City Council

MINUTES REGULAR CITY COUNCIL MEETING RONALD C. BOWMAN CITY COUNCIL CHAMBERS 447 North Main Street Boerne, TX 78006 May 24, 2022 – 6:00 PM Minutes of the regular called City Council meeting of May 24, 2022. Present: 5 - Mayor Tim Handren, Mayor Pro Tem Ty Wolosin, Council Member Quentin Scott, Council Member Bryce Boddie, and Council Member Joseph Macaluso. Absent: 1 - Council Member Nina Woolard Staff Present: Ben Thatcher, Siria Arreola, Sara Buckelew, Jeff Carroll, Lori Carroll, Laura Haning, Nick Montagno, Mike Raute, Kristy Stark, and Danny Zincke. Recognized/Registered Guests: Christina Ryrholm and Jeff Haberstoh. 1. CALL TO ORDER – 6:00 PM Mayor Handren called the City Council to order at 6:00 p.m. Mayor Handren asked for a Moment of Silence and led the Pledge of Allegiance to the United States Flag and the Texas Flag. 2. CONFLICTS OF INTEREST No conflicts were declared. 3. PUBLIC COMMENTS: No comments were received. City of Boerne Page 1 City Council Official Meeting Minutes May 24, 2022 4. CONSENT AGENDA: A MOTION WAS MADE BY MAYOR PRO TEM WOLOSIN, SECONDED BY MACALUSO, TO APPROVE THE CONSENT AGENDA AS PRESENTED. THE MOTION CARRIED BY THE FOLLOWING VOTE: YEAH: 4 - MAYOR PRO TEM WOLOSIN, COUNCIL MEMBER SCOTT, COUNCIL MEMBER BODDIE, AND COUNCIL MEMBER MACALUSO. A. 2022-483 CONSIDER APPROVAL OF THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF MAY 10, 2022. THE MINUTES WERE APPROVED. B. 2022-473 CONSIDER RESOLUTION NO. 2022-R22; A RESOLUTION DESIGNATING SIGNATORIES FOR THE DEPOSITORY FINANCIAL INSTITUTION FOR THE FUNDS OF THE CITY OF BOERNE, TEXAS. (Designate authorized signors for Frost Bank) THE RESOLUTION WAS APPROVED. REGULAR AGENDA: 5. RESOLUTIONS: A. 2022-480 RECEIVE BIDS AND CONSIDER RESOLUTION NO. 2022-R23; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS, AWARDING THE CONTRACT FOR 2022 STREET PATCHING PROJECT TO ___________ FOR AN AMOUNT NOT TO EXCEED $___________ ; AND AUTHORIZING THE CITY MANAGER TO MANAGE AND EXECUTE RELATED CONTRACT. (Award contract for street patching) Mayor Handren called on Mr. Jeff Carroll, Development Services Director. Mr. Carroll reviewed the received bids for the street patching project. Discussion ensued regarding the variances of the bids. City of Boerne Page 2 City Council Official Meeting Minutes May 24, 2022 A MOTION WAS MADE BY MACALUSO, SECONDED BY SCOTT, TO RECEIVE BIDS AND APPROVE RESOLUTION NO. 2022-R23; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS, AWARDING THE CONTRACT FOR 2022 STREET PATCHING PROJECT TO WESTHILL PAVING, INC. FOR AN AMOUNT NOT TO EXCEED $200,000.00 ; AND AUTHORIZING THE CITY MANAGER TO MANAGE AND EXECUTE RELATED CONTRACT. (AWARD CONTRACT FOR STREET PATCHING). THE MOTION CARRIED BY THE FOLLOWING VOTE: YEAH: 4 - MAYOR PRO TEM WOLOSIN, COUNCIL MEMBER SCOTT, COUNCIL MEMBER BODDIE, AND COUNCIL MEMBER MACALUSO. B. 2022-481 RECEIVE BIDS AND CONSIDER RESOLUTION NO. 2022-R24; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS, APPROVING A LIST OF PRE-QUALIFIED CONSULTING FIRMS FOR ON-CALL ENGINEERING SERVICES; AND AUTHORIZING THE CITY MANAGER TO MANAGE AND EXECUTE RELATED CONTRACTS. (Select engineering firms for the on-call services list for the City) Mr. Carroll continued with the explanation of the Request for Qualifications for on-call engineering. A MOTION WAS MADE BY MAYOR PRO TEM WOLOSIN, SECONDED BY COUNCIL MEMBER SCOTT TO APPROVE RESOLUTION NO. 2022-R24; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS, APPROVING A LIST OF PRE-QUALIFIED CONSULTING FIRMS FOR ON-CALL ENGINEERING SERVICES; AND AUTHORIZING THE CITY MANAGER TO MANAGE AND EXECUTE RELATED CONTRACTS. THE MOTION CARRIED BY THE FOLLOWING VOTE: YEAH: 4 - MAYOR PRO TEM WOLOSIN, COUNCIL MEMBER SCOTT, COUNCIL MEMBER BODDIE, AND COUNCIL MEMBER MACALUSO. 6. OTHER ITEMS: A. 2022-482 ANNUAL MAYORAL APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS. Mayor Handren presented his recommendations for annual appointments to various boards and commissions. City of Boerne Page 3 City Council Official Meeting Minutes May 24, 2022 A MOTION WAS MADE BY MAYOR PRO TEM WOLOSIN, SECONDED BY COUNCIL MEMBER MACALUSO TO APPROVE THE ANNUAL MAYORAL APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS AS PRESENTED. THE MOTION CARRIED BY THE FOLLOWING VOTE: YEAH: 4 - MAYOR PRO TEM WOLOSIN, COUNCIL MEMBER SCOTT, COUNCIL MEMBER BODDIE AND COUNCIL MEMBER MACALUSO. 7. CITY MANAGER'S REPORT: Mayor Handren called on City Manager Ben Thatcher. A. 2022-477 MONTHLY PROJECTS REPORT. City Manager Thatcher provided an update on various city projects. 8. COMMENTS FROM COUNCIL – No discussion or action may take place. Mayor Handren stated that the intersection at School Street and IH-10 is closed. The temporary change is complicated and urged everyone to be alert. Council Member Macaluso stated that TxDOT is not thinking about public safety when temporary changes are made during construction. 9. EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE: Mayor Handren convened the City Council into Executive Session at 6:28 p.m. A. 2022-474 SECTION 551.071 - CONSULTATION WITH CITY’S ATTORNEY REGARDING PENDING OR CONTEMPLATED LITIGATION REGARDING DEVELOPMENT AGREEMENT WITH BOERNEBAK. No discussion took place. B. 2022-475 SECTION 551.072 - TO DELIBERATE THE PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY WHERE DELIBERATION IN City of Boerne Page 4 City Council Official Meeting Minutes May 24, 2022 AN OPEN MEETING WOULD HAVE A DETRIMENTAL EFFECT ON THE POSITION OF THE CITY IN NEGOTIATIONS WITH A THIRD PERSON. (A tract of approximately 10 acres near Ammann Road) No action was taken. C. 2022-478 SECTION 551.072 - DELIBERATION REGARDING REAL PROPERTY, DISCUSSION ON VALUE OF LAND, IMPROVEMENTS, AND POSSIBLE SALE OF FORMER CITY HALL BUILDING. (402 E Blanco Rd.) No action was taken. D. 2022-479 SECTION 551.087 - DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS: CONSIDERATION OF OFFER OF FINANCIAL INCENTIVES TO A COMMERCIAL ENTITY CONSIDERING DEVELOPMENT WITHIN THE CITY LIMITS. (Brazos de Santos) No action was taken. 10. RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION RELATING TO THE EXECUTIVE SESSION AS DESCRIBED ABOVE. Mayor Handren reconvened the City Council into Open Session at 7:07 p.m. A. 2022-476 CONSIDER RESOLUTION NO. 2022-R25; A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE APPROXIMATELY 10 ACRES, MORE OR LESS, LOCATED AT __________ FROM _______________ AND EXECUTE ALL NECESSARY DOCUMENTATION. (A tract of approximately 10 acres near Ammann Road) City of Boerne Page 5 City Council Official Meeting Minutes May 24, 2022 A MOTION WAS MADE BY MAYOR PRO TEM WOLOSIN, SECONDED BY COUNCIL MEMBER MACALUSO TO APPROVE RESOLUTION NO. 2022-R25; A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE APPROXIMATELY 10 ACRES, MORE OR LESS, LOCATED AT 329 AMMANN ROAD BOERNE, TX 78015 FROM LAWRENCE C. SMITH AND SHARON SMITH AND EXECUTE ALL NECESSARY DOCUMENTATION. (A TRACT OF APPROXIMATELY 10 ACRES NEAR AMMANN ROAD). THE MOTION CARRIED BY THE FOLLOWING VOTE: YEAH: 4 - MAYOR PRO TEM WOLOSIN, COUNCIL MEMBER SCOTT, COUNCIL MEMBER BODDIE, AND COUNCIL MEMBER MACALUSO. Mayor Handren referenced Executive Session item 9.C. noting that recently the city advertised for Request for Qualifications (RFQ's) for a broker to sell the old City Hall building. Two responses were received. However, after discussion, council felt not enough information was included in the RFQ's to answer how applicants will be positioning and marketing the building and what markets will be used. He asked staff to update the RFQ and move forward with the process to re-advertise. He also stated that the two brokers who responded to the RFQ can also re-apply providing the additional requested information. A MOTION WAS MADE BY MAYOR PRO TEM WOLOSIN, SECONDED BY COUNCIL MEMBER MACALUSO TO REJECT THE RESPONSES TO THE RFQ AND MOVE FORWARD WITH A NEW RFQ FOR THE SALE OF THE OLD CITY HALL. THE MOTION CARRIED BY THE FOLLOWING VOTE: YEAH: 4 - MAYOR PRO TEM WOLOSIN, COUNCIL MEMBER SCOTT, COUNCIL MEMBER BODDIE, AND COUNCIL MEMBER MACALUSO. 11. ADJOURNMENT Mayor Handren adjourned the city council member at 7:12 p.m. Approved: __________________________ Mayor City of Boerne Page 6 City Council Official Meeting Minutes May 24, 2022 Attest: _______________________________ City Secretary City of Boerne Page 7