 2. The Conditional Use Permit allows the “Schools – Elementary, Middle, or High,” use in a “GB” (General Business) zoning district. Summit Behavioral Services, which is addressed as 2100 NW 7 Hwy. & 615 NW Manor Dr., Blue Springs, Missouri. All UDC requirements applicable to said use shall be met at all times. 3. The Conditional Use Permit shall be valid for twelve (12) months. During this time, all proposed property improvements shall be completed. If all required property improvements are completed, as conditioned under this Conditional Use Permit and future Site Plan Design Review and platting applications, the Conditional Use Permit will be automatically renewed indefinitely. If required improvements are not complete within twelve (12) months of approval, the Conditional Use Permit must be renewed for another period of tie to guarantee improvements will be made or the Conditional Use Permit may be revoked or expire. 4. Within twelve (12) months of approval, all public improvements to accommodate the use shall be completed. Improvements include, but are not limited to, a 5-ft. ADA-compliant sidewalk along NW 7 Hwy., parking improvements, and landscaping improvements. Chair Sanderson informed the Commission that the applicant has requested to PUBLIC HEARING / be continued to the Monday, November 8, 2021 Planning Commission REZONING / RZ-09-21- Meeting. 7956 / “Chapman Ridge Phase 2” / Northeast & Northwest corners of Colbern Rd. & SE Chapman Ridge Dr. (Related to Agenda Item 4) & PUBLIC HEARING / PLANNED DEVELOPMENT CONCEPT PLAN / PDC- 09-21-7957 / “Chapman Ridge Phase 2” / Northeast & Northwest corners of Colbern Rd. & SE Chapman Ridge Dr. (Related to Agenda Item 3) Commissioner Mitchell Peil moved to continue the Rezoning and the Planned MOTION Development Concept Plan / RZ-09-21-7956 & PDC-09-21-7957 / “Chapman PUBLIC HEARING / Ridge Phase 2” REZONING & PLANNED DEVELOPMENT CONCEPT / RZ-09-21- 7956 & PDC-09-21-7957/ “Chapman Ridge Phase 2” / Northeast & Northwest corners of Colbern Rd. & SE Chapman Ridge Dr. P.C. Minutes – 10.11.2021 Page 3 of 16 ab  Seconded by Commissioner Ken Billups Jr. SECOND LaKeisha Veal – Aye Tom Rohr – Aye VOTE Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent CONTINUED TO MON. NOV. 8, 2021 (7-Aye, 0-No) To be continued to the Monday, November 15, 2021 City Council Meeting. The public hearing for Agenda Item 5 was opened at 6:41 p.m. with a request PUBLIC HEARING / for exhibits from the City Attorney. Ms. Jackie Sommer introduced Exhibits 1 VACATION / VAC-09-21- through 8 for Agenda Item 5 into the public record on behalf of the applicant. 7959 / “Utility Easement Exhibits: Vacation” / 1105 NW 7 1. Staff Report with attachments Hwy. 2. Applicant Plans with attachments 3. Affidavit of Publication in The Examiner on September 25, 2021 4. 185 ft. Notification Map 5. Names/addresses of property owners within 185 ft. of site 6. Copy of letter sent to said property owners 7. Title IV, Land Use Section – Blue Springs Code of Ordinances (by reference) 8. 2014 Comprehensive Plan (by reference) Jamarcus Magee, Associate Planner, Community Development, presented the request to the Planning Commission. Matt Schlicht, Engineering Solutions, 50 SE 30th St., Lee’s Summit, MO. Mr. APPLICANT Schlicht, on behalf of the property owner, who is requesting a Vacation for a utility easement with no utilities in it. None. WITNESSES IN FAVOR None. WITNESSES OPPOSED None. DISCUSSION The public hearing was closed at 6:44 p.m. HEARING CLOSED Commissioner LaKeisha Veal recommended the approval of Vacation / VAC- 09-21-7959 / “Utility Easement Vacation” with two (2) staff conditions. MOTION PUBLIC HEARING / VACATION / VAC-09-21- 7959 / “Utility Easement Vacation” / 1105 NW 7 Seconded by Commissioner Mitchell Peil. Hwy. SECOND P.C. Minutes – 10.11.2021 Page 4 of 16 ab  LaKeisha Veal – Aye Tom Rohr – Aye VOTE Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) RECOMMENDED APPROVAL To be heard by City Council, Monday, October 18, 2021. 1. Approval based on the representations of any drawings presented as part STAFF CONDITIONS of this application does not waive any requirement or development standard contained in the UDC. 2. The Vacation must be recorded with Jackson County Recorder of Deeds and a recorded copy must be returned to the City of Blue Springs prior to the issuance of a building permit. The public hearing for Agenda Items 6 & 7 was opened at 6:46 p.m. with a PUBLIC HEARING / request for exhibits from the City Attorney. Ms. Jackie Sommer introduced REZONING / RZ-09-21- Exhibits 1 through 9 for Agenda Items 6 & 7 into the public record on behalf of 7960 / “Dollar General” / the applicant. Southeast corner of SW 7 Exhibits: Hwy. & Colbern Rd. 1. Staff Report with attachments (Related to Agenda Items 7 2. Applicant Plans with attachments & 10) 3. Affidavit of Publication in The Examiner on September 25, 2021 & 4. 185 ft. Notification Map PUBLIC HEARING / 5. Names/addresses of property owners within 185 ft. of site GENERAL 6. Copy of letter sent to said property owners DEVELOPMENT PLAN / 7. Title IV, Land Use Section – Blue Springs Code of Ordinances (by GDP-09-21-7961 / “Dollar reference) General” / Southeast corner 8. 2014 Comprehensive Plan (by reference) of SW 7 Hwy. & Colbern 9. 7 emails received in opposition to the request Rd. (Related to Agenda Items 6 & 10) Shana Kelly, Associate Planner, Community Development, presented the & request to the Planning Commission. PRELIMINARY PLAT / PP-09-21-7962 / “Dollar General” / Southeast corner of SW 7 Hwy. & Colbern Rd. (Related to Agenda Items 6 & 7) Michael Osburn, Kaw Valley Engineering, 14700 W 114th Terr., Lenexa, KS. APPLICANT Mr. Osburn, on behalf of the applicant, Capital Growth Buchalter, who is requesting approval of a rezoning from Jackson County zoning to “GB” (General Business), a General Development Plan, and a Preliminary Plat for the purpose of constructing a Dollar General Store. None. WITNESSES Sheldon Oxner, Lake Lotawana Resident IN FAVOR 11 X Street Lake Lotawana, MO WITNESSES OPPOSED P.C. Minutes – 10.11.2021 Page 5 of 16 ab  Mr. Oxner lives in Lake Lotawana and has concerns about stormwater and water quality and how it will affect the lake. He also stated he wishes the developer would dress up the building a bit more. Commissioner Mitchell Peil stated he believes that “GB” (General Business) is a good designation for the site considering the lack of buildable area on the site. DISCUSSION Commissioner Lynn Banks asked staff about requirements for water runoff and how the applicant plans to address the issue. Adam Hilgedick, City Engineer, stated the City follows APWA 5600 and the MARC (Mid-America Regional Council) Manual with every development. He also stated the developer is proposing a detention basin for stormwater management and they will be required to provide a stormwater reports and the proposed detention will be required to adhere to the standards in the above mentioned documents. The public hearing was closed at 6:58 p.m. HEARING CLOSED Commissioner Mitchell Peil recommended the approval of Rezoning / RZ-09- 21-7960 / “Dollar General”. MOTION PUBLIC HEARING / REZONING / RZ-09-21- 7960 / “Dollar General” / Southeast corner of SW 7 Hwy. & Colbern Rd. (Related to Agenda Items 7 & 10) Seconded by Commissioner Tom Rohr. SECOND LaKeisha Veal – Aye Tom Rohr – Aye Lynn Banks – Aye Chad Sanderson, Chair – Aye VOTE Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) RECOMMENDED APPROVAL To be heard by City Council, Monday, October 18, 2021. Commissioner Mitchell Peil recommended the approval of General Development Plan / GDP-09-21-7961 / “Dollar General” with three (3) staff MOTION conditions. PUBLIC HEARING / GENERAL DEVELOPMENT PLAN / GDP-0-21-7961 / “Dollar General” / Southeast corner of SW 7 Hwy. & Colbern Rd. (Related to Agenda Items 6 & 10) Seconded by Commissioner Susan Stokenbury. P.C. Minutes – 10.11.2021 Page 6 of 16 ab SECOND LaKeisha Veal – Aye Tom Rohr – Aye Lynn Banks – Aye Chad Sanderson, Chair – Aye VOTE Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) RECOMMENDED APPROVAL To be heard by City Council, Monday, October 18, 2021. 1. Approval based on the representations of any drawings presented as part of this application does not waive any requirement or development STAFF CONDITIONS standard contained in the UDC. 2. Prior to Certificate of Occupancy issuance, a five-foot (5’) ADA compliant sidewalk must be installed along SW 7 Highway and NE Colbern Rd. 3. Bicycle parking must be provided with Site Plan Design Review. Commissioner LaKeisha Veal recommended the approval of Preliminary Plat / PP-09-21-7962 / “Dollar General” with four (4) staff conditions. MOTION PRELIMINARY PLAT / PP-09-21-7962 / “Dollar General” / Southeast corner of SW 7 Hwy. & Colbern Rd. (Related to Agenda Items 6 & 7) Seconded by Commissioner Mitchell Peil. SECOND LaKeisha Veal – Aye Tom Rohr – Aye Lynn Banks – Aye Chad Sanderson, Chair – Aye VOTE Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) APPROVED 1. Approval based on the representations of any drawings presented as part of this application does not waive any requirement or STAFF CONDITIONS development standard contained in the UDC. 2. Prior to Final Plat approval, the following must occur: a. All right-of-way and easements must be shown as required by Public Works and/or MoDOT. b. A Traffic Memo shall be submitted to Public Works addressing Trip Generations and access onto Colbern Road c. A Stormwater Management Plan shall be submitted to Public Works, prepared in accordance with APWA Section 5600 and MARC BMP Manual. 3. Prior to Building Permit issuance, the following must occur: a. The Final Plat must be approved and recorded with the County. b. A Site Plan Design Review application must be approved. P.C. Minutes – 10.11.2021 Page 7 of 16 ab  4. Prior to occupancy, all public improvements must be installed as required by Public Works and/or MoDOT. The public hearing for Agenda Items 8 & 9 was opened at 7:00 p.m. with a PUBLIC HEARING / request for exhibits from the City Attorney. Ms. Jackie Sommer introduced REZONING / RZ-09-21- Exhibits 1 through 9 for Agenda Items 8 & 9 into the public record on behalf of 7963 / “The Retreat at the applicant. Chapman Farms” / Southeast Exhibits: corner of SW 7 Hwy. & SW 1. Staff Report with attachments Chapman Farms Dr. 2. Applicant Plans with attachments (Related to Agenda Items 9, 3. Affidavit of Publication in The Examiner on September 25, 2021 11, & 12) 4. 185 ft. Notification Map & 5. Names/addresses of property owners within 185 ft. of site PUBLIC HEARING / 6. Copy of letter sent to said property owners PLANNED UNIT 7. Title IV, Land Use Section – Blue Springs Code of Ordinances (by DEVELOPMENT reference) CONCEPT PLAN / PUDC- 8. 2014 Comprehensive Plan (by reference) 09-21-7964/ “The Retreat at 9. Email received in opposition, 10-11-2021 from Justin Clark Chapman Farms” / Southeast corner of SW 7 Hwy. & SW Matt Wright, Assistant Director, Community Development, presented the Chapman Farms Dr. request to the Planning Commission. (Related to Agenda Items 8, 11, & 12) & PRELIMINARY PLAT / PP-09-21-7965 / “The Retreat at Chapman Farms” / Southeast corner of SW 7 Hwy. & SW Chapman Farms Dr. (Related to Agenda Items 8, 9, & 12) & PLANNED UNIT DEVELOPMENT FINAL PLAN / PUDF-09-21-7966 / “The Retreat at Chapman Farms” / Southeast corner of SW 7 Hwy. & SW Chapman Farms Dr. (Related to Agenda Items 8, 9, & 11) Tiffany Ford, Summit Homes, 120 SE 30th St., Lee’s Summit, MO. Ms. Ford, APPLICANT on behalf of the applicant, Summit Homes, who is requesting approval of a rezoning from multiple zoning districts to “SF-7/PUD” (Single-Family/Planned Unit Development), a planned unit development concept plan for 26.29 acres, a preliminary plat for subdivision of land, and a planned unit development final plan for the above mentioned 26.29 acres and 57 single-family lots. Commissioner Mitchell Peil questioned about removing one of the building materials, the standing-seam meatl roof, from the list of materials. QUESTION Ms. Ford stated that was not her decision to make but that she would relay the concern. The standing-seam metal roof is used as an accent for certain styles P.C. Minutes – 10.11.2021 Page 8 of 16 ab  Commissioner Lynn Banks stated there were a lot of changes and asked if there was a neighborhood meeting concerning the revisions. Ms. Ford stated they met with the residents prior to the initial submittal which was withdrawn, and they based their revisions off the comments at that neighborhood meeting. Commissioner Lynn Banks stated she was pleased with the respect the developer and applicant had for the neighboring communities’ concerns. WITNESSES None. IN FAVOR None. WITNESSES OPPOSED None. DISCUSSION The public hearing was closed at 7:14 p.m. HEARING CLOSED Commissioner Lynn Banks recommended the approval of Rezoning / RZ-09- MOTION 21-7963 / “The Retreat at Chapman Farms”. PUBLIC HEARING / REZONING / RZ-09-21- 7963 / “The Retreat at Chapman Farms” / Southeast corner of SW 7 Hwy. & SW Chapman Farms Dr. (Related to Agenda Items 9, 11, & 12) Seconded by Commissioner Tom Rohr. SECOND LaKeisha Veal – Aye Tom Rohr – Aye VOTE Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) RECOMMENDED APPROVAL To be heard by City Council, Monday, October 18, 2021. Commissioner Lynn Banks recommended the approval of Planned Unit MOTION Development Concept Plan / PUDC-09-21-7964 / “The Retreat at Chapman PUBLIC HEARING / Farms” with five (5) staff conditions PLANNED UNIT DEVELOPMENT CONCEPT PLAN / PUDC- 09-21-7964 / “The Retreat at Chapman Farms” / Southeast corner of SW 7 Hwy. & SW Chapman Farms Dr. (Related to Agenda Items 8, 11, & 12) Seconded by Commissioner Susan Stokenbury. SECOND P.C. Minutes – 10.11.2021 Page 9 of 16 ab VOTE LaKeisha Veal – Aye Tom Rohr – Aye Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) RECOMMENDED APPROVAL To be heard by City Council, Monday, October 18, 2021. STAFF CONDITIONS 1. Approval based on the representations of any drawings presented as part of this application does not waive any requirement or development standard contained in the UDC unless modified under the Concept Plan, which include: a. Increase the maximum lot width from 120-ft. to 137-ft. b. Allow four (4) minimum livable floor area classifications within a single block. 2. The following items shall be included on the Final Plat: a. A Limits of No Access is required to be delineated and dedicated on all tracts adjacent to SW 7 Highway and SW Mason School Road. b. The minimum livable floor area classifications must be noted on the Final Plat. 3. The following items shall be completed prior to approval of the Final Plat: a. All sidewalk improvements adjacent to tracts are required to be installed prior to Final Plat approval. b. All public improvements are required to be constructed and accepted prior to Final Plat approval. c. All incomplete landscaping, tract fencing, and amenities shall be installed or financially guaranteed prior to approval of the Final Plat. If financially guaranteed, all landscaping, tract fencing, amenities shall be installed prior to occupancy of the first house. 4. The following items shall be provided prior to the issuance of any building permits within the development: a. Drafts of the proposed Declaration of Restrictions and the Homes Association Declaration are required to be submitted and recorded with the Final Plat. Declarations must address the maintenance of all open space tracts. b. The Final Plat shall be approved by the City Council and recorded at Jackson County. 5. The following items shall be provided prior to the issuance of a Certificate of Occupancy for each lot: a. Sidewalk improvements adjacent to each lot. b. A minimum of 45 plant units and any required street tree(s) shall be installed. MOTION Commissioner Lynn Banks recommended the approval of Preliminary Plat/ PP- PRELIMINARY PLAT / 09-21-7965 / “The Retreat at Chapman Farms” with six (6) staff conditions. PP-09-21-7965 / “The Retreat at Chapman Farms” / P.C. Minutes – 10.11.2021 Page 10 of 16 ab Southeast corner of SW 7 Hwy. & SW Chapman Farms Dr. (Related to Agenda Items 8, 9, & 12) SECOND Seconded by Commissioner LaKeisha Veal. VOTE LaKeisha Veal – Aye Tom Rohr – Aye Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) APPROVED STAFF CONDITIONS 1. Approval based on the representations of any drawings presented as part of this application does not waive any requirement or development standard contained in the UDC, unless otherwise approved through the PUD Concept Plan, which include: a. Increase the maximum lot width from 120-ft. to 137-ft. b. Allow four (4) minimum livable floor area classifications within a single block. 2. Approval of this Preliminary Plat is rescinded if the PUD Concept Plan (PUDC-09-21-7964) request is denied by City Council. 3. The following items shall be included on the Final Plat for each development phase: a. A Limits of No Access is required to be delineated and dedicated on all tracts adjacent to SW 7 Highway and SW Mason School Road. b. The minimum livable floor area classifications must be noted on the Final Plat. c. Easements are required over all storm detention and storm water quality best management practices on the Final Plat. 4. The following items shall be completed prior to approval of the Final Plat: a. All sidewalk improvements adjacent to tracts are required to be installed prior to Final Plat approval. b. All public improvements are required to be constructed and accepted prior to Final Plat approval. c. All incomplete landscaping, tract fencing, and amenities shall be installed or financially guaranteed prior to approval of the Final Plat. If financially guaranteed, all landscaping, tract fencing, amenities shall be installed prior to occupancy of the first house. d. An ADA Sidewalk Plan shall be submitted with final construction plans. e. A Storm Water Drainage Study must be submitted and approved by the Engineering Division of the Public Works Department prior to approval of the Final Plat by the City Council. f. As-builts and 2-year maintenance bonds on the street, storm sewers, and sanitary sewers shall be submitted prior to approval of the Final Plat by the City Council. P.C. Minutes – 10.11.2021 Page 11 of 16 ab  g. A sealed letter by a Registered Professional Engineer in the State of Missouri stating the detention basin has been improved per the approved plans and will function as designed shall be submitted prior to approval of the Final Plat by the City Council. h. A letter of Final Acceptance from Public Water Supply District 13 stating water lines have been fully completed and all documentation has been provided to the District must be submitted prior to approval of the Final Plat by the City Council. 5. The following items shall be provided prior to the issuance of any building permits within the development: a. Drafts of the proposed Declaration of Restrictions and the Homes Association Declaration are required to be submitted and recorded with the Final Plat. Declarations must address the maintenance of all open space tracts. b. The Final Plat shall be approved by the City Council and recorded at Jackson County. 6. The following items shall be provided prior to the issuance of a Certificate of Occupancy for each lot: a. Sidewalk improvements adjacent to each lot. b. A minimum of 45 plant units and any required street tree(s) shall be installed. Commissioner Lynn Banks recommended the approval of Planned Unit MOTION Development Final Plat / PUDF-09-21-7966 / “The Retreat at Chapman Farms” PLANNED UNIT with six (6) staff conditions. DEVELOPMENT FINAL PLAN / PUDF-09-21-7966/ “The Retreat at Chapman Farms” / Southeast corner of SW 7 Hwy. & SW Chapman Farms Dr. (Related to Agenda Items 8, 9, & 11) Seconded by Commissioner LaKeisha Veal. SECOND LaKeisha Veal – Aye Tom Rohr – Aye VOTE Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) APPROVED 1. Approval based on the representations of any drawings presented as part of STAFF CONDITIONS this application does not waive any requirement or development standard contained in the UDC unless modified under the Concept Plan, which include: a. Increase the maximum lot width from 120-ft. to 137-ft. b. Allow four (4) minimum livable floor area classifications within a single block. P.C. Minutes – 10.11.2021 Page 12 of 16 ab  2. Approval of this PUD Final Plan is rescinded if the PUD Concept Plan (PUDC-09-21-7964) request is denied by City Council. 3. The following items shall be included on the Final Plat: a. A Limits of No Access is required to be delineated and dedicated on all tracts adjacent to SW 7 Highway and SW Mason School Road. b. The minimum livable floor area classifications must be noted on the Final Plat. 4. The following items shall be completed prior to approval of the Final Plat: a. All sidewalk improvements adjacent to tracts are required to be installed prior to Final Plat approval. b. All public improvements are required to be constructed and accepted prior to Final Plat approval. c. All incomplete landscaping, tract fencing, and amenities shall be installed or financially guaranteed prior to approval of the Final Plat. If financially guaranteed, all landscaping, tract fencing, amenities shall be installed prior to occupancy of the first house. 5. The following items shall be provided prior to the issuance of any building permits within the development: a. Drafts of the proposed Declaration of Restrictions and the Homes Association Declaration are required to be submitted and recorded with the Final Plat. Declarations must address the maintenance of all open space tracts. b. The Final Plat shall be approved by the City Council and recorded at Jackson County. 6. The following items shall be provided prior to the issuance of a Certificate of Occupancy for each lot: a. Sidewalk improvements adjacent to each lot. b. A minimum of 45 plant units and any required street tree(s) shall be installed. FINAL PLAT / PF-09-21- Jamarcus Magee, Associate Planner, Community Development, presented the 7953 / “Palo Park” / 3000 request to the Planning Commission. SW 7 Hwy. QUESTIONS Commissioner Ken Billups Jr. asked if staff had an idea of a timeline for a development proposal for the site. APPLICANT Matt Schlicht, Engineering Solutions, 50 SE 30th St., Lee’s Summit, MO. Mr. Schlicht, on behalf of the property owner, George T & Jeanette C Ward Trust, stated that a development proposal is estimated to come quickly seeing as the potential buyer is eager. MOTION Commissioner Ken Billups Jr. recommended approval of the Final Plat / PF-09- FINAL PLAT / PF-09-21- 21-7953 / “Palo Park” with two (2) staff conditions. 7953/ “Palo Park” / 3000 SW 7 Hwy. SECOND Seconded by Commissioner Mitchell Peil. P.C. Minutes – 10.11.2021 Page 13 of 16 ab VOTE LaKeisha Veal – Aye Tom Rohr – Aye Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) APPROVED STAFF CONDITIONS 1. Approval is based on the representations of any drawings presented as part of this application and does not waive any requirements or development standard contained in the UDC. 2. Prior to building permit issuance, the Final Plat must be approved and recorded with Jackson County and returned to the City. MASTER/ALTERNATIVE Adair Bright, Associate Planner, Community Development, presented the SIGN PLAN / ASP-09-21- request to the Planning Commission. 7955 / “Culver’s” / 1301 SW 7 Hwy. QUESTIONS Commissioner Ken Billups Jr. asked if the site would still meet parking requirements considering the loss of three (3) parking spaces for the additional drive-thru. Staff responded that the site will still meet parking requirements per the UDC. Commissioner Mitchell Peil questioned how the additional drive-thru will be kept separate from the parking lot to not create confusion. Staff replied the anticipated method would be with curbing. Commissioner Mitchell Peil also inquired about whether the incidental ground- mounted signs would be facing the adjacent shopping center. Staff affirmed that the proposed signage would face the shopping center. APPLICANT Matt Schlicht, Engineering Solutions, 50 SE 30th St., Lee’s Summit, MO. Mr. Schlicht, on behalf of the property owner, Amazn Property Management, LLC., stated that the intended method of separation between parking and the drive- thru would be commercial-grade curbing and landscaping where applicable. Commissioner Mitchell Peil questioned the applicant about the stacking spaces in the new drive-thru. Mr. Schlicht stated they would still meet the requirements for stacking per the UDC and will now be able to accommodate even more. Commissioner Ken Billups Jr. asked if a shared parking agreement was necessary with the adjacent shopping center in the case more parking is required. Mr. Schlicht responded the site already meets and exceeds the required parking spots per the UDC, but in case more spots are needed, he believes a shared parking agreement exists currently. P.C. Minutes – 10.11.2021 Page 14 of 16 ab MOTION Commissioner Mitchell Peil recommended approval of the Master/Alternative MASTER/ALTERNATIVE Sign Plan / ASP-09-21-7955 / “Culver’s” with one (1) staff condition. SIGN PLAN / ASP-09-21- 7955 / “Culver’s” / 1301 SW 7 Hwy. SECOND Seconded by Commissioner LaKeisha Veal. VOTE LaKeisha Veal – Aye Tom Rohr – Aye Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) APPROVED STAFF CONDITIONS 1. Prior to installation of the proposed signage, administrative sign permit approval must be obtained for each sign. OTHER BUSINESS Chair Chad Sanderson requested a motion to cancel the October 25, 2021 Planning Commission due to a lack of items for review. MOTION Commissioner Ken Billups Jr. recommended cancelling the October 25, 2021 TO CANCEL OCT. 25, Planning Commission meeting. 2021 PLANNING COMMISSION MEETING SECOND Seconded by Commissioner Mitchell Peil. VOTE LaKeisha Veal – Aye Tom Rohr – Aye Lynn Banks – Aye Chad Sanderson, Chair – Aye Ken Billups Jr. – Aye Jacob Honeycutt – Absent Mitchell Peil – Aye Byron Craddolph – Absent Susan Stokenbury - Aye Travis Graham - Absent MOTION PASSED – (7-Aye, 0-No) OCT. 25, 2021 PLANNING COMMISSION MEETING CANCELLED Mike Mallon, Director, Community Development, announced that Vice-Chair DISCUSSION Ashley Hose submitted her resignation for the Planning Commission. The commission was notified they will have to elect a new vice-chair at the November 8, 2021 Planning Commission meeting and they will have ten (10) planning commissioners until Mayor Carson Ross appoints a new member. Commissioner Susan Stokenbury stated the meeting ran smoothly and she was thankful. With no further discussion, a motion was made by Commissioner Mitchell Peil MEETING ADJOURN to adjourn at 7:30 p.m. Seconded by Commissioner Tom Rohr. P.C. Minutes – 10.11.2021 Page 15 of 16 ab