Planning and Zoning Commission

MINUTES SPECIAL CALLED PLANNING AND ZONING COMMISSION MEETING BOERNE CITY HALL RONALD C. BOWMAN CITY COUNCIL CHAMBERS 447 North Main Street Monday, September 9, 2024 – 6:00 p.m. Minutes of the Special Called Planning and Zoning Commission Meeting of September 9, 2024. Present 6 - Commissioner Bill Bird, Vice Chair Lucas Hiler, Commissioner Terry Lemoine, Commissioner Bob Cates, Commissioner Susan Friar, and Commissioner Carlos Vecino Absent 1 - Chairman Tim Bannwolf Staff Present: Nathan Crane, Mike Raute, Kristy Stark, Mick McKamie, Lori Carroll, Franci Linder, JoAnmarie Andrade, Jeff Carroll, Cheryl Rogers, Liz Huvalla, Ryan Bass, Andrew Wilkinson, Sara Varvarigos, Mike Mann. Registered/Registered Guests: Ashlee Danson and Nancy Garcia 1. CALL TO ORDER – 6:00 PM Vice Chair Hiler called the Planning and Zoning Commission to order at 6:03 p.m. Vice Chair Hiler led the Pledge of Allegiance to the United States Flag and to the Texas Flag. He also asked for a Moment of Silence. 2. CONFLICTS OF INTEREST Vice Chair Hiler stated that he had a conflict with agenda item 4.B. and will recuse himself from the Consent Agenda. 3. PUBLIC COMMENTS: No comments were received. City of Boerne Page 1 Printed on 11/5/2024 Planning and Zoning Commission Official Meeting Minutes September 9, 2024 4. CONSENT AGENDA: Vice Chair Hiler stepped away from the Dais. Commissioner Cates asked if discussion was needed on any of the Consent Agenda items. A MOTION WAS MADE BY COMMISSIONER BIRD, SECONDED BY COMMISSIONER FRIAR TO APPROVE THE CONSENT AGENDA AS PRESENTED. THE MOTION CARRIED BY THE FOLLOWING VOTE: Yeah: 5 - Commissioner Bird, Commissioner Lemoine, Commissioner Cates, Commissioner Friar, and Commissioner Vecino Recused: 1 - Vice Chair Hiler 4.A. 2024-479 Consider approval of the minutes of the Planning and Zoning Commission meeting of August 5, 2024. THE MINUTES WERE APPROVED. 4.B. 2024-480 A request for final plat approval for 502 South School Street a twelve-lot single family subdivision generally located at Hosack and School Street. THE FINAL PLAT APPROVAL FOR 502 SOUTH SCHOOL STREET WAS APPROVED. 4.C. 2024-481 A request for final plat approval for Corley Farms Unit 4 Subdivision a 127-lot single family subdivision generally located North Corley Road and west of Vallerie Lane. (Extra Territorial Jurisdiction) THE FINAL PLAT APPROVAL FOR CORLEY FARMS UNIT 4 WAS APPROVED. Vice Chair Hiler returned to the dais. 5. REGULAR AGENDA 5.A. 2024-471 Consider a request for a variance to Section 2.12.2, throat length, of the Engineering Design Manual for a property located at 612 City of Boerne Page 2 Printed on 11/5/2024 Planning and Zoning Commission Official Meeting Minutes September 9, 2024 River Road (KAD 26667). Vice Chair Hiler called on Cheryl Rogers, City Engineer. Ms. Rogers spoke to both agenda items 5A and 5B as they are related to the same address. She first spoke regarding throat length requirements and the benefits. The applicant is requesting a variance to construct a driveway with a throat length of 5' instead of the required 40' for the parking lot to be located in front of the building. Ms. Rogers stated that if the throat length is approved, the Board of Adjustments will need to approve the proximity of parking spaces to the right of way. The property was purchased for the intent of a salon. Ms. Rogers provided a diagram of proposed parking for the building. Ms. Rogers also provided information regarding the requested variance to construct a parking lot in Drainageway Protection Zone (DPZ) 2 and a rain garden in DPZ 1. She explained the primary benefits for Drainageway Protection Zones. A map of the location of the No Name Creek was displayed showing that it traverses through the property. Ms. Garica, owner of the property located at 612 River Road stated that although the property was a single family home, it is zoned C-2 for a commercial business. She stated that she is requesting the front parking lot because street parking is not allowed. Discussion ensued regarding the option of parking in the rear of the building which a 10' drive would have to be created along the retaining wall creating another variance, concerns will parking in the front causing traffic issues, and possibility of increasing the shoulder in front of the property would require TxDOT's authority. Discussion continued regarding impervious cover and entrance corridor. A MOTION WAS MADE BY COMMISSIONER CATES, SECONDED BY COMMISSIONER VECINO, THAT THE REQUEST FOR A VARIANCE TO SECTION 2.12.2, THROAT LENGTH, OF THE ENGINEERING DESIGN MANUAL FOR A PROPERTY LOCATED AT 612 RIVER ROAD (KAD 26667) BE TABLED UNTIL NEXT REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION. THE MOTION CARRIED BY THE FOLLOWING VOTE: City of Boerne Page 3 Printed on 11/5/2024 Planning and Zoning Commission Official Meeting Minutes September 9, 2024 Yeah: 5 - Vice Chair Hiler, Commissioner Lemoine, Commissioner Cates, Commissioner Friar, and Commissioner Vecino Nay: 1 - Commissioner Bird 5.B. 2024-473 Consider a request for a variance to Chapter 8.2, Drainageway Protection Zones, of the Unified Development Code for a property located at 612 River Road (KAD 26667). A MOTION WAS MADE BY COMMISSIONER CATES, SECONDED BY COMMISSIONER BIRD, THAT THE REQUEST FOR A VARIANCE TO CHAPTER 8.2, DRAINAGEWAY PROTECTION ZONES, OF THE UNIFIED DEVELOPMENT CODE FOR A PROPERTY LOCATED AT 612 RIVER ROAD (KAD 26667) BE TABLED UNTIL THE NEXT REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION. THE MOTION CARRIED BY THE FOLLOWING VOTE: Yeah: 6 - Commissioner Bird, Vice Chair Hiler, Commissioner Lemoine, Commissioner Cates, Commissioner Friar, and Commissioner Vecino 6. DISCUSSION ITEMS 6.A. 2024-483 Short Term Rental Report Vice Chair Hiler called on Assistant City Manager Kristy Stark to provide an update on the Short Term Rental (STR) Program. ACM Stark began her presentation by explaining the City of Boerne Strategy Map. She stated that STR registrations are underway since July. 101 emails were sent with approximately 50 applications received. The deadline to receive registrations is September 16, 2024. A reminder email to those who have not responded will go out this week. She provided an update on the Granicus Software that will be used for STR registration. It should be completed by the end of the year. Discussion ensued regarding the consequences if a registration is not received timely. ACM Stark also stated that there is a link to STR and VRBO listings on the city's website. 7. COMMENTS FROM COMMISSION/LEGAL COUNSEL/STAFF - No discussion or action may take place Commissioner Friar stated it is always good to get a refresher on various city codes. City of Boerne Page 4 Printed on 11/5/2024 Planning and Zoning Commission Official Meeting Minutes September 9, 2024 8. ADJOURNMENT Vice Chair Hiler adjourned the Planning and Zoning Commission at 6:55 p.m. Approved: _______________________________ Chairman Attest: _______________________________ Vice Chair City of Boerne Page 5 Printed on 11/5/2024