City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING JUNE 2, 2015 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, June 2, 2015, at 3:00 PM Invocation was given by Council Member Jeffery Darby Pledge of Allegiance led by Council Member Thomas Harvey Roll Call as follows: Present: Honorable Councilor Timothy Larkin, President, Honorable Councilors, David Montgomery, Jr, Scott Irwin, Jeffery Darby, Don Williams, Jeff Free and Thomas Harvey Also Present: Mayor Lorenz Walker, Assistant City Attorney Truly McDaniels and City Clerk Phyllis McGraw By: Mr. Irwin Motion to approve the minutes of the May 12, 2015, Special Meeting and May 19, 2015, Regular Council Meeting and dispense with the reading. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Free Motion to amend Agenda to include item #12 Under New Business - Introduce an Ordinance appropriating $3,333.33 from General Fund, Fund Balance to share the $10,000.00 cost with the parish of bossier and the bossier parish sheriff to hire the U.S. Corps of Engineers to conduct a Hydraulic Mapping Inundation Map of South Bossier Parish. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By Mr. Williams Motion to approve Agenda as amended. Seconded by Mr. Darby No Comment Vote in favor or motion is unanimous Ceremonial Matters/Recognition of Guests: Mayor and Council welcomed Billy Nungesser to the meeting Committee Reports: No Reports Old Business: ORDINANCE NO. 55 OF 2015 AN ORDINANCE TO DECLARE CERTAIN MOVABLE EQUIPMENT OWNED BY CITY OF BOSSIER CITY AS SURPLUS TO THE CITY’S NEED AND PROVIDE FOR DONATION TO THE MUNICIPALITIES OF MONTGOMERY, GREENWOOD AND STONEWALL, LOUISIANA IN ACCORDANCE WITH LAW. WHEREAS, the City has accumulated certain movable equipment which is now surplus to the City’s need and it is in the best interest of the City to salvage and dispose of said equipment according to law. WHEREAS, the Municipal governments of Montgomery, Louisiana, Greenwood, Louisiana and Stonewall, Louisiana have requested donations of said vehicles. BE IT ORDAINED by the City Council of the City of Bossier City, Louisiana, in regular session convened that the following equipment described is surplus to the City’s needs and donated to the Municipalities listed below: DESCRIPTION REF. NO. SERIAL NUMBER DEPT. MILEAGE 1. 2003 Crown Vic Montgomery 01387 2FAFP71W53X186275 Police 89093 2. 2004 Crown Vic Montgomery 01415 2FAFP71W94X149053 Police 109736 3. 2005 Crown Vic Greenwood 01426 2FAFP71W25X149784 Police 108046 4. 2005 Crown Vic Greenwood 01433 2FAFP71W85X149790 Police 101394 5. 2005 Crown Vic Greenwood 01451 2FAFP71W15X149811 Police 96518 6. 2005 Crown Vic Greenwood 01452 2FAFP71W35X149812 Police 113415 7. 2006 Crown Vic Greenwood 01473 2FAFP71W46X154275 Police 91882 8. 2009 Crown Vic Stonewall 01543 2FAHP71V39X135298 Police 95382 9. 2009 Crown Vic Stonewall 01544 2FAHP71V89X137452 Police 115597 10. 2009 Crown Vic Stonewall 01547 2FAHP71V99X137458 Police 107822 NOW, THEREFORE, BE IT FURTHER ORDAINED by the City Council of the City of Bossier City, Louisiana, in regular session convened that the Fleet Manager is authorized to dispose of said equipment in accordance to law. The above and foregoing ORDINANCE was read in full at open and regular session convened, was on motion of Mr. Scott Irwin seconded by Mr. Don Williams and adopted on this 2nd day of June, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ ________________________________ Timothy Larkin, President Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 56 Of 2015 AN ORDINANCE APPROPRIATING $48,750.00 FROM THE 1991 JAIL AND MUNICIPAL BUILDINGS FUND TO DESIGN AND IMPLEMENT THE CONSTRUCTION OF A VIDEO SURVEILLANCE SYSTEM FOR MUNICIPAL BUILDINGS AND AUTHORIZING MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED AGREEMENT. WHEREAS, the current camera system existing in City Hall was installed in 2002 and is outdated technology and no longer meets the needs of the City; and WHEREAS four different vendors currently provide video surveillance systems and none of them interface with each other; and WHEREAS the goal is to have a standardized video system throughout the entire City; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that $48,750.00 is hereby appropriated from the 1991 Jail and Municipal Buildings Fund to hire K Rex Consulting to design and Implement the construction of a Video Surveillance System for the City of Bossier City; and BE IT FURTHER ORDAINED that Mayor Lorenz Walker is hereby authorized to execute the attached contract with K Rex Consulting; and The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeff Darby, and seconded by Mr. Scott Irwin, and adopted on the 2nd, day of June, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ ______________________________ Timothy Larkin, President Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 57 OF 2015 AN ORDINANCE TO APPROPRIATE FUNDS TO PROVIDE FOR PROFESSIONAL SERVICES FOR CERTAIN SEWER FORCE MAIN ASSESSMENTS  WHEREAS, the City of Bossier City has issued $22 Million in bonds to address sewer collection system issues, and WHEREAS, new technologies are available for condition assessment of force mains in areas otherwise inaccessible by more conventional means due to economic restrictions, and WHEREAS, a pilot assessment will be performed in order to assess the quality of the assessment for use in other more expensive lines for further condition assessment in key infrastructure. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that $110,000.00 is appropriated from the 2014 DEQ Loan fund to construct said odor control structure to reduce sewer gases. BE IT FURTHER ORDAINED, that Mayor Lorenz “Lo” Walker is hereby authorized to sign any and all documents in connection with the furtherance of this ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Jeff Free, and adopted on the 2nd day of May, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Timothy Larkin, Council President __________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 58 OF 2015 AN ORDINANCE TO APPROPRIATE FUNDS TO PROVIDE FOR THE CONSTRUCTION OF AN ODOR CONTROL STRUCTURE FOR THE SEWER COLLECTION BOX ALONG ARTHUR RAY TEAGUE PARKWAY WHEREAS, the City of Bossier City has issued $22 Million in bonds to address sewer collection system issues, and WHEREAS, the sewer interceptor along the Arthur Ray Teague Parkway starts at the collection box resulting in excessive quantities of sewer gases increasing corrosion and odor, and WHEREAS, the construction of an odor control structure should reduce both the resultant corrosion and odor by reducing the sewer gases in the large interceptor line. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City,  Louisiana, in regular session convened, that $335,000.00 is appropriated from the 2014 Sewer Bond fund to construct said odor control structure to reduce sewer gases. BE IT FURTHER ORDAINED, that Mayor Lorenz “Lo” Walker is hereby authorized to sign any and all documents in connection with the furtherance of this ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Jeff Free, and adopted on the 2nd day of June, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Timothy Larkin, Council President __________________________ Phyllis McGraw, City Clerk New Business: Witness opening of the sealed bids for the following: A. Led Display & Video System for Century Link Center 1. Daktronics Bid Bond $1,420,850.00 Alt #1 $ 109,885.00 Alt #2 $ 9,919.00 Alt #3 $ 23,080.00 2. Wilhite Electric Bid Bond $1,068,930.00 Alt #1 $ 32,920.00 Alt #2 $ 27,840.00 Alt #3 $ 178,300.00 By: Mr. Williams Motion to approve reading of bids. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous. The following ordinance offered and adopted: ORDINANCE NO. 59 OF 2015 AN ORDINANCE APPROVING A CONDITIONAL USE AT A B-3 (GENERAL BUSINESS DISTRICT) LOCATION, 2640 AIRLINE DRIVE, BOSSIER CITY, LA, FOR THE RETAIL SALES OF HIGH AND LOW CONTENT ALCOHOL FOR ON PREMISE CONSUMPTION AT A RESTAURANT. (Wings Two LA, LLC) WHEREAS, Wings Two LA, LLC has applied to the Bossier City-Parish Metropolitan Planning Commission for Conditional Use Approval at a B-3 location, 2640 Airline Drive, Bossier City, LA, for the retail sales of high and low content alcohol for on premise consumption at a restaurant, and WHEREAS, a public hearing for the application was held on May 11, 2015, and WHEREAS, the Planning Department has submitted the results of said public hearing, to the Mayor and the City Council of the City of Bossier City. THE CITY COUNCIL OF THE CITY OF BOSSIER CITY HEREBY ORDAINS: SECTION 1. That the Conditional Use for the retail sales of high and low content alcohol for on premise consumption at a restaurant located at 2640 Airline Drive, Bossier City, LA 71111 is hereby approved. Motion was made by Mr. David Montgomery, Jr., and seconded by Mr. Jeff Free to adopt the above ordinance. Upon the following vote, the ordinance was duly adopted this 2nd day of June, 2015. YEAS: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSTAIN: none ABSENT: none ____________________________ TIMOTHY LARKIN, PRESIDENT ____________________________ PHYLLIS MCGRAW, CITY CLERK C-29-15 By Mr. Free Motion to approve Report of Closeout Change Order for the Large Meter Vault Project a deduction of $45,007.31. Total cost of contract with Change Order $224,092.69. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous Public Hearing concerning the City's Application to the United State Department of Justice to participate in the Edward Byrne Memorial Justice Assistance Grant Program. Officer Brian Griffith went over use of funds with Council. No on from the Public spoke. Mr. Larkin closed the Public Hearing. The following Resolution offered and adopted: RESOLUTION NO. 51 OF 2015 A RESOLUTION ENDORSING THE CITY’S APPLICATION TO THE UNITED STATES DEPARTMENT OF JUSTICE TO PARTICIPATE IN THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM WHEREAS, any law enforcement initiative funded by the Justice Assistance Grant (JAG) Program; and, WHEREAS, the Edward Byrne Memorial Justice Assistance Grant Program was implemented by H.R. 3036 and, in part, supports a broad range of law enforcement activities to prevent and control crime; and, WHEREAS, the city of Bossier City possesses legal authority to apply for and receive a JAG grant award; and,  WHEREAS, the City of Bossier City will make application to the Bureau of Justice Assistance for a joint award, to be shared between the Parish and the City, under this authorization for the purpose of providing extended law enforcement services to the citizens of Bossier City, Louisiana; and, WHEREAS, the Mayor of Bossier City names the Chief of Police as his designee for the purpose of signing the grant application and other grant documents; and, WHEREAS, the City of Bossier City, in conjunction with the Bossier City Police Department, agrees to meet all grant requirements and to execute all proposed projects related thereto in a timely manner. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, hereby supports Mayor Lorenz Walker, Chief Executive Officer of Bossier City, and Chief Patrick Shane McWilliams, Chief of Police, in making application for the Edward Byrne Memorial Justice Assistance Grant Program. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Jeffery Darby, seconded by Mr. Thomas Harvey, and adopted on this the 2nd day of June 2015. Vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _____________________________ TIMOTHY LARKIN, President _____________________________ PHYLLIS MCGRAW, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 52 OF 2015 A RESOLUTION AUTHORIZING THE PROMOTION OF: ONE POLICE CAPTAIN, FOUR POLICE LIEUTNEANTS, AND THREE POLICE SERGEANTS WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; WHEREAS, with the retirement of two Police Captains, vacancies now exist in the rank of Police Department Captain, Lieutenant and Sergeant, and filling these positions will allow all shift operations to continue; NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to promote one Police Captain, four Police Lieutenants, and three Police Sergeants. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Thomas Harvey, and second by Mr. Jeff Free, and adopted on the 2nd day of June, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ Tim Larkin, President ______________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 53 OF 2015 A RESOLUTION TO HIRE A PART-TIME ANIMAL CONTROL WORKER AND TO HIRE OR PROMOTE A TRUCK DRIVER I AND AN OPERATOR I TO FILL VACANT POSITIONS IN PUBLIC WORKS WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; and WHEREAS, one vacancy exist in the Animal Control division, one vacancy in the Street Sweeping & Grass Cutting division, one vacancy in the Streets & Drainage division and filling these positions will allow operations to continue. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to hire a Laborer I and to hire or promote a Truck Drive I and an Operator I. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Don Williams, and second by Mr. Jeff Free, and adopted on the 2nd day of June, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _____________________________ Timothy Larkin, President _____________________________ Phyllis McGraw, City Clerk By Mr. Irwin Motion to introduce an Ordinance approving the acquisition of the properties described as Lot 306, East Shreveport Subdivision, the west 88' of Lots 300-302, East Shreveport Subdivision, 429 Minden Street, 411/415 Minden Street, 409 Minden Street, Lot 378 East Shreveport Subdivision, Lots 1 & 2, Evans Place Subdivision, Lots 331 & 332 E. Shreveport Subdivision for the appraised values and authorizing Mayor Lorenz Walker to sign any and all documents in conjunction therewith. Seconded by Mr. Darby No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 54 OF 2015 A RESOLUTION TO HIRE OR PROMOTE ONE ELECTRICIAN III IN LIFT STATIONS TO REPLACE VACANT POSITION IN PUBLIC UTILITIES. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring or promotion of one Electrician III in Lift Stations to replace vacant position in Public Utilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring or promotion of one Electrician III in Lift Stations to replace vacant position in Public Utilities. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Don Williams and seconded by Mr. Thomas Harvey, and adopted on the 2nd day of June, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ___________________________ Timothy Larkin, Council President ___________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 55 OF 2015 A RESOLUTION AUTHORIZING TWO ADDITIONAL TAKE HOME VEHICLES IN PUBLIC UTILITIES _____________________________________________________ WHEREAS, certain employees job duties require numerous after-hours activities to respond to various citizen and public needs as a part of their normal job duties, and WHEREAS, almost all employees currently having extensive after-hours duties have take-home vehicles, and WHEREAS, certain costs of after-hours response are currently borne by the employee.  NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Bossier City, in regular session convened, does hereby authorize two additional take- home vehicles in public utilities. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Scott Irwin, and adopted on the 2nd day of June, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin and Mr. Free NAYS: Mr. Darby, Mr. Williams and Mr. Harvey ABSENT: none ABSTAIN: none ___________________________ Timothy Larkin, Council President ___________________________ Phyllis McGraw, City Clerk By: Mr. Montgomery, Jr. Motion to introduce an Ordinance to adopt an amended budget for the 2015 Water & Sewer Fund. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous Agenda Item Called: Adopt a Resolution authorizing various personnel changes in Public Utilities. By: Mr. Montgomery, Jr. Motion to adopt a Resolution authorizing various personnel changes in Public Utilities. Seconded by Mr. Free Comment on item by Council and Mayor on audio recording in Clerk's office. Item failed due to following vote: Yeas: Mr. Montgomery, Jr., Mr. Irwin and Mr. Free Nays: Mr. Darby, Mr. Larkin, Mr. Williams and Mr. Harvey Abstain: none Absent: none By: Mr. Irwin Motion to introduce an Ordinance appropriating $3,333.33 from General Fund, Fund Balance to share the $10,000.00 cost with the parish of bossier and the bossier parish sheriff to hire the U.S. Corps of Engineers to conduct a Hydraulic Mapping Inundation Map of South Bossier Parish. Seconded by: Mr. Williams No comment Vote in favor of motion is unanimous There being no further business to come before this Council, meeting adjourned at 3:49 PM by Mr. Larkin Respectfully submitted: Phyllis McGraw City Clerk Publish: June 10, 2015 Bossier Press Tribune