City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING SEPTEMBER 15, 2015 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, September 15, 2015, at 3:00 PM Invocation was given by Council Member Jeffery Darby Pledge of Allegiance led by Council Member Don Williams Roll Call as follows: Present: Honorable Councilor Don Williams, President, Honorable Councilors, David Montgomery, Jr., Timothy Larkin, Scott Irwin, Jeffery Darby, Jeff Free and Thomas Harvey Also Present: Mayor Lorenz Walker, City Attorney Jimmy Hall and City Clerk Phyllis McGraw By: Mr. Darby Motion to approve the minutes of the August 25, 2015, Special Meeting and September 1, 2015, Regular Council Meeting and dispense with the reading. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to amend Agenda to Remove item #4 under Old Business from Agenda. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to amend Agenda remove #5 under New Business and replace with the following: Introduce an Ordinance transferring $620,906.25 from the EMS Fund to the EMS Capital and Contingency Fund and appropriating $150,000 from the EMS Capital and Contingency Fund to purchase two Vaporwake K-9's, provide for expenses and equipment in conjunction therewith. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to amend Agenda to add #31 under New Business - Introduce an Ordinance to repeal Ordinance No. 93 of 2015 and De-Annex 99.09 Acres more or less located in Section 33, Township 19 North, Range 13 West and Section 4, Township 18 North, Range 13 West, Bossier Parish , Louisiana Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Darby Motion to amend Agenda to add #32 under New Business - Introduce an Ordinance restructuring the 2014 Sewer Contract with Manchac Consulting Group, Inc. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to amend agenda to include #33 under New Business - Introduce an Ordinance authorizing Mayor Lorenz Walker to execute the attached contract to appoint Manchac Consulting Group, Inc. to pursue FEMA Hazard Mitigation Funds caused by Red River Flooding. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous By: Mr. Darby Motion to approve Agenda as amended. Seconded by Mr. Montgomery, Jr. No Comment Vote in favor or motion is unanimous Ceremonial Matters/Recognition of Guests: Kyle Sawyer, 4717 Old Brownlee Road, Bossier City, La. and Whit Graves, 119 Autumn Creek spoke against any Walmart development plans for North Bossier area. Jack Skaggs, Bossier Parish Police Jury, asked to work with Council on any developments on the Walmart project so that the citizens in that area, that do not have City Council representation, would be represented. Steve Cadwell introduced two foreign exchange students currently in school in Bossier and spoke on the exchange process. Committee Reports: Joe Buffington, Finance Director, gave Council Monthly Financial Update. Old Business: The following ordinance offered and adopted: ORDINANCE NO. 95 OF 2015 AN ORDINANCE TO AMEND ORDINANCE 126 OF 2003 TO AMEND THE UNIFIED DEVELOPMENT CODE TO REFLECT CHANGES RELATIVE TO ARTICLE 12, ARCHITECTURAL DESIGN STANDARDS, AS RECOMMENDED BY THE BOSSIER CITY COMPREHENSIVE PLAN UPDATE ADOPTED MARCH 19, 2013. BE IT ORDAINED, that the following newly adopted architectural standards shall apply to any applicable project that has not had final approval by the Metropolitan Planning Commission as a component of a Planned Unit Development or Zoning Amendment and/or a building permit application on file in the City of Bossier City Building Permits Department for the purpose of receiving a building permit as of the date of approval of this ordinance; BE IT ORDAINED, THAT THE FOLLOWING Sections of the Unified Development Code are amended to read as follows: Section 12.7 Architectural Design Standards for Building within the Business, Industrial, and Special Purpose Districts 12.7.1 Purpose The following standards for applicable architecture throughout the Metropolitan Planning Commission (MPC) jurisdiction are intended to reflect the goal of the Bossier Comprehensive and Land Use Plan while creating development of enduring quality and unique architectural style. 12.7.2 Applicability All new development located within an applicable district shall be subject to these provisions. Approval by the Zoning Office must be obtained  before any site improvement or construction can begin, and a Certificate of Occupancy or Zoning Permit can be issued. Major rehabilitations of existing buildings, within an applicable district, are also subject to these provisions. Major rehabilitation shall be defined as any renovation, restoration, modifications, addition, or retrofit of a building the exceeds fifty (50) percent of the current appraised value of the building. The appraised values of the land is not included in the 50% calculation. The current appraised value shall be established by the Bossier Parish Tax Assessor’s office. A. Applicable districts shall include the following: 1. Business Districts: B-1, B-2, B-3, B-4, and B-5 2. Special Purposed Districts: RFD, RT, and A-1 3. Industrial Districts: I-1 and I-2 4. All uses in the R-A district when approved as a Conditional Use or uses approved as a component of a Planned Unit Development (PUD). 12.7.3 Exemptions The following uses or occupancies are exempted from the provisions: A. Single-family residential buildings that are occupied as a residence. B. Accessory structures, with one or more side walls, with a footprint of less than 300 square feet, and the total footprint for all such structures on the premise does not exceed 2,000 square feet. Conditional Use Approval, following the procedures of Section 3.3.2 of this code, shall be required for more than two (2) accessory buildings or when total square footage exceeds 2,000 square feet. Accessory buildings located within the I-1, I-2, A-1 zoning classifications are exempt from this requirement. 12.7.4 Waivers and Architectural Review A. If a proposed development or improvement will not be visible from a public or private street once the project is completed, the MPC zoning board may waive any or all of the architectural standard requirements. Request for a waiver shall be reviewed as a Conditional Use Approval following the procedures of Section 3.3.2 of this code. Applications shall include the  submission of architectural elevations of the proposed construction in color and visual evidence that the project will be visible from the street. B. If a proposed development or an improvement or addition greater than 50% of the appraised value as defined in Section 12.7.2, is adjacent to an industrial zoning classification or an existing Industrial land use, the owner or applicant may apply to the Architectural Design Review Committee for the review of a lesser standards of architectural design that shall concentrate on the Front Façade and a minimum of 25% of the sides of the proposed structure that adjoin the Front Façade. C. All Overlay Districts and the following arterial streets shall not qualify for this architectural design waiver. a. Airline Drive, Arthur Ray Teague Parkway, Barksdale Boulevard, Benton Road, East Texas Street, Jimmie Davis Highway, McDade Street, Old Minden Road (west of Airline Drive), Shed Road (between Benton Road and Airline Drive and east of I-220), Shreveport- Barksdale, Traffic Street , Viking Drive (between Benton Road and Airline Drive) 12.7.5 Architectural Design Review Committee Architectural design review of alternative façade designs and materials shall be reviewed by the Metropolitan Planning Commission Architectural Review Committee (ARC). The purpose of utilizing alternative façade materials and designs is to create a unique architectural style and is not simply a means to avoid the intent and/or requirements of the architectural standard requirements. Committee membership is as follows: A. For projects located within the corporate limits of Bossier City, the ARC shall consist of five (5) member committee comprised of the following: 1. A representative of Bossier City Mayor’s office 2. A representative of the Bossier MPC Zoning Board 3. Two (2) representatives of the Bossier MPC office staff 4. The Bossier City Engineer B. For the projects located outside of the corporate limits of Bossier City, the ARC shall consist of a five (5) member committee comprised of the following: 1. A representative of the Bossier Parish Police Jury 2. A representative of the Bossier MPC Zoning Board 3. Two (2) representatives of the Bossier MPC office staff 4. The Bossier Parish Engineer 12.7.6 Architectural Review Procedures The ARC may review all aspects of nonresidential and multifamily residential projects that pertain to the outside appearance of the structures. Projects shall be in conformance will all zoning regulations prior to submittal to the ARC. In addition, projects with proposed variances shall be reviewed and approved by the appropriate board prior to the submittal to the ARC. If required, architectural review as a component of a Planned Unit Development (PUD), shall be conducted prior to review of the PUD by the MPC.  A. A quorum shall consist of three (3) members B. A representative from the Bossier MPC office staff shall preside as chairperson of the committee meetings and shall prepare a record of all proceedings for each review. The record of the proceedings shall be filed in the MPC office and shall be made a public record. C. Applicants shall initiate a request for Architectural Review to the MPC office staff upon completion of an application form provided to them by the MPC staff. D. The ARC shall hold a meeting within ten (10) business days of filing of the request. All meetings shall be open to the public with public notice, including the time and location of all meetings, being made regarding the meeting. The MPC staff shall review and distribute all documents to the ARC members prior to the meeting for their review. At the meeting, the ARC shall approve, approve with conditions or disapprove the application based on the committee’s opinion whether the project conforms to the Architectural Design Standards or intent thereof. 12.7.7 Façade Materials All buildings on the same site shall be architecturally unified in color scheme and building materials. A. Business and Special Purpose Districts excluding the A-1 and A-2 districts. 1. The following exterior materials are acceptable: a. Brick, limestone, granite, marble, stucco, glass, split- face concrete block (limited use), exterior insulation and finishing systems (EIFS), fiber cement (hardiplank) siding and wood siding. b. Split face concrete block may be used for up to sixty (60) percent of the exterior walls. EIFS installed via a wall drainage system, may be used only if it is a minimum of six (6) inches above grade with approval by the appropriate City or Parish building official. 2. Flush architectural metal panels installed via concealed fasteners for wall systems may be used for up to fifty (50) percent of any single façade if utilized in conjunction with any of the above permitted building materials. Façades with more than fifty (50) percent must apply to the MPC Architectural Review Committee. 3. As an alternative to 12.7.7.2, metal panels may be used as an accent material for up to twenty (20) percent of each façade. Accent materials are intended to be secondary façade materials that enhance the aesthetics of the building exterior. Accent materials generally consist of materials  and/or colors that complement the primary materials and enhance a particular style. 4. The following exterior materials are prohibited when used as a visible exterior façade material: a. Tilt-up concrete panels, smooth face concrete block, vinyl and aluminum siding b. The provisions for façade materials apply to the front and sides of structures for a total of three (3) sides on stand-alone sites. However, these provisions apply to all four (4) sides buildings located within integrated developments with multiple buildings, out-parcels, and when facing the public right of way or a private drive. B. Industrial and A-1 Districts Façade materials allowed in the Business and Special Purpose Districts shall be allowed and are required on a minimum of forty (40) percent on the front façade(s) only. Any other material types shall be allowed on the remaining sixty (60) percent of the building exterior. C. Colors Buildings shall consist of natural earth tones that are found in the Bossier City/Parish Region. Natural earth tones include colors and shades of the following: red, orange, yellow, olive, tan, and brown. Other colors or combinations may be allowed by the MPC Architectural Review Committee. 12.7.8 Massing, Facades, and Entryways A. Massing 1. Long expanses of blank walls shall be avoided through the use of wall articulation. Breaking the continuous plane of the wall can be done by recessing vertical segments of the wall at several intervals. Also, a course of brick or other masonry material can be applied to the exterior walls to add visual interest at certain junctures in the wall. Changes in the material colors are also encouraged to break up wall surfaces. The maximum permitted width of an uninterrupted wall plane shall be fifty (50) feet. The front façade shall be articulated regardless of width. B. Façade The façade of a building is defined as being all exterior walls structure. The “Front Façade” is the side that is facing the public right-of-way and/or private driveways or streets utilized for public travel or access. 1. Buildings shall have a defined base and cap. 2. All entryways used by the general public shall be  identifiable and integrated into the building architecture. 3. Outdoor storage display areas shall be included on the site plan submittal for review. Additional parking shall be provided to account for temporary outdoor storage or display areas that utilize parking spaces when they are in use. 4. Awnings or canopies should be provided over pedestrian walkways within thirty (30) feet of all primary entrances used by the general public. 12.7.9 Roofs 1. Hip, gable or flat roofs may be used. 2. Flat or Parapet roofs should be articulated and interrupted along the sides by breaking the plane of the roof along the sides and front. 3. Embellishment of a flat roof shall be achieved through the use of a cornice or cap and base along the front and sides of the roof. 4. Roof mounted mechanical and air conditioning equipment shall be screened from public view on all sides, adjacent streets, and adjoining developments, with the use of parapets, dormers, or by other means. Exceptions may be allowed when topography or other unchangeable conditions such as elevated roadways, do not permit equipment to not be visible. Alternative means of screening shall be reviewed by the Architectural Review Committee. 5. Green Roofs, Mansard Roofs, and other alternative roof forms may be approved as a Conditional Use by the MPC zoning Board following the procedures of section 3.3.2. A. Definitions 1. Parapet: An extension of the main walls of a building that runs along the edge of a roof. Often used to shield rooftop mechanical equipment and vents. 2. Gable: A triangular or ridged roof with two slopes that come to a point along a ridge in the middle. 3. Cornice: A projecting decorative molding or overhang that crowns the top course of a wall. 4. Base: The lowest part of the building or structure.  5. Cap: The head or crowning feature of a building or structure. 6. Mansard: A roof with slopes on each of four sides. 7. Dormer: A structural component of a building that protrudes from a roof slope. May contain windows and other architectural features. 12.7.10 Garbage collection Areas When Dumpsters, trash and recyclable material containment areas are visible from the street frontage or adjoining residential property, the following criteria shall apply to placement and construction type. A. Dumpster enclosures shall be constructed with masonry material and provide a gate or set of gates. If the gate side of the enclosure faces the street or adjoining residential property, the gates shall be of an opaque material. The gates shall be kept closed. B. The enclosure shall be at least two (2) feet taller the dumpster, but no taller than eight (8) feet in height. C. Dumpster enclosures that are located within the front yard shall be landscaped. Landscaping shall be oriented to face adjoining properties and streets. D. Dumpster areas shall not be located within in any designated streetscape or buffer yard. E. Development within the A-1, A-2 Airbase Buffer Zones and the Industrial districts are exempt from the above requirements. 12.7.11 Exterior Building Lighting Exterior building lighting plays an integral role in a commercial building whether its purpose is to emphasize architectural elements, landscaping or parking areas. Lighting fixtures should be compatible with the character, scale and function of the building as well as the surrounding area. Building mounted light fixtures shall not be located higher than the roofline and shall have the lamp source shielded from view as to minimize glare. 12.7.12 Appropriate Architectural Elements Examples of appropriate and inappropriate architectural elements are provided below. Appropriate Design Inappropriate Design Appropriate Roof Screening Inappropriate Roof Screening Appropriate Design Inappropriate Design  Appropriate Garbage Collection Area Inappropriate Garbage Collection Area Appropriate Design Inappropriate Design 12.7.13 Appeals Any property owner or applicant aggrieved by a decision of the Architectural Review Committee, Executive Director or any Administrative Official in the interpretation of the Architectural Design Standards ordinance, may file an appeal to the Board of Adjustments. An appeal shall be filed within ten (10) days from the date of the alleged erroneous order, requirement, decision, determination, or interpretation. Failure to do so within the prescribed period will constitute a waiver of all rights to an administrative hearing. A. An appeal must be filed with the MPC office and shall include the following: 1. The name, address, and telephone number of the petitioner. 2. The decisions being appealed and description of the appeal on an applicable application provided by the zoning office. 3. Site plan of the property involved showing dimension of the lot, architectural elevations, and any proposed improvements thereon. B. Upon completion of an application provided by the MPC staff, the appeal shall be scheduled for a hearing by the Board of Adjustments on the next available regularly scheduled BOA meeting. BE IT ORDAINED, that the following Section of the Unified Development Code be amended to read as follows: 6.8.C The exterior of the temporary building shall be painted in one primary color that comprises a minimum of 80% of the facades of the structure. The paint scheme should complement the primary building on the site. The temporary building shall be maintained and kept in good repair. BE IT ORDAINED, that the following Section is deleted from the Unified Development Code. Section 13.14 Screening of Accessory Waste Storage and Dumpsters. Motion was made by Mr. Scott Irwin and seconded by Mr. Thomas Harvey to above ordinance. Upon the following vote, the ordinance was duly adopted this 15th day of September, 2015. AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ Don Williams, President ______________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 96 OF 2015 AN ORDINANCE TO APPROPRIATE FUNDS TO PROVIDE FOR THE REHAB OF THE NORTH BOSSIER LIFT STATION. WHEREAS, the City of Bossier City has taken $10 million dollars in low interest loans from LA DEQ to address sewer collection system issues, and WHEREAS, the sewer lift station known as the North Bossier Lift Station qualifies for categorical work through the loan program, and WHEREAS, the North Bossier Lift Station is in need of various rehabilitative work to ensure proper future operation as the City grows northward. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that $1,500,000.00 is appropriated from the 2014 DEQ Loan for use to rehabilitate the North Bossier Lift Station. BE IT FURTHER ORDAINED, that Mayor Lorenz “Lo” Walker is hereby authorized to sign any and all documents in connection with the furtherance of this ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Don Williams, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ Don Williams, President ______________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 97 Of 2015 AN ORDINANCE DECLARING A BLEACHER SURPLUS TO THE NEEDS OF THE CITY AND DONATING IT TO THE NORTHWEST LOUISIANA WOUNDED VETERANS GROUP TO BE USED AT SEVENTH HEAVEN RANCH.  WHEREAS, the City of Bossier Recreation Department has a bleacher that is surplus to its needs; and WHEREAS the Northwest Louisiana Wounded Veterans Group can use this bleacher at its Seventh Heaven Ranch; and WHEREAS this donation will assist in raising funds for the Wounded Veterans in the local area; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that a bleacher from the City of Bossier City Recreation Department is hereby declared surplus to the needs of the Bossier City Recreation Department and is hereby donated to the Northwest Louisiana Wounded Veterans Group to be used at Seventh Heaven Ranch; and The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. Jeffery Darby, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ ______________________________ Don Williams, President Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 98 Of 2015 AN ORDINANCE AUTHORIZING MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED COOPERATIVE ENDEAVOR AGREEMENT BETWEEN THE BOSSIER PARISH SHERIFF’S OFFICE AND THE CITY OF BOSSIER CITY TO COORDINATE EFFORTS TO IMPROVE THE CLEANLINESS OF BOSSIER CITY.  WHEREAS, The Bossier Parish Sheriff’s Office can provide prison labor to assist with cleaning intersections and high traffic streets in the City of Bossier City; and WHEREAS the City of Bossier City has street sweepers that can be used at the same time to maximize the cleanup of the City of Bossier City; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mayor Lorenz Walker is hereby authorized to execute the attached agreement to coordinate cleanup efforts between the City of Bossier City and the Bossier Parish Sheriff’s Office; and The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. David Montgomery, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ ______________________________ Don Williams, President Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 99 Of 2015 AN ORDINANCE AUTHORIZING MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED AGREEMENT WITH THE RED RIVER WATERWAY COMMISSION AND BOSSIER PARISH FOR THE EXTENSION OF THE TEAGUE TRAIL. WHEREAS, the Red River Waterway Commission at the request of the City and Parish desires to fund the extension of the Teague Multi-Use Trail along the Red River; and  WHEREAS the extension shall be approximately 2.1 miles starting at the current termination point across from Centurylink Center and ending at the boat ramp in the Red River National Wildlife Refuge; and WHEREAS the trail will be designed and constructed by the Red River Waterway Commission at a cost not to exceed ($1,700,000.00) but the City and Parish will assume operation maintenance and repair of the newly constructed trail on their respective ownership parcels; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mayor Lorenz Walker is hereby authorized to execute the attached agreement between the Red River Waterway Commission, Bossier Parish and the City of Bossier City for the extension of the Teague Trail; and The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Don Williams, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ ______________________________ Don Williams, President Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 100 OF 2015 AN ORDINANCE TO REDEDICATE FUNDS ORIGINALLY DEDICATED TO THE WALKER PLACE BRIDGE, TO THE WALKER PLACE PARK WITH ALL ADDITIONAL WALKER PLACE PARK FUNDS TO BE USED TO ADD AMENITIES TO THE WALKER PLACE PARK. _____________________________________________________ WHEREAS, Ordinance No. 28 of 2013 appropriates $1,000,000 from Riverboat Gaming Capital Fund and Ordinance No. 74 of 2014 appropriates $1,293,146 from Riverboat Gaming Capital Projects Fund with the sum of $2,293,146 to be used to construct the Walker Place Park; and WHEREAS, Ordinance No. 25 of 2014 dedicated $2,706,854 to be used to construct the Walker Place Bridge which has a contract amount of $2,422,000 and total additional change order items of $93,245 making the new total contract to be $2,515,245; and WHEREAS, the difference between originally dedicated funds of $2,706,854 and the new contract amount of $2,515,245 is $191,609; and WHEREAS, this $191,609 left over from the Walker Place Bridge project shall be rededicated to the Walker Place Park Project. NOW, THEREFORE, BE IT ORDAINED that the City Council of Bossier City, in regular session convened does hereby rededicate funds originally dedicated to the Walker Place Bridge to the Walker Place Park with all additional Walker Place Park funds to be used to add amenities to the Walker Place Park. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to appropriate the above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Don Williams, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ ______________________________ Don Williams, President Phyllis McGraw, City Clerk NEW BUSINESS: Witness opening of sealed bids for 2015 City Wide Concrete Repairs: 1. C W & W Contractors, Inc. $1,296,890.00 2. H & H Contracting Company, Inc. $1,121,490.00 3. North La. Construction Contractors, LLC $ 965,360.40 4. Ronald G. Carlson, Inc. $1,287,310.00 5. Yor-Wic Construction $1,843,480.00 By: Mr. Irwin Approve Reading of the Bids Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous By: Mr. Free Motion to introduce an Ordinance extending the contract between the City of Bossier City and SMG/Savor to provide comprehensive management and food service for the Century Link Arena. Seconded by Mr. Larkin No comment Motion in favor of motion is unanimous By: Mr. Free Motion to introduce an Ordinance to abandon a road right-of-way lying between Swan Lake Road Spur and East Texas Street (U.S. 80). Seconded by Mr. Williams Chris Pearson, McDonalds, thanked Council for consideration of this Ordinance Motion in favor of motion is unanimous By: Mr. Irwin Motion to introduce an Ordinance to adopt an amended Budget for the 2015 Water and Sewer Fund. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Darby Motion to introduce an Ordinance transferring $620,906.25 from the EMS Fund to the EMS Capital and Contingency Fund and appropriating $150,000 from the EMS Capital and Contingency Fund to purchase two Vaporwake K-9's, provide for expenses and equipment in conjunction therewith. Seconded by Mr. Free No comment Vote in favor of motion is unanimous By: Mr. Irwin Motion to introduce an Ordinance appropriating $100,000 from the EMS Capital and Contingency Fund to purchase a scenario based pre-hospital mannequin. Seconded by Mr. Darby No comment Vote in favor of motion is unanimous By: Mr. Harvey Motion to introduce an Ordinance appropriating three hundred ninety four thousand and no/100 from the September 16, 2014 LCDA Bond Issue for Professional Services in conjunction with the engineering and design of the Bossier City Downtown Re-Envisioning Project and authorizing Mayor Lorenz Walker to execute the attached contracts. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to combine Budget items 8 - 22 Under New Business into one reading. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Irwin Motion to introduce the 2016 Operating Budgets. Seconded by Mr. Williams Motion by Mr. Williams to amend the 2016 Operating Budgets to remove the Educational Benefit from the Marshall's Office. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to introduce the 2016 Operating Budgets as amended. Seconded by Mr. Larkin Mr. Larkin requested workshop so that Department Heads could lay out their budgets and public could interact. Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 84 OF 2015 A RESOLUTION TO HIRE OR PROMOTE ONE UTILITY WORKER IN WATER DISTRIBUTION AND ONE UTILITY WORKER IN LIFT STATIONS TO REPLACE VACANT POSITIONS IN PUBLIC UTILITIES. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring or promotion of one Utility Worker in Water Distribution and one Utility Worker in Lift Stations to replace vacant positions in Public Utilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring or promotion of one Utility Worker in Water Distribution and one Utility Worker in Lift Stations to replace vacant positions in Public Utilities. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Don Williams, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ Don Williams, President ______________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 85 OF 2015 A RESOLUTION TO HIRE OR PROMOTE ONE ENGINEERING AIDE IV AND TWO OPERATORS AT THE WATER TREATMENT PLANT TO REPLACE VACANT POSITIONS IN PUBLIC UTILITIES. _____________________________________________________  WHEREAS, the City Council of the City of Bossier City authorizes the hiring or promotion of one Engineering Aide IV and two Operators at the Water Treatment Plant to replace vacant positions in Public Utilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring or promotion of one Engineering Aide IV and two Operators at the Water Treatment Plant to replace vacant positions in Public Utilities. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Don Williams, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ Don Williams, President ______________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 86 OF 2015 A RESOLUTION TO HIRE OR PROMOTE A LABORER II TO FILL A VACANT POSITION IN PUBLIC WORKS WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; and WHEREAS, one Laborer II vacancy exist in the Streets & Drainage division and filling this position will allow operations to continue. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to hire or promote a Laborer II and backfill any vacancy created by promotion. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and second by Mr. Thomas Harvey, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ Don Williams, President ______________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: Resolution No. 87 Of 2015 A RESOLUTION AUTHORIZING THE CITY OF BOSSIER CITY, LOUISIANA TO PROCEED WITH DEVELOPMENT OF A PROJECT FOR REFUNDING OF CERTAIN OUTSTANDING PUBLIC IMPROVEMENT SALES TAX BONDS, SERIES 2006, AND PUBLIC IMPROVEMENT SALES TAX REFUNDING BONDS, SERIES ST-2006, OF THE CITY; AUTHORIZING ISSUANCE BY THE CITY OF NOT EXCEEDING $19,000,000 OF SALES TAX REFUNDING BONDS, IN ONE OR MORE SERIES, ON A TAXABLE OR TAX-EXEMPT BASIS; MAKING APPLICATION TO THE STATE BOND COMMISSION AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH ________________________________________________________________________ WHEREAS, the City of Bossier City, Louisiana (the Issuer), after examining available data, has determined that there is substantial need within the Issuer for refunding certain outstanding Public Improvement Sales Tax Bonds, Series 2006, and for refunding certain outstanding Public Improvement Sales Tax Refunding Bonds, Series ST-2006, by the Issuer, in accordance with the provisions of Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended; and WHEREAS, issuance of its Sales Tax Refunding Bonds, in one or more series, on a taxable or tax-exempt basis, will assist the Issuer in alleviating such need, and deliver a positive net present value debt service savings, to the Issuer s benefit; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bossier City, Louisiana, as follows: SECTION 1. The City of Bossier City, Bossier Parish, Louisiana is hereby authorized to proceed with development of a refunding of certain of its outstanding Public Improvement Sales Tax Bonds, Series 2006, dated March 1, 2006 on original issue, and its outstanding Public Improvement Sales Tax Refunding Bonds, Series ST-2006, dated October 26, 2006 on original issue, involving the proposed issuance by the City of Bossier City of not exceeding $19,000,000 Sales Tax Refunding Bonds, in one or more series, either taxable or tax- exempt (the Bonds), to mature on or before December 1, 2025, at a rate or rates not exceeding 5% per annum, to be secured by and payable from an irrevocable pledge and dedication of the avails or proceeds of the special one percent (1%) sales and use tax authorized at elections held in the Issuer on September 24, 1963, September 15, 1964, January 7, 1969, November 7, 1978 and May 16, 1981 (the Tax), subject only to the prior payment of reasonable and necessary costs and expenses of collecting and administering the Tax. SECTION 2. Application is hereby formally made to the Louisiana State Bond Commission, pursuant to the provisions of Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended, for consent, approval and authority to issue, sell and deliver the bonds herein authorized, to be secured by and payable from an irrevocable pledge and dedication of the avails or proceeds of the special one percent (1%) sales and use tax authorized at elections held in the Issuer on September 24, 1963, September 15, 1964, January 7, 1969, November 7, 1978 and May 16, 1981 (the Tax), subject only to the prior payment of reasonable and necessary costs and expenses of collecting and administering the Tax. By virtue of the Issuer’s application for, acceptance and utilization of the benefits of the Louisiana State Bond Commission s approval(s) resolved and set forth herein, it resolves that it understands and agrees that such approval(s) are expressly conditioned upon, and it further resolves that it understands, agrees and binds itself, its successors and assigns to, full and continuing compliance with the State Bond Commission Policy on Approval of Proposed Use of Swaps, or other forms of Derivative Products Hedges, Etc, adopted by the Commission on July 20, 2006, as to the borrowing(s) and other matter(s) subject to the approval(s), including subsequent application and approval under said Policy of the implementation or use of any swap(s) or other product(s) or enhancement(s) covered thereby. SECTION 3. The City Clerk is empowered, authorized and requested to forward to the Louisiana State Bond Commission a certified copy of this resolution which shall constitute a formal application as herein provided. SECTION 4. There being a real public necessity for the retention and employment of legal counsel to provide specialized legal services in connection with issuance of the Bonds by the Issuer, and it appearing that the public interest requires obtaining of such specialized legal services, Joseph A. Delafield, A Professional Corporation, of Lake Charles, Louisiana (Bond Counsel), is hereby employed for such purposes. The fee for the work to be performed by Bond Counsel is contingent upon the issuance, sale and delivery of the Bonds, and shall be in accordance with the maximum fee schedule of the Attorney General of the State of Louisiana for comprehensive legal and coordinate professional work of bond attorneys and bond counsel in the issuance of revenue bonds. SECTION 5. The employment of Stifel, Nicolaus & Company, Incorporated, Baton Rouge, Louisiana, and Sisung Securities Corporation, New Orleans, Louisiana, as Underwriters in connection with the Bonds is hereby approved. The compensation of the Underwriters shall be payable from the proceeds of the Bonds and shall be subject to the approval of the Issuer and the Louisiana State Bond Commission. SECTION 6. Government Consultants, Inc., Baton Rouge, Louisiana, is hereby appointed as Municipal Advisor to the Issuer in connection with issuance, sale and delivery of the Bonds. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Jeff Free, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none This resolution was declared adopted on this 15th day of September, 2015. ______________________________ Don Williams, President ______________________________ Phyllis McGraw, City Clerk (Other business not pertinent to the present excerpt may be found of record in the official minute book.) Upon motion duly made and unanimously carried, the meeting was adjourned. ______________________ Don Williams, President ________________________ Phyllis McGraw, City Clerk By: Mr. Harvey Motion to approve Parade Permit Fee Waiver for Airline Homecoming Parade October 6, 2015, and Parkway High School Homecoming Parade, September 17, 2015. Seconded by Mr. Free No comment Vote in favor of motion is unanimous Hearing of Appeal for Anita Harrison for violation of Chapter 46, Section 123, 'Inoperable Vehicle' located at 908 Princeton Ave. Bossier City, Louisiana. Ms. Harrison asked for an extension so that she could get the vehicle sold. By: Mr. Montgomery, Jr. Motion to allow Ms. Harrison a 60 Day extension. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 88 OF 2015 A RESOLUTION TO HIRE ONE RECREATION SUPERVISOR TO REPLACE VACANT POSITION IN PARKS AND RECREATION. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the Hiring of one Recreation Supervisor to replace vacant position in Parks and Recreation. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring of one Recreation Supervisor to replace vacant position in Parks and Recreation. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr. and seconded by Mr. Scott Irwin, and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ Don Williams, President ______________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 89 OF 2015 A RESOLUTION TO HIRE A LABORER I TO FILL A VACANT POSITION IN PUBLIC WORKS WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; and WHEREAS, one Laborer I vacancy exist in the Solid Waste division and filling this position will allow operations to continue. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to hire a Laborer I. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeffery Darby, and second by Mr. David Montgomery, Jr., and adopted on the 15th day of September, 2015, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ______________________________ Don Williams, President ______________________________ Phyllis McGraw, City Clerk By Mr. Montgomery, Jr. Motion to Introduce an Ordinance to repeal Ordinance No. 93 of 2015 and De-Annex 99.09 Acres more or less located in Section 33, Township 19 North, Range 13 West and Section 4, Township 18 North, Range 13 West, Bossier Parish , Louisiana Seconded by Mr. Free No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion introduce an Ordinance restructuring the 2014 Sewer Contract with Manchac Consulting Group, Inc. Seconded by Mr. Mr. Free No comment Vote in favor of motion is unanimous By: Mr. Harvey Motion introduce an Ordinance authorizing Mayor Lorenz Walker to execute the attached contract to appoint Manchac Consulting Group, Inc. to pursue FEMA Hazard Mitigation Funds caused by Red River Flooding. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous There being no further business to come before this Council, meeting adjourned at 3:53 PM by Mr. Williams. Respectfully submitted: Phyllis McGraw City Clerk Publish: September 23, 2015 Bossier Press Tribune