Public Art Commission

Meeting Documentation BS PAC Appointed sub- committee Date:___3/27/18________________________ Time:____9 am______________________ Location: Field house Party Room 1 Attendance: NAME Title/Responsibility Phone number Email address Ramon Committee Chair 1(816) 560-1078 ramon1116@mac.co Magee m Greta Hoener Committee member 1(816) 382-1722 art.gretacarol@gmail. com Jeff Committee member 1(816) 456-9811 jcarpenter@jobonekc. Carpenter org Names of those invited but could not attend: Larry Randall Mission Statement of BS PAC Commission To acquire, maintain and display works of art at sites within the boundaries of the City of Blue Springs. (Per Bill # 3232 Ordinance 3334, dated 9/06/2000 ) Mission Statement of BS PAC Task Force TBD Meeting Objective: Meeting objective: Further clarify final deliverable to the BS PAC commission and determine steps towards expansion of this sub- committee members. Meeting Minutes: 1 of 3  NOTES Action Due Respo Date nsibilit y SUMMARY 1 The meeting was called to order at 9:23 am. By the sub- committee chair. 2 Ramon asked for any addendums to the last meeting minutes. None were offered and a motion was made and seconded to approve the 3/13/18 minutes. 3 Ramon suggested our sub-committee be prepared to Ramon present our Mission statement and plan for our “deliverable” to the BS PAC on April 16th. Ramon will check with Eleanor regarding her plans for the agenda. 4 Our “deliverable” strategic plan phases were reviewed per item numbers 3,4, and 5 of the last meeting notes. A motion was made and seconded to approve both the phases and contents thereof. These were stated as, pending justifiable addendums: This strategic plan will consist of, one, three and five year phases. The one-year phase ends March 15, 2019 with completion of the following: 1. “Fact finding” for current and long term, maintenance of physical art, operational and capital funding for the mission of BS PAC. 2. Will review BS PAC future role options pending successful/unsuccessful financial aspects of our strategic plan. 3. Will identify various means to obtain consistent and adequate funding for the BS PAC operating, maintenance and capital funding. 4. Preparation, printing and presentation of the strategic plan to the BS PAC. The third-year phase end March 15, 2021 with the process of selecting, selling and successful approval of a funding plan for operating, maintenance and reserves funding for BS PAC. The fifth-year phase ends March 15, 2023 with the full implementation of the resulting findings and sustainable funding resources in place for operating, maintenance and 2 of 3 4 Our “deliverable” strategic plan phases were reviewed per item numbers 3,4, and 5 of the last meeting notes. A motion was made and seconded to approve both the phases and contents thereof. These were stated as, pending justifiable addendums: This strategic plan will consist of, one, three and five year phases. The one-year phase ends March 15, 2019 with completion of the following: 1. “Fact finding” for current and long term, maintenance of physical art, operational and capital funding for the mission of BS PAC. 2. Will review BS PAC future role options pending successful/unsuccessful financial aspects of our strategic plan. 3. Will identify various means to obtain consistent and adequate funding for the BS PAC operating, maintenance and capital funding. 4. Preparation, printing and presentation of the strategic plan to the BS PAC. The third-year phase end March 15, 2021 with the process of selecting, selling and successful approval of a funding plan for operating, maintenance and reserves funding for BS PAC. The fifth-year phase ends March 15, 2023 with the full implementation of the resulting findings and sustainable funding resources in place for operating, maintenance and reserves funding for the BS PAC. 5. Ramon created an assignment for each sub-committee Ramon 4/10/18 member to complete his/her version of a mission Jeff statement for our task force. Ramon will provide Greta instructions via email. These are due at the next meeting. Larry 6 Each member updated the sub-committee on progress Ramon 4/10/18 they made in the past two weeks to contact a specific Jeff organization, business or individual to solicit them to join Greta our committee. Additional new contacts were suggested and will be completed within the next two weeks. 7 We scheduled several meetings into the future. They will be April 10, 23rd, May 8, 22cd, June 6, 18th with all of them being held in the Field house, either party room 1 or the conference room. 8 The meeting was adjourned at 10:16 am. By the sub- committee chair. 3 of 3