City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING December 6, 2016 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, December 6, 2016, at 3:00 PM Invocation was given by Council Member Scott Irwin Pledge of Allegiance led by Council Member Jeff Free Roll Call as follows: Present: Honorable Councilor David Montgomery, Jr., President, Honorable Councilors, Timothy Larkin, Scott Irwin, Jeffery Darby, Jeff Free and Thomas Harvey Absent: Honorable Councilor Don Williams Also Present: Mayor Lorenz Walker, City Attorney Jimmy Hall and City Clerk, Phyllis McGraw By: Mr. Free Motion to approve the minutes of the November 15, 2016, Regular Meeting and dispense with the reading. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous By: Mr. Darby Motion to delete Unfinished Business items #6 and #7 from the Agenda. Seconded by Mr. Free No comment Vote in favor of motion is unanimous By: Mr. Irwin Motion to amend Agenda to add New Business Item #19 - Adopt a Resolution to adjust the salary for the Youth Recreation Supervisor position in Parks and Recreation. Seconded by Mr. Free No comment Vote in favor of motion is unanimous By: Mr. Harvey Motion to amend Agenda to add New Business Item #20 - Adopt a Resolution authorizing the hiring of one Police Communications Officer to replace a resignation of a PCO on 12/1/16. Seconded by Mr. Free No comment Vote in favor of motion is unanimous By: Mr. Free Motion to approve Agenda as amended. Seconded by Mr. Darby No comment Vote in favor of motion is unanimous Joe Buffington, Finance Director, presented Council with monthly Financial Report. Unfinished Business: ORDINANCE NO. 146 OF 2016 BY; An Ordinance adopting detailed estimate and exhibition of the various items of receipts and expenditures for the City of Bossier City, Louisiana, for the fiscal year beginning January 1, 2017 and ending December 31, 2017, to serve as a budget of expenditures during said fiscal year and appropriating the amounts herein set forth as a budget of expenditures. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOSSIER CITY, LOUISIANA IN SESSION CONVENED THAT: SECTION 1: The following detailed estimate of receipts and expenditures for the City of Bossier City, Louisiana for the fiscal year beginning January 1, 2017, and ending December 31, 2017, and the same is hereby adopted to serve as a budget of expenditures for said City for said fiscal year, to wit: HOTEL/MOTEL TAXES PROPOSED 2017 BUDGET Proposed 2017 Budget Revenue Revenue from State 1,754,015 3/4% Occupancy Tax 900,000 Interest Earned 15,000 Total Revenue 2,669,015 Debt Service (DEQ 2010) 1,000,000 CenturyLink Equipment 0 Total Expenditures 1,000,000 Excess(Deficiency)of Revenues Over Expenditures 1,669,015 Trf Out to CenturyLink(special events)* 0 Transfer Out to CenturyLink (cash flow) -260,000 Transfer Out to Civic Center -512,000 Transfer Out to Bossier Chamber of Commerce -83,333 Fund Balance at Beginning of Year 3,302,554 Fund Balance Reserved CenturyLink Fund Balance at End of Year 4,116,236 *May be used to attract special events, etc. SECTION 2: The adoption of this budget be, and the same is hereby declared to operate as an appropriation of the amounts herein set for the purposes therein stated. SECTION 3: This Ordinance shall become effective after its promulgation all in the manner and form prescribed by law. SECTION 4: This Ordinance was duly read to the City Council of the City of Bossier City and considered section by section, then as a whole, and was on motion of Mr. Jeff Free and seconded by Mr. Scott Irwin, adopted this 6th day of December, 2016 by the following ayes and nayes vote: AYES; Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby and Mr. Free NAYES; Mr. Harvey ABSENT; Mr. Williams ABSTAIN; none ______________________________ ________________________ President, David A. Montgomery, Jr. City Clerk, Phyllis McGraw The following Ordinance offered and adopted: ORDINANCE NO. 147 of 2016 ADOPT AN ORDINANCE APPROVING THE ACQUISITION OF THE PROPERTY DESCRIBED AS 409 ARCADIA STREET AUTHORIZING THE MAYOR TO SIGN ANY AND ALL DOCUMENTS NECESSARY TO ACQUIRE PROPERTY FOR PROPERTY ACQUISITION IN THE OLD DOWNTOWN AREA OF BOSSIER CITY FOR THE BOSSIER RE-ENVISIONING PROJECT WHEREAS, the City of Bossier City desires to facilitate the development of the area known as old downtown; and WHEREAS, the funds have been appropriated for these acquisitions to include the purchase, closing costs, relocation and reestablishment expenses, real estate commissions and demolition expenses; NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana in regular session convened, that Mayor Lorenz J. Walker is hereby authorized to sign and all documents necessary in conjunction with the acquisition of properties described as: 1. 409 ARCADIA STREET Legal Description: 409 Arcadia: Lot 357, North 4 feet of Lot 358 East Shreveport Subdivision, Bossier City, Bossier Parish, LA BE IT FURTHER RESOLVED THAT Mayor Lorenz J. Walker is hereby authorized to sign all deeds, closing statements, offer letters, options or demolition requisitions and any other agreements necessary to acquire the referenced properties.  The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Thomas Harvey, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 148 OF 2016 AN ORDINANCE TO APPROPRIATE $200,000 TO COME FROM THE SALES TAX CAPITAL IMPROVEMENT FUND TO BE USED TO REPLACE FAILED STORM SEWER CULVERT RUNNING ALONG THE REAR PROPERTY LINE OF THE 2600 BLOCK OF BARDOT LANE. ________________________________________________________________ WHEREAS, a storm culvert has collapsed and failed that runs along the rear property line of the 2600 block of Bardot Lane with the culvert needing to be totally replaced; and WHEREAS, $200,000 is available for this purpose in the Sales Tax Capital Improvements Fund. NOW, THEREFORE, BE IT ORDAINED that the City Council of Bossier City, in regular session convened, does hereby appropriate $200,000 to come from the Sales Tax Capital Improvement Fund to be used to replace failed storm sewer culvert running along the rear property line of the 2600 block of Bardot Lane. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all instruments in connection with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Timothy Larkin and seconded by Mr. Scott Irwin, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 149 OF 2016 AN ORDINANCE TO APPROPRIATE $190,000 TO COME FROM THE SALES TAX CAPITAL IMPROVEMENT FUND TO BE USED TO DESIGN AND CONSTRUCT TRAFFIC SIGNALS FOR THE STOCKWELL ROAD/SHED ROAD INTERSECTION. WHEREAS, recent traffic studies indicate that a signalized intersection is warranted at Stockwell Road/Shed Road Intersection; and WHEREAS, $190,000 is available in the Sales Tax Capital Improvement Fund. NOW THEREFORE, BE IT ORDAINED, that the City Council of Bossier City, Louisiana, in regular session convened, does hereby appropriate $190,000 to come from the Sales Tax Capital Improvement Fund to be used to design and construct traffic signals for the Stockwell Road/Shed Road Intersection. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all documents in connection with the furtherance of this Ordinance. The above and foregoing Ordinance, was read in full at open and legal session convened, was on motion of Mr. Jeff Free and seconded by Mr. Thomas Harvey, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 150 OF 2016 AN ORDINANCE TO APPROPRIATE $190,000 TO COME FROM THE SALES TAX CAPITAL IMPROVEMENT FUND TO BE USED TO DESIGN AND CONSTRUCT TRAFFIC SIGNALS FOR THE HICKORY RIDGE ROAD/SHED ROAD INTERSECTION. WHEREAS, recent traffic studies indicate that a signalized intersection is warranted at Hickory Ridge Road/Shed Road Intersection; and WHEREAS, $190,000 is available in the Sales Tax Capital Improvement Fund. NOW THEREFORE, BE IT ORDAINED, that the City Council of Bossier City, Louisiana, in regular session convened, does hereby appropriate $190,000 to come from the Sales Tax Capital Improvement Fund to be used to design and construct traffic signals for the Hickory Ridge Road/Shed Road Intersection.  BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all documents in connection with the furtherance of this Ordinance. The above and foregoing Ordinance, was read in full at open and legal session convened, was on motion of Mr. Jeff Free and seconded by Mr. Thomas Harvey, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk New Business: Agenda item called: Witness opening of sealed bids for Big Airline Sewer Lift Station: 1. Max Foote $4,867,000 By: Mr. Darby Motion to approve reading of bids. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous Agenda item called: Hearing to review the recommendation of demolition and removal of dilapidated structure located at the following legal address: 701 Leon St., Bossier City, LA. Property Standards staff updated Council on process taken to get to declare as dilapidated. Robin Harvill, Attorney appointed by City to represent property owner, gave update on notification process. No objections to demolition. By: Mr. Darby Motion to continue with demolition as soon as legally possible. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous Agenda item called: Hearing to review the recommendation of demolition and removal of dilapidated structure located at the following legal address: 118 Colquit St., Bossier City, LA. Property Standards staff updated Council on process taken to get to declare as dilapidated. Robin Harvill, Attorney appointed by City to represent property owner, gave update on notification process. No contact with property owners. By: Mr. Harvey Motion to continue with demolition as soon as legally possible. Seconded by Mr. Darby No comment Vote in favor of motion is unanimous The following ordinance offered and adopted: ORDINANCE NO. 151 OF 2016 AN ORDINANCE AMENDING ORDINANCE NO. 126 OF 2003, BY CHANGING THE ZONING CLASSIFICATION OF A CERTAIN TRACT OF  LAND BEING LOT. 3, DEGUEURCE SUBDIVISION, BOSSIER CITY, LOUISIANA FROM R-A (RESIDENTIAL AGRICULTURE) TO B-1 (BUSINESS OFFICE) FOR OFFICE SPACE FOR A GENERAL CONTRACTING BUSINESS. SECTION 1. BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Ordinance No. 126 of 2003 of the City Council of the City of Bossier City, Louisiana, is hereby amended to provide that the zoning classification is hereby changed from R-A, Residential Agriculture, to B-1, Business Office for the following: Lot 3, DeGueurce Subdivision, Bossier City, Louisiana Motion was made by Mr. Scott Irwin and seconded by Mr. Timothy Larkin and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk C-63-16 The following ordinance offered and adopted: ORDINANCE NO. 152 OF 2016 AN ORDINANCE AMENDING ORDINANCE NO. 126 OF 2003, BY CHANGING THE ZONING CLASSIFICATION OF A CERTAIN TRACT OF LAND BEING LOT 2, BONOMO PROPERTIES, UNIT NO. 2, BOSSIER CITY, LOUISIANA FROM I-1 (LIGHT INDUSTRIAL) TO B-3 (GENERAL BUSINESS) FOR A CHURCH FACILITY. SECTION 1. BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Ordinance No. 126 of 2003 of the City Council of the City of Bossier City, Louisiana, is hereby amended to provide that the zoning classification is hereby changed from I-1, Light Industrial, to B-3, General Business for the following: Lot 2, Bonomo Properties Unit No. 2, Bossier City, Louisiana Motion was made by Mr. Jeffery Darby and seconded by Mr. Thomas Harvey to adopt the above ordinance. Upon the following vote, the ordinance was duly adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk C-61-16 Agenda Item called: Adopt Zoning Ordinance (First and Final Reading), Favorable by MPC, Petitioner: Wajeh Shihadeh, Location: Lots 39 and Lots 1-6 of Airline Park Estates, Bossier City, Request:Rezone from R-LD (Residential Low Density) to B-1 (Business Office) Ordinance presented to Council reflected B-2 rather than B-1. By: Mr. Irwin Motion to amend Ordinance to read B-1 (Business Office). Seconded by Mr. Free No comment Vote in favor of motion is unanimous The following ordinance offered and adopted: ORDINANCE NO. 153 OF 2016 AN ORDINANCE AMENDING ORDINANCE NO. 126 OF 2003, BY CHANGING THE ZONING CLASSIFICATION OF A CERTAIN TRACT OF LAND BEING LOTS 39 AND LOTS 1 – 6 OF AIRLINE PARK ESTATES, BOSSIER CITY, LOUISIANA FROM R-LD (RESIDENTIAL LOW DENSITY) TO B-1 (BUSINESS OFFICE). SECTION 1. BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Ordinance No. 126 of 2003 of the City Council of the City of Bossier City, Louisiana, is hereby amended to provide that the zoning classification is hereby changed from R-LD, Residential Low Density, to B-1, Business Office, for the following: Lots 39 and Lots 1-6, Airline Park Estates, Bossier City, Louisiana Motion was made by Mr. Scott Irwin and seconded by Mr. Jeffery Darby and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk C-54-16 By: Mr. Harvey Motion to introduce Ordinance to rehabilitate the A & P Sewer Lift Station. Seconded by Mr. Free No comment Vote in favor of motion is unanimous By: Mr. Darby Motion to introduce an Ordinance to amend Emergency Ordinance 63 of 2016, along with the Final Change Order for the Big Airline Gravity Main replacement. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous The following Ordinance offered and adopted: Ordinance No. 154 Of 2016 AN EMERGENCY ORDINANCE AFFECTING THE HEALTH, SAFETY AND WELFARE OF THE CITIZENS OF BOSSIER CITY AUTHORIZING THE IMMEDIATE PROMOTION OF AN ASSISTANT CHIEF OF EMS AND A PROMOTION TO EMS SUPERVISOR. _____________________________________________________________________________ WHEREAS, these positions are budgeted in the 2017 budget but circumstances created the necessity of an immediate promotion to an assistant chief of EMS and that triggers the back fill of an EMS supervisor; and WHEREAS the minimal funds necessary to cover these costs are sufficiently covered in the salary line of the 2016 budget; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that an emergency does exist affecting the health, safety, and welfare of the public due to modifications made in the jail protocols by the City Physician; BE IT FURTHER ORDAINED that the Bossier City Fire Department is authorized to immediately promote an Assistant Chief of EMS and an EMS Supervisor.  The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Jeffery Darby, and seconded by Mr. Scott Irwin, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk By: Mr. Free Motion to introduce an Ordinance authorizing Mayor Lorenz Walker to execute the attached Contract for Professional Services with Ginger Adam Corley, L.L.C. for 2017. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Free Motion to introduce an Ordinance authorizing the attached list of Fire Department Equipment to be declared surplus to the needs of the Bossier City Fire Department and to be donated to First Bossier to be delivered to Juarez Mexico as part of a Mission Trip. Seconded by Mr. Irwin Dr. Brad Jurkovich, Pastor First Baptist Bossier, updated Council on Mission Trip and thanked them for their support. Brad Zagone, Fire Chief, noted to Council that all gear being donated is expired and can no longer be used in the United States. Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 96 OF 2016 A RESOLUTION TO HIRE OR PROMOTE ONE UTILITY WORKER AT THE WATER TREATMENT PLANT TO REPLACE A VACANT POSITION IN PUBLIC UTILITIES. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring or promotion of one Utility Worker at the water treatment plan to replace a vacant position in Public Utilities. WHEREAS, this request is to replace an employee due to his being selected to Water Treatment Plant Operator. The yearly salary being $25,338.00 with potential maximum benefits and salary being $39,915. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring or promotion of one Utility Worker at the Water Treatment Plant to replace vacant position in Public Utilities. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Jeff Free and seconded by Scott Irwin, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 97 OF 2016 A RESOLUTION TO HIRE OR PROMOTE ONE WASTE WATER PLANT OPERATOR IN THE WATER TREATMENT PLANT TO REPLACE A VACANT POSITION IN PUBLIC UTILITIES. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring or promotion of one Waste Water Plant Operator in the water treatment plan to replace a vacant position in Public Utilities. WHEREAS, this request is to replace a terminated employee effective November 18,2016. The yearly salary being $25,840.00 with potential maximum benefits and salary being $40,511. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring or promotion of one Waste Water Plant Operator in the water treatment plant to replace vacant position in Public Utilities. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Jeff Free, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: Resolution No. 98 of 2016 A RESOLUTION AUTHORIZING THE REPLACEMENT OF ONE CIVIC CENTER EVENT COORDINATOR POSITION ______________________________________________________________________________  WHEREAS, it is necessary to replace one Event Coordinator at the Civic Center, and NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana in regular and legal session convened, that the administration is authorized to replace one Event Coordinator position at the Civic Center. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. Jeffery Darby, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 99 OF 2016 A RESOLUTION AUTHORIZING THE HIRING OF REPLACEMENTS FOR TWO POLICE OFFICERS WHO RESIGNED FROM THE DEPARTMENT WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; WHEREAS, vacancies now exist in the Police Department, and filling these positions will allow operations to continue; NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to hire two Police Officers to replace resignations from the Department. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and second by Mr. Jeffery Darby, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk Resolution #100 of 2016 A RESOLUTION ADOPTING THE CITY OF BOSSIER CITY’S CURRENT INVESTMENT POLICY IN ACCORDANCE WITH LA. REVISED STATUTE R.S. 33:2955 (D) AND SECTION 16.02 (J) OF THE BOSSIER CITY CHARTER. ________________________________________________________________________ I. Introduction In accordance with the provision of R.S. 33:2955 (D) and the authority of Section 16.02 (J) of the Charter of the City of Bossier City, the Director of Finance is authorized and required to make rules and regulations and to establish administrative policies and procedures relating to the cash management and investment policies of the City. It is anticipated that this policy statement will be reviewed and evaluated on a regular basis, to ensure that the policies and procedures expressed herein are responsive to the prevailing cash management and investment environment. This policy statement must, therefore, be appropriately amended, expanded, or purged on continuing basis. II. General Policies In general, the City Of Bossier shall operate under the "Prudent Person" rule, exercising judgment and care, under the circumstances prevailing, which people of ordinary prudence would employ in the management of their own affairs - not in regard to speculation, but as to the permanent disposition of their funds, considering both income and safety of capital. The assets of the City Of Bossier shall be held in trust by the fiduciary (fiduciaries) designated by the City Of Bossier. This policy is not intended to remain static. Normally, the City Of Bossier will review this policy at least annually and, if deemed advisable, recommend changes. Recommendations from outside professionals leading to improvements in policies, procedures, and operations are always welcome. OBJECTIVES The primary investment objective of the City Of Bossier is to ensure that the current and future obligations are adequately funded in a cost effective manner. The goals of this investment policy shall be (1) safety of principal, (2) liquidity, and (3) yield. Preservation of capital and the realization of sufficient total return to ensure the ongoing financial integrity of the funds are essential. Preservation of capital encompasses two goals: Managing the risk of loss of principal for the fund as a whole.  Managing the erosion of principal value through inflation. The City Of Bossier shall establish internal controls for any derivatives in use to ensure that the risks inherent in derivatives are adequately managed. For purposes of this policy, "derivative" means any financial instrument created from or whose value depends on the value of one or more underlying assets or indexes of asset value. RESPONSIBILITY The investment of funds shall be managed by the Comptroller, subject to the approval of the Director of Finance, and may be accomplished by the selection of an investment manager (s). The selection must be approved by the City Council in accordance with the criteria established by the Director of Finance. The investment manager (s) must acknowledge in writing his obligations as a fiduciary responsible for the investment of the City Of Bossier assets. Prospective investment managers shall be registered investment advisors with the Securities and Exchange Commission under the Investment Act of 1940 or bank trust departments regulated by the Office of the Comptroller of the Currency. GUIDELINES The assets of the City Of Bossier shall be invested, as provided in R.S.33:2955 (A) (1), as amended, in following: 1. Direct U.S. Treasury obligations, the principal and interest of which are fully guaranteed by the U.S. government. 2. Bonds, debentures, notes or other evidence of indebtedness issued or guaranteed by federal agencies and provided such obligations are backed by the full faith and credit of the U.S., including U.S. Export Import Bank, Farmers Home Administration, Federal Financing Bank, Federal Housing Administration Debentures, General Services Administration, Government National Mortgage Association (guaranteed mortgage-backed bonds and guaranteed pass-through obligations), U.S. Maritime Administration (guaranteed Title XI financing), and U.S. Department of Housing and Urban Development. 3. Bonds, debentures, notes, or other evidence of indebtedness issued or guaranteed by U.S. government instrumentalities, which are federally sponsored, including Federal Home Loan Bank System, Federal Home Loan Mortgage Corporation, Federal National Mortgage Association, Student Loan Marketing Association, and Resolution Funding Corporation. 4. Direct security repurchase agreements of any federal bank entry only securities enumerated in paragraphs (1) through (3) above. "Direct security repurchase agreement" means an agreement under which the political subdivision buys, holds for a specified time, and then sells back those securities and obligations enumerated in paragraphs (1) through (3). 5. Time certificates of deposit of state banks organized under the laws of Louisiana, or national banks having their principal offices in the state of Louisiana, savings accounts or shares of savings and loan associations and savings banks, or share accounts and share certificates accounts of federally  or state chartered credit unions issuing time certificate of deposit, provided that the rate of interest paid for time certificates of deposit shall be not less than fifty basis points below the prevailing market interest rate on direct obligations of the U.S. Treasury with a similar length of maturity. Funds invested in accordance with this paragraph shall nor exceed at any time the amount insured by the Federal Deposit Insurance Corporation in any one bank, or in any one savings and loan association, or by the National Credit Union Administration in any one credit union, unless the uninsured portion is collateralized by the pledge of securities in the manner provided in R.S. 39:1221. 6. Mutual or trust fund institutions which are registered with the Securities and Exchange Commission under the Securities Act of 1933 and the Investment Act of 1940, and which have underlying investments consisting solely of and limited to securities of the U.S. government or its agencies. Investment of funds in mutual or trust fund institutions shall be limited to 25% of the monies considered available for investment as provided by R.S. 33:2955(A) (2). The Attorney General has determined that only mutual funds created as a Massachusetts business trust are acceptable investments (Op. Atty. Gen. 88-546 (A). 7. Bonds, debentures, notes, or other evidence of indebtedness issued by the State of Louisiana or any of its political subdivisions with the exception of those of the City of Bossier City. The indebtedness shall have a long-term rating of Baa3 or higher by Moody’s Investor Service, a long-term rating of BBB- or higher by the Standard and Poor Corporation or a long-term rating of BBB- or higher by Fitch, Inc., or a short-term rating of M1G1 or VM1G1 by Moody’s Investors Service, a short-term rating of A-1 or A-1+ by Standard & Poor’s, or a short-term rating of F1 of F1+ by Fitch, Inc, and have a final maturity of no more than three years, except that such three year limitation shall no apply to (a) funds held by a trustee, escrow agent, paying agent, or other third party custodian in connection with a bond issue or (b) investment of funds held by either a hospital service district, a governmental 501(c)(3), or a public trust authority. 8. Bonds, debentures, notes, or other indebtedness issued by a state of the United States of America other than Louisiana or any such state’s political subdivisions provided that all of the following conditions are met: (i) The indebtedness has a minimum rating of A3 or Higher by Moody’s Investors Service or a rating of A- or higher by the Standard and Poor Corporation or a rating of A- or higher by Fitch, Inc., or a short-term rating of M1G1 or VM1G1 by Moody’s Investor Service, a short-term rating of A-1 of A-1+ by Standard & Poor’s, or a short-term rating of F1 of F1+ by Fitch, Inc. (ii) The indebtedness has a final maturity of no more than three years, except that such three-year limitation shall not apply to funds held by a trustee, escrow agent, paying agent, or other third-party custodian in connection with a bond issue nor to investment of funds held by either a hospital service district, a governmental 501(c)(3) organization, or a public trust authority, (iii) Prior to purchase of any such indebtedness and at all times during which such indebtedness is owned, the purchasing Louisiana political subdivision retains the services of an investment advisor registered with the United States Security and Exchange Commission. The City of Bossier City shall also include in the footnotes to the Consolidated Annual Financial Report the disclosures required by Governmental Accounting Standards Board Statements 3 and 40. These footnotes shall address the common deposit and investments risks related to credit risk, concentration of credit risk, interest rate risk and foreign currency risk. BE IT RESOLVED that the Investment Policy referenced herein is hereby adopted. The above and foregoing resolution read in full at open and legal session convened, was on motion of Mr. Scott Irwin, seconded by Mr. Timothy Larkin, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk RESOLUTION NO. 101 OF 2016 A RESOLUTION ADOPTING QUESTIONNAIRE FROM LEGISLATIVE AUDITOR AND CITY’S ANSWER THERETO. _______________________________________________________________________ IT IS RESOLVED, that the Louisiana Compliance Questionnaire from the Legislative Auditor covering period, 1-1-2016 thru 12-31-2016, and City’s answer thereto all of which are on file with City Clerk, are hereby adopted. A copy of this questionnaire and answers will be furnished to the City’s certified public accountants, McElroy, Quirk and Burch. The above and foregoing Resolution, was read in full at open and legal session convened, as on motion of Mr. Jeff Free and seconded by Mr. Timothy Larkin and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk By: Mr. Free Motion to approve Report of Final Change Order for FEMA DR 4228-PW #83 & #88 an increase of $40,488.38. Total cost of contract with increase $190,088.38. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 102 OF 2016 A RESOLUTION TO ADJUST THE SALARY FOR THE YOUTH RECREATION SUPERVISOR POSITION IN PARKS AND RECREATION. _____________________________________________________ WHEREAS, due to added responsibilities such as extra soccer season in spring and coordinating two summer british soccer camps and all scheduling and website upkeep a salary adjustment is warranted. With this adjustment there will be no change in the budget due to the resignation of our second recreation supervisor that will be requested to be filled at a later time. When this job is filled the salary will be reduced by $3000/year. WHEREAS, the City Council of the City of Bossier City authorizes the salary adjustment for the youth recreation supervisor position in Parks and Recreation by $3000/year due to added responsibilities such as extra soccer season in spring and coordinating two summer British Soccer Camps and all scheduling and website upkeep. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the salary adjustment for the Youth Recreation Supervisor position in Parks and Recreation by $3000/year. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Timothy Larkin and seconded by Mr. Scott Irwin, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 103 OF 2016 A RESOLUTION AUTHORIZING THE HIRING OF ONE POLICE COMMUNICATIONS OFFICER. WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel;  WHEREAS, with the resignation of one Police Communications Officer, one vacancy now exists in the Police Department and filling this position will allow all operations to continue; NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to hire one Police Communications Officer. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeffery Darby, and second by Mr. Thomas Harvey, and adopted on the 6th day of December, 2016, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: none ABSENT: Mr. Williams ABSTAIN: none _____________________________________ David Montgomery, President _____________________________________ Phyllis McGraw, City Clerk There being no further business to come before this Council, meeting adjourned at 3:52 PM by Mr. Montgomery, Jr. Respectfully submitted: Phyllis McGraw City Clerk Publish: December 14, 2016 Bossier Press Tribune