City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING AUGUST 18, 2015 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, August 18, 2015, at 3:00 PM Invocation was given by Council Member Scott Irwin Pledge of Allegiance led by Council Member Jeff Free Roll Call as follows: Present: Honorable Councilor Don Williams, President, Honorable Councilors, David Montgomery, Jr., Timothy Larkin, Scott Irwin, Jeffery Darby and Jeff Free Absent: Honorable Councilor Thomas Harvey Also Present: Mayor Lorenz Walker, Assistant City Attorney Truly McDaniels and City Clerk Phyllis McGraw By: Mr. Free Motion to approve the minutes of the August 4, 2015, Regular Council Meeting and dispense with the reading. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous By: Mr. Irwin Motion to amend Agenda to add #13 under New Business - Adopt a Resolution approving Don Williams as the City of Bossier City Representative to the Shreveport - Bossier Sports Commission. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous By: Mr. Irwin Motion to approve Agenda as amended. Seconded by Mr. Williams No Comment Vote in favor or motion is unanimous Ceremonial Matters/Recognition of Guests: none Committee Reports: Finance Director, Joe Buffington, gave monthly Financial Update Old Business: The following Ordinance offered and adopted: ORDINANCE NO. 81 of 2015 AN ORDINACE APPROPRIATING $20,000 AS THE 25% MATCH FOR THE MIKE WOOD PARK SIGNAGE PROJECT, PLANNING AND CONSTRUCTION STATE FACIILITY PROJECT NUMBER 50-M29-15-01 FROM THE SALES TAX CAPITAL IMPROVEMENT FUND AND AUTHORIZING MAYOR LORENZ WALKER TO SIGN THE COOPERATIVE ENDEAVOR AGREEMENT WITH THE STATE OF LOUISIANA AND OR ANY OTHER DOCUMENTS IN FURTHERENCE OF THIS PROJECT  WHEREAS, the State of Louisiana has authorized funds in Act 26 of 2015 for the Mike Wood Park Signage Project, Planning and Construction in the amount of $40,000 for the planning and construction of the project; and WHEREAS, this funding requires a 25% match of local funds; and WHEREAS, the City of Bossier is hereby appropriate the sum of $20,000.00 to be used as the required match for the project from the Sales Tax Capital Improvement Fund; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana in regular session convened, does hereby appropriate the sum of $20,000 from the Sales Tax Improvement Fund to provide the 25% match required for the project. BE IT FURTHER RESOLVED THAT Mayor Lorenz J. Walker is hereby authorized to sign and execute the Cooperative Endeavor Agreement with State of Louisiana and any all documents in furtherance of the same. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Jeff Free, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 82 of 2015 AN ORDINACE APPROPRIATING $337,000.00 AS THE 25% MATCH FOR THE HIGHWAY 71 STREET LIGHTING PROJECT –PHASE II, PLANNING AND CONSTRUCTION STATE FACIILITY PROJECT NUMBER 50-M29-15-02 FROM THE SALES TAX CAPITAL IMPROVEMENT FUND AND AUTHORIZING MAYOR LORENZ WALKER TO SIGN THE COOPERATIVE ENDEAVOR AGREEMENT WITH THE STATE OF LOUISIANA AND OR ANY OTHER DOCUMENTS IN FURTHERENCE OF THIS PROJECT WHEREAS, the State of Louisiana has authorized funds in Act 26 of 2015 for the Highway 71 Street Lighting Project, Planning and Construction in the amount of $685,000 for the planning and construction of the project; and WHEREAS, this funding requires a 25% match of local funds; and  WHEREAS, the City of Bossier is hereby appropriate the sum of $337,000.00 to be used as the required match for the project from the Sales Tax Capital Improvement Fund; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana in regular session convened, does hereby appropriate the sum of $337,000.00 from the Sales Tax Improvement Fund to provide the 25% match required for the project. BE IT FURTHER RESOLVED THAT Mayor Lorenz J. Walker is hereby authorized to sign and execute the Cooperative Endeavor Agreement with State of Louisiana and any all documents in furtherance of the same. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Jeff Free, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 83 Of 2015 AN ORDINANCE APPROPRIATING ONE HUNDRED FORTY-FIVE THOUSAND DOLLARS ($145,000) FROM THE 2015 SALES TAX CAPITAL IMPROVEMENT FUND TO PURCHASE RIOT GEAR FOR THE BOSSIER CITY POLCE DEPARTMENT. WHEREAS, the Bossier City Police Department has determined that the purchase of protective gear for officers is necessary to handle unruly crowds and maintain order; WHEREAS, the Bossier City Police Department and the Bossier Parish Sheriff’s Office will undergo training together to better protect the citizens of Bossier Parish from unruly crowds; and WHEREAS this gear will protect officers who are tasked with crowd control issues; and  NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that $145,000 is hereby appropriated from the 2015 Sales Tax Capital Improvement Fund to purchase riot gear for the Bossier City Police Department; and The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. Scott Irwin, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 84 OF 2015 AN ORDINANCE TO APPROPRIATE $140,000 TO COME FROM THE SALES TAX CAPITAL IMPROVEMENTS FUND TO BE USED TO COMPLETE THE BOSSIER FIRING RANGE PAVILION. ________________________________________________________________ WHEREAS, the 2014 Bossier City Capital Budget appropriated $733,812 for the Bossier Firing Range Pavilion; and WHEREAS, Design Construction and furniture for the project build-out will exceed the original budgeted amount; and WHEREAS, an additional $140,000 is required to complete the total project to include furniture. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, in regular session does hereby authorize the Mayor to appropriate $140,000 to come from the Sales Tax Capital Improvements Fund to be used to complete the Bossier Firing Range Pavilion. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all instruments in connection with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeff Free and seconded by Mr. Don Williams, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 85 OF 2015 AN ORDINANCE APPROPRIATING FUNDS TO HIRE AN ADDITIONAL INSPECTOR IN PUBLIC WORKS WHEREAS, Ordinance No. 2 of 2010 requires city council approval to hire any new personnel; and WHEREAS, the inspector in Public Works will retire in early 2016 with his last day at work being February 2, 2016; and WHEREAS, a replacement employee needs to be training now to ensure work can proceed in a continuous manner. NOW, THEREFORE, BE IT ORDAINED, the Public Works Department is authorized to hire an additional Engineering Aide IV and $20,000.00 (including payroll burden) is hereby appropriated from the General Fund for this purpose. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeffery Darby, and second by Mr. Scott Irwin, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President ____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 86 Of 2015 AN ORDINANCE APPROPRIATING NINE HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($925,000.00) FROM THE PROPERTY ACQUISITION FUND TO PURCHASE THE PROPERTY LOCATED AT 642 BENTON ROAD.  WHEREAS, the property located at 642 Benton Road is separated from the City Hall Complex by a strip of land and has parking that may be utilized as overflow parking for the Bossier City Complex; and WHEREAS the building could be rehabilitated for commercial use or demolished and provide a location for future business development; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that $925,000.00 is hereby appropriated from the property acquisition fund to purchase the property located sat 642 Benton Road ; and BE IT FURTHER ORDAINED that Mayor Lorenz Walker is hereby authorized to execute any and all documents necessary to facilitate this transaction ; and The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Jeffery Darby, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 87 Of 2015 AN ORDINANCE APPROPRIATING ONE MILLION DOLLARS ($1,000,000.00) FROM THE SEPTEMBER 16, 2014 LCDA BOND ISSUE TO PURCHASE ADDITIONAL PROPERTY FOR THE DOWNTOWN RE-ENVISIONING PROJECT.  WHEREAS, previously one million dollars was appropriated to fund property acquisition for the downtown re-envisioning project; and WHEREAS additional property needs to be acquired; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that One Million Dollars ($1,000,000.00) is hereby appropriated from the September 16, 2014 bond issue for additional property acquisition for the Downtown Re-Envisioning Project; and The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. David Montgomery, Jr., and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 88 Of 2015 AN ORDINANCE AUTHORIZING MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED CITY SERVICES AND CITY PROPERTY TAX REBATE AGREEMENTS. WHEREAS, the City of Bossier City is interested in annexation of the property described in the attached annexation petition; and WHEREAS attached are agreements to provide city services to the property and rebating any city ad valorem taxes on any unimproved property to the owners of the property until improvements are made to the property; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mayor Lorenz Walker is hereby authorized to execute the attached agreement to rebate ad valorem taxes on unimproved property and provide city services; and  The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeffery Darby, and seconded by Mr. Scott Irwin, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk New Business: Witness Opening of sealed bids for the following: A. Sunflower Road Sidewalk 1. CW&W Contractors $282,845.00 2. David Lawler Contractors $226,850.00 3. Ladelle Construction $265,930.00 4. North LA Construction $229,376.14 5. Ronald G. Carlson, Inc. $209,130.00 6. Yor-Wic Construction $380,708.32 By: Mr. Irwin Motion to approve reading of bids. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous By; Mr. Montgomery, Jr. Motion to introduce an Ordinance authorizing the Mayor to execute the attached Memorandum of Understanding with 2D Medical Group and Bossier City Emergency Medical Service. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By; Mr. Free Motion to introduce an Ordinance to appropriate an additional $15,000 to come from the Sales Tax Capital Improvement Fund to be used to supplement the already appropriated $337,000 with total funds to be used to construct a new Car Wash at the Public Service Complex. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By; Mr. Free Motion to introduce an Ordinance to appropriate an additional $46,000 to come from the Sales Tax Capital Improvement Fund to be used to supplement the already appropriated $80,000 with total of funds to be used to construct a new Police Parking Canopy at Bossier City Hall. Seconded by Mr. Darby No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 75 OF 2015  A RESOLUTION TO HIRE ONE PART TIME RECREATION AIDE TO REPLACE VACANT POSITION IN PARKS AND RECREATION. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the Hiring of one Part-time Recreation Aide to replace vacant position in Parks and Recreation. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring of one Recreation Maintenance Worker to replace vacant position in Parks and Recreation. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Jeffery Darby and seconded by Mr. Don Williams, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 76 OF 2015 A RESOLUTION TO HIRE OR PROMOTE ONE UTILITY WORKER I AT THE WATER TREATMENT PLANT TO REPLACE VACANT POSITION IN PUBLIC UTILITIES. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring or promotion of one Utility Worker I at the Water Treatment Plant to replace vacant position in Public Utilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring or promotion of one Utility Worker I at the Water Treatment Plant to replace vacant position in Public Utilities. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Jeffery Darby and seconded by Mr. Don Williams, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted:  RESOLUTION NO. 77 OF 2015 A RESOLUTION TO HIRE A LABORER I TO FILL A VACANT POSITION IN PUBLIC WORKS WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; and WHEREAS, one vacancy exists in the Street Sweeping & Grass Cutting division and filling this position will allow operations to continue. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to hire one Laborer I in Public Works and to backfill any positions vacated by transfer. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and second by Mr. Jeffery Darby, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk By: Mr. Irwin Motion to approve of Change Order for Meadowview Pool House an increase of $17,738.65. Total of Contract with increase $665,781.35. Seconded by Mr. Free No comment Vote in Favor of Motion is unanimous By: Mr. Free Motion to approve Report of Change Order for Boardwalk Lift Station an increase of $28,975.00. Total of Contract with increase $1,169,826.00. Seconded by Mr. Williams No comment Vote in favor of Motion is unanimous By: Mr. Darby Motion to approve Parade Permit Fee Waiver for the following: a. Brews and Boos 5K, October 24, 2015 b. 5K Run for the Cause, October 10, 2015 Seconded by Mr. Larkin No comment Vote in favor of Motion is unanimous The following Ordinance offered and adopted: ORDINANCE NO. 89 OF 2015 AN ORDINANCE DECLARING THAT AN EMERGENCY DID EXIST IN THE CITY OF BOSSIER CITY WHICH AFFECTED PROPERTY, PUBLIC HEALTH, AND SAFETY DUE TO A SEWER SERVICE COLLAPSE AROUND 495 BROMPTON WHEREAS, a sewer service line collapsed impeding sewer flows, and WHEREAS, the collapse required immediate repair in order to protect property, health, and safety, and prevent the compromise of other infrastructure. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, hereby declares that this situation affected property, health, and safety due to the sewer service collapse. BE IT FURTHER ORDAINED, that funds to repair the sewer service and associate work will come from the sewer capital and contingency account, in an amount not to exceed $65,250.00 (Sixty-Five Thousand, Two Hundred Fifty and 00/100 Dollars), with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Jeffery Darby, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ Don Williams, President _____________________________________ Phyllis McGraw, City Clerk By; Mr. Darby Motion to introduce an Ordinance to enlarge the limits and boundaries of the City of Bossier City by annexing 99.09 acres more or less located in Section 33, Township 19 North, Range 13 West and Section 4, Township 18 North, Range 13 West, Bossier Parish, Louisiana. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: Resolution No. 78 Of 2015 A RESOLUTION APPROVING DON WILLIAMS AS THE CITY OF BOSSIER CITY REPRESENTATIVE TO THE SHREVEPORT-BOSSIER SPORTS COMMISSION FOR A FOUR YEAR TERM AND BILLY MONTGOMERY AS THE JOINT REPRESENTATIVE OF THE SHREVEPORT-BOSSIER SPORTS COMMISSION. ________________________________________________________________________ WHEREAS, an intergovernmental agreement has been executed between the City of Shreveport, City of Bossier City, Parish of Caddo, Parish of Bossier and Shreveport-Bossier Convention and Tourist Bureau with all entities having an appointment as their representative; and  WHEREAS, Mayor Lorenz Walker nominates for approval of the Bossier City Council Don Williams to serve as the Bossier City representative to the Shreveport- Bossier Sports Commission; WHEREAS, a fifth member shall be appointed jointly by the four entities; NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that Don Williams is approved as the Bossier City representative to the Shreveport-Bossier Sports Commission for a four year term. BE IT FURTHER RESOLVED that Billy Montgomery shall be the joint representative to the Shreveport-Bossier Sports Commission for a four year term. BE IT FURTHER RESOLVED that the Mayor may appoint any ex-officio, non-voting members as deems appropriate. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeffery Darby, and seconded by Mr. Scott Irwin, and adopted on the 18th day of August, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams and Mr. Free NAYS: none ABSENT: Mr. Harvey ABSTAIN: none _____________________________________ _______________________________ Don Williams, President Phyllis McGraw, City Clerk There being no further business to come before this Council, meeting adjourned at 3:26 PM by Mr. Williams. Respectfully submitted: Phyllis McGraw City Clerk Publish: August 26, 2015 Bossier Press Tribune