City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING OCTOBER 18, 2016 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, October 18, 2016, at 3:00 PM Invocation was given by Council Member Jeffery Darby Pledge of Allegiance led by Council Member Timothy Larkin Roll Call as follows: Present: Honorable Councilor David Montgomery, Jr., President, Honorable Councilors, Timothy Larkin, Scott Irwin, Jeffery Darby, Don Williams, Jeff Free and Thomas Harvey Also Present: Mayor Lorenz Walker, City Attorney Jimmy Hall and Deputy City Clerk, Jennifer Emert By: Mr. Free Motion to approve the minutes of the October 4, 2016, Regular Meeting and dispense with the reading. Seconded by Mr. Darby No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to amend Agenda to include item 25 under New Business: Adopt an Ordinance declaring an emergency exists affecting the health, safety and welfare of the public and appropriating $1,440,000 from the Sewer Capital and Contingency Fund to replace both coarse bar screens and both fine bar screens at the Red River Wastewater Treatment Plant. Second by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Darby Motion to approve Agenda as amended. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous Ceremonial Matters/Recognition of Guests David Rockett, Bossier Economic Development Foundation, gave Council update on the Economic Foundations current operations. Joe Buffington, Finance Director, gave Council monthly financial report. Unfinished Business: The following Ordinance offered and adopted: ORDINANCE NO. 114 OF 2016 AN ORDINANCE TO APPROPRIATE FUNDS IN THE AMOUNT OF FIVE MILLION TO PROVIDE FOR THE REPLACMENT OF THE BIG AIRLINE LIFT STATION WHEREAS, the City of Bossier City has sold $22 million dollars in Taxable Revenue Bonds to address sewer collection system issues, and  WHEREAS, the Big Airline Lift Station is in need of replacement as identified as part of the city sewer evaluation program. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that $5,000,000.00 is appropriated from the 2016 second LDEQ Loan for use in the rehabilitation and relocation of the Big Airline Force-main. BE IT FURTHER ORDAINED that Mayor Lorenz “Lo” Walker is hereby authorized to sign any and all documents in connection with the furtherance of this ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Scott Irwin, and adopted on the 18th day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ David Montgomery, Jr., Council President __________________________ Jennifer Emert, Deputy City Clerk The following Ordinance offered and adopted: Ordinance No. 115 Of 2016 AN ORDINANCE AMENDING SECTION 114-5 EMERGENCY MEDICAL FUNDING; SERVICES CHARGE ON UTILITY BILLS. _____________________________________________________________________________ WHEREAS, resources are routinely expended on EMS calls where no medical treatment is provided or minimal medical treatment is provided with no transportation required or requested; and WHEREAS a significant number of these calls are made to gaming facilities where individuals fail to take their medications, drink too much alcohol and generally fail to tend to their medical needs; and WHEREAS these calls are routinely responded to and no mechanism is in place to recoup the cost of making these EMS runs; and  WHEREAS manpower and significant resources are routinely expended on extractions caused by motor vehicle accidents. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Section 114-5 is hereby amended to add Section e., f. and g. as follows: e. There is established a $200.00 charge for first aid service, no transportation required or requested and a $200.00 charge for a treat, no transport where no intervention or supplies are used but patient contact is made. f. Ambulatory patients who request to be transported in a sprint vehicle and who can be transported in this vehicle without risk to their emergent condition: $275.00 per person transported. g. Extrication of persons requiring specialized equipment for the purpose of removal from a vehicle or situation shall be billed at $750.00. Prolonged extrications lasting greater than 60 minutes or special situations shall include additional fees of $100.00 per half hour; a minimum of one-half hour will be charged for services rendered. Special situations include but are not limited to heavy vehicle rescue, extrications, or extraction, rope rescue, confined space, swift water or water rescue. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Don Williams, and adopted on the 18th day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ David Montgomery, Jr., Council President __________________________ Jennifer Emert, Deputy City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 116 of 2016 ADOPT AN ORDINANCE APPROVING THE ACQUISITION OF THE PROPERTY DESCRIBED AS 409 WATSON STREET AND 901 OGILVIE STREET AUTHORIZING THE MAYOR TO SIGN ANY AND ALL DOCUMENTS NECESSARY TO ACQUIRE PROPERTY NECSSARY FOR PROPERTY ACQUISITION IN THE OLD DOWNTOWN AREA OF BOSSIER CITY FOR THE BOSSIER RE-ENVISIONING PROJECT WHEREAS, the City of Bossier City desires to facilitate the development of the area known as old downtown; and WHEREAS, the funds have been appropriated for these acquisitions to include the purchase, closing costs, relocation and reestablishment expenses, real estate commissions and demolition expenses; NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana in regular session convened, that Mayor Lorenz J. Walker is hereby authorized to sign and all documents necessary in conjunction with the acquisition of properties described as: 1. 409 WATSON STREET 2. 901 OGILVIE STREET Legal Description: 901 Ogilvie: Lot 10, Evans Place Subdivision, Bossier City, Bossier Parish, LA 409 Watson: Lot 7, Evans Place Subdivision, Bossier City, Bossier Parish, LA BE IT FURTHER RESOLVED THAT Mayor Lorenz J. Walker is hereby authorized to sign all deeds, closing statements, offer letters, options or demolition requisitions and any other agreements necessary to acquire the referenced properties. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Thomas Harvey, and seconded by Mr. Jeff Free, and adopted on the 18th day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ David Montgomery, Jr., Council President __________________________ Jennifer Emert, Deputy City Clerk The following Ordinance offered and adopted: Ordinance No. 117 Of 2016 AN ORDINANCE TO PURCHASE AND INSTALL NEW MAG METER REGISTERS TO BE MOUNTED REMOTELY IN A WEATHER PROOF ENCLOSURE. SEVENTY THOUSAND TO BE FUNDED FROM WATER CAPITAL CONTINGENCY FUND WHEREAS, The existing registers have been compromised by being submerged in water in the existing meter boxes. These need to be relocated to remote locations above ground. WHEREAS, The estimated cost for new registers and installation is $70,000.00 NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby An ordinance to purchase and install new MAG meter registers to be mounted remotely in a weather proof enclosure. Seventy thousand to be funded from Water Capital Contingency Fund. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Scott Irwin, and adopted on the 18th day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ David Montgomery, Jr., Council President __________________________ Jennifer Emert, Deputy City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 119 of 2016 ADOPT AN ORDINANCE AMENDING ORDINANACE 78 OF 2016 FROM THE SEWER CAPITAL AND CONTINGENCY FUND APPROPRIATING $37,792.75 FOR THE FINAL CHANGE ORDER FOR THE EMERGENCY THAT WAS DECLARED FOR A COLLASPAED AND RUPTURED SEWER MAIN AT WALLER AVENUE AND BOBBIE STREET WHEREAS, the City of Bossier City authorized in Ordinance 78 of 2016 funds for the emergency actions needed for the collapsed and ruptured sewer main at Waller Avenue and Bobbie Street; WHEREAS, the City of Bossier City has completed the emergency actions making the final contract amount $187,792.75; and  NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana in regular session convened, does hereby appropriate $37,792.75 from the Sewer Capital and Contingency Funds and approve the change order for this project; and The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Jeff Free, and adopted on the 18th day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ David Montgomery, Jr., Council President __________________________ Jennifer Emert, Deputy City Clerk The following Ordinance offered and adopted: Ordinance No. 120 Of 2016 AN ORDINANCE AUTHORIZING THE AMENDMENT OF A LEASE WITH BENTON ROAD PARTNERS, LLC TO PROVIDE FOR ASSIGNMENT OF THE LEASE IN THE EVENT THE BUILDING IS PURCHASED BY CSRA AND/OR ONE OF ITS AFFILIATED COMPANIES. _____________________________________________________________________________ WHEREAS, the Bossier City Council approved the referenced lease on September 6, 2016 in Ordinance 94 of 2016; and WHEREAS CSRA has an option to purchase the referenced building (301 Benton Road previously the Capital One Building) and desires to have the lease assigned in the event CSRA or an affiliated company exercises the option to purchase; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the referenced lease is hereby amended to provide that in the event CSRA or one of its affiliated entities purchases the property located at 301 Benton Road from Benton Road Partners, LLC then it shall be assignable.  The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. Jeffery Darby, and adopted on the 18th day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ David Montgomery, Jr., Council President __________________________ Jennifer Emert, Deputy City Clerk The following Ordinance offered and adopted: ORDINANCE # 121 OF 2016 AN ORDINANCE AUTHORIZING AND APPROVING THE ENGAGEMENT OF HEARD, MCELROY & VESTAL, LLC TO PROVIDE PROFESSIONAL SERVICES TO AUDIT THE FINANCIAL STATEMENTS OF THE CITY OF BOSSIER CITY; CENTURYLINK ARENA FUND, FIREMEN’S PENSION AND RELIEF FUND, AND POLICEMEN’S PENSION AND RELIEF FUND. WHEREAS, Heard, McElroy, & Vestal, LLC, has conducted audits of the finances of two of the referenced entities in previous years; and WHEREAS, the referenced entities are required to have annual audits and receive a comprehensive annual financial report for the year ended December 31, 2016; NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mr. David Montgomery, Jr. is hereby authorized to execute letters of engagement with Heard, McElroy, & Vestal, LLC and said letters of engagement are hereby approved. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Scott Irwin, and adopted on the 18th day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ David Montgomery, Jr., Council President __________________________ Jennifer Emert, Deputy City Clerk ORDINANCE NO. 122 OF 2016 AN ORDINANCE TO DECLARE CERTAIN MOVABLE EQUIPMENT OWNED BY CITY OF BOSSIER CITY AS SURPLUS TO THE CITY’S NEED AND PROVIDE FOR DONATION TO THE MUNICIPALTIES OF CALDWELL, JONESBORO, MAMOU, ROBELINE, MANY, VILLAGE’s OF CREOLA, VERNADO, WILSON, FLORIEN. COLFAX, AND EVANGELINE, LOUISIANA IN ACCORDANCE WITH LAW. WHEREAS, the City has accumulated certain movable equipment which is now surplus to the City’s need and it is in the best interest of the City to salvage and dispose of said equipment according to law. BE IT ORDAINED by the City Council of the City of Bossier City, Louisiana, in regular session convened that the following equipment described is surplus to the City’s needs: DESCRIPTION REF. NO. SERIAL NUMBER DEPT. MILEAGE 1. ford crown vic 2005 01424 2FAFP71W85X149806 Police 102,030 2. Ford crown vic 2005 01440 2FAFP71W05X149797 Police 103,859 3. Ford crown vic 2005 01441 2FAFP71W25X149798 Police 93,811 4. Ford crown vic 2005 01450 2FAFP71WX5X149810 Police 99,005 5. ford crown vic 2006 01482 2FAFP71W76X154271 Police 85.513 6. ford crown vic 2007 01485 2FAFP71W87X143992 police 72,655 7. ford crown vic 2007 01487 2FAFP71W17X143994 police 102,966 8. ford crown vic 2007 01490 2FAFP71W77X143997 police 111,361 9. ford crown vic 2007 01493 2FAFP71W17X144000 police 87,453 10. ford crown vic 2008 01519 2FAFP71V18X159461 police 91,853 11. ford crown vic 2008 01522 2FAFP71V38X159462 police 90,947 12. dodge durango 2008 02511 1D8HD38N98F149302 env. affairs 113.130 NOW, THEREFORE, BE IT FURTHER ORDAINED by the City Council of the City of Bossier City, Louisiana, in regular session convened that the Purchasing Agent is authorized to dispose of said equipment in accordance to law. The above and foregoing ORDINANCE was read in full at open and regular session convened, was on motion of Mr. Don Williams, seconded by Mr. Thomas Harvey and adopted on the 18th day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ David Montgomery, Jr., Council President __________________________ Jennifer Emert, Deputy City Clerk New Business: Agenda Item called: Witness opening of sealed bids for Six Fountains Sewer Pump Station. 1. David Lawler Construction $608,250.00 2. Pulley Construction, Inc. $488,000.00 3. Axis Construction, LLC $599,000.00 4. Peck Construction, Inc. $438,344.00 5. Dixie Overland Construction, LLC $414,998.00 6. McInnis Brothers Construction, Inc. $552,050.00 By: Mr. Harvey  Motion to approve reading of the bids. Seconded by Mr. Free No comment Vote in favor of motion is unanimous Agenda Item called: Introduce an Ordinance to adopt the General Fund Budget for 2017. By: Mr. Williams Motion to combine the reading of agenda items 2-20 into one reading. Second by Mr. Harvey No comment Vote in favor of motion is unanimous Council thanked Mayor and employees for all the hard work on controlling the budget. By: Mr. Irwin Motion to introduce the 2017 Operating and Capital Budgets. Second by: Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to introduce an Ordinance to appropriate funds in the amount of $175,000 to install a new free standing communications tower at the water treatment plant. Second by: Mr. Irwin No comment Vote in favor of motion is unanimous By: Mr. Free Motion to approve reappointment of Allen Self to the Metropolitan Planning Commission Board of Adjustments. Term effective November 3, 2016 and expires November 2, 2021. Second by: Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to approve Report of Change Order for Downtown Re-Envisioning Phase I an increase of $834,660. Total of Contract with Change Order $13,602,929. Second by: Mr. Harvey No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: Resolution No. 88 Of 2016 A RESOLUTION AUTHORIZING THE HIRING OF A FOREMAN II IN THE CUSTOMER SERVICE DEPT. ____________________________________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring of a Foreman II for the vacant position in Customer Service. WHEREAS, NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the administration is authorized to hire a Foreman II position in the Customer Service Department.  The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeffery Darby, and seconded by Mr. Don Williams, and adopted on the 18th day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ David Montgomery, Jr., Council President __________________________ Jennifer Emert, Deputy City Clerk The following Ordinance offered and adopted: Ordinance No.123 Of 2016 AN ORDINANCE DECLARING AN EMERGENCY EXISTS AFFECTING THE HEALTH, SAFETY AND WELFARE OF THE PUBLIC AND APPROPRIATING $1,440,000 FROM THE SEWER CAPITAL AND CONTINGENCY FUND TO REPLACE BOTH COARSE BAR SCREENS AND BOTH FINE BAR SCREENS AT THE RED RIVER WASTE WATER TREATMENT PLANT. _____________________________________________________________________________ _ WHEREAS, both coarse screens and both fine screens have failed at the Red River Waste Water Treatment Plant and they are a necessary and integral part of the treatment process and aid in odor control; and WHEREAS these screens have an impact on the ability of the City to properly treat waste water and therefore affect the health safety and welfare of the public; and WHEREAS Max Foote Construction Co. LLC has agreed to do replacement of the screens at minimal cost pursuant to the letter attached hereby; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that an emergency does exist affecting the health, safety, and welfare of the community and $1,440,000 is hereby appropriated from the Sewer Capital and Contingency Fund to replace both coarse bar screens and both fine bar screens;  BE IT FURTHER ORDAINED that Max Foote Construction Co., LLC shall be authorized to complete the installation of the referenced screens immediately. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Jeffery Darby, and adopted on the 18th, day of October, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ David Montgomery, President ____________________________ Jennifer Emert, Deputy City Clerk There being no further business to come before this Council, meeting adjourned at 3:28 PM by Mr. Montgomery, Jr. Respectfully submitted: Phyllis McGraw City Clerk Publish: October 26, 2016 Bossier Press Tribune