City Council

3 Mayor Natalie Hall Councilmember Steve Austin — CouncllmemberWendyAston MEETING AGENDA(Amended) fif lICCflAl ^ CouncllmemberGregWilding City Council Chambers 13 L v T * Lt CouncilmemberTraci Crockett Wednesday, February 12,2025, at 5:00 p.m. Councilmember Alan Lord Notice is hereby given that the Bluffdale City Council will hold a meeting on Wednesday, February 12,2025,at Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah. The meeting will begin at 5:00 PM or as soon thereafter as possible. This meeting will also be broadcast live to the public at: www.bluffdale.gov. The public may comment at the meeting or by emailing comments tocouncilmeetingcQmment@bluffdale.gQv by 4:00 PM the day of the meeting. Emailed comments will be submitted to the City Council but will not be read at the meeting. Notice is further given that access to this meeting by the City Council may be by electronic means. In the event the meeting is disrupted in any way that the City in its sole discretion deems inappropriate,the City reserves the right to immediately remove the individual(s)from the meeting and, if needed, end virtual access to the meeting. Reasons for removing an individual or ending virtual access to the meeting include but are not limited to the posting of offensive pictures, remarks, or making offensive statements, disrespectful statements or actions, and any other action deemed inappropriate. BLUFFDALE CITY COUNCIL WORK SESSION 5:00 P.M. (The work session is for identifying future items and other council discussion. In accordance with Utah Code § 52-4-201(2)(a), while the meeting may be open to the public, there will not be any opportunity for public input during the work session). 1. Call to Order:(Roil Call). 2. Discussion/Presentation Items: 2.1 General Plan Discussion (StaffPresenter, GrantCrowell) 3. Council Discussion: 4. Adjournment. BLUFFDALE CITY COUNCIL REGULAR BUSINESS MEETING 6:00 P.M. 1. Call to Order:(Roll Call, Invocation, Pledge of Allegiance*). 2. Minute and Agenda Approval: 2.1 January 22,2025, City Council Meeting Minutes. 2.2 Approval of this meeting's agenda. 3. Mayor and Council Reports: 4. Presentation Items: 4.1 Youth Council Program Presentation (Presenter, Melissa Henderson) 5. Public Comment:(This is a time and place for any person who wishes to comment on items not scheduled on the agenda for public hearing. Any person or group wishing to comment on any item not otherwise scheduled for public hearing on the agenda may address the City Council at this point by stepping to the microphone and giving his or her name forthe record or by emailingcQuncilmeetingcQmment@blijffdalp.gQv. Comments should be limited to not more than three (3) minutes unless additional time is authorized by the Chair. Groups wishing to comment will be asked to appoint a spokesperson. Items brought forward to the attention of the City Council will be turned over to staff to provide a response outside of the City Cou ncil meeting.) 6. Consent Agenda:(These items are considered by the City Council to be routine and will be enacted by a single motion. If discussion is desired on any particular consent item,that item may be removed from the consent agenda and considered separately. No public comment will be permitted.) City Council Meeting- February 12,2025 p^gg 5  6.1 Resolution 2025-10- Approving condemnation lawsuit settlement with DKM Leasing for property acquisition. 6.2 Resolution 2025-15- Waiving Procurement Provisions for Purchase of Prefabricated Pedestrian Trail Bridge. 7. Action or Discussion Items; Items Continued from Previous Meeting:(These items are considered by the City Council individually. No public comment will be permitted.) 7.1 Resolution 2025-13 - Appointing a board member to Arts Advisory Board.(Presenter, Mayor Hall} 7.2 Commercial Vehicle Storage Code Review and Discussion (StaffPresenter, Grant Crowell) 7.3 Engineering Update on Quality Assurance Plan Discussion (StaffPresenter, Dan Tracer) 7.4 Resolution 2025-12- Consideration and Vote Adopting amendments to the Bluffdale Policies and Procedures Manual(StaffPresenter, Fred Donaldson) 8. Public Hearing Items:(Public comments must abide by the requirements listed above). 8.1 Resolution 2025-14- Consideration and vote to declare as surplus a 2.23-acre parcel of real property located at approximately 1690 West Rock Hollow Drive to facilitate a land exchange with Salt Lake County.{StaffPresenter, Caitlyn Tubbs) 8.2 Ordinance 2025-03- Consideration of compensation increase for municipal elected officers. (Staff Presenter, Fred Donaldson) 9. Staff Reports,Additional Council Discussion,and Calendaring Items: 10. Closed Meetings - if any:(This meeting wilt be closed to the public forone ofthe stated purposesfound in Utah Code §52-4-205(1),which is usually for one ofthe following purposes:discussion ofthe character, professional competence, or physical or mental health of an individual; discuss collective bargaining; discuss pending or reasonably imminent litigation; discuss the purchase,exchange,sale,or lease of real property,including water rights or water shares). 11. Adjournment. CERTIFICATE OF POSTING ! hereby certify that the foregoing notice and agenda was posted at Bluffdale City Hall, on the City s website fwww.hliiffdale.govL and posted on the Utah State Public Notice website(www.pmn.utah.gov). Published and posted on February 07,2025. Tami Timothy City Recorder In compliance with the American with Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of this meeting at 801-254-2200. TTY 7-1-1. *Contact the City Recorder if you desire to give the Invocation or lead the Pledge of Allegiance. City Council Meeting - February 12,2025 Page 2 of5  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Present: City Council: Mayor Natalie Hall Steve Austin Wendy Aston Traci Crockett Alan Lord Greg Wilding Staff: Mark Reid, City Manager Bruce Kartchner, Assistant City Manager Fred Donaldson, City Attorney Tami Timothy, City Recorder Grant Crowell, Community and Economic Development Director Caitlyn Tubbs,Planning Manager Ellen Oakman,Associate City Planner Stephanie Thayer,Finance Director Michael Fazio, City Engineer Amanda Luker,Communications Specialist Matt Evans,Fire Chief Shane Paddock,Public Works Director Dan Tracer, Assistant City Engineer BLUFFDALE CITY COUNCIL WORK SESSION 1. Call to Order. Mayor Hall called the meeting to order at 5:00 p.m. 2. Discussion/Presentation Items. 2.1 General Plan Discussion (StaffPresenter, Grant Crowell), Associate City Planner, Ellen Oakman, reviewed the General Plan maps and indicated that key designations on the Land Use Map areas are Very Low Density Residential, Commercial, and Mixed- Use. The Commercial designation compares to the General Commercial ("GC-1") and Heavy Commercial("HC")Zones. She then presented a Zoning Map and noted that key areas they would be discussing included areas along Redwood Road and Porter Rockwell Boulevard. In response to a question, Ms. Oakman clarified that the Zoning Map is the legal instrument that dictates development and use, and the General Plan supports the Zoning Map. Ideally, the two maps match, but that is not I required. 1  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Ms. Oakman reviewed the current zones: • GC-1 is General Commercial is for standard commercial uses. Many food, retail and flex spaces are in the GC-1 Zone. • Heavy Commercial and I-l Light Industrial are similar, although I-l Light Industrial has more manufacturing. R-143 is one-acre residential. R-l-IO is 0.25-acre residential. R-1-87 is two-acre residential. Mixed Use. Various Special Districts. R-MF is multi-family. Planning and Economic Development Director, Grant Crowell, indicated that Overlays have been used in some R-1-10 Zones to modify setbacks or widths, but that tool can currently only be applied to the R-1-10 Zone. Ms. Oakman reported that the Land Use Framework Map emphasizes potential retail nodes near Porter Rockwell Boulevard and Flex Corridor space at Redwood Road. The Economic Development Framework Map takes that a step further and identifies potential opportunities and key areas for development. The Housing Framework Map is similar to the Land Use Map. Very Low Density is equivalent to R-143, and Low or Medium Density is in the Mixed Use and R-1-10 areas. Planning Manager, Caitlyn Tubbs, stated that one area offocus Staff was asked to review is housing in the City. The statewide housing affordability concerns are felt from the local level all the way to the state legislature. She then provided definitions ofthe terms frequently used in those discussions. Affordable housing is defined by the United States Department of Housing and Urban Development ("HUD")as housing that the occupant only needs to spend up to 30% oftheir gross monthly income on. That 30% should cover the rent or mortgage, property taxes or escrow, insurance, and utilities. The median income in Salt Lake County is $115,500 per household. Bluffdale's median income is  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 approximately $4,000 higher, but County figures are used for reporting purposes. An affordable housing expense is just over $2,400 per month, which equates to a $450,000 home. Ms. Tubbs reported that it is less and less common to see homes offered at that price point. The General Plan is required to have a Moderate Income Housing Element. The State mandates that Bluffdale report on moderate income housing, which is defined as housing that is reserved for households with a gross income of up to 80% of the area median income. As part of the reporting requirements, cities must choose three menu items to focus on. Bluffdale focuses on the following: E. Create or allow for and reduce regulations related to internal or detached accessory dwelling units in residentialzones. The accessory dwelling unit("ADU") Code was recently updated to allow for detached units, and Staff is working on an ADU Toolkit. F. Zone or rezone for higher density or moderate income residential development in commercial or mixed-use zones near major transit investment corridors, commercial centers, or employment centers. Several special district zones have come before the Council to request entitlements for higher density housing types that are close to Redwood Road or Porter Rockwell Boulevard, where Staff anticipates major transportation investments and transit improvements to be made in the future. In response to a question, Ms.Tubbs reported that the minimum size for a Mixed-Use Special District Zone is 10 acres. There is not a minimum size for reporting purposes. As long as the City was making progress toward that goal, the State has accepted it in the past. Mr. Crowell added that reviewers ask a lot of detailed questions about how the City is furthering each goal, and it can be challenging to determine what they are looking for. Ms. Tubbs clarified that the City is able to report on the matter for one year after improvements or progress has been made. In response to a question from Council Member Wilding, Ms. Tubbs clarified that "affordable housing" and "moderate income housing" are not interchangeable terms. The State's mandate is in regard to moderate income housing, which assists residents in lower income brackets. When you look at tax credits or financial incentives to develop deed-restricted affordable housing units, you would  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 consider 80%,50%,and 30% ofthe area median income,or low,very low,and extremely low income levels. Item P.Demonstrate utilization of a monetary set-aside from a community reinvestment agency. This can be something like an Economic Development Agency ("EDA") or Redevelopment Agency("RDA"). With the agency's permission,a certain amount offunding will be reserved to incentivize development ofaffordable housing units, buy down rent rates, or other strategies. In response to a question from Council Member Wilding, it was clarified that the City is required to implement a minimum of three items from the list each year. Mr. Crowell reported that cities which implement five strategies receive priority funding. Depending on the City's needs, there could be a financial incentive to implement five. When the fixed guideway transit comes to Bluffdale, they will be required to have five. When they expire the ADU item, they will need to select another item. Ms. Tubbs added that once the FrontRunner Station is in operation, they will need to select seven menu items in order to access priority funding. Mayor Hall stated that a Station Area Plan must be submitted for the FrontRunner Station, and that plan can encompass many years. The menu items pertain to the area around the station. It will not be easy, but the State's goal is to force density around the transit area. In response to a question from Council Member Austin, Ms.Tubbs confirmed that additional menu items related to the station would be available once it is operational. As Mayor Hall indicated, a Station Area Plan is currently a requirement, and that additional menu item will be added automatically when the station is operational. Ms. Tubbs stated that one of the terms the City Planners hear with increasing frequency is "missing middle housing," which entails smaller units and smaller lots, as well as infill and redevelopment opportunities. That could be a side-by-side duplex, a cottage court building, townhomes, stacked triplexes, or live/work units, the buffer housing types between standard detached single-family homes and midrise multi-family developments. She then shared photographs ofthe different missing middle housing types and noted that the State is pushing smaller single-family or detached cottage-type 4  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 developments. They are good starter homes for new families, as well as for people who want to downsize. In response to a question from Mayor Hall, Ms.Tubbs verified that missing middle housing is not currently a menu item. Lots for this type ofhousing are typically 5,000 to 6,000 square feet, or approximately 0.5 acre. Mr. Crowell added that these types of homes may have zero lot lines or alleys. Council Member Aston stated that she met with Edge Homes and asked why they are only building townhomes. They do not even know what missing middle housing is. Council Member Crockett stated that they do not have that product, which means that building it would be a risk. In response to a question from Mayor Hall, Ms. Tubbs reported that townhomes are typically built in higher density zones, and they do satisfy State requirements. In response to a follow-up question, Mr. Crowell stated that the ADU action and zoning action are separate menu items, and the City should consider how they are furthering both items. Nothing has been rezoned to higher density for a while, so they may need to find another menu item to replace it. An argument he hears in favor oftownhomes is in regard to land cost; the developers' position is that they need the higher density to make the development profitable. Council Member Aston asked ifit would fulfill the requirement if a parcel is rezoned from R-1-43 to a different residential zone with 0.5- or 0.25-acre lots. Ms. Tubbs stated that that is their interpretation. State Codes do not require a certain density to trigger compliance with that menu item. As long as the action is toward more density. Staff believes that it satisfies the requirement. Mr. Crowell clarified that they are not certain that it would be accepted, as in many communities that would not be viewed as a change. Staffis doing their best with State Code as written and will argue the best they can. Bluffdale has been found in compliance every year. However,the reviewers have changed, so how they will interpret it is unknown. Council Member Crockett noted that Bluffdale does not have an appropriate missing middle zone and asked if creating one for potential opportunities would satisfy a requirement. Ms. Tubbs stated that under the current menu item, the zoning would have to be applied to the land. Property would have  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 to be zoned or rezoned to a higher density, so simply creating the ability to zone for it would not meet the requirement. Mayor Hall asked what zones would need to be created and asked if Bluffdale currently has a 0.5- acre zone. Ms. Tubbs stated that there are a few different Overlays in current Code, including The Cluster Residential Overlay, which can be applied to both the R-1-43 and R-1-10 Zones. If the developer dedicates a certain amount of property to open space, that translates into smaller lots. The same number ofhomes would be built per acre,but they could be clustered into smaller spaces ifthere is additional open space. Mr. Crowell stated that since the Ordinance was modified after Parry Farms, no one has chosen to utilize it. In response to a question firom Assistant City Manager, Bruce Kartchner, Mr. Crowell clarified that The Falls at Bouldenridge is a Planned Unit Development ("PUD"). City Manager, Mark Reid, stated that Parry Farms and Spring View Farms have approximately 1.3 units per acre. Ms. Tubbs stated that the I-O Infill Overlay applies to the R-1-10 Zone and works like the Cluster Residential Overlay. Mr. Reid added that Parry Farms is an example ofthis zone. Seventeen homes and a cul-de-sac were built on the very southeast end of the property to make the firontage small enough to make the homes look good. Mr. Crowell noted that the R-1-10 Zone's width requirement necessitates square lots and as such no one has chosen to build in that zone without an Infill Overlay, so an argument could be made to remove the width requirement. Mr. Reid noted that people like smaller fi"ont and larger backyards. Ms.Tubbs reported that the Special Development("SD")Zones are another available tool. However, to Council Member Crockett's point, there is a required baseline acreage before the Council can consider applying an SD Zone to the property. They are typically applied when an applicant has a project plan in mind and presents it to the City with road alignments, amenities like trails and open space, and utility improvements. Falls at Bouldenridge was developed under the PUD Ordinance, which has been repealed. The City can also require Development Agreements under certain circumstances, but the legislature has restricted the situations in which one can be required. For example,ifsomeone has five acres in  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 the R-1-43 Zone and wants to build five lots, the City cannot require a Development Agreement. However, if that applicant would like the City to consider an SD Zone, a Development Agreement can be required as part of the negotiations. In addition to those flexible zoning tools, Ms. Tubbs indicated that the City also has the following standard Zones: • R-1-87; • R-1-43; and • A-5 Agricultural. If the City Council was interested in delving into different zoning types or lot sizes, it could be addressed through an Ordinance and applied to properties throughout the City. Ms. Tubbs provided a table showing examples of how those zones could be applied. In response to a question from Mayor Hall, Mr. Crowell clarified that Bluffdale currently does not have R-2 and R-3 zones. They could move forward with drafting Code for those zones to be applied at a future date. Ms. Tubbs stated that the State has enacted legislation that would allow cities to develop a housing investment zone or first-time homebuyers overlay, so they could also incorporate that zoning at the Council's direction. Mr. Reid noted that the landowner usually requests rezoning, and it would be unusual for the City to rezone a property without the landowner initiating the process. Mayor Hall asked for the Council's input on adding 0.5- and 0.33-acre lots to the zoning. She also asked why horses would not be allowed on a 0.5-acre lot. Ms. Tubbs stated that wasjust an example. Horses are not currently allowed on 0.25-acre lots, but they are allowed in the R-1-43 Zone. At Council's discretion, they could maintain large animal rights in a 0.5-acre zone. In response to a question from Mayor Hall, Ms. Tubbs confirmed that new zoning ordinances would go to the Planning Commission for review. It would take up to 12 weeks for it to be drafted and public notice issued. Council Member Wilding stated that the draft ordinances would need to be modified, but he believes they need every possible tool in the toolbox.  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Due to time constraints, Mayor Hall asked the Council to reach out to the Planning Department with their feedback. Ms. Tubbs will email the chart to the Council. Council Member Lord stated that he spoke with Representative Mark Strong, who indicated that Farmington is experimenting with allowing people with larger lots to subdivide. He asked ifthat was something they should consider. Ms.Tubbs stated that they have heard that Farmington is considering a few types of higher-density housing developments. They enacted a law that would allow homeowners to sell ADUs separately. Mr. Crowell stated that Farmington has adopted multiple ownership models for ADUs. It is a novel concept, but he believes it will become more widely adopted as it does not require rezoning and is similar to a subdivision. Mr. Reid stated that they frequently receive requests that are turned away by the Planning Department. Some people choose to take the matter all the way to the Council. Rezoning is at their discretion as City employees must follow current zoning. Council Member Wilding stated that he has spoken with citizens about the matters they discussed, primarily about subdividing one-acre lots. One citizen was concerned about the City allowing townhomes on neighboring properties. Council Member Wilding has developed a few subdivisions, like Wolfley Court and Mountain Ridge, and he does not know if continuing to do large-lot projects in the City is necessarily what was envisioned. For example,the people who developed the one-acre lots in the Fire Ridge area have landscaped their whole yards and built large homes, but they do not have horses. One-acre lots were intended for animal rights. With the City being short on Building Permits and the need for increased property tax revenue, allowing higher density would be beneficial. The homes would be the same size on 0.5-acre lots and still have entirely landscaped yards, but there would be twice the number of houses in each development and the City would get double the tax revenue. He has clients seeking to subdivide or purchase parcels where 0.5-acre zoning would be more appropriate. He does not believe they will utilize the animal rights, but he believes including them in the zone would make the change more palatable to other Bluffdale citizens. Council Member Wilding referred to the area of 15000 South and noted that a client in the area was trying to sell her property, but she has now decided to subdivide it. He asked what direction they give  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 her. Council Member Crockett stated that she believes 0.33-acre lots would be more appropriate on his client's property. They would get the same quality houses on a lot size the City does not currently have. Mr. Reid noted that Spring View and Parry Farms have approximately 0.33-acre lots, and those homes cost $800,000. Council Member Wilding stated that BlufFdale's perspective is different from other places. He is working with a client in Eagle Mountain that is building a large subdivision with 7,000- to 10,000- square-foot lots. A 0.33-acre lot will be considered very small by many residents ofBluffdale, but it is considered huge in many areas. Mayor Hall stressed the importance of protecting the current one-acre lots and not allowing them to be subdivided. They can then look at the new lots coming online because it no longer makes sense to require them to be one acre. If they can encourage developers with smaller lots, that will benefit the community, and they can still assure people that their land is protected. Council Member Lord agreed. He was previously concerned that allowing smaller lots would also allow other properties to be rezoned. However, after he researched the matter, he understood that it made sense. Everything has changed since he moved to Bluffdale 29 years ago, and they need to embrace the future. Mr. Kartchner referred to the table showing the long-term impact ofadopting different zones. Moving from one 2.5-acre lot to several to 0.33-acre lots would triple the initial development fees. He provided estimates based on existing properties, from one-acre parcels to large estates, and noted that homes on large lots pay less per acre in property taxes. Additionally, smaller parcels means more residents, which would lead to an increase in sales tax revenues. Halfofthe City's sales tax revenues are based on population. Per acre, townhomes generate much more income than homes on one-acre lots. Council Member Crockett asked if the added police and fire costs were included in his calculations. Mr. Kartchner indicated that townhomes do add to those costs, but not at the same ratio. Mr. Reid noted that Bluffdale's townhomes are not affordable housing. A townhome costs $500,000 to $700,000.  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Mr. Kartchner stated that because of the nature of Bluffdale's commercial retail, his estimates were likely low per acre. Additional retail will increase the average sales tax per acre from the amounts shown in the table. Mr. Reid added that the figures showed why some cities chase commercial retail. Mr. Kartchner noted that some commercial retail generates up to $60,000 per acre in sales taxes alone. Small, service-oriented businesses make a lot of money for the City. Mayor Hall asked the Council to provide their feedback on the zones. As Mr.Reid indicated, property owners tend to drive development. However,she requested that everyone find an area ofthe City that they would like to discuss. Council Member Aston stated that the entire length of Redwood Road should be considered. Some people in older homes off Redwood Road have asked if they could sell as a group and rezone the property commercial. They need to consider whether that area could support commercial zoning and ifnot, perhaps it could support higher density homes. Mr. Reid noted that there are still a lot ofsingle- family homes on Redwood Road, but quite a few have been redeveloped into condominiums or apartments. Mayor Hall asked everyone to be more specific. Redwood Road is very long, and she would like the Council Members to narrow their focus further. Council Member Aston suggested conducting a longer Work Session on the matter. Mayor Hall stated that a longer meeting can be scheduled, but Staff needed feedback and direction from the Council first. Ifthey will email the area they wish to discuss and their questions to Staff,they can then continue to have Work Session to discuss the matter. After discussion, it was decided that Staff would draft language on R-2 and R-3 zones. Mayor Hall stated that a Work Session will be held on February 26,2025 at 5:00 p.m. to discuss the RDA. She hoped the Council Members will provide their feedback to Staff prior to that meeting so they can have a better idea ofhow much time they should allot to the zoning discussion. 3. Adioum. The Work Session adjourned at 6:01 p.m. 10  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 City Council: Mayor Natalie Hall Steve Austin Wendy Aston Traci Crockett Alan Lord Greg Wilding Staff: Mark Reid, City Manager Bruce Kartchner, Administrative Services Director Fred Donaldson, City Attorney Tami Timothy, City Recorder Grant Crowell, Community and Economic Development Director Caitlyn Tubbs,Planning Manager Ellen Oakman,Associate City Planner Stephanie Thayer,Finance Director Michael Fazio, City Engineer Amanda Luker, Communications Specialist Matt Evans,Fire Chief Shane Paddock,Public Works Director Dan Tracer, Assistant City Engineer, BLUFFDALE CITY COUNCIL REGULAR BUSINESS MEETING 1. Call to Order. Mayor Natalie Hall called the meeting order at 6:07 p.m. All members ofthe City Council were present. Isabel Flynn offered the Invocation and Pledge of Allegiance. 2. Minutes and Agenda Approval: 2.1 Januarv 22.2025. Citv Council Meeting Minutes. 2.2 Approval of this Meeting's Agenda. Council Member Aston moved to APPROVE the January 22, 2025 City Council Meeting Minutes and Agenda,as presented. Council Member Wilding seconded the motion. The motion passed with the unanimous consent of the Council. 11  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 3. Mayor and Council Reports. Mayor Hall reported on the following: • The Healthy Bluffdale Coalition met with Representative Cal Roberts at the Capitol. He was very interested in the City and how to help the community grow stronger. The Coalition will hold an event called Screenagers on February 20, 2025 at 6:30 p.m. at Hidden Valley Middle School. • She helped Miss Bluffdale contestants prepare for their interview. They are amazing women who will represent the City well. That event will be held on March 22,2025. • Costa Vida had its grand opening and she ate there the previous day. They have already donated food and indicated that the want to be sponsors for the City. • She attended Women in Business with Business License Official, Kjersti Jarman. • She attended the Jordan Education Foundation event with Council Member Aston. • February's newsletter includes all the events, classes, and meetings that are planned for the year. If anyone did not receive the newsletter, she asked that they let the City know. • She attended the State ofThe Chamber for the South Valley Chamber of Commerce and was very impressed with what they are doing to help businesses grow. They have many great programs, as well as leadership and networking opportunities. • The Healthy Bluffdale Festival was very fun. She thanked the Healthy Bluffdale Coalition for their hard work and dedication. • She participated in a mayors panel at the Capitol. It was her first opportunity to sit with all seven mayors from the southwest Valley on a panel, and it was unique to hear about the differences between the cities. • She visited JulieAnn Caramels off of 14600 south, and it was the best caramel she has ever eaten. • She has been attending Legislative Policy Committee ("LPC") meetings on Mondays with several members of Staff and the Council. They are watching a lot of bills for this legislative session. She noted that those items would be discussed with the Staff Reports. 12  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Council Member Aston reported on the following: • She attended the Jordan Education Foundation lunch with Mayor Hall. The Foundation supports many programs and students within the Jordan School District. They reported on all the great things they have been doing, from the Principals Pantry to providing school counselors with fidget toys and assisting students who are experiencing hardship. • She had a lot of fun at the Healthy Bluffdale Festival and believes the event will get bigger and bigger each year. • The Jordan Basin Improvement District is working with the Utah Department of Transportation("UDOT")to ensure that sewer projects coincide with road projects whenever possible. They are upsizing the sewer pipe under Bangerter Highway, and the project takes coordination and time to complete. They understand that it is very inconvenient,but it is better to do it now than have to tear up the brand-new road later. Mayor Hall added that the 13400 South closure will begin on February 17, 2025,and it will remain closed until May. Council Member Crockett reported on the following: • She attended the Healthy Bluffdale Festival and had a lot offun. She was pleasantly surprised and hopes the City continues to hold the festival. Council Member Austin reported on the following: • He attended the Healthy Bluffdale Festival with his seven-year-old. His son really liked the sound bath. Council Member Wilding reported on the following: • He has had several meetings with the Engineering Department. He thanked City Engineer, Michael Fazio and Assistant City Engineers, Dan Tracer and Addison Mitton, for their hard work. • He enjoyed the ribbon cutting at Costa Vida, and he is excited to keep opening businesses in Bluffdale. 13  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 • The South Valley Mosquito Abatement District Board met, and things are going well. Mayor Hall noted that a portion of Bluffdale property taxes goes toward mosquito abatement. Council Member Lord reported on the following: • He attended an open house presentation conducted by Salt Lake County where they asked for feedback on public services, economic development, community development, and housing. He appreciated being able to provide his input. • He attended a town hall meeting with Senator Dan McKay and Representative Mark Strong, and he spoke with them after the meeting regarding some of the bills the Council is most concerned about. • The Municipal Councils did not meet in January. The February meeting was scheduled for the following week. • He was very impressed to see everything that the South Valley Chamber is doing, and he hopes they find opportunities to promote those services and opportunities to Bluffdale businesses. 4. Presentation Items. 4.1 Youth Council Program Presentation. (Presenter^ Melissa Henderson). Youth City Council Advisor, Melissa Henderson,reported that the Youth Council is growing rapidly. They have requested additional funding so they can expand their reach. The Youth Council secured a Teens Lifting Teens Grant, which empowers teens to make a difference in their communities through near-peer mentoring and service learning. The desired outcome of the grant is that they increase resiliency and self-confidence, and that leads to a reduction in risky behaviors. Mayor Hall helped the Youth Council secure funding through Waste Management,which was presented at a December City Council Meeting. The Healthy Bluffdale Coalition has also provided substantial financial support for the Youth Council to attend a prevention summit this summer in Brice. 14  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 The community at large is taking an active role in supporting them as well. In January, a retired female professional BMX bicycle racer who is now in the corporate sector spoke to the Youth Council about the importance of dressing for the occasion. The information was received and applied with great success. In February, a decorated Army veteran who is currently a physical security specialist with the Department of Defense will speak to them about travel safety and situational awareness. Youth City Council Deputy Treasurer, Reid Simmons, reported that they are seeking the additional fimding so they can continue providing a meaningful experience for their growing group of young leaders. In 2016, the Youth Council had three members. It has grown significantly over the years, with 2023 being the inaugural year for City-provided funding. With more members,they need more resources for leadership, training, events, and travel opportunities. In comparison, Riverton currently budgets $15,000 to their Youth Council, $5,000 for scholarships and $10,000 for general Youth Council needs. They are also looking to increase funding for transportation needs. Herriman also has a $15,000 budget and is asking for an increase of $5,000. On behalf of the Youth Council, he thanked the City Council for their time and consideration. Youth City Council Mayor Pro-Tempore, Kaley Roundy, stated that in addition to the list presented in the December City Council Meeting, they have several upcoming opportunities including a multi- youth council dance, the Utah State University Leadership Conference, an easter egg hunt with the Lion's Club, the Utah State University ("USU") Eastern Design Team Conference, the Bluffdale Rodeo, and Bluffdale Days. Her favorite leadership experience with the Youth Council was organizing and executing the Little Miss Bluffdale Tea Party at City Hall the previous Saturday. That was a great opportunity to contribute and see their efforts come to life. She was also chosen from a pool of statewide applicants to be on an exclusive design team that will be planning the upcoming Design Team Conference, where youth leaders from all over the state will leam how to effectively plan events in their own cities. Youth City Council Secretary, Isabel Flynn, stated that they presented a new participation structure at the beginning of the 2024/2025, and they had a great response to it. After an initial deposit, any Youth Council members with 80% attendance will have their travel expenses paid for. This has led 15  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 to great growth in their numbers. For example, in 2023 nine youths participated in the USU Conference. In 2024,11 youths participated. In 2025,they project to have 18 youth members, more than double the participants of two years previously. For the Day of Legislation in 2024, 13 youths attended, and 23 youth attended in 2025. One of her favorite leadership opportunities was being a lead on Santa and the Lights. She got to organize and communicate with her fellow youth and advisors to be part of something as special and fun as delivering and executing letters to Santa. Her favorite role as Youth Council secretary is being able to learn how meetings work and how to effectively take notes. She also gets to plan the types ofthings that she wants to be involved in in the community. In response to a question from Council Member Lord,Youth Mayor Pro Tempore Roundy stated that everyone who has served on the Youth Council in the past two years has seen how much fun it is. They really enjoy helping the City and planning events, and they have spread the word about it. They also advertise how much fun it is at events. There are currently 28 active Youth City Council Members. Mayor Hall expressed her appreciation for the Youth Council attending every City event. They always have a booth and try to recruit every teen they see. Mr. Reid reported that the next Budget Adjustment would include a request for an additional $5,000 in fiinding for the Youth Council, as they have doubled in size in the last year. Mayor Hall stated that they will need to adjust funding for 2026 as well. 5. Public Comment. There were no public comments. 6. Consent Agenda. 6.1 Resolution 2025-10 - Approving Condenmation Lawsuit Settlement with DKM Leasing for Property Acquisition. 6.2 Resolution 2025-14 - Waiving Procurement Provisions for Purchase of Prefabricated Pedestrian Trail Bridge. Council Member Aston moved to APPROVE the Consent Agenda, as presented. Council Member Crockett seconded the motion. The motion passed with the unanimous consent ofthe Council. 16  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 7. Action or Discussion Items; Items Continued from Previous Meeting. 7.1 Resolution 2025-13 - Appointing a Board Member to the Arts Advisory Board. (Presenter, Mayor Hall), Mayor Hall reported that they would be appointing Kerry Severn to the Arts Advisory Board. Council Member Aston moved to APPROVE Resolution 2025-13 - Appointing a Board Member to the Arts Advisory Board. CouncU Member Austin seconded the motion. The motion passed with the unanimous consent of the Council. 7.2 Commercial Vehicle Storage Code Review and Discussion. (Staff Presenter, Grant Crowelh, Community and Economic Development Director, Grant Crowell, presented the Staff Report and indicated that places where commercial vehicles, associated equipment, and open storage are encountered include: • Home occupation businesses in residential zones. • Commercial uses, both in commercial zones and unlicensed in residential zones. • Take-home vehicles, or businesses that are licensed elsewhere whose employee brings their vehicle home,or independent operators. • Use ofopen land for open storage. Mr. Crowell reported that certain concems led to the ordinances being modified in 2022 to indicate the following requirements for commercial trucks in residential zones include: • One commercial (restricted) vehicle permitted. • Maximum 26,000 Gross Vehicle Weight rating("GWVR"). • Permitted in the R-1-41, R-1-87, and A-5 zones. • Minimum lot size of0.95 acres. • Must be registered or apportioned to the resident ofthe lot. • Must be stored on the property, not on the street. 17  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 The City has been working on a test case for the past two years that has gone through the courts, and that case resulted in the above restrictions. There was a conviction in the case, but the individual has not been sentenced. The GWVR is the maximum loaded weight of the vehicle as determined by the manufacturer. It is not the curb weight. A home-based business can have a truck that is up to 14,000 GWVR,which is the equivalent ofa Ford F-350. With a special exception, they can have 19,500 GWVR,which could be a bucket truck or flatbed. Restricted vehicles begin at 26,000 GWVR and would be vehicles like dump trucks, semi-trucks, school buses. Mr. Crowell reported that City Prosecutor, Samantha Smith, had identified problems with the current Ordinance, including that it has too many exceptions. For example, there are potential exceptions if a vehicle is not commercial licensed or is recreational. He provided an illustration indicating that it may be better to count axles than weight and noted that it would be easier to apply the Ordinance fairly and equitably ifthere are less exceptions. The exceptions provide a potential defense. There was a comprehensive rewrite ofthe Home Occupation Ordinance in 2020. It is now an impact- based ordinance that considers the number of trips, number of employees, size and number of vehicles, square footage, etc. The vehicle size restriction was added at this time. Prior to 2020, the community had very open-ended phrases for what was allowed as a home occupation, and many things did not have an upper or lower limit. In response to a question, Mr. Crowell reported that the Business License Committee can grant an exception for vehicles with a GWVR higher than 14,000 but lower than 26,000. Standard dump trucks are only legal in residential zones if as take-home vehicles, and they are limited to one per residence. Citizen complaints related to commercial vehicles in residential areas include: • Noise and hours ofoperation; • Vibration; • Exhaust and air quality concerns; • Impeding traffic when backing up; 18  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 • Extent ofuse not in character with residential neighborhoods; and • Road wear and tear. The Truck Route Map which was updated in 2022 includes arterial roads around the periphery ofthe City and areas with industrial zoning. Exceptions are made for vehicles traveling to and from a worksite. The Use Table allows large vehicles in commercial and industrial zones for construction sales and services businesses like BD Bush and Ridge Rock that obtain Commercial Site Plan approval. The Use Table does not include an allowance for commercial trucking or freight operators. Commercial open storage is not a permitted use unless it is associated with or incidental to a permitted business. Code enforcement cases are generated by complaints submitted by the public, which can be anonymous, and identification by City Staff during the normal course of business. Mr. Crowell stated that one option would be to leave the Ordinance as-is and allow the Administrative Citation Enforcement ("ACE") process to continue to work toward potential improvements to neighborhood aesthetics and impacts. The ACE process hasjust begun, and some ofthe first notices generated calls to the Council. Mr. Crowell then listed options for making the Home Occupation Code more permissive: • Allow general contractors to utilize open storage. • Add open storage as a permitted use in residential zones. • Allow open storage when surrounded by an eight-foot sight-obscuring fence. • Allow additional restricted vehicles to be stored on residential lots. • If the current restrictions are retained. City Prosector, Samantha Smith, has suggested certain changes to make it more enforceable. Related storage issues include shipping containers, which the City does not currently regulate. They can be stacked or made into structures. Additionally, Code Enforcement is working on several 19  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 recreational vehicle ("RV") storage locations. The R-1-43 Zone currently only allows home occupations and equestrian facilities. Open storage, nuisance accumulation, and unlicensed vehicles are not permitted uses. Mayor Hall indicated that they should address Ms. Smith's suggestions first. She believed it would be appropriate to base the restrictions on number of axles versus weight. City Attorney, Fred Donaldson, reported that Ms. Smith stated that GWVR is not a legally defined term. Also, the Code Enforcement Officer cannot establish the GWVR of a truck based on a visual inspection. If he can see a license plate, he may be able to determine it fi-om that information, but it can be challenging to identify the GWVR in that way. That is why axles were suggested. Length is another way that people restrict large trucks. Council Member Lord preferred that the restriction be based on axles. He deals with gross vehicle weight in his business, and that is an innocuous term because the vehicle may or may not be used at that weight. Restrictions based on length or number of axles would be more appropriate. He was not clear on the restrictions, but he is concerned about having a large number of trucks or storage in residential neighborhoods. Mayor Hall asked about the process for changing the restrictions from GWVR to axles. Mr. Crowell reported that the residential limitation on commercial trucks is currently housed in the Zoning Ordinance, which would require review by the Planning Commission. Council Member Aston stated that anjrwhere they can clarify the Code and make it more legally defensible, they need to do so. Council Member Wilding asked how the change would affect a trailer or RV. Mr. Crowell stated that a residential vehicle exemption could be crafted. However, you can use a semi-tractor to haul a fifth wheel. He suggested allowing the exemption, but including an upper limitation. Mr. Donaldson stated that Ms. Smith also indicated that the word "commercial"is not clearly defined and should be removed. If a very large truck was registered to an individual, they could currently 20  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 argue that the Ordinance does not apply. She recommended making the Ordinance applicable to all vehicles with a certain number ofaxles and length. Mayor Hall stated that the Council would need to discuss that matter, as well as the issue of open storage. She asked for the Council's opinion on requiring a fence and asked ifthey needed to separate regulations for commercial and personal open storage. Mr. Crowell stated that some places are full ofjunk and start becoming nuisances, and some people clearly are running businesses. He noted that an eight-foot fence does not prevent people from seeing the storage; they just do not see as much of it. Mayor Hall asked the Council to consider the intent of Code. She does not personally want anyone to tell her what she can and cannot have on her property. However,the intent ofCode is not to control property rights but rather to prevent one property owner from affecting another owner's right to quiet enjoyment. This issue arose because a large trucking company was making noise at all hours and keep neighbors up at night. There was heavy traffic on the roads. Council Member Crockett stated that it is important to remember that they have not had the opportunity to see the results of current Code, and she believes they need to give it more time to produce results. She believes that considering some of Ms. Smith's suggestions to ensure that they have the opportunity is the appropriate thing to do. In response to a question from Mayor Hall, Mr. Crowell clarified that vehicle restrictions are present in Code sections related to both Land Use and Business Licenses. Ifsomeone agrees to the terms of a Business License, they agree to the restrictions. If someone is not running a business, they would only be restricted by Zoning Ordinance. Council Member Austin agreed with Council Member Crockett. Ifthe problem they need to solve is noise, perhaps the question is whether there is already a noise ordinance that needs to be enforced. Mayor Hall stated that you cannot measure noise and prove it in court. Mr. Crowell added that an officer can measure sound with a decibel meter, but the Ordinance is hard to enforce because the officer must be present at the time the noise is being made. Council Member Austin stated that his would prefer not to add additional restrictions to fix a problem that is already addressed in Code. 21  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Council Member Wilding asked about the complaints the previous Council hoped to address with the updates. Council Member Aston stated that they hoped to prevent full commercial or industrial businesses running in neighborhoods, everything from trucking companies to gravel pit type businesses. Mr. Reid stated that a common complaint is when eight or more employees show up at 6:00 a.m. to pick up the vehicles. The employees also tend to return at the same time school lets out. Mayor Hall stated that it sounded like the Council was interested in seeing how the ACE program works, and they would like Code Enforcement to keep note of areas of Code that do not make sense and may need to be updated. Council Member Lord stated that if people are running businesses without a Business License, that is a violation, but there are likely businesses that are not causing problems but are still in violation. Mr. Crowell reported that there are some intense cases, but not all of them are. From an evidentiary standpoint, it is easier to count trucks than to prove someone is running a business. He understood Council Member Lord's point. Mr. Donaldson agreed with Mr. Crowell. Mr. Reid added that a house on the comer of Redwood Road and Rock Hollow had a lot of equipment, including two 40-foot cranes. The individual built two large garages for the equipment and moved the cranes, and the City did not receive any additional complaints. He is likely still in violation ofCity Ordinance,but because it is out ofsight, nobody complains anymore. Mayor Hall thanked Mr. Crowell for the presentation as it gave the Council an idea of where things are and where they might go. 7.3 Engineering Update on Oualitv Assurance Plan Discussion. (StaffPresenter,Dan Tracer\ Assistant City Engineer, Dan Tracer, presented the Staff Report and noted that the City's Quality Assurance Program allows Staff to inspect and test constmction work that will be dedicated to the City. Mr. Tracer gave the analogy of baking cookies: If you do not follow the recipes, the cookies will not tum out. The same applies to concrete. 22  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 If any of the multiple ingredients in concrete is off in quantity or quality, it can ruin the entire mix. To mitigate that, the ingredients list is reviewed before the mix gets to the jobsite. Concrete will always crack, but they try to minimize and ensure that it cracks in the right location. Mr. Tracer presented a photograph of a crack in concrete and noted that it was repaired by grinding and filling with an epoxy crack sealer to prevent water from getting into it. Concrete also needs a sturdy bed. It is great in compression, but not in tension. If it sits on a cliff, the edge piece is in tension and will crack and fall off. It needs a proper, level base to provide the necessary strength. Mr. Tracer presented an image of a bed that was prepared with improperly compacted topsoil that included organic material that should have been removed, and reported that the concrete would fail immediately. That is mitigated by the City inspectors inspecting the base to ensure that it is properly compacted and has the strength it needs. Additional quality testing is also done to verify the results. Concrete often contains rebar, which does not do well with moisture as it rusts and expands when wet. Mr. Tracer presented a photograph of severely cracked concrete that resulted from wet rebar. To mitigate that, the inspectors verify that the rebar is epoxy coated so that it will not rust ifexposed to moisture. Poor mixing and curing is another issue. If the workers are continuously troweling or brooming the concrete, it can cause the ingredients to separate close to the surface. After a few months or weeks, the top layer of the concrete will begin to spall or fragment. Occasionally contractors must be told that they cannot pour in the rain as that will also cause spalling. These issues are addressed by establishing quality control standards through a Quality Assurance Program. It requires that the contractor provide submittals to verify that all materials are adequate for the job, conduct independent testing, and provide proofthat the testing was completed by a certified laboratory. In response to a question, Mr. Tracer clarified that for City projects, the initial concrete mix is specified in the bid package. The actual concrete rarely exactly meets those specifications, but it is always very close. The engineer ofrecord reviews the proposed concrete and approves or rejects that 23  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 proposal. This is also the process for projects completed by developers that will eventually be tumed over to the City. The Quality Assurance Program establishes how frequently they need to test and verify what the contractor has been doing. It also establishes the required Inspector certifications so they can ensure that the inspectors are competent and know what they need to inspect for. The Quality Assurance Program applies to all City projects and City-owned Infrastructure, not just concrete. The City has rigorous standards for all infrastructure, and the program would help ensure that they are met. In response to a question raised by Mayor Hall, Mr.Tracer clarified that the program is not a standard, but it will be adopted and enforced similar to a standard. The existing program has been updated and a lot ofdetail added. In response to a follow-up question. City Engineer, Michael Fazio,reported that the Quality Assurance Plan is an internal document that provides instructions to engineering staff, not contractors. Contractors have their own quality control programs. They were seeking City Council approval because they want to make it standard for the City. Once approved, the program manual will be published on the City website. In response to a question from Council Member Wilding, Mr. Fazio clarified that Bluffdale has inhouse inspectors. The construction manager and inspector both provide inspections, but they usually hire outside inspectors to conduct the quality assurance testing. Council Member Wilding noted that he owns a lab that has the required certifications, but it is his understanding that many labs do not. He asked if the labs and inspectors have confirmed that they have the required capacity. Mr. Tracer confirmed that the there is a shortage of qualified testing labs and testers. However, that will not change how the City operates or increase costs because they have always used labs that have the proper certifications. Council Member Wilding noted that the Cement and Concrete Reference Laboratory certification was not required oflabs and asked if that was accommodated in the UDOT Transportation Technician Inspector qualification. Mr.Fazio asked Council Member Wilding to send his ideas to Engineering staff. The document they were reviewing was a draft, and his input would be welcomed. 24  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Council Member Austin liked that they have a quality assurance system for intemal use. He understands that the document is a draft, but noted that it needs to be proofread. Mayor Hall indicated that the revised draft should be reviewed by the Council prior to adoption and asked that it be sent in advance ofthe Meeting Packet. 7.4 Resolution 2025-12 - Consideration and Vote Adopting Amendments to the Bluffdale Policies and Procedures Manual. (StaffPresenter, Fred Donaldson), Mr. Donaldson presented the proposed edits to the Bluffdale Policies and Procedures Manual. Changes to Section 5.40, Management ofVolunteers,relate to background checks for volunteers. The City previously had a policy that required background checks for volunteer positions involving minors, but the amendment adds to that policy and states that the background checks will be renewed every three years and additional checks can be conducted at any time. If a volunteer refuses, they cannot continue to serve. It also includes standards for disqualification and appeal. Council Member Austin expressed concern about Section 5.40(3)(3), "The City may disqualify a volunteer for other reasons in addition to the reasons described." Mr. Donaldson clarified that the purpose ofthe statement is to indicate that the list is not an exhaustive list ofthings that might preclude volunteering. He believes the context makes it clear that the statement is related to the background check, but they could change it to "other reasons discovered in the background check." Mr. Kartchner asked about ifthe policy could be used to exclude a coach who yells at a 14-year-old referee all the time from participating in Bluffdale recreation. Council Member Austin noted that that was an issue when he coached soccer; there was such a problem with people harassing referees that the Utah Youth Soccer Association made it policy that they would be immediately removed from games. Mr. Donaldson stated that the Management of Volunteers Policy talks about a waiver and release form, as well as an information form. He has not personally reviewed those, but he can do so and include language to that effect on the forms. The updates they were considering are related to background screening and fingerprinting, not the other issues being raised. Council Member Lord noted a numbering error on the referenced item; Two sub-list items are listed as Item C. 25  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Mr. Donaldson indicated that references to State law were added throughout the document, and the proposed changes to Section 1.70.090, Political Activities, were needed to bring it in harmony with State Code. Item B states that City employees may not engage in political campaigning during hours of employment. It then defines "hours of employment." They may not use municipal equipment while engaged in political activity, and they cannot coerce, command,or advise other employees or officers to contribute for political purposes. Item C sets policies for employees who become candidates for political office. An employee who has filed a declaration of candidacy may request a leave of absence for the period between the primary election and the day of the general election. They can use accumulated paid time off or other leave to engage in campaign activities, and it cannot be used as the basis for an adverse employment action against the employee. Mr. Donaldson noted that employees and volunteers are not allowed to campaign at City events or while wearing a City uniform. Different rules are also outlined for employees running for conflicting and non-conflicting office. In response to a question from Mr. Reid, Mr. Donaldson confirmed that the Council is not considered employees. They are elected officials. Mayor Hall asked if an Old West Days volunteer could,for example,take offtheir uniform and wear a campaign shirt in the parade. Mr. Donaldson reported that the rule applies when someone is in City uniform or volunteering for the City at a City event. It is a very narrow scope. Someone is not volunteering while they are on a float. Mr. Kartchner reported that Staff discussed this specific issue, and there are only two volunteers related to the parade who organize it and ride at the firont. Mayor Hall noted that she volunteered. Mr. Kartchner clarified that the people who are managing the function of the parade should not be involved in the political aspects because they would not be able to both help run the parade and march in it. 26  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Council Member Austin stated that he believed it would be inappropriate for a Council member who was running for re-election to campaign on the City Council float, but it would be appropriate ifthey were elsewhere in the parade. Mr. Donaldson clarified that they could campaign on the Council float if they are not wearing a City uniform. His understanding is that a City uniform would be anything with the Bluffdale City logo on it. That section could be removed at the Council's discretion. Council Member Crockett stated that she liked how the Code was written. Council Member Lord asked for clarification on non-conflicting employees. Mr. Donaldson stated that a City employee who runs for public office in a different city is a non-conflicting employee. The definition was taken directly from State Code,"Non-conflicting means no conflict exist between the duties ofthe office sought and the duties ofthe city employment." Regarding the language on paid leave, the employee does not have to take time off, but they may request it. If a City employee runs for office, they can continue to work, but they are allowed to request and receive a leave of absence. State Code encourages people to run for public office and to keep working if they choose. If they are elected, they must choose between continuing employment with the City and serving in the elected office. In response to a question from Council Member Austin, Mr. Donaldson clarified that a City employee who wins a primary is not required to take a leave ofabsence. No adverse action can be taken against them. In response to follow-up questions, Mr. Donaldson stated that State Code does not address campaigning on one's lunch hour. They could not use City equipment. Ifthey rented or reserved the space, a campaign event could be held at City Hall. Council Member Austin asked if campaigning on one's lunch hour would be considered the same as placing campaign signs in park strips, as they are campaigning on City property. Mayor Hall clarified that all signs are prohibited in park strips, notjust campaign signs. Mr. Donaldson stated that the first amendment prohibits regulation based on content and most cities prohibit signs in public rights-of- way. Mr. Donaldson clarified that State Code specifically allows campaigning on lunch breaks. For example, he could sit at his desk and make a campaign call on his own phone during his lunch break. The purpose of the language is to restrict employees' campaign activities during their hours of 27  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 employment, excluding their lunch break. If City Hall was open to all candidates distributing flyers to employees, then an employee could distribute flyers on their lunch break. If that is not typically allowed, then they could not. Mr. Donaldson noted that there was room for interpretation and application. The Council could decide to add additional restrictions, but Staff suggested following State Code. In response to an additional question from Council Member Austin, Mayor Hall clarified that the prohibition on campaigning near polling locations only applies on Election Day. Mr. Reid stated that they had a situation where signs on the fence across the street were too close and had to be moved on Election Day. Council Member Crockett moved to APPROVE Resolution 2025-12- Consideration and Vote Adopting Amendments to the Bluffdale Policies and Procedures Manual. Council Member Wilding seconded the motion. Vote on the Motion: Council Member Wilding-Yes, Council Member Crockett-Yes, Council Member Lord-Yes, Council Member Austin-Yes, Council Member Aston-Yes. The motion passed with the unanimous consent of the Council. 8. Public Hearing Items. 8.1 Resolution 2025-14- Consideration and Vote to Declare as Surplus a 2.23-Acre Parcel of Real Property located at approximately 1690 West Rock Hollow Drive to Facilitate a Land Exchange with Salt Lake County. (StaffPresenter, Caitlvn Tubbs), Planning Manager, Caitlyn Tubbs, presented the Staff Report and indicated that the 2.23-acre parcel was dedicated to Bluffdale as open space as part of the Parry Farms Phase 2 Subdivision Plat. The City is working with Salt Lake County to facilitate a land exchange for a 2.68-acre parcel at approximately 16533 South Redwood Road in the Bringhurst Station neighborhood. The effect of the Declaration of Surplus is that it would allow the City Manager or his designee to approve the disposition, sale, transfer of the property. However, it does not require disposition. If the City or County decides not to proceed with the transfer, Bluffdale can retain ownership of the parcel. Mr. Reid added that if the County approves the transfer, the Council will still be asked to approve the exchange. 28  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Mayor Hall opened the public hearing. There were no public comments. The public hearing was closed. In response to a question from Coimcil Member Lord, Mr. Reid clarified that the County would obtain ownership of the property in the trade. Bluffdale wishes to transfer the boat ramp to the County so that any accidents or liabilities that may occur are Salt Lake County's responsibility. Ms. Tubbs clarified that those terms would be outlined in the Interlocal Agreement. Council Member Crockett moved to APPROVE Resolution 2025-14- Consideration and Vote to Declare as Surplus a 2.23-Acre Parcel of Real Property located at approximately 1690 West Rock Hollow Drive to Facilitate a Land Exchange with Salt Lake County. Council Member Lord seconded the motion. Vote on the Motion: Council Member Crockett-Yes, Council Member Lord-Yes, Council Member Austin-Yes, Council Member Aston-Yes, Council Member Wilding-Yes. The motion passed with the unanimous consent of the Council. 8.2 Ordinance 2025-03 - Consideration and Vote on Compensation Increase for Municipal Officers. (StaffPresenter, Fred Donaldson), Mr. Reid reported that City Council wages were previously based on a dollar amount per meeting attended. Riverton set the City Council's wages at the minimum rate set by the Utah Retirement System ("URS") to give them qualified years of service, and approximately 10 years ago Staff suggested that the Bluffdale City Council's wage be set at that minimum as well. A new guideline is released every February. The increase was budgeted sufficiently, but a resolution was required to adopt the change. Mr. Donaldson stated that the amount increased from $1,291 per month to $1,328 per month. Mayor Hall clarified that the increase was only for Council Members as the Mayor was excluded. / Council Member Austin stated that he would not feel right voting for the increase and he was not concerned about vesting for retirement. Mayor Hall pointed out that the other Council Members were vested and the minimum has been increased so they had to approve it. She suggested that he donate the increase back to the City. Mr. Kartchner clarified that the minimum amount is related to Tier 1 29  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 employees, not Tier 2. Four Council Members would stay at their current rate. The increase ensures that the fifth Council Member is also able to participate. Mayor Hall opened the public hearing. There were no public comments. The public hearing was closed. Council Member Lord stated that it is a State requirement to meet minimum URS participation. He also did not want the increase, but at Mayor Hall's suggestion he could donate it to the City. Council Member Wilding stated that it is possible that no one on the Council needed the increase. However, he learned something as a scoutmaster. When he became fi^strated with the process required to fimd a troop and decided to just fund it himself, a wise man pulled him aside and said that he might be able to do that, but the guy who fills his shoes next might not. He would not like someone to choose not to run for the Council because they cannot afford to. The Mayor's advice was prudent, and perhaps he does not need the money either. They have other options,and they needed to consider other people in their vote. Council Member Aston stated that if the increase was not approved, one Council Member would be excluded fi:om qualifying for retirement. They are supposed to be united as a Council,and as members come and go, a future Council could have four members in Tier 1. She did not believe anyone was personally in favor ofa raise. However,it is a standard that was set to maintain a baseline. Council Member Crockett moved to APPROVE Ordinance 2025-03- Consideration and Vote on Compensation Increase for Municipal Officers. Council Member Wilding seconded the motion. Vote on the Motion: Council Member Lord-Yes,Council Member Austin-No,Council Member Aston-Yes, Council Member Wilding-Yes, CouncU Member Crockett-Yes. The motion passed 4-to-l. 9. Staff Reports. Additional Council Discussion, and Calendaring Items. City Attomey,Fred Donaldson,reported on the following: 30  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 • The Utah League of Cities and Towns("ULCT")is tracking over 200 bills and resolutions in the current legislative sessions. • A proposed Land Use bill would make substantial changes to the Municipal Land Use Management Act. The ULCT supports this bills. The proposed changes came out ofthe work of the Land Use Task Force, which is a stakeholder group that includes many city representatives, developers, and others. It includes changes related to bonding and timing of approvals that may require Code updates after the bill passes. • A transportation bill has been proposed that would require cities to identify roads that dead end at infrastructure such as canals. As it was originally drafted, it would withhold Class C road funds from cities that do not connect those roads. However, it has been substantially modified to state that the roads must be identified in plans and costs, potential funding sources, and any impediments to construction must be documented. • Legislation related to transportation utility fees, broadband fees, and public safety fees. Representative Petersen has proposed this as HB 454. As drafted, it would allow Bluffdale to continue to have a Public Safety Fee, but it would have to be reauthorized every three years. Senator Bramer also has a transportation utility fee bill that might affect this, but it has not been released yet so its impact is unclear. • A bill related to building official requirements. They want to ensure that building officials are better trained related to their responsibilities,so they are adding requirements such as six years of experience and testing. • There is a bill that would prohibit cities from requiring the addition offluoride to water. The ULCT has taken no position on this bill. • Legislation regarding critical infrastructure materials that relates to the expansion ofsand and gravel operations. Bluffdale's gravel pits do not have room to expand, so this bill will likely not affect the City. • Other bills related to housing and billboard relocation. • There is also an effort to require identification to vote by mail. City Manager, Mark Reid, reported on the following: 31  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 The City offices will be closed on Monday,February 17, 2025 in honor ofPresident's Day. The Legislative Policy Committee will meet on Tuesday, February 18, 2025 at 12:00 p.m. at the Senate Building. He thanked the Council for their support on Public Safety. For the first time in many years, both fire stations were manned for the entire month of January. Staff met with Nolton Reid from Pacific Core Rocky Mountain Power. He was very open about supporting the City with donations like they have done in the past. Two employees retired. Larry Zolman was with the Parks Department for a long time and always did a great job. Building Official, Del Swensen, came to Bluffdale after retiring as Salt Lake County's Chief Building Official. He was with the City for several years before he retired. They have made an offer to an individual for his position, but their municipality upped their offer, and they declined the position with Bluffdale. They have had a hard time getting other applicants. They are starting to collect data from department heads for the new budget. Preliminary meetings will begin within the next month. Mr. Kartchner added that there will be a midyear Budget Adjustment at the next City Council Meeting. There was a bomb threat at the middle school. The School Resource Officer was on scene and immediately shut down the building. The individual that called in said that they were standing in front of the building, but the call originated in Boston. The school was locked down, two bomb dogs went through the building, and police blocked off the roads. Parents were upset that they could not take their children out of the school, but when a school is on lockdown no one is allowed in or out. They appreciate parents who cooperated. No threat was found,and school reopened for the remainder ofthe day. Council Member Crockett stated that she heard many compliments from parents on how well the School Resource Officer handled the situation. City Engineer, Michael Fazio, is continuing to work on the trestle project. Full plans were submitted to Union Pacific and the Utah Transit Authority,and their first set ofcomments was received and responded to. They have moved forward on the condemnation and will be beginning excavation work in the area. 32  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 Communications Specialist, Amanda Luker,reported on the following: • The Bluffdale Arts Council will hold a 35^*^ anniversary Founders Tea Party on February 13, 2025 at 5:30 p.m. They will recognize past board members and those who have done significant service for Bluffdale Arts. Starting at 7:00 p.m., there will be an open house for anyone who has been impacted by Bluffdale Arts. It will include performances and recognitions, as well as displays of costumes and props from past shows. Public Works Director, Shane Paddock, reported on the following: • The bleachers are up. Work will pause for one month so necessary infrastructure can be put in place, and then they will return for approximately one more month to complete them. Most of the utilities are in. They hope to request bids for concrete work, curb and gutter, asphalt and a restroom soon. The project will be completed in phases as funds are available, but their goal is to be ready for by mid-June for the rodeo. • The Public Works building is on track to be completed by the third week of May 2025. They are starting on ceiling tiles now, and cabinets should be installed in two weeks. A Council tour will be scheduled after the legislative session ends. 10. Closed Meeting. Council Member Aston moved to ADJOURN the City Council Meeting and move into a Closed Meeting for the purpose of discussing property acquisition and litigation. Council Member Austin seconded the motion. Vote on the Motion: Council Member Austin-Yes, CouncU Member Aston-Yes, Council Member Wilding-Yes, Council Member Crockett-Yes, Council Member Lord-Yes. The motion passed with the unanimous consent of the Council. The City Council was in closed session from 8:17 p.m. to 9:00 p.m. 11. Adjournment. Council Member Aston moved to ADJOURN. Council Member Austin seconded the motion. The motion passed with the unanimous consent of the Council. 33  BLUFFDALE CITY COUNCIL MEETING MINUTES Wednesday,February 12,2025 The City Council Meeting adjourned at approximately 9:01p.m. Tami Timothy, City Recorder CORPOJMIe*^' Approved: ^02-26-2025_ um 34  NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held before the Bluffdale City Council at a regularly scheduled meeting on Wednesday, February 12.2025,at 6:00 p.m. at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah,for the purpose of receiving public comment on a request by the City of Bluffdale to declare surplus and to dispose of significant parcels of real property, approximately 2.33 acres,located at approximately 1490 West Rock Hollow Drive. In addition to attendance in person,if you have any comments or concerns,there are several additional ways to participate in the meeting as follows: 1. View meeting on the City's website: www.bluffdale.com 2. Email your comments to for the City Council and include the name of the applicant(s) in the subject line of the email tocouncilmeetingcomment@bluffdale.com 3. Mailed written comments will be accepted. Please mail to the following: Caitlyn Tubbs, Planning Manager 2222 West 14400 South Bluffdale, Utah 84065 For further information, please contact Caitlyn Tubbs at ctubbs@bluffdale.com or 801-849-9466. In compliance with the Americans with Disabilities Act, individuals needing assistance or other services for this meeting should contact Bluffdale City Hall at least 24 hours in advance of such meeting at 801.254.2200. TTY 7-1-1. The City's website is located at www.bluffdale.com. r I 1  PUBLIC HEARING NOTICE CITY OF BLUFFDALE A Public Hearing will be held before the Bluffdale City Council on Wednesday, February 12,2025, at 6:00 p.m.,or as soon thereafter as possible, at the Bluffdale City Hall,2222 West 14400 South for the purpose of receiving public comment for the following: 1. The adoption of compensation or a compensation schedule for elected municipal officers. If you cannot attend, please feel free to provide comments in writing. In compliance with the Americans with Disabilities Act,individuals needing assistance or other services for this meeting should contact Bluffdale City Hall at least 24 hours in advance of such meeting at 801.254.2200. TTY 7-1-1. The City's website is www.bluffdale.gov Published: February 05,2025 Tami Timothy City Recorder