City Council

a BLUFFDALE ~~ EST. 1848 ~~ BLUFFDALE CITY COUNCIL LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING AGENDA Wednesday, November 15, 2017 Notice is hereby given that the Bluffdale City Cou ncil will hold a co mbined meeting Wednesday, November 15, 2017, at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah, scheduled to begin promptly at 6:30 p.m. or as soon thereafter as possible. Notice is further given that access to this meeti ng by the Mayor and or City Council may be by electronic means via telephonic conference call. BLUFFDALE CITY COUNCIL REGULAR BUSINESS MEETING 6:30 P.M. 1. Roll Call, Invocation, Pledge of Allegiance* 2. PUBLIC FORUM - (4-m inute maximum per person to brin g items not already on the agenda before the Council. Participants are encouraged to submit a written statem ent (1 copy) for items that are complex or that may require more than 4 minutes to present). 3. CONSENT AGENDA- 3.1 Approval of the October 11, 2017 meeting minutes. 3.2 Approval of the October 25, 2017 meeting minutes. 3.3 Approva l of a resolution of the Bluffdale City Council authorizing execution of a Non-exclusive Pipeline Easement Agreement with Rocky Mountain Power. 3.4 Approval of a resolution of the Bluffdale City Council authorizing the City Manager to enter into agreements awarding a contract for the General Construction Services for Small Construction Projects and establi sh ing a contingency. 4. Presentation and consideration of the 2016-2017 Fisca l Year Aud it Report, Hansen, Bradshaw, Malmrose & Erickson, presenters, Jeff Miles and Ed Erickson; staff presenter, Dave Sanderson. (Joint consideration of Audit: City Council, Local Building Authority & Redevelopment Agency Board) 5. Presentation and update regarding the Bluffdale You th Cou ncil, presenters, Nancy Lord and Logan Sisson. 6. Closed meeti ng pursuant to Utah Code§ 52-4-205(1) to discuss any form of a water right or water shares. 7. PUBLIC HEARING - Consideration and vote on a resolution adopting an Amended Budget for the 2017-2018 Fiscal Year, staff presenters, Bruce Kartchner & Stephanie Thayer. (LBA & RDA Public Hearing held in conjunction) 8. Consideration and vote on a resolution of the Bluffdale City Council authorizing the City Manager to enter into agreements awarding a contract for the 2017 Water Improve ment Projects and establi shing a contingency, staff presenter, Michael Fazio. LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD MEETING 1. Roll Call 2. Presentation and consideration of the 2016-2017 Fi sca l Year Audit Report, Hansen, Bradshaw, Malmrose & Erickson. (Regular Business Meeting - Agenda Item 4) 3. PUBLIC HEARING - Consideration and vote on a resolution adopting an Amended Budget for the 2017- 2018 Fiscal Year, staff p resen ter, Bruce Kartchner & Stephanie Thayer. (RDA Public Hearing held in conjunction with the Budget Hearing) 4. Adjournment BLUFFDALE CITY REDEVELOPMENT AGENCY BOARD MEETING 1. Roll Call 2. Prese ntation and co nsideration of the 2016-2017 Fisca l Year Audit Report, Hansen, Bradshaw, Malmrose & Eri ckso n. (Regular Business Meeting -Agenda Item 4) 3. PUBLIC HEARING - Consideration and vote on a resolution adopting an Amended Bud get for the 2017- 2018 Fiscal Year, staff presenter, Bruce Kartchner & Stephanie Thaye r. (RDA Public Hearing held in conjunction with the Budget Hearing) 4. WORK SESSION - Simple Products Corporation. 5. WORK SESSION - Bullfrog Spas expansion. 6. Adj ournm ent CONTINUATION OF BUSINESS MEETING 9. Mayor's Report 10. City Manager's Report and Discussion PLANNING SESSION Please Note: The planning session is for identifyin g future items and oth er council di scuss ion in acco rdance with Utah Code § 52-4-201(2){a). While the meeting may be open to the public, there will not be any opportunity for public input during the planning sess ion. 11. WORK SESSION - Hobby Garages on 2700 West, presenters, Dana How land and Pete Wind er. 12. Closed meeting pu rsuant to Utah Cod e§ 52-4-205(1} to di scuss the character, profess ional compet ence, or health of an individual, collective bargaining, pending or imminent litigation, strategies to discuss re al property acquisition, including any form of a wat er ri ght or wat er shares, security issues, or any alleged criminal misco nduct (if needed). 13. Adjournment Dated this 9th day of November, 2017 I HEREBY CERTI FY THAT THE FOREGOING NOTICE AND AGENDA WAS FAXED TO THE SOUTH VA LLEY JOURNAL, THE SALT LAKE TRI BUNE, AND THE DESERET MORN ING NEWS; POSTED AT THE BLUFFDALE CITY HALL, EMAI LED OR DELIVERED TO EACH MEMBER OF THE BLUFFDALE CITY COUNCIL; ON THE CITY'S WEBSITE AT WWW.BLUFFDALE .COM AND ON TH E PUBLIC MEETING NOTICE WEBSITE, WWW. PMN.UTAH .GOV ~~ Wendy L. Deppe, CMC City Recorder In compliance with the America n with Disabilities Act, individuals needing assistance or other services or accommodation for t his meeting should contact Bluffdale City Hall at least 24 hours in advance of t his meeting at 801-254-2200. TTY 7-1-1. *Contact the City Recorder if yo u desire to give the Invocation.  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 Present: Mayor Derk Timothy Alan Jackson Megan Kallas Ty Nielsen Boyd Preece Justin Westwood Staff: Mark Reid, City Manager Vaughn Pickell, City Attorney Grant Crowell, City Planner/Economic Development Director Michael Fazio, City Engineer Bruce Kartchner, Administrative Services Director Dave Sanderson, Contract City Accountant Theone Kartchner, Construction/Grading Inspector Stephanie Thayer, Accountant/Human Resources Director Wendy Deppe, City Recorder Others: Wendy Aston, Council Member Candidate Ed Erickson, Hansen Bradshaw Malmrose & Erickson Jeff Miles, Hansen Bradshaw Malmrose & Erickson Nancy Lord, Bluffdale Youth City Council Logan Sisson, Bluffdale Youth City Council Scott Carlston, Simple Products Corporation Brian Christensen, Simple Products Corporation Representatives from Bullfrog Spas Dana Howland, Hobby Garages Pete Winder, Hobby Garages Mark Hales, Board of Adjustments Member BLUFFDALE CITY COUNCIL REGULAR BUSINESS MEETING Mayor Derk Timothy called the meeting to order at 6:30 p.m. 1. Roll Call, Invocation, Pledge of Allegiance. All Members of the City Council were present. The invocation was offered by David Whitehead who resides at 14399 South 1690 West. The Pledge of Allegiance was led by Logan Sisson, who resides at 15219 Mountainside Drive. 2. PUBLIC FORUM. 1  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 Randy Nichols gave his address as 14401 South 1690 West and expressed opposition to a proposed roundabout at 14400 South 1690 West. Using the aid of a map and projector, he displayed and overviewed the following options along 1690 West at 14400 South and 14600 South: • A dead end at 1690 West and 14600 South with a turnaround circle. • Install a stop sign and restrict bike and walking lanes to the east side of 1690 West and the north side of 14400 South. • Extend 14600 South west to Redwood Road. • Install either a single lane, one-way stmcture to exit west off of 1690 West for northbound Redwood Road traffic or add a tum pocket and widen the northeast comer of 1690 West 14400 South to allow vehicles pulling trailers to softly around the comer without turning into the other lanes of traffic. Ty Nielsen thanked Mr. Nichols for providing solutions. Mayor Timothy informed the Council that he spoke with Messrs. Nichols and Whitehead during a recent Meet the Mayor event and recommended they meet with the Engineering Department. He also reported that there would be a public open house on the issue in the future. Don Bevan gave his address as 14497 South 1690 West and reported and questioned the need for two thoroughfares that are 50 feet apart at Redwood Road. He suggested closing 1690 West at 14400 South to vehicular traffic and force motorists to use the favored 14600 South exit. Van Bills, who resides at 14565 South 1690 West, spoke on behalf of both himself and his mother who lives next door. He reported they are in favor of closing or dead ending 1690 West, however, currently the stonn drainage dumps into the ditch and leaves no way to get to the Jordan River. As a result, they want the City to pay close attention to the stonn drainage. There were no fu1iher public comments. 3. CONSENT AGENDA. 3.1 Approval of the October 11, 2017 Meeting Minutes. 3.2 Approval of the October 25, 2017 Meeting Minutes. 3.3 Approval of a Resolution of the Bluffdale City Council Authorizing Execution of a Non-Exclusive Pipeline Easement Agreement with Rocky Mountain Power. 2  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 3.4 Approval of a Resolution of the Bluffdale City Council Authorizing the City Manager to Enter into Agreements Awarding a Contract for the General Construction Services for Small Construction Projects and Establishing a Contingency. Ty Nielsen moved to approve consent agenda items 3.2, 3.3, and 3.4. The motion was seconded by Megan Kallas. Vote on motion: Alan Jackson-Aye, Justin Westwood-Aye, Ty Nielsen-Aye, Boyd Preece-Aye, and Megan Kallas-Aye. The motion passed unanimously. Boyd Preece moved to approve Item 3.1 with a change on Page 3, Line 11 of the October 11, 2017 minutes specifying that they want to build the net next to the backstop rather than near vehicles. The motion was seconded by Justin Westwood. The motion was with the unanimous consent of the Council. 4. Presentation and Consideration of the 2016-2017 Fiscal Year Audit Report, Hansen, Bradshaw, Malmrose & Erickson, Presenters, Jeff Miles and Ed Erickson, Staff Presenter, Dave Sanderson. Ed Erickson and Jeff Miles from Hansen Bradshaw Malmrose & Erickson provided a brief overview of the basic financial statements and supplementary infonnation pe1iaining to the audit. Mr. Erickson reported that generally trends in the City are very positive. Revenues are increasing, the economy is recove1ing well, and the City is growing with the result being increased taxes. He reviewed their letter to Bluffdale City. It was noted that Mr. Miles reported that no deficiencies were identified, the City was in compliance, and overall, they found that the City's finances are well managed, accounted for, and provide a good representation of the City's position as of June 30, 2017. Mayor Timothy expressed appreciation to staff for keeping the City's finances in good standing on a daily basis and continuing to educate and keep the Council infonned. City Manager, Mark Reid, recognized Contract City Accountant, Dave Sanderson, in conjunction with Administrative Services Director, Bruce Kmichner, and Accountant/Human Resources Director, Stephanie Thayer for their work. He reported that the City is well posed to manage and track the finances. Ty Nielsen thanked Mr. Sanderson for all the behind the scenes and historical work he does. 5. Presentation and Update Regarding the Bluffdale Youth Council, Presenters, Nancy Lord and Logan Sisson. Bluffdale Youth Council Advisor, Nancy Lord, provided an update and thanked the Council for the allotted budget provided to the Youth Council. She mentioned that they meet twice per month, on Wednesdays, at 4:00 p.m. She invited the Council Members to attend. 3  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 She and Logan Sisson reported on major projects they are working on: • Daddy/Daughter Event. They are coordinating with the Arts Council and working with Miss Bluffdale-Niki Kevern on the event. They still need to set a date and secure a venue. • Dance Classes. They want to create a dance class and teach youth how to dance to fast songs. This would be in addition to the ballroom dance class. They will need City support with a room to hold the classes in. • Build a Hammock Park. Logan Sisson reported that he would like to construct a hammock park for his Eagle Scout Proj ect. He presented an idea to use telephone poles that were recently taken down in Riverton City and relocate them to an existing park, possibly Wardle Fields. He infonned the Council that youth have a lot of stress/depression and he felt that this type of venue would and provide them with a way to relax. Mayor Timothy asked what kind of crowds the park attracts and encouraged Mr. Sisson to contact South Jordan City to see if they have had issues with their Ewok Hammock Park in Daybreak. Mr. Sisson agreed and also committed to work with Sheryl Garn from Riverton City to coordinate the acquisition of poles from Rocky Mountain Power and contact Salt Lake County about the use of Wardle Field. Logan felt he could get help from his Scout Troop since the project would for his Eagle Project. He stated that professionals from his neighborhood may offer assistance with large equipment, supervision, and supplies. Ty Nielsen addressed concerns with slack lining and a weed barrier around the poles. Megan Kallas echoed his concerns and recommended Mr. Sisson speak with other cities that have done these types of parks with respect to ordinances or protections in place to prevent accidents or other unintended consequences in these types of parks. Otherwise, she thought it was a great idea and a wonderful opportunity to bring youth together and create a sense of community. Ms. Lord introduced current Youth Council Mayor, Ada Law. Mayor Timothy invited Ms. Law to attend the upcoming COG meeting with him where she can m eet legislators and see the topics the Mayors in Salt Lake County plan to present. 6. Closed Meeting Pursuant to Utah Code§ 52-4-205(1) to Discuss Any Form of a Water Right or Water Shares. Ty Nielsen moved to include Item 12 with Item 6 and go into Closed Meeting pursuant to Utah Code §52-4-205(1) to discuss water rights or water shares, and strategies to discuss real property acquisition at. The motion was seconded by Boyd Preece. The motion passed with the unanimous consent of the Council. 4  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 The Council was in Closed Session from 7:35 p.m. to 7:59 p.m. 7. PUBLIC HEARING: Consideration and Vote on a Resolution Adopting an Amended Budget for the 2017-2018 Fiscal Year, Staff Presenters, Bruce Kartchner and Stephanie Thayer. (LBA & RDA Public Hearing Held in Conjunction.) Bruce Kartchner reminded the Council of the significant number of line items reviewed at the last budget meeting and modifications they requested. He reported that Mayor Timothy asked staff to research projects that could be deleted . In the process, he and Accountant/Human Resources Director, Stephanie Thayer, identified additional areas that could be revised. As a result, he displayed a spreadsheet showing what was included in the packet and what was revised after packet distribution. He commented on the following: • The City sold the excess property (curve) for P01ier Rockwell Boulevard so both the revenue into Capital Projects and the reimbursement to the Corridor Preservation Fund are now reflected in the budget. • The installation of the traffic light at 14000 South in the Class C Roads budget and the undergrounding of power at The Ranches in Capital Projects were listed as separate items. Both duplications (totaling $210,000) were removed. • Funds for the new ambulance at Fire Station Number 2 were moved from the Eastern Bluffdale EDA to Capital Projects and an extra $10,000 was added to compensate for higher bids than originally estimated. • $1.3 million was borrowed from the Jordan Narrows EDA and put into Roads Impact Fees to fund road projects. • $90,000 for expansion of the parks building was removed from the Parks Impact Fees budget due to Ve1izon agreeing to construct a full tower by next summer (prior to Old West Days) in exchange for concessions (free lease for a period of time). The Council expressed their support. • It was detennined that the extra $50,000 for the 14000 South improvements was not needed and was removed from the Road Impact Fees. • $17,000 was added for design of park strip landscaping along the roundabout on Noell Nelson Drive and the north/south ends of Ham1on Day Drive. • $560,000 was moved from the Water Fund and added to Transpo1iation Impact Fees since the work needed on 2200 West is eligible to be included on the Impact Fee Facility Plan (IFFP) as a result of increased traffic due to development. 5  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 • The cost of the Independence Park storage tanks was estimated low. As a result, the budget was increased from $150,000 to $250,000. • Staff also indicated that there is a possibility of spending additional money on water rights and shares. Accordingly, they added $900,000 to the budget. Other projects that were small enough to not have an impact or ones that the City had already committed to work on were discussed. The following were projects Mr. Kartchner felt could be postponed: • 2200 West Project - $3.2 Million; • 14400 South Widening and Roundabout - $2.2 Million; • Water Rights Acquisition - $900,000; • Water Deficiencies Project - $900,000; • Water Tank Planning and Land Acquisition for Culinary Water Tank; and, • Shallow Water Wells Tests. Mr. Kartchner informed the Council with the $1.3 million loan from the EDA (to be paid back by the Roads Impact Fees), all of the funds are positive after the post-packet adjustments are finished. As a result, from that standpoint, all of the projects, including the discretionary ones, can be completed. He noted that they anticipate next year being the largest development year the City has had, which will help to comfortably rebuild the funds. Additionally, the General Fund will not be negatively impacted and some of the proposed projects could be broken into segments and funded in different fiscal years. Boyd Preece asked if staff was overburdened by designing the proposed projects. City Engineer, Michael Fazio, indicated that they are comfortable and infonned the Council that South Valley Sewer District (SVSD) requested the City wait until February 2018 to begin work on the 14400 South Project so that they can increase the size of the sewer and incorporate their design into the City's project. Mayor Timothy asked Mr. Fazio to make that the sewer dishict is aware that the City will be rebuilding 2200 West so that SVSD can plan for the manholes and rings to come out of their budget. The Council did not wish to go thru the detailed portion of the budget. Mayor Timothy opened the public heaiing. There were no public comments. The public hearing was closed. Ty Nielsen commented that he was leery. Mr. Kaiichner clarified that the cash was not being taken to zero. The Public Safety Fund has consistently shown a negative but cash flow but has always been satisfactory. Additionally, Ty Nielsen was unsure because he enjoys country living without curb and gutter. 6  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 Boyd Preece preferred to see the projects completed this year. Mr. Kartchner pointed out that the 2017 Water Improvement Project was to be addressed later in the meeting. Megan Kallas agreed. Mayor Timothy commented that things come in phases and complaints need to be addressed. He was in favor of the proposed projects and felt it would not be good to remove projects from the list. Ty Nielsen moved to approve a resolution adopting the amended budget for the 2017-2018 fiscal year, as presented. Alan Jackson seconded the motion. Vote on motion: Justin Westwood-Abstained, Ty Nielsen-Aye, Boyd Preece-Aye, Megan Kallas-Aye, Alan Jackson- Aye. The motion passed unanimously with one abstention. 8. Consideration and Vote on a Resolution of the Bluffdale City Council Authorizing the City Manager to Enter into Agreements Awarding a Contract for the 2017 Water Improvement Projects and Establishing a Contingency, Staff Presenter, Michael Fazio. Mr. Fazio infonned the Council that eight bids were received and opened on November 9, 2017. He reported that the low bid was received from Vancon, Inc. in the amount of $739,803. He recommended the City award them the contract. He reported that the project will provide good coverage for the City and will take place in the spring and early-summer of 2018. Ty Nielsen moved to approve a resolution of the Bluffdale City Council authorizing the City Manager to enter into agreements awarding a contract with Vancon, Inc. for the 2017 Water Improvement projects and establishing a contingency, as presented. Alan Jackson seconded the motion. Vote on motion: Ty Nielsen-Aye, Boyd Preece-Aye, Megan Kallas-Aye, Alan Jackson-Aye, and Justin Westwood-Aye. The motion passed unanimously. LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD MEETING 1. Roll Call. Chair Timothy called the meeting to order. All members of the Local Building Authority (LBA) Board were present. 2. Presentation and Consideration of the 2016-2017 Fiscal Year Audit Report - Hansen, Bradshaw, Malmrose & Erickson. (Regular Business Meeting - Agenda Item 4). The above item was heard during the Regular Business Meeting. 7  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 3. PUBLIC HEARING- Consideration and Vote on a Resolution Adopting an Amended Budget for the 2017-2018 Fiscal Year, Staff Presenter, Bruce Kartchner and Stephanie Thayer. (RDA Public Hearing Held in Conjunction with the Budget Hearing). The public hearing for the above item was heard during the Regular Business Meeting. Ty Nielsen moved to approve a resolution adopting an amended budget for the 2017-2018 fiscal year. The motion was seconded by Megan Kallas. Vote on motion: Chair Timothy-Aye, Trustee Jackson-Aye, Trustee Westwood-Abstained, Trustee Nielsen-Aye, Trustee Preece- Aye, and Trustee Kallas-Aye. The motion passed unanimously with one abstention. 4. Adjournment. The LBA Meeting adjourned at 8:39 p.m. BLUFFDALE CITY REDEVELOPMENT AGENCY BOARD MEETING 1. Roll Call. Chair Ty Nielsen called the meeting to order. All Members of the RDA Board were present. 2. Presentation and Consideration of the 2016-2017 Fiscal Year Audit Report - Hansen, Bradshaw, Malmrose & Erickson. (Regular Business Meeting - Agenda Item 4). The above item was heard during the Regular Business Meeting. 3. PUBLIC HEARING - Consideration and Vote on a Resolution Adopting an Amended Budget for the 2017-2018 Fiscal Year, Staff Presenter, Bruce Kartchner and Stephanie Thayer. (RDA Public Hearing Held in Conjunction with the Budget Hearing). The public hearing for the above item was heard during the Regular Business Meeting. Mayor Timothy moved to adopt the resolution as presented in the Regular Meeting for the amended budget for the 2017-2018 fiscal year. The motion was seconded by Megan Kallas. Vote on motion: Board Member Jackson-Aye, Board Member Westwood-Abstained, Chair Nielsen-Aye, Board Member Timothy-Aye, Board Member Preece-Aye, and Board Member Kallas-Aye. The motion passed unanimously with one abstention. 4. Work Session - Simple Products Corporation. Scott Carlston from Simple Products presented the one-page document provided to the Council as outlined below: 8  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 Benefits to Bluffdale City: 1. The project is the catalyst for the future development of Porter Rockwell Boulevard and other commercial businesses in Bluffdale City. 2. The creation of jobs in Bluffdale City and a very positive impact on the residents of Independence Point. It is estimated that 200 to 250 jobs will be created. 3. Surrounding real property values will be positively affected. 4. Municipal revenues will increase. a. Prope1iy tax revenue will be generated from the development. b. Increased Sales Tax revenue will be generated for Bluffdale City. 5. Retail services will result for Bluffdale residents, especially at Independence Point. 6. Attraction of new and diverse people to live and work in the City. 7. Potential new and exciting restaurants for the City. 8. Retail services that attract patrons from the Point of the Mountain area including Draper, Sandy, Lehi, and Bluffdale. Extraordinary Costs Paid by Developer (Simple Products): 1. Engineering and relocation costs for the UDOT temporary detention pond of $ 150,000. 2. Estimated Impact Fees of $650,000 will be generated. 3. Total design and infrastructure of Porter Rockwell Boulevard and 14600 South will cost $779,983. 4. Total of extraordinary costs paid for by developer total $1,579,983. Request: The developer, Simple Products, is requesting assistance from the Economic Development Administration (EDA) in the amount of $1 ,000,000 to help offset some of the extraordinary costs and be the catalyst for new commercial growth in Bluffdale City. The funding sources were identified as: 9  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 • EDA contribution of $1 ,000,000; and • Developer contribution of $579,983. Mayor Timothy remarked that has been trying to get an answer from UDOT for several months on the detention pond and felt that what was supposed to be temporary has become permanent to UDOT. He info1med Mr. Carlston that he wrote a letter to UDOT explaining how long he has been waiting for them to answer. He also noted that the detention pond was done as a favor to UDOT but has become a pennanent pond that they want someone else to pay to relocate. He reported that they promised to get back to him, but he was still waiting. He confirmed his opinion that UDOT should pay the $150,000 relocation cost. Mr. Carlston reported that they are at a point they can start accessing permits and need to begin work on the site. Boyd Preece agreed that the funds to relocate the detention pond should come from UDOT but also stated that this type of development is the best use of EDA funds. Mr. Carlston agreed there is a give and take and commented that the reason he left nearly $580,000 of developer contributions was for items they can absorb or possibly eliminate by using impact fees or other funding sources. Mr. Carlston stated that the 2017 traffic numbers show that 24% of the $779,983 is from Simple Products. Keith Steurer identified himself as the Civil Engineer and Project Manager for Avenue Consultants. He gave their address as 6575 South Redwood Road and indicated that they have been helping Simple Products with the off-site roadway design portion of the project. Mr. Steurer reminded the Council that the last time they met they discussed the proportional share contribution for a much larger road widening option. They have since reduced the road width and using the current traffic volumes, brought the cost estimates down. Boyd Preece clarified that 14600 South did not need widening due to the Traffic Study. Mr. Steurer confinned that was the case. He also reported that based on today's numbers, Porter Rockwell Boulevard does not warrant widening with the development. He stated that working with the City and UDOT, they decided to keep the current three-lane structure and have a dedicated, protected left turn lane into the development and will provide shoulders. Mayor Timothy confirmed that there will be a gap between the pavement and curb. Mr. Steurer confirmed that was correct. He also repmied that they received UDOT's final comment, which was to bring the pork chop island at the right-in, right-out entrances back two feet to prevent the snow plows from clipping it when driving down the highway. At this point, Mr. Steurer repmied that they need to submit a Letter of Credit for the improvements and should have their permit. Boyd Preece indicated that the curb would be set back at the 2021-2024 traffic volume. Mr. Steurer stated that the sidewalk is set at the future full buildout of Porter Rockwell Boulevard, which is 10  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 based on the profile width UDOT desires. As a result, the sidewalk will be back away from the road and there will be a park strip between the sidewalk and the back of curb. They plan to set the back of curb at the edge of the shoulder lane that will be part of the three-lane section. Mayor Timothy reported that they intend for the curb to be removed and relocated in the future. Mr. Steurer reported that there will be pavement all the way to the gutter with landscaping behind the curb and gutter section to the sidewalk. In conclusion, Mr. Steurer reported that they added an extension of the secondary water main from the south up to the project with the irrigation for the development coming off of an eight-inch line. At Mayor Timothy's request, Mr. Fazio agreed to check into this since it is secondary and not culinary water and is at the end of the line. Mr. Carlston reported that they purchased the exact number of water shares required for the development from WaterPro. Mr. Carlston asked that the process move forward and remarked that his biggest issue is the Land Disturbance Pennit. Bruce Kartchner pointed out that a Participation Agreement would also be needed to use EDA funds. Mayor Timothy asked staff to work with Mr. Carlston to get the Land Disturbance Permit issued so that they can begin work. City Attorney, Vaughn Pickell, reported that the next milestone is to begin negotiating a Participation Agreement. 5. Work Session - Bullfrog Spas Expansion. Bullfrog Spas CEO, Jerry Pasley, rep01ied that they are in the process of acquiring the property behind them in order to add 120,000 square feet to their current 80,000 square-foot building. They currently have 279 employees at the facility with a five-year forecast of 560 total employees. He informed the Council that many of their employees are Bluffdale residents. Additionally, he repo1ied that the retail store currently generates approximately $5 million in sales and the five-year forecast is around $14 million. He reported that the junk buildings in the back of their property will be removed. He identified the following challenges associated with the site: • The cost ofland (they are paying Draper retail prices). • They need 40,000 cubic feet of fill dirt. • They have 4,800 square feet of retaining wall left to install at a cost of $240,000. • The building demo and site clean-up will cost roughly $60,000. • There is a buried culvert (geothermal pond) underneath the easement. • They are working with the owners of Goal Zero to build a 50,000-square-foot building in about two years. Goal Zero will have a three-year lease with a couple of one-year renewals. Bullfrog Spas will have first rights on this building and anticipate needing it in about five years. 11  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 • The 120,000-square-foot expansion is expected to cost between $15 and $18 million at this location compared to $10 million in West Valley City for 200,000 square feet; • They have until December 5, 2017 to complete their Due Diligences or risk losing their $20,000 earnest money. Mr. Pasley stated that they like the Bluffdale area and are trying to find a way to stay; however, it is proving to be very expensive. He reported that the lease alone will cost $850,000 more per year. He estimated that they will need about $4 million in assistance from the City to make it work. He reported that they are willing to go beyond the due diligence period to work with the City provided that the City is willing to provide assistance if a deal cannot be reached. Mr. Pickell pointed out that incentives cannot be tied to retail because it is an EDA area. Mr. Reid indicated that tax increment and sales tax can be used. Mayor Timothy expressed appreciation to Bullfrog Spas and hoped they will be in the City for many years to come. Megan Kallas wished to keep their business and asked staff to do what they can to show that Bluffdale City is business-friendly. 6. Adjournment. Chair Ty Nielsen adjourned the RDA Meeting at 9:26 p.m. CONTINUATION OF BUSINESS MEETING 9. Mayor's Report. Mayor Timothy reported the following: • Public Works Director Interviews were scheduled for Friday, November 17, 2017. They plan to notice the meeting so that all Council Members can attend, if desired. • Mayor Timothy reported that he is having surgery on Monday, November 20. Immediately following his surgery all questions should be directed to the Mayor Pro-Tern. • A meeting is scheduled for Friday, November 17, 2017 with Maverik's Public lnfonnation Officer and Community Relations Representative, Holly Roth, from 10:00 a.m. to 11:00 a.m. 10. City Manager's Report and Discussion. Mr. Reid updated the Council on the Election. City Recorder, Wendy Deppe, repo1ied that the votes will be counted on Friday at 3 :00 p.m. Salt Lake County indicated that they have had a few 12  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 ballots returned. Some were provisional ballots and others were submitted unsigned. Voters would be given an opportunity to sign the ballots and return them. In the current City Council election there was a significant difference in the number of votes between the second and third candidate. The following Tuesday the vote count will be known, and they will be able to canvass the election. Mr. Reid reported on the following: • Today is National Recycle Day. • The geothennal wells have been completed and drilled at the Fire Station. A test was conducted, and they came back positive in terms of drilling and setting the pipe. In the next week they expect to pour the floors. That is critical since once complete, work can continue through the winter. • Four Public Works Director interviews were set for the following Friday. As the interviews are conducted, he hoped to get feedback from the Council. The standard procedure is to interview all who live in Bluffdale regardless of whether they qualify. He was happy to conduct those interviews. The top four applications were to be emailed to the City Council. He reported that internal applications did not include applications. He was disappointed that more effort was not made to complete an application for such an important job. The Council agreed that current interested employees who did not take the time to fill out an application should not be interviewed. • Staff was waiting for the poles to the light at 14000 Redwood Road. They were being painted and not yet on site. Several citizens were concerned because there is a pole in an existing roadway with asphalt around it. This is one of the poles that will be buried. Several calls were received from citizens asking why the pole is in the middle of the road. • Porter Rockville Boulevard Segment 5 is the portion between Redwood Road and the River. The low bid came back significantly more than the 10% amount they allow, which requires a rebid. • Mr. Pickell updated the Council on a letter of support for a Blue Sky grant program. Mr. Reid reported that the City is applying for a grant for solar panels for the new Fire Station, the City Hall Building, and the existing fire station. Boyd Preece apologized to Mr. Fazio and stated that he had incorrect infonnation at the last meeting with regard to how things were functioning with the grading permits. Some complaints were received but he believed that some were outdated. He followed up personally with developers he knows, and they indicated that the situation is much improved. He thanked Mr. Fazio for his work. Council Member Preece stressed the importance of the proj ect since it is the first impression visitors have of the City. 13  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 11. Work Session -Hobby Garages on 2700 West, Presenters, Dana Howland and Pete Winder. Garage Concepts, LLC Principal, Pete Winder, gave an overview of the proposal. He noted that a few weeks prior, Dana Howland presented a text amendment change. Since then, they had been in contact with staff about how to proceed with the project. The property in question is located at 2700 West and Bangerter and consists of approximately seven acres of property. They are looking to locate a small retail center there and would like to place a convenience store on the corner of 2700 West and Bange1ier Highway. It was noted that the backside of the property is less serviceable for retail. They would like to introduce hobby garages and have their customers own rather than lease them. Currently, they have a conditional use pennit to build the units, but they must be leased. Photos of what was envisioned were displayed. The units would be for car enthusiasts, RV storage, workshops, etc. Dana Howland stressed that they are not storage units. A video was shown of testimonials from owners of similar units in another location. Mr. Winder displayed a map showing where garage condos have been built. He remarked that it is not a popular product because it is new. In Utah, the only he is aware of is in St. George. Mayor Timothy was most concerned about the units being used as a personal dwelling. Mr. Winder stated that an HOA will be established. A friend of hi s who is the HOA president for a similar type of project indicated that they had one incident of theft but there have been no issues of people inhabiting the units. Because of the significant investment, owners want to protect that. The units appreciate in value and owners are diligent about watching out for the neighbors. Mr. Dana stated that they have been working with St. George City who has contracted with Sunrise Engineering to do all of their engineering work. They had similar concerns and monitored the operation 1igorously for the first two years. The facility opened four years ago, and they have had no problems with them being occupied. The City Council required the HOA meet with them on a semi-annual basis to review issues and complaints. They eventually discontinued the meetings because there were no issues. The base unit will be 25' x 50' in size. No unit can be smaller than 1,000 square feet. It was noted that the applicants have been approved to construct them rent them out once complete. The security features were described. The applicants intend to develop 50 units. Mr. Winder rec01mnended a change to the use in the GC zone and allow for private hobby garages as a pennitted use for personal, non-retail use. The project would be governed by CC&Rs that would be approved by the City Council. Mayor Timothy indicated that the CC&Rs may give the Council some comfort in their decision but in actuality, if they are not followed, the Council can do nothing to enforce them. City Planner/Economic Development Director, Grant Crowell, stated that they could identify ce1iain features that would be desired for all hobby garage developments that are easy to enforce. Various 14  BLUFFDALE CITY COUNCIL, LOCAL BUIDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD AND REDEVELOPMENT AGENCY MEETING MINUTES Wednesday, November 15, 2017 scenarios were discussed. The thought was that the units will have more value if they are rather than rented. The Mayor's fear continued to be that the units will be inhabited. Mr. Winder assured him that the CC&Rs will prohibit that. He commented that HOAs can have a lot of clout. After being involved in the process for the last year, Mr. Crowell indicated that some recurring themes have included the idea that their existence will create an influx of crime and the potential for the units to be lived in. Mr. Crowell was not aware of any instances involving the use of storage units as dwellings. It was suggested that a definition be created that is specific and narrow enough that in another commercial zone, these types of units would not be allowed. Mr. Crowell stated that conditions could be added, which could become dubious. Enforcement issues were discussed. Justin Westwood did not feel that the Code should be specifically changed for each proposal that comes before the City. His preference was to move toward ownership with a Code amendment. Council Member Kallas recommended a narrow definition be created that will allow for consideration of the unintended consequences of this new concept. She wanted to move forward in good faith in a way that makes sense and eliminates unintended consequences. Mr. Howland agreed to draft language for Council consideration. 12. Adjournment. The City Council Meeting adjourned at 10:39 p.m. Approved: December 13, 2017 15  BLUFFDALE CITY COUNCIL CLOSED MEETING MINUTES Wednesday, November 15, 2017 Present: Mayor Derk Timothy Alan Jackson Megan Kallas Ty Nielsen Boyd Preece Justin Westwood Staff: Mark Reid, City Manager Vaughn Pickell, City Attorney Bruce Kartchner, Administrative Services Director Grant Crowell, City Planner / Economic Development Director Michael Fazio, City Engineer Wendy Deppe, City Recorder At approximately 7:35 p.m. Mayor Derk Timothy called the meeting to order. Motion: Ty Nielsen moved to go into Closed Meeting pursuant to Utah Code §52-4-205(1) to discuss water rights or water shares, and strategies to discuss real property acquisition. Second: Boyd Preece seconded the motion. Vote on Motion: The motion passed with the unanimous consent of the Council. Closed session issues were discussed. The City Council returned to the City Council chambers to resume the open p01iion of the meeting at 7:59 p.m. Approved: December 13, 2017 I