City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING MAY 16, 2017 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, May 16, 2017, at 3:00 PM Invocation was given by Council Member Jeffery Darby Pledge of Allegiance led by Council Member Thomas Harvey Roll Call as follows: Present: Honorable Councilor David Montgomery, Jr., President, Honorable Councilors, Timothy Larkin, Scott Irwin, Jeffery Darby, Don Williams, Jeff Free and Thomas Harvey Also Present: Mayor, Lorenz Walker, City Attorney, Jimmy Hall and City Clerk, Phyllis McGraw By: Mr. Irwin Motion to approve the minutes of the May 2, 2017, Regular Meeting and dispense with the reading. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to amend the agenda to include item #12 under New Business - Adopt a Resolution nominating for confirmation by the Bossier City Council, Stacie Fernandez as Director of Finance. Seconded by Mr. Irwin No comment Vote as follows: Yeas: Mr. Montgomery, Mr. Larkin, Mr. Irwin, Mr. Harvey and Mr. Free Nays: Mr. Darby and Mr. Williams Absent: none Abstain: none Motion fails due to lack of unanimous vote to add By: Mr. Irwin Motion to amend the agenda to include item #12 under New Business - Introduce an Ordinance appropriating $10,000 from General Fund - Fund Balance to Co-Sponsor the Traveling Vietnam Wall on June 8-13, 2017. Seconded by Mr. Darby No comment Vote in favor of motion is unanimous By: Mr. Irwin Motion to approve Agenda as amended. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous Stacie Fernandez, Interim Finance Director, gave Council Monthly Finance Update, noting that Sales taxes have recovered some. Unfinished Business: The following Ordinance offered and adopted:  ORDINANCE NO. 66 OF 2017 AN ORDINANCE TO APPROPRIATE $850,000 TO COME FROM THE SALES TAX CAPITAL IMPROVEMENTS FUND TO PROVIDE FOR A NEW ENTRANCE AND ADDITIONAL PARKING AT THE TINSLEY BASEBALL COMPLEX. _______________________________________________________ WHEREAS, a new entrance and additional approximate 274 parking spaces lot is required at the Tinsley Baseball Complex; and WHEREAS, the new proposed entrance shall become a public City street with cost of the new entrance to be shared with the adjacent property owner; NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby appropriate $850,000 to come from the Sales Tax Capital Improvements Fund to provide for a new entrance and additional parking at the Tinsley Baseball Complex. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams and seconded by Mr. David Montgomery, Jr., and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 67 of 2017 ADOPT AN ORDINANCE TO AMEND EMERGENCY ORDINANCE 121 OF 2015 AND APPROVE REPORT OF CHANGE ORDER #3 THE FINAL CHANGE ORDER FOR THE MEMBRANE WATER TREATMENT PLANT DIP PIPE REPLACEMENT & LAB IMPROVEMENTS FOR $60,045.00. WHEREAS, Additional work is necessary to replace existing HVAC in the Lab and replace the roof on the old admin building. WHEREAS, additional funds are required to satisfy the final amended contract amount of $2,563,966.60 we hereby appropriate an additional amount of $60,045.00 to complete the project.  NOW, THEREFORE, BE IT ORDAINED, that funds to replace existing HVAC in the Lab and replace the roof on the old admin building. The current total funds approved is $2,503,921.60. The increase due to Change Order #3 is $60,045.00. The Final Project cost is $2,563,966.60 The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Don Williams, and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 68 Of 2017 ADOPT AN ORDINANCE TO APPROPRIATE FUNDS TO COVER REQUIREMENTS AT THE RED RIVER WASTE WATER TREATMANT PLANT (RRWWTP) FOR A TOTAL OF $47,319.80 TO COME FROM THE SEWER CAPITAL CONTINGENCY FUND WHEREAS The Requirements are as follows: 1. Old Admin Building Demolition - $14,564.00 2. Influent & Effluent Pump Seal Reconfiguration - $14,300.00 3. WWTP Division SCADA Calibration & Modifications- $8,000.00 4. Instrumentation Calibration - $6,154.00 5. Contingencies - $4,301.80 TOTAL - $47,319.80 WHEREAS, $47,319.80 to come from the Sewer Capital Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby approve an ordinance to appropriate $47,319.80 to come from the Sewer Capital Contingency Fund to cover the above requirements at the Red River Waste Water Treatment Plant.  The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Don Williams, and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 69 Of 2017 ADOPT AN ORDINANCE TO APPROPRIATE FUNDS TO COVER REQUIREMENTS AT THE NORTHEAST WASTE WATER TREATMANT PLANT (NEWWTP) FOR A TOTAL OF $13,523.40 TO COME FROM THE SEWER CAPITAL CONTINGENCY FUND WHEREAS The Requirements are as follows: 6. Effluent Pump Station Repairs - $12,294.00 7. Contingencies - $1,229.40 TOTAL - $13,523.40 WHEREAS, $13,523.40 to come from the Sewer Capital Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby approve an ordinance to appropriate $13,523.40 to come from the Sewer Capital Contingency Fund to cover the above requirements at the North East Waste Water Treatment Plant. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Thomas Harvey, and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 70 OF 2017 AN ORDINANCE TO APPROPRIATE $1.5 MILLION TO COME FROM THE 2017 SALES TAX BOND ISSUE FUND TO BE USED TO CONSTRUCT INNOVATION DRIVE, PHASE I. _____________________________________________________ WHEREAS, Innovation Drive – Phase I, extending from the dead end of Innovation Drive and continuing South and West for approximately 1,350 feet is ready to bid and construct. NOW, THEREFORE, BE IT ORDAINED that the City Council of Bossier City, in regular session convened, does hereby appropriate $1.5 million to come from the 2017 Sales Tax Bond Issue Fund to be used to construct Innovation Drive, Phase I. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all instruments in connection with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Don Williams, and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk Agenda Item called: Adopt an Ordinance to appropriate $450,000 to come from the 2017 Sales Tax Bond Issue Fund to be used to design streets and drainage for Innovation Drive, Phase II. Motion was made by Mr. Williams and seconded by Mr. Irwin to adopt. Motion was withdrawn following a request to continue by Mr. Larkin By: Mr. Larkin Motion to continue this item until the June 6, 2017 Council meeting. Seconded by Mr. Darby Comments from Council about what the Ordinance would or would not do. Several topics were debated. Full audio of debate is on file in the Clerk's Office. Vote as follows: Yeas: Mr. Larkin, Mr. Darby and Mr. Free Nays: Mr. Montgomery, Jr., Mr. Irwin, Mr. Williams and Mr. Harvey Absent: none Abstain: none Motion fails for lack of majority The following Ordinance offered and adopted: ORDINANCE NO. 71 OF 2017 AN ORDINANCE TO APPROPRIATE $450,000 TO COME FROM THE 2017 SALES TAX BOND ISSUE FUND TO BE USED TO DESIGN STREETS AND DRAINAGE FOR FOR INNOVATION DRIVE, PHASE II. _____________________________________________________ WHEREAS, Innovation Drive – Phase II, will extend from the end of Innovation Drive, Phase I, to the dead end of Greenacres Blvd. and Micotto Drive extending approximately 11,900 linear feet. WHEREAS, Raley & Associates proposes to design streets and drainage for this project for a fee of $405,000 plus miscellaneous fees, expenses, and contingencies. NOW, THEREFORE, BE IT ORDAINED that the City Council of Bossier City, in regular session convened, does hereby appropriate $450,000 to come from the 2017 Sales Tax Bond Issue Fund to be used to design streets and drainage for Innovation Drive, Phase II. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all instruments in connection with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams and seconded by Mr. David Montgomery, Jr., and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Irwin, Mr. Williams, Mr. Free and Mr. Harvey NAYS: Mr. Darby and Mr. Larkin ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 72 OF 2017 AN ORDINANCE APPROPIATING $125,000 FROM THE PUBLIC SERVICES AND SANITATION FUND FOR CONTRACT SPRAYING OF MOSQUITOES _______________________________________________________________ WHEREAS, Bossier City has a duty to provide citizens reasonable protection from various threats; and WHEREAS, the threat of mosquitoes as pests and arbovirus carriers, creates the need for their control; and WHEREAS, Bossier City has elected to contract this service to provide a more consistent approach to this program. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, $125,000 is hereby appropriated from the Public Services and Sanitation Fund for the contract spraying of mosquitoes. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and second by Mr. Thomas Harvey, and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk New Business: Agenda Item Called: Update from Manchac concerning the Utility Public Private Partnership Ben Rauschenbach, Manchac, updated Council on status of partnership and noted the success of partnership and the savings to the City. Full audio and copies of presentation are available in Clerk's office. By: Mr. Irwin Motion to introduce and Ordinance to approve the amendment of the Utility Public Private Partnership (P3) Owner - Engineer Agreement for $1,042,755.00 to be paid for out of the Utility Operating Funds. (Amendment #1 Owner-Engineer Agreement) Seconded by Mr. Williams No Comment Vote in favor of motion is unanimous By: Mr. Darby Motion to introduce an Ordinance appropriating $25,000 from the 2017 EMS Capital and Contingency Fund to purchase Physio Control - Titan 3G Modems for use with Physio Control Lifepak 15 Cardiac Monitors. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to introduce an Ordinance to appropriate $60,000 to come from the Hotel Motel Tax Fund to be used to purchase and install a new phone system for the Bossier City Multipurpose Arena/Centurylink. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to introduce an Ordinance assessing a three dollar Restoration Fee on each ticket sold for any and all events at the Centurylink Center. Seconded by Mr. Harvey Comments on how this has come full circle and fee is something everyone is in agreement on. Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 29 OF 2017 A RESOLUTION TO HIRE OR PROMOTE ONE RECREATION MAINTENANCE WORKER II TO REPLACE VACANT POSITION IN PARKS AND RECREATION. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring of one Recreation Maintenance Worker II to replace vacant position in Parks and Recreation due to resignation. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring of one Recreation Maintenance Worker II to replace vacant position in Parks and Recreation. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Don Williams and seconded by Mr. Jeffery Darby, and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 30 OF 2017  A RESOLUTION TO HIRE ONE PART-TIME FIELD MAINTENANCE WORKER I TO REPLACE VACANT POSITION IN PARKS AND RECREATION. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring of one Part-Time Field Maintenance Worker I to replace vacant position in Parks and Recreation due to termination. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring of one Part- Time Field Maintenance Worker I to replace vacant position in Parks and Recreation. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Don Williams, and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 31 OF 2017 A RESOLUTION TO HIRE OR PROMOTE ONE RECREATION MAINTENANCE WORKER I TO REPLACE VACANT POSITION IN PARKS AND RECREATION. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring of one Recreation Maintenance Worker I to replace vacant position in Parks and Recreation due to resignation. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring of one Recreation Maintenance Worker I to replace vacant position in Parks and Recreation. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Don Williams and seconded by Mr. David Montgomery, Jr., and adopted on the 16th, day of May, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _________________________________________________ David Montgomery, Jr., President __________________________________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: Resolution No.32 Of 2017 RESOLUTION THAT THE CITY OF BOSSIER CITY JOINS THE PRESIDENT OF THE UNITED STATES OF AMERICA IN PROCLAIMING MAY 22, 2017 AS NATIONAL MARITIME DAY HONORING THE CONTRIBUTION OF THE AMERICAN MERCHANT MARINES WHO HAVE DEFENDED THE FREEDOM OF THE UNITED STATES AND JOIN IN RECOGNITION OF THIS IMPORTANT DATE IN MARITIME HISTORY. ________________________________________________________________________ WHEREAS, on May 22, 1819, the steamship The Savannah set sail from Savannah, Georgia on the first successful transoceanic voyage under steam propulsion, thus making a material contribution to the advancement of ocean transportation, and WHEREAS, on May 20, 1933, the Senate and House of Representatives of the United States of America in Congress assembled and approved that May 22 of each year shall be designated and known as National Maritime Day, and WHEREAS, during WW II in what became the world’s largest sealift operation, more than 250,000 members of the American Merchant Marine served their country, with more than 6,700 giving their lives, hundreds being detained as prisoners of war and more than 800 ships being sunk or damaged, and WHEREAS, waterways have enabled much of the commerce that has expanded America's economy, sprouted cities near waterways and facilitated vast domestic and international commerce crucial to our economy today, and WHEREAS, merchant mariners have served America with distinction throughout our history, but especially at critical moments of war and natural disaster, and WHEREAS, the United States Merchant Marine and thousands of other workers in our Nation's maritime industry continue to make immeasurable contributions to our economic strength and our ongoing efforts to build a more peaceful world, and WHEREAS, the United States Merchant Marine also shepherds the safe passage of American goods, move exports to customers around the world, support the flow of domestic commerce on our maritime highways, strengthen our Nation's economy, bolster job creation and, along with the transportation industry, employ Americans on ships and tugs, and in ports, like our Port of Caddo Bossier, and WHEREAS, it is the desire of the City of Bossier City to increase the awareness of the maritime industry within the City of Bossier City and the State of Louisiana. NOW, THEREFORE BE IT RESOLVED THAT the City of Bossier City joins the President of the United States of America in proclaiming May 22, 2017, as National Maritime Day and calls upon the citizens of Bossier City to celebrate this observance.  The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. Don Williams, and adopted on the 16th, day of May, 2017 by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ________________________________ David Montgomery, Jr., President ________________________________ Phyllis McGraw, City Clerk By: Mr. Williams Motion to approve Report of Change Order #1 and Final Change Order for the Sewer Sub-Basin BC-21 Rehabilitation for a reduction of $50,459.18. Total cost of contract with Change Order $1,465,618.82. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous By: Mr. Free Motion to approve Parade Permit Fee Waiver for Greenacres Place HOA July 4th Parade, July 4, 2017. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Darby Motion to introduce an Ordinance appropriating $10,000 from General Fund-Fund Balance to Co-Sponsor the Traveling Vietnam Wall on June 8-13, 2017. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous Announcements - No meeting next week. There being no further business to come before this Council, meeting adjourned at 4:31 PM by Mr. Montgomery, Jr. Respectfully submitted: Phyllis McGraw City Clerk Publish: May 24, 2017 Bossier Press Tribune