City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING November 20, 2018 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, November 20, 2018, at 3:00 PM Invocation was given by Council Member Scott Irwin Pledge of Allegiance led by Council Member Don Williams Roll Call as follows: Present: Honorable Councilor Jeff Free, President, Honorable Councilors, David Montgomery, Jr, Timothy Larkin, Scott Irwin, Jeffery Darby, Don Williams and Thomas Harvey Also Present: Mayor, Lorenz Walker, City Attorney, Jimmy Hall and City Clerk, Phyllis McGraw. By: Mr. Williams Motion to approve minutes November 6, 2018, Regular Meeting and dispense with the reading. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to approve Agenda Seconded by Mr. Darby No comment Vote in favor of motion is unanimous Ceremonial Matters/Recognition of Guests Stacie Fernandez, Finance Director, gave the Council the Monthly Financial Report for October noting that the sales tax has once again came in 6 percent above last year and the manning report is down 2 employees from last month. Mark Hudson, City Engineer, gave the Council the Monthly Project Report going over projects such as the Arthur Ray Teague Parkway, Innovation Drive and Coleman Street. Committee Reports- none Unfinished Business – The following Ordinance offered and adopted: Ordinance No.141 Of 2018 AN ORDINANCE AUTHORIZING MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED REVISED COOPERATIVE ENDEAVOR AGREEMENT BETWEEN THE CITY OF BOSSIER CITY AND THE VETERANS AFFAIRS WHEREAS, previously there was a cooperative endeavor agreement between the City of Bossier City and the Veterans Affairs; and  WHEREAS, updates have been made to the previous contract as reflected in the cooperative endeavor agreement attached hereto; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mayor Lorenz Walker, on behalf of the City of Bossier City is hereby authorized to execute the attached revised cooperative endeavor agreement between the City of Bossier City and the Veterans Affairs. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Thomas Harvey, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President __________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No.142 Of 2018 AN ORDINANCE AUTHORIZNG MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED REVISED COOPERATIVE ENDEAVOR AGREEMENT WITH THE CITY OF BOSSIER CITY AND UNITED WAY _____________________________________________________________________________ WHEREAS, previously there was a cooperate endeavor agreement between the City of Bossier City and the United Way; and WHEREAS, updates have been made to the previous contract as reflected in the cooperative endeavor agreement attached hereto; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mayor Lorenz Walker on behalf of the City of Bossier City is hereby authorized to execute the attached revised cooperative endeavor agreement between the City of Bossier City and United Way.  The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Don Williams, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President __________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No.143 Of 2018 AN ORDINANCE AUTHORIZNG MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED REVISED COOPERATIVE ENDEAVOR AGREEMENT WITH THE CITY OF BOSSIER CITY AND COMMISSION FOR WOMEN OF BOSSIER CITY, INC. _____________________________________________________________________________ WHEREAS, previously there was a cooperate endeavor agreement between the City of Bossier City and Commission for Women of Bossier City, Inc; and WHEREAS, updates have been made to the previous contract as reflected in the cooperative endeavor agreement attached hereto; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mayor Lorenz Walker on behalf of the City of Bossier City is hereby authorized to execute the attached revised cooperative endeavor agreement between the City of Bossier City and Commission for Women of Bossier City, Inc. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Scott Irwin, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President __________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No.144 Of 2018 AN ORDINANCE AUTHORIZNG MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED REVISED COOPERATIVE ENDEAVOR AGREEMENT WITH THE CITY OF BOSSIER CITY AND KEEP BOSSIER BEAUTIFUL _____________________________________________________________________________ WHEREAS, previously there was a cooperate endeavor agreement between the City of Bossier City and the Keep Bossier Beautiful.; and WHEREAS, updates have been made to the previous contract as reflected in the cooperative endeavor agreement attached hereto; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mayor Lorenz Walker on behalf of the City of Bossier City is hereby authorized to execute the attached revised cooperative endeavor agreement between the City of Bossier City and Keep Bossier Beautiful. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Thomas Harvey, and seconded by Mr. Don Williams, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President __________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No.145 Of 2018 AN ORDINANCE AUTHORIZNG MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED REVISED COOPERATIVE ENDEAVOR AGREEMENT WITH THE CITY OF BOSSIER CITY AND THE COORDINATING AND DEVELOPMENT CORPORATION _____________________________________________________________________________  WHEREAS, previously there was a cooperate endeavor agreement between the City of Bossier City and the Coordinating and Development Corporation; and WHEREAS, updates have been made to the previous contract as reflected in the cooperative endeavor agreement attached hereto; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mayor Lorenz Walker on behalf of the City of Bossier City is hereby authorized to execute the attached revised cooperative endeavor agreement between the City of Bossier City and the Coordinating and Development Corporation. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. Timothy Larkin, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President __________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No.146 Of 2018 AN ORDINANCE AUTHORIZNG MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED REVISED COOPERATIVE ENDEAVOR AGREEMENT WITH THE CITY OF BOSSIER CITY AND THE GINGERBREAD HOUSE BOSSIER/CADDO ADVOCACY CENTER (GBH) _____________________________________________________________________________ WHEREAS, previously there was a cooperate endeavor agreement between the City of Bossier City and the Gingerbread House Bossier/Caddo Advocacy Center (GBH); and WHEREAS, updates have been made to the previous contract as reflected in the cooperative endeavor agreement attached hereto; and  NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that Mayor Lorenz Walker on behalf of the City of Bossier City is hereby authorized to execute the attached revised cooperative endeavor agreement between the City of Bossier City and the Gingerbread House Bossier/Caddo Advocacy Center (GBH). The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Timothy Larkin, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President _________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 147 OF 2018 AN ORDINANCE TO APPROVE $15,000.00 TO COME FROM THE PARKWAY CAPITAL PROJECTS FUND TO SUPPLEMENT THE ALREADY APPROPRIATED $57,987.00 WITH THE TOTAL OF ALL FUNDS TO BE USED TO REPLACE STREET LIGHT CONCRETE FOOTINGS LOCATED AT I-20 AND THE ARTHUR RAY TEAGUE PARKWAY. WHEREAS; Twelve street light foundations are damaged on I-20 and two are damaged on the Arthur Ray Teague Parkway with all 14 foundations needing to be replaced; NOW, THEREFORE, BE IT ORDAINED, in regular session convened that the Bossier City Council does hereby appropriate $15,000.00 to come from the Parkway Capital Project Fund to supplement the already appropriated $57,978.00 with the total of all funds to be used to replace street light concrete footings located at I-20 and the Arthur Ray Teague Parkway. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all instruments in connection with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Don Williams, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President __________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No.148 Of 2018 AN ORDINANCE APPROPRIATING NINETY TWO THOUSAND DOLLARS ($92,000.00) FROM THE LAND ACQUISITION FUND FOR THE PURCHASE OF THE BOSSIER CITY POLICE FIRING RANGE SITE FROM THE BOSSIER PARISH SCHOOL BOARD AND AUTHORIZING MAYOR LORENZ WALKER TO EXECUTE ANY AND ALL DOCUMENTS IN CONJUCTION WITH THE REFERENCED TRANSFER. _____________________________________________________________________________ WHEREAS, the City of Bossier City entered into a cooperative endeavor agreement on August 4, 2004 to lease a tract with 37.48 acres, located in Section 33, Township 20 North, Range 11 West, and Section 4, Township 19 North, Range 11 West, in Bossier Parish, Louisiana, said property more fully described in Exhibit “A”, being municipal address 176 Bodcau Dam Road, Benton, Louisiana for a period of 25 years with the option to renew in 25 year increments so long as the Bossier Parish School Board owned the land; and WHEREAS, the Bossier Parish School Board desires to sell excess properties; and WHEREAS, Robert Russell, MAI appraised the referenced property on September 10, 2018 for $92,000.00; and WHEREAS, this facility provides a location for all public safety employees to practice and qualify with firearms each year; and NOW, THEREFORE BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened that $92,000.00 is hereby appropriated from the Land Acquisition Fund to purchase approximately 37.48 acres of land located in Section 33, Township 20 North, Range 11 West, and Section 4, Township 19 North, Range 11 West, in Bossier Parish, Louisiana, said property more fully described in Exhibit “A”.  BE IT FURTHER ORDAINED, that Mayor Lorenz Walker is authorized to sign any and all documents in conjunction herewith. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Timothy Larkin, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President __________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 149 OF 2018 AN ORDINANCE AUTHORIZING AND APPROVING THE ENGAGEMENT OF HEARD, MCELROY, & VESTAL, LLC TO PROVIDE PROFESSIONAL SERVICES TO AUDIT THE FINANCIAL STATEMENTS OF THE CITY OF BOSSIER CITY, CENTURYLINK ARENA FUND, FIREMEN’S PENSION AND RELIEF FUND, AND POLICEMEN’S PENSION AND RELIEF FUND. ______________________________________________________________ WHEREAS, Heard, McElroy, & Vestal, LLC, has conducted audits of the finances of the referenced entities in previous years; and WHEREAS, the referenced entities are required to have annual audits and receive a comprehensive annual financial report for the year ended December 31, 2018; NOW, THEREFORE, BE IT ORDAINED, that the City Council of Bossier City, in regular session convened, that Mr. Jeffery D. Darby, is hereby authorized to execute letters of engagement with Heard, McElroy, & Vestal, LLC and said letters of engagement are hereby approved. The above and foregoing Ordinance, read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Timothy Larkin, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President _________________________ Phyllis McGraw, City Clerk New Business – Hearing to review the recommendation of demolition and removal of a dilapidated structure located at 1205 Boone Street, Bossier City, LA. By: Mr. Williams Motion to continue this item to the December 4, 2018 City Council Meeting. Seconded by: Mr. Harvey No comment Vote in favor of motion is unanimous Witness opening of sealed bids for – Bid #P18-798 1400 Beverly Street Demolition 1. DHC Services, Inc. $6,430.00 2. Justin V. Reeves, LLC $8,522.00 3. Lou Chandler, Inc. $5,682.00 By: Mr. Williams Motion to approve reading of bids. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous Witness opening of sealed bids for – Bid #P18-27 2018 City Wide Pavement Markings Nation Services Company $196,447.90 By: Mr. Irwin Motion to approve reading of bids. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous By: Mr. Irwin Motion to introduce an Ordinance to appropriate funds to cover construction cost for the North/South Waterline Connection Project (North Phase) for a total of $2,965,293.00 to come from the Water Capital Contingency Fund. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Williams Motion to introduce an Ordinance to appropriate funds to cover construction cost for the Walter O. Bigby Waterline Relocation Project, $4,476,159.01 to come from the 2015 LCDA Bond Fund and $735,068.39 to come from the WOB Carriageway Fund for a total of $5,211,227.40. Seconded by Mr. Montgomery, Jr. Brief discussion about the project and funds No further comment Vote in favor of motion is unanimous By: Mr. Williams Motion to introduce an Ordinance to appropriate funds to cover construction cost for the Meadowview Sewer Lift Station #2 Improvement Project for a total of $213,200.00 to come from the Sewer Capital Contingency Fund. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 92 OF 2018 A RESOLUTION AUTHORIZING ONE FIRE DEPARTMENT LINE EMPLOYEE TO BE REPLACED DUE TO VACANCY FROM RETIREMENT: WHEREAS, Ordinance No. 2 of 2010 implemented a hiring freeze requiring Bossier City Council approval for the hiring of any personnel; WHEREAS, a vacancy will exist in the Fire Department due to a Retirement and filling this position will allow operations to continue; NOW, THEREFORE, BE IT RESOLVED, by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized to replace one Firefighter position; The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeffery Darby, and second by Mr. Thomas Harvey, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President _________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION 93 OF 2018 A RESOLUTION AUTHORIZING THE HIRING OF AN ASSISTANT SUPERINTENDENT FOR THE PUBLIC UTILITIES DEPARTMENT FOR NORTHEAST TREATMENT PLANT. _____________________________________________________  WHEREAS, Ordinance No. 21 of 2018 implemented a requirement assuring that the City department budgets not be exceeded by any hiring of any personnel; and WHEREAS, the position of Assistant Superintendent is vacant due to retirement, promotion, resignation, or termination; and WHEREAS, the administration and the department assures that all current budgets have been verified and that no authorized salary has been exceeded; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the administration is authorized to proceed with hiring procedures for the fulfillment of this position. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeffery Darby and seconded by Mr. Don Williams, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President _________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION 94 Of 2018 A RESOLUTION AUTHORIZING THE HIRING OF ONE JAILER FOR THE BOSSIER CITY POLICE DEPARTMENT. WHEREAS, Ordinance No. 21 of 2018 implemented a requirement assuring that the City department budgets not be exceeded by any hiring of any personnel; and WHEREAS, the position of (1) Police Jailer is vacant due to one (1) retirement. WHEREAS, the administration and the department assures that all current budgets have been verified and that no authorized salary has been exceeded; and  NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the administration is authorized to proceed with hiring procedures for the fulfillment of this position. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Thomas Harvey, and seconded by Mr. Jeffery Darby, and adopted on the 20th, day of November, 2018, buy the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none __________________________ Jeff Free, President __________________________ Phyllis McGraw, City Clerk By: Mr. Williams Motion to approve Report of Change Order #2 for the project of Greenacres Sewer Lift Station Project for an increase of $104,910.00, Total cost of contract with increase $3,761,910.00 Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to introduce an Ordinance authorizing the City of Bossier City, Louisiana, to incur debt and to borrow from the Louisiana Local Government Environmental Facilities and Community Development Authority not exceeding $60,000,000 to mature not later than Thirty (30) Years from date of original issue, at a rate or rates not exceeding Six (6%) Percent per Annum, for the purpose of financing the cost of acquisitions, repairs and/or expansions needed to maintain city owned works of Public Improvement, and paying the costs of issuance of the Bonds, and providing for other matters in connection with the foregoing. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous There being no further business to come before this Council, meeting adjourned at 3:27PM by Mr. Free Respectfully submitted: Phyllis McGraw City Clerk Publish: November 28, 2018 Bossier Press Tribune