City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING OCTOBER 17, 2017 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, October 17, 2017, at 3:00 PM Invocation was given by Council Member Scott Irwin Pledge of Allegiance led by Council Member Jeff Free Roll Call as follows: Present: Honorable Councilor Jeffery Darby, President, Honorable Councilors, David Montgomery, Jr, Timothy Larkin, Scott Irwin, Don Williams, Jeff Free and Thomas Harvey Also Present: Mayor, Lorenz Walker, City Attorney, Jimmy Hall and City Clerk, Phyllis McGraw. By: Mr. Irwin Motion to approve the minutes of the October 3, 2107, Regular Meeting and dispense with the reading. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to delete Item #4 under New Business as requested by Administration. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Williams Motion approve Agenda as amended. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous Ceremonial Matters/ Recognition of Guests: Susan East, Women's Commission, spoke to Council and Mayor and introduced this years mentees. Mr. Darby explained what the roles of the Council and Administration were and how the meeting would be handled to the Women's Commission mentees. Committee Reports: Stacie Fernandez, Finance Director, gave Council Monthly Financial Report. She noted that sales taxes are still ahead of last year this time. Unfinished Business: Agenda Item called Adopt an Ordinance to adopt the General Fund Budget for 2018. By: Mr. Williams Motion to combine 2018 Operating Budget items 1-15 into one reading. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous By: Mr. Williams  Motion to amend 2018 Operating Budgets to exempt the 2% Raise from any employees hired within the last 12 months & any employees having received an increase in pay adjustment or promotion in the last 12 months. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to reintroduce the 2018 Operating Budgets as amended. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous Agenda Item called adopt an Ordinance to adopt the Sales Tax Capital Improvement Budget for 2018. By: Mr. Williams Motion to combine 2018 Capital Budget Items 16-19 into one reading. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous ORDINANCE# 123 OF 2017 BY; Mr. Williams An Ordinance adopting detailed estimate and exhibition of the various items of receipts and expenditures for the City of Bossier City, Louisiana, for the fiscal year beginning January 1, 2018 and ending December 31, 2018, to serve as a budget of expenditures during said fiscal year and appropriating the amounts herein set forth as a budget of expenditures. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOSSIER CITY, LOUISIANA IN SESSION CONVENED THAT: SECTION 1: The following detailed estimate of receipts and expenditures for the City of Bossier City, Louisiana for the fiscal year beginning January 1, 2018, and ending December 31, 2018, and the same is hereby adopted to serve as a budget of expenditures for said City for said fiscal year, to wit: 2018 SALES TAX CAPITAL IMPROVEMENT PROPOSED BUDGET Budget SOURCE OF FUNDS 2018 1978 Sales Tax 1/2% estimated fund balance 12/31/2016 - Estimated Receipts 2017 3,245,430 Interest Earned 25,000 Transfer From RiverBoat Capital Projects Fund - Sub Total 3,270,430 1987 Sales Tax 1/2% estimated fund balance 12/31/2016 - Estimated Receipts 2017 4,688,000 Interest Earned 20,000 Transfer From RiverBoat Capital Projects Fund - Sub Total 4,708,000 7,978,430 PROJECTS Projects Funded from Sales Tax Capital Improvement Funds and Interest earned from the 1978 Sales Tax 1/2%Total North Bossier Park Tennis Center Equipment 30,000 Ball Field Improvements 300,000 City Wide Striping - Public Works 100,000 Bridge Repairs - Cox Street Ditch Repairs - Tinsley Ball Field Improvements 117,850 Shady Grove Park Improvements 6,500 Hooter Park Improvements 19,500 Walbrook Park Improvements 8,190 Mitchell Park Improvements 60,000 Swan Lake Park Improvements 17,000 Mike Wood Park Improvements 75,000 Field of Dreams Improvements 20,000 Concrete & Fence Repair Various Parks 100,000 Meadowview Park Improvements 53,010 Fort Smith Park Improvements 44,100 Swimming Pool Improvements 293,901 Patricia Park Improvements 32,364 -  Total 1,277,415 Equipment Funded from Sales Tax Capital Improvement Funds and Interest earned from the 1978 Sales Tax 1/2% 20 Police Building Improvements 4,000 Autos & Trucks 464,000 Vehicle Equipment 81,195 21 Fire Other Equipment 407,500 Autos & Trucks 850,000 Total 1,806,695 Equipment Funded from 1987 Sales Tax Capital Improvement Funds and Interest Earned 01 City Council Office Furniture & Equipment 5,000 Computer Equipment 10,000 Other Equipment 75,000 02 Public Affairs Office Furniture & Equipment 5,000 Computer Equipment 5,000 Autos & Trucks - 03 Finance Office Furniture & Equipment 2,500 Computer Equipment 5,000 04 Purchasing Office Furniture & Equipment 2,500 Computer Equipment 5,000 05 Human Resources Office Furniture & Equipment 2,500 Computer Equipment 5,000 06 Legal Department Office Furniture & Equipment 2,500 Computer Equipment 5,000 07 City Court Office Furniture & Equipment 2,500 Computer Equipment 10,000 08 City Marshall Building Improvements 2,000 Office Furniture & Equipment 2,500 Computer Equipment 10,000 09 Community Development Office Furniture & Equipment 2,500 Computer Equipment 5,000 10 Fleet Services Building Improvements 6,000 Office Furniture & Equipment - Computer Equipment - Other Equipment 13,500 Autos & Trucks 35,000 11 Municipal Building Building Improvements 350,000 Replace 13 year old chillers at Municipal Complex 420,000 Sidewalk repairs at Municipal Complex (trip hazard) 150,000 Other Equipment 90,000 Autos & Trucks 42,000 12 Information Services Building Improvements 350,000 Computer Equipment 769,800 15 Engineering Office Furniture & Equipment 2,500 Computer Equipment 5,000 Other Equipment 4,000 Autos & Trucks (Property Standards) 26,000 16 Traffic Engineering Computer Equipment 2,500 Other Equipment 75,000 Autos & Trucks - 17 Permits & Inspections Office Furniture & Equipment 2,500 Computer Equipment 22,071 Autos & Trucks 70,000 20 Police Department Office Furniture & Equipment 24,425 Computer Equipment 139,884 Computer Software - Body Armor 27,550 Other Equipment 163,700  Communications Equipment 18,280 21 Fire Department Building Improvements 46,500 Office Furniture & Equipment 10,000 Computer Equipment (Software and Hardware) 25,100 Bunker Clothes 45,000 Communications Equipment 104,000 25 Public Works Administration Computer Equipment 2,500 26 Streets Other Equipment 63,000 27 Solid Waste Other Equipment 110,000 Autos & Trucks 175,000 28 Herb/Mosq Control Other Equipment 10,000 Autos & Trucks 35,000 29 Street Sweeping & Grass Cutting Other Equipment 54,000 Autos & Trucks - 30 Animal Control Other Equipment 20,000 32 Parks & Recreation Office Furniture & Equipment 5,000 Computer Equipment 5,000 Other Equipment 279,251 3,963,561 Summary Total Equipment 5,770,256 Total Projects 1,277,415 Contingency 930,759 Total 7,978,430 SECTION 2: The adoption of this budget be, and the same is hereby declared to operate as an appropriation of the amounts herein set for the purposes therein stated. SECTION 3: This Ordinance shall become effective after its promulgation all in the manner and form prescribed by law. SECTION 4: This Ordinance was duly read to the City Council of the City of Bossier City and considered section by section, then as a whole, and was on motion of Mr. Don Williams and seconded by Mr. Scott Irwin, adopted this 17th day of October 2017, by the following ayes and nayes vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ __________________________ Jeffery D. Darby, President Phyllis McGraw, City Clerk ORDINANCE# 124 OF 2017 BY; Mr. Williams An Ordinance adopting detailed estimate and exhibition of the various items of receipts and expenditures for the City of Bossier City, Louisiana, for the fiscal year beginning January 1, 2018 and ending December 31, 2018, to serve as a budget of expenditures during said fiscal year and appropriating the amounts herein set forth as a budget of expenditures. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOSSIER CITY, LOUISIANA IN  SESSION CONVENED THAT: SECTION 1: The following detailed estimate of receipts and expenditures for the City of Bossier City, Louisiana for the fiscal year beginning January 1, 2018, and ending December 31, 2018, and the same is hereby adopted to serve as a budget of expenditures for said City for said fiscal year, to wit: 2018 PROPOSED Riverboat Gaming Capital Projects Budget Budget Estimated Fund Balance as of 01/01/2018 - Estimated Revenues 12,500,000 Rental Income - Interest Earned 25,000 Transfers In - Total Revenue 12,525,000 Expenditures Transfer to 2007 Debt Service Fund 335 - Transfer to 2015 Refunding Fund 335 6,100,000 Transfer to 2015 Debt Service ($35,000,000) 2,360,000 Transfer to 2015 Debt Service ($15,000,000) 715,000 Brownlee Rd Right Turn Lane 160,000 North Bound Turn Lane to Sunflower Road (from Hwy 71) 150,000 South Bound Turn Lane to Hwy 71 (from Sunflower Road) 150,000 Contingency 2,890,000 12,525,000 SECTION 2: The adoption of this budget be, and the same is hereby declared to operate as an appropriation of the amounts herein set for the purposes therein stated. SECTION 3: This Ordinance shall become effective after its promulgation all in the manner and form prescribed by law. SECTION 4: This Ordinance was duly read to the City Council of the City of Bossier City and considered section by section, then as a whole, and was on motion of Mr. Don Williams and seconded by Mr. Scott Irwin, adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ ___________________________ Jeffery D. Darby, President Phyllis McGraw, City Clerk ORDINANCE# 125 OF 2017 BY; Mr. Williams An Ordinance adopting detailed estimate and exhibition of the various items of receipts and expenditures for the City of Bossier City, Louisiana, for the fiscal year beginning January 1, 2018 and ending December 31, 2018, to serve as a budget of expenditures during said fiscal year and appropriating the amounts herein set forth as a budget of expenditures. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOSSIER CITY, LOUISIANA IN SESSION CONVENED THAT: SECTION 1: The following detailed estimate of receipts and expenditures for the City of Bossier City, Louisiana for the fiscal year beginning January 1, 2018, and ending December 31, 2018, and the same is hereby adopted to serve as a budget of expenditures for said City for said fiscal year, to wit: PROPOSED 2018 UTILITIES CAPITAL IMPROVEMENT BUDGET Budget SOURCE OF FUNDS 2018 WATER CAPITAL ADDITIONS & CONTINGENCY FUND Estimated Fund Balance 12/31/2017 - Estimated Receipts 2018 1,500,000 Interest Earned 30,000 Other Transfers - Total 1,530,000 SEWER CAPITAL ADDITIONS & CONTINGENCY FUND Estimated Fund Balance 12/31/2017 - Estimated Receipts 2018 1,200,000 Interest Earned 10,000 Other Transfers(InterFund Transfer Retained Earnings Sewer) 1,000,000 Total 2,210,000 WATER CAPITAL BOND FUND (2002) Estimated Fund Balance 12/31/2017 - Estimated Receipts 2018 - Interest Earned 1,500 Other Transfers - Total 1,500 SEWER CAPITAL BOND FUND (2002) Estimated Fund Balance 12/31/2017 - Estimated Receipts 2018 - Interest Earned 25 Other Transfers - Total 25 WATER CAPITAL IMPROVEMENT ASSESSMENT FUND Estimated Fund Balance 12/31/2017 - Estimated Receipts 2018 240,000 Interest Earned 20,000 Other Transfers - Total 260,000 SEWER CAPITAL IMPROVEMENT ASSESSMENT FUND Estimated Fund Balance 12/31/2017 - Estimated Receipts 2018 65,000 Interest Earned 7,500 Other Transfers - Total 72,500 Total All Funds 4,074,025 PROJECTS Water Capital and Contingency Fund Projects Valve Management Program 319,000 Sewer Capital and Contingency Fund Projects Sewer Manhole Rehab Projects 350,000 Lift Station Rehab and Improvements 150,000 LaBossier Pump Station Improvement 70,000 Lakewood Pump Station Improvement 50,000 Laural Lane Pump Station Improvement 150,000 Glassell Pump Station Improvement 75,000 Rivera Pump Station Improvement 150,000 Joe Mason Pump Station Improvement 200,000 Water Capital Improvement Assessment Fund Sewer Capital Improvement Assessment Fund Total Projects 1,514,000 Equipment Funded from Utility Capital Improvement Funds and Interest Earned 61 Water Administration Computer Equipment 5,000 63 Water Treatment Plant Other Equipment 581,276 64 Water Maintenance Other Equipment 445,500 66 Customer Service/Meter Readers Building Improvements 5,000 Office Furniture & Equipment 2,500 Computer Equipment 60,000 Other Equipment 15,000 Autos & Trucks - 72 Red River Treatment Plant Other Equipment 113,250 73 Sewer Maintenance Other Equipment 571,000 Autos & Trucks 35,000 74 Lift Stations Other Equipment 69,000 75 Northeast Treatment Plant Other Equipment 60,000 1,962,526 Summary Total Equipment 1,962,526 Total Projects 1,514,000 Contingency 597,499 4,074,025 SECTION 2: The adoption of this budget be, and the same is hereby declared to operate as an appropriation of the amounts herein set for the purposes therein stated. SECTION 3: This Ordinance shall become effective after its promulgation all in the manner and form prescribed by law. SECTION 4: This Ordinance was duly read to the City Council of the City of Bossier City and considered section by section, then as a whole, and was on motion of Mr. Don Williams and seconded by Mr. Scott Irwin, adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ ____________________________ Jeffery D. Darby, President Phyllis McGraw, City Clerk  ORDINANCE# 126 OF 2017 BY; Mr. Williams An Ordinance adopting detailed estimate and exhibition of the various items of receipts and expenditures for the City of Bossier City, Louisiana, for the fiscal year beginning January 1, 2018 and ending December 31, 2018, to serve as a budget of expenditures during said fiscal year and appropriating the amounts herein set forth as a budget of expenditures. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOSSIER CITY, LOUISIANA IN SESSION CONVENED THAT: SECTION 1: The following detailed estimate of receipts and expenditures for the City of Bossier City, Louisiana for the fiscal year beginning January 1, 2018, and ending December 31, 2018, and the same is hereby adopted to serve as a budget of expenditures for said City for said fiscal year, to wit: 2018 PROPOSED Emergency Medical Services Capital Projects Budget Budget Estimated Fund Balance as of 01/01/2018 500,000 Transfers In 600,000 Interest Earned - Total Revenue 1,100,000 Expenditures CNG Ambulance 250,000 Other Equipment 150,000 Contingency 110,000 510,000 Estimated Fund Balance as of 12/31/2018 590,000 SECTION 2: The adoption of this budget be, and the same is hereby declared to operate as an appropriation of the amounts herein set for the purposes therein stated. SECTION 3: This Ordinance shall become effective after its promulgation all in the manner and form prescribed by law. SECTION 4: This Ordinance was duly read to the City Council of the City of Bossier City and considered section by section, then as a whole, and was on motion of Mr. Don Williams and seconded by Mr. Scott Irwin, adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 127 Of 2017 ADOPT AN ORDINANCE TO APPROPRIATE FUNDS TO COVER CONSTRUCTION COST FOR THE SEWER SUB-BASIN BC-27 REHABILITATION PROJECT FOR A TOTAL OF $1,199,605.00 TO COME FROM THE 2014 SEWER BOND FUND(22M) WHEREAS the final opinion of construction costs for the Sewer Sub-Basin BC-27 Rehabilitation project is $1,199,605.00. (see attachment Sewer Sub Basin Rehabilitation Project Engineer’s Estimate of Most Probable Cost for estimated detailed breakdown of the costs); and WHEREAS, $1,199,605.00 may be appropriated from the 2014 Sewer Bond Fund (22M). NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby appropriate $1,199,605.00 to come from the 2014 Sewer Bond Fund (22M) to cover the construction costs for the Sewer Sub-Basin BC-27 rehabilitation project . The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. David Montgomery, Jr., and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 128 Of 2017 AN ORDINANCE APPROPRIATING NOT TO EXCEED $70,000 FROM THE 2016 REVENUE BOND CAPITAL PROJECTS FUND TO INITIATE A FEASIBILITY STUDY FOR A YMCA FACILITY TO BE LOCATED AT THE NORTH BOSSIER PARK TO BE FACILITATED THROUGH JWH PROJECT CONSULTING, LLC. _____________________________________________________________________________ WHEREAS, the YMCA has expressed interest in building a facility in Bossier City; and WHEREAS, the financial feasibility of such a facility will need to be validated and the needs of the community will have to be considered in programing the facility; and  WHEREAS, JWH Project Consulting, LLC will initiate this process and review the information to advise the interested parties on the best financing options for such a facility; NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that not to exceed $70,000 shall be appropriated from the 2016 Revenue Bond Capital Projects Fund to initiate a feasibility study for a YMCA facility to be located at the North Bossier Park through JWH Project Consulting, LLC.; The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. David Montgomery, Jr., and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No.129 Of 2017 ADOPT AN ORDINANCE TO AMEND 2017 UTILITY DEPARTMENT CAPITAL BUDGET LINE ITEM OF SLUDGE DRYING BED IMPROVEMENTS TO INCLUDE ADDITIONAL ITEMS WHEREAS, the 2017 Utility Department Capital Budget included $200,000 for sludge drying bed improvements. The city received competitive bids and is now complete with the original scope of work; and WHEREAS, the 2017 Capital Utility Department Capital Budget line item for sludge bed drying has a fund balance of $112,010.52. This amendment proposes to use the excess funds to complete the following items in the WWTP Division: 1. Additional sludge removal for improved process control at both wastewater treatment facilities. 2. Rehabilitate the second NPW pump at the RRWWTP to ensure proper operation of the non-potable water system. This will ensure the City’s ability to maintain low water bills. 3. Additional UV System Improvements. Inventoried spare parts and tools as necessary to complete all preventative maintenance tasks. 4. Solids storage improvements at the NEWWTP to increase storage and handling efficiency.  NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby amend 2017 Capital Budget. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. David Montgomery, Jr., and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 130 OF 2017 AN ORDINANCE TO ABANDON A SECTION OF KELLY SREET AND SECTION OF PUBLIC ALLEY. WHEREAS, a private development is planned in the vicinity of Kelly Street and Old Benton Road that requires that a section of Kelly Street and section of a public alley be abandoned; and WHEREAS, the section of Kelly Street and public alley serves no useful purpose to the citizens of Bossier City; and WHEREAS, a “Kelly Street and Public Alley Abandonment Plat” is attached to and is a part of this Ordinance. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, in regular session convened that the Bossier City Council approves to abandon a section of Kelly Street and section of public alley. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all instruments in connection with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Thomas Harvey, and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk New Business: Witness opening of sealed bids for Sewer Sub-Basin Manhole Rehabilitation Project 1. Gulf Coast Underground $291,676.00 2. Pulley Construction, Inc. $382,060.00 3. Yor-Wic Construction Company, Inc. $225,948.00 By: Mr. Williams Motion to approve reading of bids. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous By: Mr. Free Motion to introduce an Ordinance repealing and reenacting Title 42 in the Bossier City Code of Ordinances. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to introduce an Ordinance appropriating $375,000.00 from the 2017 EMS Capital and Contingency Fund to purchase a Bearcat Medevac. Seconded by Mr. Free Chief Zagone gave a brief explanation of what it would be used for. No further comment Vote in favor of motion is unanimous The following Resolution offered and adopted: Resolution No. 92 Of 2017 A RESOLUTION ADOPTING THE FIVE YEAR CAPITAL PROJECTS PLAN. ________________________________________________________________________ WHEREAS, Section 6.09 of the Bossier City Charter requires adoption of a 5 year capital improvement projects program; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the attached five year Capital Projects Plan for 2018-2022 is hereby adopted. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Thomas Harvey, and seconded by Mr. Don Williams, and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: Mr. Larkin, ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 93 OF 2017 A RESOLUTION CERTIFYING OFF-SYSTEM BRIDGE PROGRAM COMPLIANCE FOR 2017-2018 FOR THE CITY OF BOSSIER CITY, LOUISIANA WHEREAS, the Code of Federal Regulations as enacted by the United States Congress mandates that all structures defined as bridges located on all public roads shall be inspected and rated for safe load capacity and posted in accordance with the National Bridge Inspection Standards, and that an inventory of these bridges be maintained by each State; and WHEREAS, responsibility to inspect, rate, and load post these bridges under the authority of Bossier City in accordance with those Standards is delegated by the Louisiana Department of Transportation and Development to Bossier Parish, and is delegated by Bossier Parish to Bossier City. NOW, THEREFORE, BE IT RESOLVED, by the governing authority of Bossier City (herein referred to as the City), that the City in regular meeting assembled does hereby certify to the Louisiana Department of Transportation and Development (herein referred to as the DOTD), to qualify for program participation for the period of 1 October, 2017, through 30 September, 2018: 1. The City has performed all interim inspections on all City owned or maintained bridges in accordance with the National Bridge Inspection Standards. 2. All bridges owned or maintained by the City have been structurally analyzed and rated by the City as to the safe load capacity in accordance with AASHTO Manual for Maintenance Inspection of Bridges. The load posting information that has been determined by the LA DOTD for all bridges, where the maximum legal load under Louisiana State law exceeds the load permitted under the operating rating as determined above, has been critically reviewed by the City. Load posting  information has been updated by the City to reflect all structural changes, any obsolete structural ratings or any missing structural ratings. 3. All City owned or maintained bridges which require load posting or closings are load posted or closed in accordance with the table in the DOTD Engineering Directives and Standards Manual Directive No. 1.1.1.8. All DOTD supplied load posting information concerning a bridge has been critically reviewed by the City prior to load posting. 4. All bridges owned or maintained by the City are shown on the attached list in the format specified by the DOTD. Corrections to data supplied to the City by the LA DOTD are noted. These stipulations are prerequisites to participation by Bossier Parish and Bossier City in the Off-System Bridge Replacement Programs. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Don Williams, and second by Mr. Scott Irwin, and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 94 OF 2017 A RESOLUTION TO AUTHORIZE THE MAYOR TO EXECUTE THE ORIGINAL ENTITY/STATE AGREEMENT FOR STATE PROJECT NO. H.013186; FEDERAL AID PROJECT NO. H.013186; COLEMAN STREET IMPROVEMENTS. _______________________________________________ WHEREAS, the Louisiana Department of Transportation and Development and Bossier City agree to participate on improving Coleman Street as it runs from Hamilton Lane to Minden Street with Bossier City using Right Size Credits for construction cost; and WHEREAS, an original agreement is attached containing Funding Commitments letter. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, hereby authorizes the Mayor to execute the original Entity / State Agreement for State Project No. H.013186; Federal Aid Project No. H.013186.  The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. Don Williams, and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 95 OF 2017 A RESOLUTION TO HIRE OR PROMOTE AN ASSISTANT SUPERINTENDENT IN THE LIFT STATION DIVISION IN PUBLIC UTILITIES. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring or promotion of an Assistant Superintendent in Public Utilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring or promotion of an Assistant Superintendent in Public Utilities. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Don Williams and seconded by Mr. Scott Irwin, and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 96 OF 2017 A RESOLUTION TO HIRE ONE RECREATION MAINTENANCE WORKER I TO REPLACE VACANT POSITIONS IN PARKS AND RECREATION. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring of one Recreation Maintenance Worker I to replace vacant position in Parks and Recreation. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring of one Recreation Maintenance Worker I to replace vacant position in Parks and Recreation and backfill any vacancies created by transfer or promotion. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Don Williams, and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 97 OF 2017 A RESOLUTION AUTHORIZING ONE COMMUNICATIONS OFFICER TO BE REPLACED DUE TO A VACANCY FROM RETIREMENT: WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; WHEREAS, one vacancy will exist in the Communications Division of the Fire Department due to a Retirement and filling this position will allow operations to continue; NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to replace one Communications position; The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and second by Mr. Don Williams, and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 98 OF 2017 A RESOLUTION TO HIRE ONE LABORER I TO REPLACE VACANT POSITIONS IN PARKS AND RECREATION. _____________________________________________________ WHEREAS, the City Council of the City of Bossier City authorizes the hiring of one Laborer I to replace vacant position in Parks and Recreation. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Bossier City, in regular session convened, does hereby authorize the hiring of one Laborer I to replace vacant position in Parks and Recreation and backfill any vacancies created by transfer or promotion. The above and foregoing Resolution, read in full at open and legal session convened, was on motion of Mr. Don Williams and seconded by Mr. Thomas Harvey, and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION NO. 99 OF 2017 A RESOLUTION TO FILL ONE VACANCY IN THE PUBLIC WORKS DEPARTMENT WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; and WHEREAS, one Laborer II vacancy exists in the Street Sweeping & Grass Cutting division, and filling this position will allow operations to continue. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to hire one Laborer II position. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Don Williams, and second by Mr. Jeff Free, and adopted on the 17th, day of October, 2017, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk By: Mr. Irwin Motion to approve Parade Permit Fee Waivers for Eastwood Baptist Stallion Sprint 5K & 1/2 Mile Fun Run, February 24, 2018 and Parkway High School's Homecoming Parade, October 19, 2017. Seconded by Mr. Free No comment Vote in favor of motion is unanimous Mr. Darby complimented Administration and Council for the ease of the Budget process this year. Meredith Johnson, President of Women's Commission, thanked Council and Administration for their continued support. There being no further business to come before this Council, meeting adjourned at 3:29 P.M. by Mr. Darby Respectfully submitted: Phyllis McGraw City Clerk Publish: October 25, 2017 Bossier Press Tribune