City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING DECEMBER 17, 2019 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, December 17, 2019, at 3:00 PM Invocation was given by Council Member Scott Irwin Pledge of Allegiance led by Council Member Jeff Free Roll Call as follows: Present: Honorable, President Scott Irwin, Honorable Councilors David Montgomery, Jr., Timothy Larkin, Jeffery Darby, Don Williams, Jeff Free and Thomas Harvey Also Present: Mayor, Lorenz Walker, City Attorney, Jimmy Hall and City Clerk, Phyllis McGraw By: Mr. Montgomery, Jr. Motion to approve minutes of December 3, 2019, Regular Meeting and dispense with the reading. Seconded by Mr. Williams No comment Motion carries unanimously By: Mr. Montgomery, Jr. Motion to add item #12 under New Business to agenda – Introduce an Ordinance repealing Section 102-11 of the Bossier City Code of Ordinances and Reenacting Section 102-11 as set forth herein in reference to Public Safety Access to controlled Access Residential Subdivisions and Commercial Premises. This item is being added on due to removal of original document for title and wording changes. Seconded by Mr. Larkin Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to add item #13 under New Business to agenda –approve Report of Change Order #1 for the North/South Waterline Connector Project for an increase of $140,299.00. Total cost of contract with Change Order $1,544,599.00. This item is being added on due to recent additions to scope of work to assist with future water main abandonment project concerning Hamilton Road. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to approve Agenda as amended. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous Ceremonial Matters/Recognition of Guests- Tamara Crane, Executive Director, Bossier City Council on Aging – showed Council brief video from CNN on one Bossier Parish Resident riding in a hot air balloon. She also spoke about a grant they have received to use to take residents to their medical appointments. Committee Reports- Stacie Fernandez, City Finance Director – gave the Monthly Finance Report. She noted that they are down 5 employees since last month. Gordon Mosley, Assistant City Attorney – updated the Council on the current projects and property acquisition necessary to complete them. Unfinished Business – The following Ordinance offered and adopted: Ordinance No. 146 Of 2019 ADOPT AN ORDINANCE TO APPROPRIATE FUNDS TO COVER INVESTIGATION /SURVEY COSTS AND INITIAL REPAIRS OF THE EAST TEXAS STREET COLLAPSE FOR A TOTAL OF $65,000.00 TO COME FROM THE SEWER CAPITAL CONTINGENCY FUND WHERAS the city needs to complete an investigation/survey for potential voids under pavement along the existing and old alignment of the gravity main parallel and within East Texas. The scope of the study will include the following: - Ground penetrating radar (GPR) from the Mall entrance off Hwy. 80 east past Airline ending at Shogun. - ElectroScan (Internal Pipe Scan) along/within the existing gravity main from the Mall entrance west ending at Benton Road. - Pavement and soil borings based on the results of the GPR and ElctroScan Surveys. Estimated between 6 and 10 locations to investigate. WHEREAS the attached binder describes the process in detail and includes the cost of the initial repair to East Texas. (see attachment –E. Texas Collapse Investigation Ordinance Recommendation – November 7, 2019 for estimated detailed breakdown of the costs); and WHEREAS, $65,000.00 may be appropriated from Sewer Capital Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby appropriate $65,000.00 to come from the Sewer Capital Contingency Fund to cover the investigation/survey and initial repairs of the East Texas collapse in the City of Bossier. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Timothy Larkin, and adopted on the 17th, day of December, 2019, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 147 Of 2019 AN ORDINANCE APPROPRIATING ONE HUNDRED FIFTY ONE THOUSAND AND NO/100 ($151,000.00) FROM THE 2016 SALES TAX BOND ISSUE TO SUPPLEMENT THE COST OF CONSTRUCTION OF THE TINSLEY CONCESSION/RESTROOM BID. ____________________________________________________________________________ WHEREAS, the bid for the referenced project exceeds the amount of appropriated funding; and WHEREAS, reducing the bid would require substantial degradation to the necessary components of the project; and WHEREAS, funds are available to supplement the cost of this project from the 2016 Sales Tax Bond Issue; NOW, THEREFORE BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened that ONE HUNDRED FIFTY ONE THOUSAND AND NO/100 ($151,000.00) is hereby appropriated from the 2016 Sales Tax Bond Issue to supplement the cost of construction for the Tinsley Concession/Restroom Bid. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Don Williams, and adopted on the 17th, day of December, 2019, by the following vote: YES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 148 OF 2019 AN ORDINANCE TO APPROPRIATE $900,000.00 TO COME FROM THE 2017 SALES TAX BOND ISSUE TO BE USED TO SUPPLEMENT THE PREVIOUSLY APPROPRIATED $1.5 MILLION WITH ALL GOING TOWARDS FUNDING CHANGE ORDER QUANTITIES FOR THE SWAN LAKE ROAD IMPROVEMENT PROJECT (I- 220 TO MODICA LOTT ROAD) AND TO INCLUDE STREET LIGHTING AND TO INCLUDE A TRAFFIC SIGNAL AT INNOVATION DRIVE. WHEREAS; Bossier Parish Police jury has an ongoing project to improve Swan Lake Road from I-220 to the vicinity of Cardnell Road;  WHEREAS; the section of the project I-220 to Modica Lott Road could be further enhanced by adding additional lanes to the improvements under construction at this time with the additive change order amount estimated to be $1,959,292.00; WHEREAS; additional funding is required for street lights, signalization at Innovation Drive and engineering; WHEREAS; with the Bossier Parish Police Jury contributing $50,000.00 and the Word of God Ministries contributing $100,000.00 a shortfall of $900,000.00 is required to fully fund the change order, street lighting, signal at Innovation, engineering; WHEREAS; the appropriation of all city funding for Swan Lake Road improvements is contingent on the Bossier Parish Police Jury dedicating to Bossier City that portion of Swan Lake Road that runs from I-220 up to and through the Modica Lott Road Intersection; NOW, THEREFORE, BE IT ORDAINED, in regular session convened that the Bossier City Council does hereby appropriate $900,000.00 from the 2017 Sales Tax Bond Issue, to be used to supplement the previously appropriated $1.5 Million with all going towards funding change order quantities for the Swan Lake Road Improvement Project (I-220 to Modica Lott Road) and to include street lighting and to include a traffic signal at Innovation Drive’ BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all instruments in connection with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr. and seconded by Mr. Thomas Harvey, and adopted on the 17th, day of December, 2019, by the following vote: YES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 149 Of 2019 AN ORDINANCE AUTHORIZING MAYOR LORENZ WALKER TO ACQUIRE PROPERTY ON BEHALF OF THE CITY OF BOSSIER AND TO EXECUTE ANY DOCUMENTS IN FURTHERANCE THEREOF FOR ANY CITY FUNDED ROAD OR UTILITY PROJECT  WHEREAS, the City of Bossier City benefits from the development of infrastructure, which alleviates traffic congestion and encourages greater economy and efficiency; and WHEREAS, the City of Bossier City routinely engages in endeavors to improve roads and utilities, which are funded by the City of Bossier City and will benefit the citizens of the City of Bossier; and WHEREAS, the citizens of the City of Bossier City will benefit from these road and utility projects by improving traffic and infrastructure across the City. NOW, THEREFORE, BE IT ORDAINED, that Mayor Lorenz Walker is hereby authorized to execute any documents related to property acquisitions necessary for City funded road and utility projects, and to execute any documents in furtherance thereof. BE IT FUTHER ORDAINED that the City of Bossier City, by approving this ordinance, authorizes Mayor Lorenz Walker to take whatever action necessary in furtherance of these City funded road and utility projects. If any provision or item of this Agreement or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications and to this end the provisions of this Agreement are hereby declared severable. BE IT FUTHERE ORDAINED that the City of Bossier City authorizes the City Attorney to take whatever action necessary in furtherance of these City funded road and utility projects. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Don Williams, and adopted on the 17th, day of December, 2019, by the following vote: YES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ ___________________________ Scott Irwin, President Phyllis McGraw, City Clerk The following Ordinance offered and adopted:  Ordinance No. 150 Of 2019 AN ORDINANCE AUTHORIZING MAYOR LORENZ WALKER TO ACQUIRE PROPERTY ON BEHALF OF THE CITY OF BOSSIER AND TO EXECUTE ANY DOCUMENTS IN FURTHERANCE THEREOF FOR ANY FEDERAL OR STATE FUNDED ROAD AND UTILITY PROJECTS WHEREAS, the City of Bossier City benefits from the development of infrastructure, which alleviates traffic congestion and encourages greater economy and efficiency; and WHEREAS, the City of Bossier City engages in endeavors to improve roads and utilities that are funded in part by the Federal or State Government; and WHEREAS, the citizens of the City of Bossier will benefit from these Federal and State funded road and utility projects by improving traffic and infrastructure across the City. NOW, THEREFORE, BE IT ORDAINED, that Mayor Lorenz Walker is hereby authorized to execute any documents related to property acquisitions necessary for Federal or State funded road and utility projects, and to execute any documents in furtherance thereof. BE IT FUTHER ORDAINED that the City of Bossier City, by approving this ordinance, authorizes Mayor Lorenz Walker to take whatever action necessary in furtherance of these Federal or State funded road and utility projects. If any provision or item of this Agreement or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications and to this end the provisions of this Agreement are hereby declared severable. BE IT FUTHERE ORDAINED that the City of Bossier City authorizes the City Attorney to take whatever action necessary in furtherance of these Federal or State funded road and utility projects. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Don Williams, and adopted on the 17th, day of December, 2019, by the following vote: YES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none _____________________________ Scott Irwin, President Phyllis McGraw, City Clerk New Business – Agenda Item Called - Hearing to review the recommendation of demolition and removal of a dilapidated structure located at the following legal address: 2121 Smith, Bossier City, LA. 71112 Roger Voet, City Property Standards Inspector, gave the Council a report on what led up to the condemnation and demolition request. City appointed attorney, Robin Harvill, reported on steps she took to locate owners. No contact back from them. By: Mr. Montgomery, Jr. Motion to continue demolish as soon as legally possible. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous Agenda Item called - Witness opening of sealed bids for Bid#P19-28 City Garage Roof Restoration Advanced Roofing Services, Inc. $199,261.00 Brazos Industries $302,789.00 Louisiana Roof Coatings $147,900.00 By: Mr. Free Motion to approve reading of bids. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous The following Ordinance offered and adopted: Ordinance No. 151 Of 2019 AN ORDINANCE TO DECLARE THAT AN EMERGENCY DID EXIST IN THE CITY OF BOSSIER CITY WHICH AFFECTS, PROPERTY, PUBLIC HEALTH AND SAFETY DUE TO THE REQUIREMENT TO REPLACE NECESSARY UV COMPONENTS AT THE RED RIVER WASTE TREATMENT PLANT AT A COST OF $80,000.00 TO COME FROM SEWER CAPITAL CONTINGENCY FUNDS WHEREAS, the Red River Waste Treatment Plant requires the emergency replacement of UV component parts in order to maintain the systems efficiency and; WHEREAS, the Utility Department hereby request $80,000.00 be appropriated from the Sewer Capital Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby declare that an emergency exists and appropriates $80,000.00 to come from the Sewer Capital Contingency fund for this declared emergency. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Timothy Larkin, and adopted on the 17th, day of December, 2019, by the following vote: YES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk By: Mr. Montgomery, Jr. Motion to introduce an Ordinance authorizing Mayor Lorenz Walker to execute the attached Revised Cooperative Endeavor Agreement between the City of Bossier City and the Veterans Affairs. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: Resolution No. 90 Of 2019 A RESOLUTION AUTHORIZING THE HIRING OF AN APPLICATION ANALYST AND THE PROMOTION OF AN EXISTING SYSTEMS ADMINISTRATOR TO SYSTEMS ENGINEER FOR THE DEPARTMENT OF FINANCE IN THE INFORMATION SERVICES DIVISION EFFECTIVE JANUARY 1, 2020. ________________________________________________________________________ WHEREAS, Ordinance No. 2 of 2010 implemented a hiring, promotion and salary freeze requiring Bossier City Council approval for the hiring, promotion and salary increases of any personnel; WHEREAS, the funding for the addition of the position of Application Analyst and the promotion of one System Administrator to System Engineer was approved in the adopted 2020 operating budget. Therefore the position of Application Analyst and promotion of one Systems Administrator to Systems Engineer will be filled utilizing the adopted 2020 budget allocation effective January 1, 2020 NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular and legal session convened, that the administration is authorized effective January 1, 2020 to hire the position of Application Analyst and promote one Systems Administrator to Systems Engineer subject to the currently adopted 2020 operating budget constraints. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Jeff Free, and adopted on the 17th, day of December, 2019, by the following vote: YES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk Agenda Item called – Adopt a Resolution amending Resolution No. 5 of 1998 for the organization of the City Council, providing rules for the Council and otherwise providing with respect thereto. By: Mr. Williams Motion to amend Resolution to add the verbage - All Add-on request for the Agenda need to be to the City Clerk no later than noon on Regular Meeting days unless it’s a true Public Emergency. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION NO. 91 OF 2019 A RESOLUTION AMENDING RESOLUTION NO. 5 OF 1998 FOR THE ORGANIZATION OF THE CITY COUNCIL, PROVIDING RULES FOR THE COUNCIL AND OTHERWISE PROVIDING WITH RESPECT THERETO _____________________________________________ BE IT RESOLVED, By the City Council of the City of Bossier City, Louisiana, that the following procedural rules are hereby enacted: MEETINGS REGULAR ORGANIZATIONAL MEETING AND ELECTION OF OFFICERS DURING THE TERM OF COUNCIL Each newly elected Council shall meet in Council Chambers at their first meeting at which time it will elect from its membership a President Pro-tem and Vice President Pro-tem whom shall serve until July 1st of the following year. During the term of the Council, their successors will be elected yearly at the Regular Council Meeting in June and their elected successors shall automatically assume office on July 1st following their election. Such election procedures shall continue until the next elected Council takes office. When this occurs, the Council will again organize itself on the date it takes office as mentioned above. REGULAR COUNCIL MEETINGS: (1) Time – The City Council shall hold regular meetings on the first and third Tuesdays of each month at 3:00 PM. Agenda Meetings will be the alternate Tuesdays at 3:00 PM (unless there are five Tuesdays in the month, the Council will meet the last Tuesday (Agenda) of the month at 3:00 PM. However, when the day fixed for any regular meeting of the Council falls upon a day designated by law as a legal or national holiday, such meeting will be rescheduled by a vote of the City Council upon the adoption of their official Calendar each year. (2) Place – All Regular and Agenda Meetings of the Council shall be held in Council Chambers, Municipal Complex, 620 Benton Road, Bossier City, Louisiana. SPECIAL COUNCIL MEETINGS: Special meetings may be held on the call of the Mayor, President Pro-tem of the Council or four (4) or more members of the Council and upon no less than twenty-four hours notice to each member. In the event of a Public Emergency, the Mayor, President-Pro-tem or (4) or more Council members may call a Special Meeting at whatever notice shall be convenient to give. ROLL CALL: Before proceeding with the business of the Council, the City Clerk shall call the roll of the members and the names of those present shall be entered the minutes. QUORUM: A majority of all members shall constitute a quorum, but a smaller number may adjourn from time to time and may compel the attendance of absent members in a manner and subject to the penalties prescribed by the rules of the Council. VOTING: Voting will generally be by electronic vote unless there are technical malfunctions or one of the council members request that a roll call vote be taken and in such event the vote shall be taken according to a rotating system established by the City Clerk. READING OF THE MINUTES: Unless a reading of the minutes of a Council meeting is requested by a member of the Council, such minutes may be approved without reading if the City Clerk has previously furnished each member with a copy thereof. DUTIES AND AUTHORITY OF PRESIDENT PRO-TEM AND THE VICE PRESIDENT PRO-TEM The President Pro-tem, and in his or her absence, the Vice President Pro-tem shall preside over all Council meetings. During the absence of the President Pro-tem at any Regular or Special called meeting, including committee meetings, the Vice President Pro-tem shall automatically become the Acting President Pro-tem. Further, in the event the President Pro- tem’s temporary absence from the City or temporary inability to perform the duties of his or her office, he may by letter filed with the City Clerk, designate the Vice President Pro-tem as Acting President Pro-tem during such absences. Such absences shall not exceed thirty (30) days. Further, in the event the office of the President Pro-tem is vacant for any reason, the Vice- President shall become President Pro-tem for the remainder of the President Pro-tem’s term of office and a New Vice President Pro-tem shall be elected. The President Pro-tem may authorize Council operating expenditures for budgeted items not to exceed $500.00 for any single expenditure. CHAIRING THE MEETINGS: The President Pro-tem shall assume the chair of presiding officer immediately after his or her election. He shall preserve strict order and decorum at the regular and special meetings of the Council. He, or the City Clerk if designated, shall state every question coming before the Council. He shall announce the decision of the Council on all subjects and decide all questions of order, subject; however, to an appeal to the Council, in which event a majority vote of the Council shall govern and conclusively determine such question of order. He shall vote on all questions. He shall sign all Ordinances and Resolutions adopted by the Council during his or her presence. The President Pro-tem shall take the chair precisely at the hour appointed for the meeting and shall immediately call the meeting to order. Promptly at the hour set by law on the day of each Regular Meeting, the members of the Council, the City Clerk and the City Attorney shall take their regular stations in the Council Chambers and the business of the Council shall be taken up for consideration and disposition. RULES OF DEBATE: The President Pro-tem may move, second and debate, provided the President Pro-tem relinquish the chair while debating, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a Councilperson by reason of his or her acting as presiding officer. Every member desiring to speak shall address the chair and upon recognition by the President Pro-tem, shall confine himself to the question under debate, avoiding all personalities and indecorous language. A member, once recognized, shall not be interrupted when speaking unless it be to call him to order, or as herein otherwise provided. If a member, while speaking, be called to order, he shall cease speaking until the questions or order be determined, and if in order, he shall be permitted to proceed. The Councilperson moving the adoption of any Ordinance or Resolution shall have the privilege of closing the debate. A motion to reconsider any action taken by the Council may be only on the day such action was taken. It may be either immediately during the same session, or at a recessed or adjourned session thereof. Such motion must be made by one of the prevailing side, but may be seconded by any member, and may be made at any time and have precedence over all other motions or while a member has the floor; it shall be debatable. Nothing herein shall be construed to prevent any member of the Council from making or remaking the same or any other motion at subsequent meeting of the Council.  The Clerk may be directed by President Pro-tem, with consent of the Council, to enter in the minutes a synopsis of the discussion on any question coming before the Council. Roberts Rules of Order are adopted by reference and will apply to any procedural question not covered by the Resolution, provided, such rule does not conflict with the City Charter or State Law. DECORUM BY COUNCIL MEMBERS: While the Council is in session, the members must preserve order and decorum and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council nor disturb any member while speaking or refuse to obey the orders of the Council or its President Pro-tem, except as otherwise herein provided. BY PERSONS: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the President Pro-tem, barred from further audience before the Council, unless permission to continue by granted by a majority vote of the Council. SERGEANT-AT-ARM: With the concurrence of the Council, the City Marshal or such member or members of the Marshal’s Office, shall be Sergeant-at-Arms of the Council meetings. They shall carry out the orders and instructions given by the President Pro-tem for the purpose of maintaining order and decorum at the Council Meetings. MEMBERS OF THE PUBLIC ADDRESSING THE COUNCIL: Provided no motion is pending: Any person desiring to address the Council shall first receive the permission of the President Pro-tem and will be limited to any item that is on the current Agenda for consideration. A statement will be read prior to any action taken by the City Council allowing at that time, members of the public to address the Council on those items. Each Add-on request, will also allow public comment prior to being added on to the current Agenda. Any person wishing to speak unless the person has notified the City Clerk in advance of their desire to speak as provided in the City Charter, or upon securing the permission of the Council to do so. Each person addressing the Council shall step up (to the microphone) in front of the Council, they shall give name and address in an audible tone of voice for the records, and unless further time is granted by the Council, shall limit their address to three (3) minutes. A maximum of forty-five minutes will be set aside for addressing the Council and no more than 4 speakers per side of the argument discussion per Agenda item. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council or at Council request, City Attorney, and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the President Pro-tem. No question shall be asked a Councilperson except through the President Pro-tem. AGENDA MEETINGS: The Council shall meet on the 2nd and 4th Tuesdays (unless there is a 5th Tuesday and they will meet that 5th Tuesday) at 3:00PM, in Council Chambers, provided, however, that when the day fixed for any Agenda Committee meeting of the Council falls upon a day designated by law as a legal or national holiday, such meeting shall be rescheduled by a vote of the City Council upon the adoption of their official Calendar each year. The President Pro-tem or in his or her absence the Vice President Pro-tem shall preside over the Agenda Committee Meetings. Agenda items submitted by the Mayor and members of the Council and the public shall be considered for inclusion on the Agenda. The final Agenda, as agreed upon by the Council at the conclusion of the Agenda Committee Meeting, may be amended only upon unanimous approval of all members present at the Regular Council Meeting. FACT SHEETS FOR AGENDA ITEMS: Fact sheets on forms prescribed by the Council shall be submitted to the City Clerk prior to the Agenda Meeting on every item requested on the Agenda by the Executive Branch, and where possible on items requested by a Council member. Each item requested by the Executive Branch will indicate that it has been approved by the Mayor. The completed Agenda Fact Sheet plus Ordinance/Resolution and any other pertinent data must be presented to the City Clerk by (12:00 noon) the day prior to the Agenda Meeting unless that day is a legal holiday and then items must be presented at the City Clerks direction. All Add-on request for the Agenda need to be to the City Clerk no later than noon on Regular Meeting days unless it’s a true Public Emergency. PREPARATION OF ORDINANCE AND RESOLUTIONS: All Ordinances and Resolutions shall be prepared and/or approved by the City Attorney for form and legality. No Ordinance shall be prepared for presentation to the Council unless requested by the Mayor, a Council member or prepared by the City Attorney on his or her own initiative. MINUTES OF COUNCIL MEETINGS: Minutes shall be prepared by the City Clerk and published in the manner prescribed by the City Charter. Minutes of the Council meetings shall be prepared as soon as possible after each meeting. The City Clerk and the President Pro-tem, or in his or her absence the Vice-President Pro-tem, shall sign all Ordinances and Resolutions included in such minutes.  The City Clerk shall provide the Mayor with copies of all Ordinances and Resolutions included in such minutes prior to publication of the same. The minutes shall have the publication date noted thereon. If the Mayor fails to approve or disapprove (veto) an Ordinance within ten (10) days after publication, it shall be deemed to have been approved by the Mayor as of the last day of such period. BE IT FURTHER RESOLVED that Resolution 5 of 1998 is hereby recalled, set aside and repealed. The above and foregoing Resolution was on motion of Mr. David Montgomery, Jr. seconded by Mr. Jeffery Darby and adopted on the 17th, day of December, 2019, by the following vote: YES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk By: Mr. Montgomery, Jr. Motion to approve appointment of James C. Fine to Metropolitan Planning Commission to replace Aaron Bohl. Term effective December 17, 2019 and will expire May 20, 2022. Seconded by Mr. Harvey Council welcomed Mr. Fine No further comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to approve Report of Change Order #4 for the NE WWTP Improvement Project for an increase of $25,488.57. Total cost of contract with increase $12,950,715.83. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to approve Report of Change Order #1 for the Sewer-Sub Basin BC-14 Project for an increase of $181,400.08. Total cost of contract with change order $2,074,906.08. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to approve Report of Final Change Order for Walbrook/Field of Dreams Parking additions an increase of $4,231.00. Total cost of contract with change order $314,871.00. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous The following Resolution offered and adopted:  Resolution No. 92 Of 2019 A RESOLUTION AUTHORIZING THE HIRING OF AN ASSISTANT MEDICAL DIRECTOR FOR THE BOSSIER CITY FIRE DEPARTMENT. _____________________________________________________________________________ WHEREAS, Bossier City EMS operates under the medical license of current Medical Director, Dr. Williams; and WHEREAS, when Dr. Williams is not in the country or not available it is necessary to have another physician to be knowledgeable of the protocols of the Bossier City Fire Department; and WHEREAS, the savings to the taxpayers is significant by having the ability to treat many prisoners in the City Jail without the necessity of transport and treatment; and WHEREAS, Dr. Boyd has reviewed protocols, participated in rideouts and training with the Bossier City Fire Department EMS and can fill in when necessary as the Assistant Medical Director; and WHEREAS, the City will provide health, dental, and vision insurance as compensation for his services to the city at a cost of approximately $20,000.00; and WHEREAS, one additional position in fire prevention which has been previously approved will not be filled and those funds will cover the cost of hiring an Assistant Medical Director; NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Fire Department is hereby authorized to hire Dr. Boyd as Assistant Medical Director and provide health, dental, and vision insurance as compensation for his services. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. David Montgomery, Jr., and adopted on the 17th, day of December, 2019, by the following vote: YES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk By: Mr. Montgomery, Jr. Motion to approve Report of Change Order #1 for the North/South Waterline Connector Project for an increase of $140,299.00. Total cost of contract with Change Order $1,544,559.00. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous There being no further business to come before this Council, meeting adjourned at 3:46 PM by Mr. Irwin Respectfully submitted: Phyllis McGraw City Clerk Publish: December 25, 2019 Bossier Press Tribune