City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING MARCH 15, 2016 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, March 15, 2016, at 3:00 PM Invocation was given by Council Member Scott Irwin Pledge of Allegiance led by Council Member Jeff Free Roll Call as follows: Present: Honorable Councilor Don Williams, President, Honorable Councilors, David Montgomery, Jr., Scott Irwin, Jeffery Darby, Thomas Harvey and Jeff Free Absent was the Honorable Timothy Larkin Also Present: Mayor Lorenz Walker, City Attorney Jimmy Hall and City Clerk Phyllis McGraw By: Mr. Irwin Motion to approve the minutes of the March 1, 2016, Regular Council Meeting and dispense with the reading. Seconded by Mr. Darby No comment Vote in favor of motion is unanimous By: Mr. Irwin Motion to approve Agenda. Seconded by Mr. Darby No Comment Vote in favor or motion is unanimous Joe Buffington, Finance Director, gave Council the Monthly Financial Update Old Business: The following Ordinance offered and adopted: Ordinance No. 25 Of 2016 AN ORDINANCE RE-ALLOCATING $61,742.77 OF SAVINGS FROM THE AUTOMOTED METER PROJECT MANAGEMENT BY MANCHAC CONSULTING GROUP, INC. TO ENGAGE MEAD & HUNT TO DETERMINE THE VIABILITY OF THE CITY OF BOSSIER CITY PARTICIPATING IN THE UTILITY PRIVATIZATION PROCESS FOR BARKSDALE AIR FORCE BASE. WHEREAS, savings exist from the Project Management by Manchac of the Automated Water Meter Project; and WHEREAS this savings can be re-allocated to engage Mead & Hunt to determine the viability of the City of Bossier City participating in the utility privatization process for Barksdale Air Force Base; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the savings of $61,742.77 in the Automated Meter Project Management by Manchac Consulting Group, Inc. is hereby reappropriated to retain Mead & Hunt to determine the viability of the City of Bossier City participating in the utility privatization process for Barksdale Air Force Base; and The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Scott Irwin, and adopted on the 15th, day of March, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Larkin ABSTAIN: none ____________________________ Don Williams, President __________________________ Phyllis McGraw, City Clerk Agenda Item called: 2. Introduce an Ordinance adopting the 2016 Alternative Fuel Station Capital Budget. By: Montgomery, Jr. Motion to combine Capital Budget Agenda Items #2-6. Seconded by Mr. Darby No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to amend the 2016 Capital Budgets to delete and add the following: 1. Utilities: a. Water Maint ($160,000 savings) i. Excavator and attachments = $60,000 ii. Dump Truck = $100,000 b. RRWWTP ($37,000 savings) i. ATV = $20,000 (Replace w/ Golf Cart = $8,000) ii. Covered Roof Over UV System = $25,000 c. Sewer Maint ($75,000 savings) i. Excavator, Buckets, Trailer = $75,000 d. NEWWTP ($214,500 savings) i. 2ea - 35 HP Pump = $70,000 ii. 10 HP Pump = $18,000 iii. Bubbler System PS = $3,000 iv. 2ea - String Trimmers = $2,000 (Replace with 2ea = $500) v. ATV = $20,000 (Replace w/ Golf Cart = $8,000) vi. 6ea - Valve Actuators = $50,000 vii. Shed for Equipment = $10,000 viii. Effluent PS Panel = $50,000 2. Police ($350,000 savings) a. Bearcat Armored Vehicle 3. Engineering ($1,880,000 savings) a. Turn In from previous FY i. Hospital Dr Turn Lane = $80,000 ii. Kroger = $400,000 iii. Kmart / Thrifty Ditch = $500,000 iv. Guideline Levee = $125,000 b. Current Projects i. North Gate Dr sidewalk = $400,000  ii. Brownlee Rd Right Turns = $250,000 c. Equipment i. Bucket Truck = $125,000 4. Parks & Recreation ($23,000 savings) a. Scissor Lift & Trailer = $23,000 5. Public Works ($1,475,000 savings) a. Boom Truck = $225,000 b. CNG Vacuum sweeper = $300,000 c. Plantation Trace Ditch = $850,000 d. North Bossier Flood Control = $100,000 Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to introduce 2016 Capital Budgets as amended. Seconded by Mr. Free No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: Resolution No. 22 Of 2016 A RESOLUTION ADOPTING THE FIVE YEAR CAPITAL PROJECTS PLAN ________________________________________________________________________ WHEREAS, Section 6.09 of the Bossier City Charter requires adoption of a 5 year capital improvement projects program; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bossier City, Louisiana, in regular session convened, that the attached five year Capital Projects Plan for 2016-2020 is hereby adopted. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Scott Irwin, and adopted on the 15th, day of March, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Larkin ABSTAIN: none ____________________________ Don Williams, President ____________________________ Phyllis McGraw, City Clerk NEW BUSINESS: Agenda Item called Witness opening of sealed bids for Bossier City Downtown Re- Envisioning Phase I. 1. Boggs & Poole $12,435,000.00 2. Brown Builders $15,590,200.00 3. Fessler & Bowman, Inc. $15,319,000.00 4. Hand Construction $12,650,000.00 By: Mr. Williams Motion to approve reading of the bids. Seconded by Irwin No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to introduce an Ordinance to authorize the City to enter into an agreement with Neel-Schaffer, Inc. to provide professional engineering services for the design and construction services to the City of Bossier for the LA Hwy. 71 Street Lighting Project Phase II (Louisiana Capital Outlay Project No. 50-M29-15-01) Seconded by Mr. Darby No comment Vote in favor of motion is unanimous RESOLUTION NO. 23 OF 2016 A RESOLUTION TO HIRE OR PROMOTE ONE UTILITY WORKER AND ONE WASTEWATER TREATMENT PLANT OPERATOR TO REPLACE VACANT POSITIONS IN PUBLIC UTILITIES. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring or promotion of one Utility Worker at the Water Treatment Plant and one Wastewater Treatment Plant Operator at the Northeast Treatment Plant to replace vacant positions in Public Utilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring or promotion of one Utility Worker at the Water Treatment Plant and one Wastewater Treatment Plant Operator at the Northeast Treatment Plant to replace vacant positions in Public Utilities. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr. and seconded by Mr. Scott Irwin, and adopted on the 15th, day of March, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Larkin ABSTAIN: none ____________________________ Don Williams, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 24 OF 2016 A RESOLUTION TRANSFERRING TWO EMPLOYEES IN PUBLIC UTILITIES AND PROVIDING FOR PAY ADJUSTMENTS AS REQUIRED _____________________________________________________ WHEREAS, two employees in Public Utilities desire to transfer to a position in other divisions within the department and; WHEREAS, transferring these two employees to these divisions is in their best interest and the City’s as well. NOW, THEREFORE, BE IT RESOLVED, the administration is authorized to promote one Utility Worker to Equipment Operator transferring him to Sewer Maintenance and to downgrade one Equipment Operator in Sewer Maintenance to Utility Worker transferring him to Water Distribution. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Jeffery Darby, and adopted on the 15th, day of March, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Larkin ABSTAIN: none ____________________________ Don Williams, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 25 OF 2016 A RESOLUTION AUTHORIZING THE HIRING OF A ONE POLICE OFFICER WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; WHEREAS, with the retirement of one Police Officer, one vacancy now exists in the Police Department, and filling this position will allow operations to continue; NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to hire one police officer. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Thomas Harvey, and second by Mr. Jeff Free, and adopted on the 15th, day of March, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Larkin ABSTAIN: none ____________________________ Don Williams, President ___________________________ Phyllis McGraw, City Clerk By: Mr. Free Approve Parade Permit Fee Waiver for Cross Walk 2016, March 25, 2016. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Montgomery  Motion to approve Report of Change Order Membrane Pipe Replacement Project and State Certified Lab an increase of $482,390.60. Total cost of contract with increase $2,466,016.60. Seconded by Mr. Irwin Ben Rauschenbach, Manchac Consulting Group and Cliff Oliver, CAO spoke on project. Vote in favor of motion is unanimous By: Mr. Irwin Motion to introduce an Ordinance appropriating $100,000 from the 2014 Utility Bond Fund to cover repairs needed at the two River Pump Stations and the Water Treatment Plant caused by the June 2015 Flood. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 26 OF 2016 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR FEDERAL AID PROJECT AND STATE PROJECT NO. H.007085 (SHED ROAD IMPROVEMENTS BENTON ROAD TO AIRLINE DRIVE). ________________________________________________________ WHEREAS, the Louisiana D.O.T.D. and Bossier City will enter into a contract to construct Shed Road Improvements Benton Road to Airline Drive; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened allows the Mayor to execute a contract for Federal Aid Project and State Project No. H.007085 (Shed Road Improvements Benton Road to Airline Drive). The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Jeffery Darby, and adopted on the 15th, day of March, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Larkin ABSTAIN: none ____________________________ Don Williams, President ____________________________ Phyllis McGraw, City Clerk Council and Mayor commended both Chiefs, CAO, Department Heads and the City workers that helped with flood response and kept the residents safe. There being no further business to come before this Council, meeting adjourned at 3:32 PM by Mr. Williams. Respectfully submitted: Phyllis McGraw City Clerk Publish: March 23, 2016 Bossier Press Tribune