Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held JULY 6, 2004 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on July 6, 2004. Mayor Sandy Jones called the meeting to order. An invocation was given by Police Chaplain Mike Holian, and all present recited the Pledge of Allegiance. City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Jim Bullington, Commissioner Joe W. Denning, Commissioner Dan Hall and Mayor Sandy Jones. Absent: Commissioner Alan Palmer. There was a quorum of the Board of Commissioners. PUBLIC COMMENTS Mayor Jones opened the floor for any public comments and there were none. PRESENTATIONS Capitol Arts Alliance, Inc. President Steve Jones presented the agency’s accomplishments/achievements, included a list of various events, series and programs offered during the past year, and plans for the coming year. Code Enforcement Coordinator Alex Colovos presented a progress report on Partnership Cleanup 2004, which is currently focused in the East Glen Lily area. Mr. Colovos reviewed the three- year schedule to continue with neighborhood cleanup and enforcement and provided record and inspection statistics as compared to the previous year. In addition, Assistant to the Housing and Community Development Director-Special Projects Alice Burks also reported on inter-departmental efforts in the cleanup process, the options under review for lien collection and the benefits of House Bill 373 regarding the ability to levy a separate tax on abandoned urban property. CITY MANAGER City Manager Charles W. Coates requested the addition of two late-filed Municipal Orders to the agenda for consideration. Motion was made by Hall and seconded by Bullington to add Municipal Order Nos. 2004 – 183 and 2004 – 184 to the agenda. Jones called for roll call vote. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Motion to add Municipal Order Nos. 2004 – 183 and 2004 – 184 to the agenda for consideration was approved by unanimous vote. APPROVAL OF MINUTES *Note: Minutes are a summary of the discussions; a video tape of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-July 6, 2004) Minutes of Special Meeting June 29, 2004 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Hall and seconded by Bullington to approve said minutes as written. Mayor Jones asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Hall and Jones Voting Nay: None Voting Abstain: Denning Motion to approve the minutes of the special meeting of June 29, 2004 was approved by majority vote. ORDINANCE NO. BG2004 – 25 (Second Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 7.55 ACRES FROM RM-3 (MULTI-FAMILY RESIDENTIAL) AND GB (GENERAL BUSINESS) TO PUD (PLANNED UNIT DEVELOPMENT) LOCATED AT 103 OLD MORGANTOWN ROAD, WITH BINDING ELEMENTS, PRESENTLY OWNED BY PSM ENTERPRISES, LTD., WESIX OF BOWLING GREEN, INC., DERAY AND CHARLOTTE SOUDERS, ROSE AGNES CONATSER, JERRY AND LYDIA KEOWN, AND HANSEL PAYNE AND BROSSIER COMPANY, CONTRACT VENDOR Title and summary of Ordinance No. BG2004 – 25 was read by City Clerk Katie Schaller. Motion was made by Bullington and seconded by Hall for second reading of said Ordinance. Mayor Jones asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Ordinance No. BG2004 - 25 was adopted by unanimous vote. ORDINANCE NO. BG2004 – 34 (First Reading) ORDINANCE RENAMING STREET ORDINANCE APPROVING THE RENAMING OF A PORTION OF RIVER WYE DRIVE TO AUDLEY AVENUE Title and summary of Ordinance No. BG2004 - 34 was read by the City Clerk. Motion was made by Denning and seconded by Hall for first reading of said Ordinance. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None First reading of Ordinance No. BG2004 - 34 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 175 MUNICIPAL ORDER AUTHORIZING SOFTWARE SUBSCRIPTION SERVICES FROM KVS INFORMATION SYSTEMS, INC. IN THE 2 (Minutes-Board of Commissioners-July 6, 2004) AMOUNT OF $45,317 FOR FISCAL YEAR 2005 Summary of Municipal Order No. 2004 - 175 was read by the City Clerk. Coates stated that the next three items were each standard annual renewals. Motion was made by Bullington and seconded by Hall for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 175 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 176 MUNICIPAL ORDER AUTHORIZING SOFTWARE SUBSCRIPTION SERVICES WITH GEAC PUBLIC SAFETY IN THE AMOUNT OF $78,200 FOR FISCAL YEAR 2005 Summary of Municipal Order No. 2004 - 176 was read by the City Clerk. Motion was made by Hall and seconded by Denning for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 176 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 177 MUNICIPAL ORDER AUTHORIZING DOCUMENT MAINTENANCE RENEWAL WITH HUMMINGBIRD LTD. OF BURLINGTON, MASSACHUSETTS IN THE AMOUNT OF $29,310 FOR FISCAL YEAR 2005 Summary of Municipal Order No. 2004 - 177 was read by the City Clerk. Motion was made by Denning and seconded by Hall for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 177 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 178 MUNICIPAL ORDER AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF BOWLING GREEN AND BOWLING GREEN HUMAN RIGHTS COMMISSION, INC. FOR THE PROVISION OF FAIR HOUSING EDUCATION SERVICES Summary of Municipal Order No. 2004 - 178 was read by the City Clerk. Assistant to the HCD Director-Special Projects Alice Burks reviewed the one-year agreement with Human Rights to formalize the fair housing educational programming, which will be funded by CDBG entitlement funds. Motion was made by Hall and seconded by Bullington for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. 3 (Minutes-Board of Commissioners-July 6, 2004) ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 178 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 179 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENTS OF RYAN C. BURNAM, ADAM J. DAVIS, JOE L. LAW, BELDEN T. PARRY, CHRISTOPHER T. PORTER AND JASON D. SCOTT TO THE POSITION OF POLICE OFFICER FOR THE POLICE DEPARTMENT Summary of Municipal Order No. 2004 - 179 was read by the City Clerk. Human Resources Director Michele Tolbert reviewed the annual recruitment process and the qualifications of the recommended applicants. Motion was made by Denning and seconded by Hall for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 179 was approved by unanimous vote. ORDINANCE NO. BG2004 – 35 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 7.89 ACRES FROM RM-3 (TOWNHOUSE / MULTI-FAMILY RESIDENTIAL) TO RM-4 (MULTI-FAMILY RESIDENTIAL) LOCATED ON CAVE MILL ROAD, WITH BINDING ELEMENTS, PRESENTLY OWNED BY DEVELOPMENT AT LOST RIVER CO. Title and summary of Ordinance No. BG2004 - 35 was read by the City Clerk. In the absence of Planning Commission Director Andy Gillies, Mayor Jones indicated that this rezoning received unanimous recommendation by the Planning Commission for approval. Motion was made by Bullington and seconded by Hall for first reading of said Ordinance. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None First reading of Ordinance No. BG2004 - 35 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 180 MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE MAYOR TO ENTER INTO GRANT AGREEMENTS FOR SELECT NEIGHBORHOOD ACTION PROGRAM (SNAP) GRANTS WITH VARIOUS NEIGHBORHOODS 4 (Minutes-Board of Commissioners-July 6, 2004) Summary of Municipal Order No. 2004 - 180 was read by the City Clerk. Neighborhood Action Coordinator Karen Foley stated that a total of sixteen grants are being recommended for funding in part or in whole. Motion was made by Hall and seconded by Bullington for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 180 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 - 181 MUNICIPAL ORDER APPROVING A PROFESSIONAL SERVICES CONTRACT THROUGH NONCOMPETITIVE NEGOTIATIONS WITH GRESHAM SMITH & PARTNERS OF NASHVILLE, TENNESSEE FOR DESIGN DRAWINGS ON COLLEGE STREET BRIDGE REPAIR WORK IN AN AMOUNT NOT TO EXCEED $35,203 Summary of Municipal Order No. 2004 - 181 was read by the City Clerk. Public Works Director Emmett Wood stated that further design work was required for repair work and reviewed the inspection process. Comm. Bullington reviewed the plans of the Greenways Commission for the bridge’s repair. Motion was made by Bullington and seconded by Hall for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 181 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 182 MUNICIPAL ORDER APPROVING THE PROMOTIONS OF DOUGLAS D. HAWKINS, JOHN E. STEWART, ERNEST C. WILKINS, JR, JOSEPH R. MANNING AND MARK A. JOHNSON TO THE POSITION OF ASSISTANT CHIEF, AND EDWIN Q. HUGHES, L. CLARK ARNOLD, GARY A. RICH, MARIECA H. BROWN AND GLENN E. BRATCHER TO THE POSITION OF CAPTAIN FOR THE POLICE DEPARTMENT Summary of Municipal Order No. 2004 - 182 was read by the City Clerk. Tolbert reviewed the annual promotional process and the recommended promotions. Motion was made by Denning and seconded by Hall for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 182 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 183 MUNICIPAL ORDER AUTHORIZING THE APPROVAL OF PROCUREMENT STANDARDS FOR COMMUNITY 5 (Minutes-Board of Commissioners-July 6, 2004) DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE LEE SQUARE HOUSING PROJECT AND RENAISSANCE II PROJECT Summary of Municipal Order No. 2004 - 183 was read by the City Clerk. Grants Manager Lisa Ryan stated that this approval is required by the Department for Local Government and is similar to the Model Procurement Code. Motion was made by Hall and seconded by Bullington for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 183 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 184 MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A LEASE AGREEMENT WITH WESTERN KENTUCKY REFUGEE MUTUAL ASSISTANCE SOCIETY, INC., D/B/A INTERNATIONAL CENTER TO LEASE FOUNTAIN SQUARE PARK AND PARK ROW FOR JULY 24, 2004 Summary of Municipal Order No. 2004 - 184 was read by the City Clerk. Motion was made by Hall and seconded by Denning for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 184 was approved by unanimous vote. ADJOURNMENT Mayor Jones announced that July 13, 2004 was the next scheduled meeting of the Board and July 20, 2004 was the next regular meeting of the Board. There being no further business to come before the Board of Commissioners, at approximately 8:20 p.m., Mayor Jones declared this meeting adjourned. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk 6 (Minutes-Board of Commissioners-July 6, 2004) Minutes prepared by City Clerk Katie Schaller 7